Republic of the Philippines

Department of Education
Procurement Management Service
BAC Secretariat Division
Acquisitions Committee

Request for Quotation (RFQ)

Reference No.: 2021-BHROD4(003)-AC-NPSVP-033

Bureau of Human Resource and Organizational

End-user Unit: Development – Organization Effectiveness
Division (BHROD-OED)
Due date: August 23, 2021
Bureau of Human Resource and Organizational
If further Information is Development – Organization Effectiveness
required, please contact: Division (BHROD-OED)
Contact No# 8633-5375

August 20, 2021

To: All Prospective Proponents

1. The Department of Education, through its Acquisitions Committee (AC),

requests price quotation for the project Procurement of QMS IEC Materials
particularly described and detailed in the Project Reference, hereto attached
as Appendix “A”.

2. Said quotation shall be received on or before 10:00 A.M. on August 23, 2021 by
courier or by hand-delivery at the address given below:

Acquisitions Committee
Rm. M-511, 5th Floor, Mabini Bldg.
DepEd Complex, Meralco Avenue Pasig
City, Philippines
[email protected]

3. The successful proponent must be able to meet the following requirements:

3.1. The Terms and Conditions of Contract provided as Item V of the Project
Reference. The terms and conditions provided under the General Conditions
of Contract of Procurement of Goods and Services under the Philippine
Bidding Documents as may be applicable, as well as the provisions of the IRR
of R.A. 9184 are deemed to be read into this project.
3.2. The Schedule of Requirements, as indicated in Item VI of the Project
Reference; and
3.3. The Technical Specifications which lists the details of the requirements,
as indicated in Item VII of the Project Reference.

4. If proponent is a firm, the same is required to submit the eligibility documents

prescribed under Section 23 of the Revised IRR of RA 9184 within five (5) calendar
days from receipt of notice as stated in the Terms and Conditions in order to show
its legal capacity, and technical and financial capability to undertake the contract.
Non-submission of any of the documents shall be a ground for post-disqualification.

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Supplier’s Business Name: TIN:
Address:
Telephone No.: Fax No.: e-mail:
Authorized Representative’s Date:
Signature over Printed Name
and Designation:

5. Proponents are required to submit a Financial Proposal indicating its price for
the required lot. The Approved Budget for the Contract is PHILIPPINE PESO
ONE HUNDRED EIGHTY THOUSAND and 00/100 (PhP180,000.00). For
purposes of the evaluation, comparison and ranking of bids/offers, the
proponent who submitted the single / lowest calculated responsive quotation
shall be awarded the Contract after evaluation by the Acquisitions Committee
(AC).

6. Quotation shall be enclosed in a sealed envelope and addressed to the AC

Secretariat at the address given above. The envelope should have the RFQ
Number boldly and conspicuously identified.

6.1. It is the exclusive responsibility of the bidders to ensure that the sealed
envelope containing the quotation reaches the above address before the time
and date indicated in Item no.2. If being delivered by hand, the quotations
must be delivered at the above address during official working hours.
Delivery to any other person or office will be at the risk of the bidder and will
not constitute timely delivery. Quotations received after the aforementioned
closing time or deadline may be rejected.
6.2. Based on the above-stated provisions, the bidder's quotation sent by email
will not be accepted and will be considered as rejected.

7. The quotation should be valid for thirty (30) calendar days from the due date
indicated above.

8. The DepEd reserves the right to request any additional information that it deems
necessary in order to make any decision on any quotation.

9. Any quotation not supported by the information requested in this RFQ or

requested during evaluation, or is patently non-complying with the RFQ
requirements may not be considered.

10. The DepEd reserves the right to accept or reject any quotation, to annul the
procurement process, or not to award the contract without thereby incurring any
liability to the affected bidder or bidders.

11. Submission of quotation in response to this request shall be construed as

commitment to undertake the services in accordance with the terms and
conditions, specifications, and schedule of implementation set forth in this RFQ.

James Ronald G. Ybiernas

Chairperson, Acquisitions Committee

Received Copy:

Remarks:

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 Appendix “A”

PROJECT REFERENCE

I. PROJECT TITLE:
Procurement of QMS IEC Materials

II. PROJECT OWNER:

Department of Education – Bureau of Human Resource & Organizational

Development-Organization Effectiveness Division (BHROD-OED)

III. OBJECTIVE:

To procure the project Procurement of QMS IEC Materials in the most effective and
prompt manner, primarily considering time and resource constraints.

IV. ELIGIBILITY, TECHNICAL AND FINANCIAL REQUIREMENTS/

DOCUMENTS:

The supplier with the Single / Lowest Calculated Bid (SCB or LCB) shall submit the
requirements indicated below within five (5) calendar days from receipt of notice
from the AC, which documents shall be validated to determine if the supplier is
technically, legally and financially capable prior to the award of contract.

(i) Mayor’s permit issued by the City or Municipality

where the principal place of business is located;
(ii) PhilGEPS Registration Number;
(iii) Duly Notarized Omnibus Sworn Statement (See attached Annex “A”)
 If a partnership, corporation, cooperative, or joint venture, please
provide proof of authorization (e.g. duly notarized Secretary’s
Certificate as stated in Item no. 2 of the attached Omnibus Sworn
Statement);
(iv) Income Tax Returns (Annual Income Tax Returns of the preceding tax year);
and
(v) Business Tax Returns (Value Added Tax or Percentage tax return
covering the previous six months)

To facilitate post-qualification, the bidder at its option may submit in advance,

i.e., together with its quotation, the above requirements and other documents
as may be required. Non-submission of any of the documents shall be a ground
for post-disqualification.

In the case of a Joint Venture, or if the parties intend to enter into a joint venture,
the requirements are as indicated in the revised Implementing Rules and
Regulations of Republic Act No. 9184.

V. TERMS AND CONDITIONS OF CONTRACT:

A. Instructions

1. Proponent shall be responsible for sourcing its Goods/equipment and

services, and shall make the deliveries and provide services in accordance
with the schedule, and specifications of the award or contract. Failure of the
proponent to comply with this provision shall be ground for cancellation of the
award or contract issued to the proponent.

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 2. Proponent shall pick-up the Contract and Notice to Proceed issued in its
favor within three (3) calendar days from date of receipt of notice to that effect. A
Fax transmission or electronic mail shall constitute an official notice to the
Proponent. Thereafter, if the contract remains unclaimed, the contract shall be
cancelled.

To avoid delay in the delivery of the requesting agency’s requirements,

all defaulting Proponent shall be precluded from proposing or submitting
substitute quotation(s) or item(s).

3. Proponent who accepted a Contract and Notice to Proceed but failed to

deliver the required Goods and Services within the time called for in the
contract shall be disqualified from participating in DepEd or any of DepEd
units’ future procurement activities. This is without prejudice to the
imposition of other sanctions prescribed under R.A. 9184 and its Revised IRR
against the Proponent.

4. Rejected deliveries shall be construed as non-delivery, and shall be

replaced by the Proponent subject to liquidated damages for delayed
deliveries.

5. All duties, excise, and other taxes and revenue charges shall be paid by
the Proponent.

6. All transactions are subject to applicable withholding taxes per relevant

revenue regulations of the Bureau of Internal Revenue (BIR) withholding of
credible Value Added Tax and/or Expanded Value Added Tax per revenue
regulation(s) of the BIR.

B. Delivery and Documents

The delivery terms applicable to this Contract are delivered to the Asset Management
Division, Alonzo Bldg., DepEd Complex, Meralco Ave., Pasig City. Risk and title will
pass from the Supplier to the Procuring Entity upon receipt and final acceptance of the
Goods / Services at their final destination.

The Goods supplied to the delivery site shall conform to and comply with the Standards
mentioned in Schedule of Requirements, as indicated in Annex “B” and Technical
Specifications as indicated in Annex “C”.

Upon delivery of the Goods to the Delivery Site, the Supplier shall notify DepEd thru
BHROD- OED and present the following documents:

i. Original and 4 copies of the Supplier’s Invoice showing Goods’/ service’

description, quantity, unit price, and total amount;
ii. Original and four copies of the Manufacturer’s and/or Supplier’s
Warranty Certificate, where applicable;
iii. Original (white copy) and scanned copy stored in CD/DVD/Flash Drive
of the pre-numbered Inspection and Acceptance Report (IAR) and
Delivery Receipt (DR) detailing number and description of items
received and duly signed and dated by the Authorized Receiving
Personnel (ARP).

For this purpose, the DepEd’s Representative at the Project Site: DepEd Central Office –
MS. MARY LISETTE VILLAS, for the End-User Unit, and MS. MARITESS L. ABLAY for the
Inspectorate Team as designated by the Assistant Secretary for Procurement and
Administration per D.O. 027 s. 2020.

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 Packaging

As may be applicable for goods to be delivered and as may be indicated in the contract, the
Supplier shall provide such packaging as is required to prevent their damage or
deterioration during transit to their final destination. The packaging shall be sufficient to
withstand, rough handling during transit and exposure to extreme temperatures, salt and
precipitation during transit and open storage. Packaging case size and weights shall take
into consideration, where appropriate, the remoteness of the Goods’ final destination and
the absence of heavy handling facilities at all points of transit.

The packaging, marking, and documentation within and outside the packages shall comply
strictly with such special requirements as shall be expressly provided for in the Contract,
including additional requirements, if any, specified below, and in any subsequent
instructions of DepEd.

The outer packaging must be clearly marked on at least four (4) sides as follows:

Name of the Procuring Entity

Name of the Supplier
Contract Description
Final Destination
Gross weight
Any special lifting instructions
Any special handling instructions
Any relevant HAZCHEM classifications

A packaging list identifying the contents and quantities of the package is to be placed on a
conspicuous part of the outer packaging. If this is not practical the packaging list is to be
placed inside the outer packaging but outside the secondary packaging.

Transportation

Transport of the Goods shall be arranged by the Supplier, and related costs shall be included
in the contract price.

DepEd accepts no liability for the damage of Goods during transit. Risk and title will not pass
to DepEd until its receipt and final acceptance at the final destination, through its authorized
receiving personnel.

Intellectual Property Rights

The Supplier shall indemnify the Procuring Entity against all third-party claims of
infringement of patent, trademark, or industrial design rights arising from use of the Goods
or any part thereof.

C. Schedule of Payment

Supplier may submit a request for payment based on the Progress Reports which shall be
attached to the progress billing and include the following: (i) cumulative quantities of items
delivered based on the schedule of deliveries and other relevant terms and conditions of the
contract; and (ii) Inspection and Acceptance Reports, including certification by Supplier, as
approved by the duly authorized DepEd representative, that the items have been delivered
and/or properly installed and commissioned in accordance with the contract.

Delivery documents as may be subsequently prescribed by DepEd shall be provided by

the Supplier.

(NOTE: The Supplier must furnish copy of the above-mentioned documents to the End-
user [(BHROD- OED)] and the Contract Management Division of
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 the Procurement Management Service, Central Office.

Payments shall be subject to the “Warranty” provision in the form of either retention
money in an amount equivalent to at least 3% of every progress payment, or a special
bank guarantee in the amount equal to at least 3% of the Contract Price required in
Section 62 of RA 9184 and its IRR.

The method and conditions of payment to be made to the Supplier through the
Government disbursement procedure within sixty (60) days after the date of acceptance
of Goods at the project Site and upon submission of documents under this contract shall
be as follows:

Advance Payment

An advance payment not to exceed fifteen percent (15%) of the contract amount shall be
allowed and paid within sixty (60) calendar days from signing of the contract. An
irrevocable letter of credit or bank guarantee of an equivalent amount must be submitted,
and shall remain valid until the goods are delivered, and accompanied by a claim for advance
payment.

The initial progress payments, shall be paid to the Supplier upon a minimum of 25%
delivery and acceptance of the Goods.

Final payment shall constitute release of the retention money in case of expiry of the
warranty period, or whatever is left of it, after it has been called for use under the warranty
provision.

All progress payments shall first be charged against the advance payment until the latter
have been fully recouped.

D. Inspections

Pre-delivery

Where applicable for goods to be delivered, pre-delivery inspections shall be conducted by

DepEd thru the duly designated Inspectorate Team. The said inspections shall be made upon
notice to the DepEd of the readiness of the goods for inspection.

VI. SCHEDULE OF REQUIREMENTS as indicated in Annex ”B”.

VII. TECHNICAL SPECIFICATIONS as indicated in Annex “C”.

VIII. GENERAL INSTRUCTIONS TO SUPPLIERS

1. This Request for Quotation (RFQ) Form is DepEd’s standard RFQ to be used
when DepEd solicits quotations for the procurement of goods and services.
It is a standard template that Suppliers must follow in order to
prepare and submit their quotations for consideration by DepEd.

2. This RFQ is composed of one (1) lot. Prospective Proponents shall submit their
quote for one (1) lot.

3. Proponent must fill up the spaces with the required and correct
information including the offered brand, model, make and specifications,
as well as the total price of the item or the items in the lot. They shall
likewise indicate the total price of the said lot.

4. Prices must be quoted in Philippine Peso and must include the unit price
and total price, inclusive of all taxes, duties and/or levies to be paid and
6
 other incidental costs to the delivery site/s if the contract is awarded.

5. Award of contract shall be made to the single/lowest quotation which

complies with the minimum technical specifications and other terms and
conditions stated herein.

The RFQ Form must be duly signed and accomplished, either typewritten or
written in indelible ink. Any correction made to the prices, rates or to any
information shall be rewritten in indelible ink and initialed by the person
signing the RFQ Form.

6. Proponent shall accomplish, provide correct and accurate information and

submit, together with the Request for Quotation (RFQ), the following
attached documents: (i) Schedule of Requirements (Annex “B”); (ii)
Technical Specifications (Annex “C”); and (iii) Financial Proposal (Annex
“D”) otherwise, non- submission of which shall result to automatic
disqualification of proposal. The proponent should not need to fill out the
attached Purchase Order (PO) under Annex "E".

7. Proponent requiring any clarifications of the Request for Quotation Document

may refer to:

The Chairperson
Acquisitions Committee
Department of Education
Room M-511, 5thFloor, Mabini Bldg.,
DepEd Complex, Meralco Avenue, Pasig City
Tel No. 8633-9343 / 8636-6542
[email protected]
Look for: Patricia P. Muñoz (Project in Charge)

IX. FINANCIAL PROPOSAL QUOTATION FORM as indicated in Annex “D”.

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 ANNEX “A”

Omnibus Sworn Statement

For the Conduct of Procurement Activities under Republic Act No.

11494 or the Bayanihan to Recover as One Act

REPUBLIC OF THE
PHILIPPINES

) CITY/MUNICIPALITY OF
) S.S.

AFFIDAVIT

I, [Name of Affiant], of legal age, [Civil Status], [Nationality], and residing

at [Address of Affiant], after having been duly sworn in accordance with law, do
hereby depose and state that:

1. [Select one, delete the other:]

[If a sole proprietorship:] I am the sole proprietor or authorized

representative of [Name of Bidder] with office address at [address of
Bidder];

[If a partnership, corporation, cooperative, or joint venture:] I am the

duly authorized and designated representative of [Name of Bidder];

2. [Select one, delete the other:]

[If a sole proprietorship:] As the owner and sole proprietor, or

authorized representative of [Name of Bidder], I have full power and
authority to do, execute and perform any and all acts necessary to
participate, submit the bid, and to sign and execute the ensuing
contract for [Name of the Project] of the [Name of the Procuring Entity],
as shown in the attached duly notarized Special Power of Attorney;

[If a partnership, corporation, cooperative, or joint venture:] I am

granted full power and authority to do, execute and perform any and
all acts necessary to participate, submit the bid, and to sign and
execute the ensuing contract for [Name of the Project] of the [Name of
the Procuring Entity], as shown in the attached [state title of attached
document showing proof of authorization (e.g., duly notarized
Secretary’s Certificate, Board/Partnership Resolution, or Special Power
of Attorney, whichever is applicable;)];

3. [Name of Bidder] is not “blacklisted” or barred from bidding by

the Government of the Philippines or any of its agencies, offices,
corporations, or Local Government Units, foreign government/foreign
or international financing institution whose blacklisting rules have
been recognized by the Government Procurement Policy Board, by
itself or by its association or relation with another blacklisted person or
entity as defined and provided for in the Uniform Guidelines on
Blacklisting;

8
4. Each of the documents submitted in satisfaction of the bidding
requirements is an authentic copy of the original, complete,
and all statements and information provided therein are true and
correct;

5. [Name of Bidder] is authorizing the Head of the Procuring

Entity or its duly authorized representative(s) to verify all the
documents submitted;

6. [Select one, delete the rest:]

[If a sole proprietorship:] The owner or sole proprietor is not related to

the

Head of the Procuring Entity, members of the Acquisitions Committee

(AC), the Technical Working Group, and the AC Secretariat, the head of
the Project Management Office or
the end-user unit, and the project consultants by consanguinity or
affinity up to the third civil degree;

[If a partnership or cooperative:] None of the officers and members of

[Name of Bidder] is related to the Head of the Procuring Entity,
members of the Acquisitions Committee (AC), the Technical Working
Group, and the AC Secretariat, the head of the Project Management
Office or the end-user unit, and the project consultants by
consanguinity or affinity up to the third civil degree;

[If a corporation or joint venture:] None of the officers, directors, and

controlling stockholders of [Name of Bidder] is related to the Head of
the Procuring Entity, members of the Acquisitions Committee (AC), the
Technical Working Group, and the AC Secretariat, the head of the
Project Management Office or the end- user unit, and the project
consultants by consanguinity or affinity up to the third civil degree;

7. [Name of Bidder] complies with existing labor laws and

standards; and

8. [Name of Bidder] is aware of and has undertaken the

responsibilities as a Bidder in compliance with the Philippine Bidding
Documents, which includes:

a. Carefully examine all of the Bidding Documents;

b. Acknowledge all conditions, local or otherwise, affecting the
implementation of the Contract;
c. Made an estimate of the facilities available and needed for the
contract to be bid, if any; and
d. Inquire or secure Supplemental/Bid Bulletin(s) issued for the
[Name of the Project].

9. [Name of Bidder] did not give or pay directly or indirectly, any

commission, amount, fee, or any form of consideration, pecuniary or
otherwise, to any person or official, personnel or representative of the
government in relation to any procurement project or activity.

10. In case advance payment was made or given, failure to perform

9
 or deliver any of the obligations and undertakings in the contract shall
be sufficient grounds to constitute criminal liability for Swindling
(Estafa) or the commission of fraud with unfaithfulness
or abuse of confidence through misappropriating or converting any
payment received by a person or entity under an obligation involving the
duty to deliver certain goods or services, to the prejudice of the public
and the government of the Philippines pursuant to Article 315 of Act No.
3815 s. 1930, as amended, or the Revised Penal Code.

IN WITNESS WHEREOF, I have hereunto set my hand this day of, 20 at

, Philippines.

Name and Signature of

Bidder’s Authorized
Representative

[Jurat]

[Format shall be based on the Rules on Notarial Practice]

10
 ANNEX “B”

Schedule of Requirements

The delivery schedule expressed as weeks/months stipulates hereafter a

delivery date which is the date of delivery to the project site.

Lot Description Quantity Delivery Period

Roll up Banner Mechanism

12
2. 75 ft x 6.5 ft

Tarp for Roll Up

13 oz Tarp 2.75 ft x 6.5 ft;
12
One side print, full (any)
color Glossy
Commitment Wall
Tarpaulin 13 oz Tarp 9 ft x
2
6 ft; One side print, full
(any) color Glossy
Photo Wall
13 oz Tarp 13 ft x 9 ft; One
3
side print, full (any) color
Glossy
Backdrop Tarpaulin
13 oz Tarp 17 ft x 9 ft; One
1
side print, full (any) color
Glossy
Entrance Tarpaulin
13 oz 6 ft x 4 ft; One side Within thirty (30) calendar days
5 upon receipt of Notice to Proceed
1 print, full (any) color
Glossy (NTP) or the date indicated in the
Gate Tarpaulin NTP
13 oz 8 ft x 6 ft; One side
2
print, full (any) color
Glossy
Sintra board for the logo
(easel and curtain not
included) Matte/ Glossy 1
sticker on 3mm Sintra (2 ft
x 3 ft) (24 in x 36 in)
Sintra board for the
rostrum Matte/Glossy
1
sticker on 3mm Sintra (
2.5 ft x 1 ft) (30 in x 12 in)
Lanyards
width 1 inch; standard size
in length; Material:
polyster with high density
weave with metal hook 320
with release catch, plastic
neck clip Printing:
Silkscreen; Matte/Gloss
lamination for the logo
11
 Color of Lanyard: Red and
Blue; Color of logo: White,
Blue, Yellow, and Ref
(Please see attached
design)
Polo shirt collar type with
logo in right and back side
(Super combed cotton
fabric with Print; color:
Blue (R 41, G 66, B150),
Red (R 223, G 27, B 58),
Yellow (R 254, G 238, B
54) Embroidered logo 122
right side: One DepEd, One
QMS; 3.5 inches; color:
Blue, White, yellow, red
Embroidered logo at the
back: www.deped.gov.ph;
20 cm; color: white (Please
see attached design)
Jackets - Jacket collar type
with logo on both sides
Right side embroidered:
One DepEd, One QMS; size:
3.5 inches; color: Blue, red,
33
yellow, and white
Left side embroidered:
DepEd Logo; size: 3 in.
diameter (Please see
attached design

A. Delivery Schedule

Complete delivery of the items shall be made within thirty (30) calendar days upon receipt of
Notice to Proceed (NTP) or or the date indicated in the NTP, in coordination with DepEd
BHROD-OED.

B. Project Site

Goods shall be delivered to DepEd Central Office, Meralco Avenue, Pasig City.

C. Delivery and Receiving Instructions

The Supplier shall observe the following instructions:

1) Goods/Services as specified in this Schedule of Requirements and/or Technical Specifications

shall be delivered only to the address indicated herein.

2) The Supplier shall notify the indicated authorized receiving personnel at the Project Site at the
scheduled date of delivery at least three (3) working days in advance, and shall ensure that the
authorized receiving personnel of the Purchaser is present during the date and time of delivery.

3) The Supplier shall make delivery or deliveries to the Project Site on regular working days, during
Office hours from 8:00 A.M. to 2:00 P.M. The Receiving Personnel reserves the right to refuse to
receive/accept delivered Goods made before 8:00 A.M. or after 2:00 P.M., and on non-working

12
 days.

4) The Supplier shall coordinate with DepEd Administrative Service- Asset Management Division for
purposes of Inspection and Acceptance.

D. Evaluation of Quotations

Quotations shall be compared and evaluated on the basis of the following criteria:

1. Completeness of Submission
2. Compliance with Technical Specifications and Terms of Reference (TOR)
3. Price-Lowest Unit Cost

Statement of Compliance

After having carefully read and accepted your Request for Quotation and its Terms and Conditions,
I/We quote you on the item/s at price noted in the RFQ. The quotation shall be binding upon us for
thirty (30) calendar days reckoned from last day of submission indicated in the Submission
Requirements. The corresponding Award on Contract shall be accepted by us at any time before
expiration of this period.

The DepEd-Acquisitions Committee reserves the right to accept or reject any bid, to annul the
bidding process, and to reject all bids at any time prior to contract award, without thereby
incurring any liability to the affected bidder or bidders.

Name and Signature of Provider’s Authorized Representative

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 ANNEX “C”

Technical Specifications

Detailed Technical Specification

Bidder’s
Bidder’s
Lot No. Description Specification Statement of
Actual Offer
Compliance
Item Description
Functional: To be placed in Rizal
Roll up Building similar to the 10 point
Banner Agenda of the Secretary
Mechanism Performance: Stand for the 10 pcs.
1 Tarpaulin, any Color
Design: 2.75 ft x 6.5 ft
Functional: To be placed in Rizal
Tarpaulin Building similar to the 10 point
for Roll Up Agenda of the Secretary
Banner Performance: One (1) side print, full
2 (any) color Glossy
Design:13 oz Tarp 2.75 ft x 6.5 ft;
color: any color
Functional: To be used during the GA
Commit- and Launching of QMS
ment Wall Performance: One (1) side print, full
Tarpaulin (any) color Glossy
1
QMS IEC 3
Materials Design:13 oz Tarp 9 ft x 6 ft
Photo Wall Functional: To be used during the GA
and Launching of QMS
4 Performance: One (1) side print, full
(any) color Glossy
Design: 13 oz Tarp 13 ft x 9 ft
Backdrop Functional: To be used during the GA
Tarpaulin and Launching of QMS

5 Performance: One (1) side print, full

(any) color Glossy
Design: 13 oz Tarp 17 ft x 9 ft
Entrance Functional: To be posted in the main
Tarpaulin entrance

6 Performance: One (1) side print, full

(any) color Glossy
Design: 13 oz Tarp 6 ft x 4 ft

14
7 Gate Functional: To be posted in the gates
Tarpaulin of the DepEd
Performance: One (1) side print, full
(any) color Glossy
Design: 13 oz Tarp 8 ft x 6 ft
8 Sintra Functional:
Board for Performance: Matte/Gloss sticker for
the logo the logo
(easel and
curtain not Design: 2.5 ft 1 ft (30 in x 12 in) on
included) 3mm sintra
9 Sintra Functional:
Board for Performance: Matte/Gloss sticker for
the rostrum the logo

Design: 2.5 ft 1 ft (30 in x 12 in) on

3mm sintra
10 Lanyards Functional: Standardization of
identification and branding of QMS
Performance: Material: polyster with
high density weave with metal hook
with release catch, plastic neck clip
Printing: Silkscreen; Matte/Gloss
lamination for the logo
Design: width: 1 inch; standard size
length; Color of Lanyard: Red and
Blue; Color of logo: White, Blue,
Yellow, and Red (Please see attached
design)
11 Polo Shirts Functional: Identification of QMS
team members
Performance: Super combed cotton
fabric with Print; color: Blue (R 41, G
66, B150), Red (R 223, G 27, B 58),
Yellow (R 254, G 238, B 54)
Design: Polo shirt collar type with
embroidered logo in right side and
back side
Embroidered logo right side: One
DepEd, One QMS, size: 3.5 inches;
color: Blue, White, yellow, red
Embroidered logo at the back:
www.deped.gov.ph; size: 20 cm;
color: white (Please see attached
design)
Comparative Description: Preferably
similar to lifeline sport
12 Jackets Functional: Identification of QMS
Team Leads
Performance: Polydex with
embroidered logo on both sides;
color: black

15
 Design: Jacket collar type with logo
on both sides
Right side embroidered: One DepEd,
One QMS; size 3.5 inches; color: Blue,
red, yellow, and white
Left side embroidered: DepEd Logo;
size: 3 in. diameter (Please see
attached design)

Sample Layout for Tarpaulins

Sample Layout for Item 8 – Sintra Board Sample Layout for Item 10 - Lanyards

16
Sample Layout for Item 11 – Polo Shirt

Sample Layout for Item 12 - Jackets

17
STATEMENT OF COMPLIANCE

I hereby commit to provide the above specified requirements in compliance with the Technical Specification
for the Project: Procurement of QMS IEC Materials.

__________________________
Name and Signature
of Authorized representative

Supplier’s Business TIN:

Name:
Address:
Telephone Fax No.: e-mail:
No.:
Authorized Date:
Representative’s Signature
over Printed
Name and Designation:

18
 ANNEX “D”

Supplier’s Offer (state

Unit Price
Lot Description Quantity Price Ceiling (Php) brand, model, make and Unit Price Total Price
Ceiling (Php)
specifications)

Procurement of
1 QMS IEC 1 set - 180,000.00
Materials

TOTAL ABC Php180,000.00 Total Price Offer

Total Price Offer (in words)

After having carefully read, understood, and accepted the terms and conditions specified in the Request for Quotation, above-cited is our financial
proposal (quotation) for the item/s.

We undertake, if our Quotation is accepted, to deliver the above items/goods within thirty (30) calendar days upon receipt of NTP or the date
indicated in the NTP.

We agree to abide by this Quotation for a period of thirty (30) calendar days-bid validity after the deadline for submission specified in the RFQ.

We understand that payment for the goods/items delivered will be made to the winning supplier after inspection and acceptance of the goods/items
delivered. The above-quoted prices are inclusive of all costs and applicable taxes.

Name and Signature of Authorized Representative

Name of the Company: Company Address:
Contact Number/s: Email Address:

19
 ANNEX “D1”

Description Quantity Item Description Supplier’s Offer (state brand, Unit Price Total Price
model, make and specifications)
12 pcs. Functional: To be placed in Rizal Building similar
Procurement of Roll up to the 10 point Agenda of the Secretary
QMS IEC Banner Performance: Stand for the 10 pcs. Tarpaulin, any
Materials Mechanism Color
Design: 2.75 ft x 6.5 ft
12 pcs. Functional: To be placed in Rizal Building similar
Tarpaulin to the 10 point Agenda of the Secretary
for Roll Up Performance: One (1) side print, full (any) color
Banner Glossy
Design:13 oz Tarp 2.75 ft x 6.5 ft; color: any color

2 pcs. Functional: To be used during the GA and

Commitment Launching of QMS
Wall Performance: One (1) side print, full (any) color
Tarpaulin Glossy
Design:13 oz Tarp 9 ft x 6 ft

3 pcs. Functional: To be used during the GA and

Photo Wall Launching of QMS
Performance: One (1) side print, full (any) color
Glossy
Design: 13 oz Tarp 13 ft x 9 ft

1 pc. Functional: To be used during the GA and

Backdrop Launching of QMS
Tarpaulin Performance: One (1) side print, full (any) color
Glossy
Design: 13 oz Tarp 17 ft x 9 ft

20
5 pcs. Functional: To be posted in the main entrance
Entrance
Tarpaulin Performance: One (1) side print, full (any) color
Glossy
Design: 13 oz Tarp 6 ft x 4 ft

2 pcs. Functional: To be posted in the gates of the

Gate DepEd
Tarpaulin Performance: One (1) side print, full (any) color
Glossy
Design: 13 oz Tarp 8 ft x 6 ft

1 pc. Functional:
Sintra
Board for Performance: Matte/Gloss sticker for the logo
the logo
(easel and Design: 2.5 ft 1 ft (30 in x 12 in) on 3mm sintra
curtain not
included)
1 pc. Functional:
Sintra
Board for Performance: Matte/Gloss sticker for the logo
the rostrum
Design: 2.5 ft 1 ft (30 in x 12 in) on 3mm sintra

320 pcs. Functional: Standardization of identification and

Lanyards branding of QMS
Performance: polyster with high density weave
with metal hook with release catch, plastic neck
clip
Printing: Silkscreen; Matte/Gloss lamination for
the logo
Design: width: 1 inch; standard size length; Color
of Lanyard: Red and Blue; Color of logo: White,
Blue, Yellow, and Red (Please see attached
design)

21
 122 pcs. Functional: Identification of QMS team members
Polo Shirts
Performance: Super combed cotton fabric with
Print; color: Blue (R 41 G 66 B150), Red (R 223, G
27, B 58), Yellow (R 254, G 238, B 54)
Design: Polo shirt collar type with embroidered
logo in right side and back side
Embroidered logo right side: One DepEd, One
QMS; size: 3.5 inches; color: Blue, White, yellow,
red
Embroidered logo at the back:
www.deped.gov.ph; size: 20 cm; color: white
(Please see attached design)
Comparative Description: Preferably similar to
lifeline sport
33 pcs. Functional: Identification of QMS Team Leads
Jackets
Performance: Polydex with embroidered logo on
both sides; color: black
Design: Jacket collar type with logo on both sides
Right side embroidered: One DepEd, One QMS;
size 3.5 inches; color: Blue, red, yellow, and white
Left side embroidered: DepEd Logo; size: 3 in.
diameter (Please see attached design)

Total Price Offer

Total Price Offer (in words)

22
 ANNEX “E”

REPUBLIC OF THE PHILIPPINESDEPARTMENT OF EDUCATION

DepEd Complex, Meralco Avenue, Pasig City

PURCHASE ORDER

Supplier : P.O. No. :

Address : Date :

Email Address : Mode of

Telephone Nos. : Procurement : NP-SVP
TIN : End-User : BHROD-Organization
Effectiveness Division (OED)

Gentlemen:
Please furnish this Office the following articles subject to the terms and conditions contained herein:

Place of Delivery : DepEd Central Delivery Term : Within thirty (30) calendar days
Office from the receipt of the NTP

Date of Delivery : Payment Term : (see Terms and Conditions)

Within thirty (30) calendar days from receipt of the
NTP

Project Title:
Procurement of QMS IEC Materials
DESCRIPTION UNIT QTY. UNIT COST TOTAL PRICE (IN PHP)
5S IEC Materials
1) Roll up Banner Mechanism piece 12
▪ Functional: To be placed in Rizal Building
similar to the 10 point Agenda of the Secretary
▪ Performance: Stand for the 10 pcs. Tarpaulin,
any Color
▪ Design: 2.75 ft x 6.5 ft
2) Tarpaulin for Roll Up Banner piece 12
▪ Functional: To be placed in Rizal Building
similar to the 10 point Agenda of the Secretary
▪ Performance: One (1) side print, full (any)
color Glossy
▪ Design: 13 oz Tarp 2.75 ft x 6.5 ft; color: any
color
3) Commitment Wall Tarpaulin piece 2
▪ Functional: To be used during the GA and
Launching of QMS
▪ Performance: One (1) side print, full (any)
color Glossy
▪ Design: 13 oz Tarp 9 ft x 6 ft
4) Photo Wall piece 3
▪ Functional: To be used during the GA and
Launching of QMS
▪ Performance: One (1) side print, full (any)
color Glossy
▪ Design: 13 oz Tarp 13 ft x 9 ft
5) Backdrop Tarpaulin piece 1
▪ Functional: To be used during the GA and
Launching of QMS
▪ Performance: One (1) side print, full (any)
color Glossy
▪ Design: 13 oz Tarp 17 ft x 9 ft
6) Entrance Tarpaulin
piece 5
▪ Functional: To be posted in the main entrance
▪ Performance: One (1) side print, full (any)
color Glossy
▪ Design: 13 oz Tarp 6 ft x 4 ft
7) Gate Tarpaulin piece 2
▪ Functional: To be posted in the gates of the
DepEd
▪ Performance: One (1) side print, full (any)
color Glossy
▪ Design: 13 oz Tarp 8 ft x 6 ft
8) Sintra Board for the logo (easel and piece 1
curtain not included)

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▪ Functional:
▪ Performance: Matte/Gloss sticker for the logo
▪ Design: 2.5 ft 1 ft (30 in x 12 in) on 3mm sintra
9) Sintra Board for the rostrum piece 1
▪ Functional:
▪ Performance: Matte/Gloss sticker for the logo
▪ Design: 2.5 ft 1 ft (30 in x 12 in) on 3mm sintra
10) Lanyards piece 320
▪ Functional: Standardization of identification and
branding of QMS
▪ Performance: Material: polyster with high
density weave with metal hook with release catch,
plastic neck clip
Printing: Silkscreen; Matte/Gloss lamination for
the logo
▪ Design: width: 1 inch; standard size length;
Color of Lanyard: Red and Blue; Color of logo:
White, Blue, Yellow, and Red (Please see
attached design) piece 122
11) Polo Shirts
▪ Functional: Identification of QMS team
members
▪ Performance: Super combed cotton fabric with
Print; color: Blue (R 41, G 66, B150), Red (R 223,
G 27, B 58), Yellow (R 254, G 238, B 54)
▪ Design: Polo shirt collar type with embroidered
logo in right side and back side
Embroidered logo right side: One DepEd, One
QMS; size: 3.5 inches; color: Blue, White, yellow,
red
Embroidered logo at the back:
www.deped.gov.ph; size: 20 cm; color: white
(Please see attached design)
Comparative Description: Preferably similar to
lifeline sport piece 33
12) Jackets
▪ Functional: Identification of QMS Team Leads
▪ Performance: Polydex with embroidered logo
on both sides; color: black
▪ Design: Jacket collar type with logo on both
sides
Right side embroidered: One DepEd, One QMS;
size: 3.5 inches; color: Blue, red, yellow, and
white
Left side embroidered: DepEd Logo; size: 3 in.
diameter (Please see attached design)

TOTAL PHP
and 00/100 Pesos Only

In case of failure to make the full delivery within the time specified above, a penalty of one-tenth (1/10) of one percent (1%) of the cost of the unperformed
portion for every day of delay shall be imposed.

Very truly yours,

Atty. ANNE RACHEL C. MIGUEL

Director IV
Bureau of Human Resource and Organizational Development
Department of Education

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Conforme:

Signature Over Printed Name of Supplier

Date

Funds Available: OR No. :

Amount :

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 TERMS AND CONDITIONS

1. Supplier shall be responsible for the source(s) of its supplies/materials/equipment; and shall make deliveries in accordance with
schedule, quality and specifications of the award or purchase order (PO). Failure by the Supplier to comply with the same shall be ground
for cancellation of the award or purchase order issued to the Supplier and for awarding the item(s) to the next lowest responsive bidder
at Procuring Entity's option.

2. Supplier shall pick up purchase order(s) issued in its favor within three (3) days after receipt of notice to that effect. A fax transmission
or electronic mail shall constitute an official notice to the Supplier. Thereafter, if the purchase order remains unclaimed, the said purchase
order shall be cancelled. To avoid delay in the delivery of the requesting agency’s requirement, all defaulting Suppliers shall be precluded
from delivering substitute items.

3. Subject to the provisions of the preceding paragraph, where Supplier has accepted a purchase order but fails to deliver the required goods
within the time called for in the purchase order, Supplier shall be charged liquidated damages (LD). The amount of LD, deductible from
payments due to Supplier, shall be one tenth of one percent (0.1%) of the cost of the undelivered goods in the PO for every day of delay.
Once the cumulative amount of LD reached 10% of the amount of PO, the Procuring Entity shall rescind the PO without prejudice to other
courses of actions open to the Procuring Entity under RA 9184 and its IRR, and other laws.

4. All deliveries of the Supplier shall be subject to inspection and acceptance by the Procuring Entity. All necessary tests undertakenor
caused to be undertaken by the Procuring Entity on the goods shall be for the account of the supplier. For the purpose of this condition,
DepEd shall constitute an Inspectorate Team to conduct pre-delivery inspection of the Goods at the Supplier’s warehouse or production site
and inspection upon delivery at the Project site.

5. Rejected deliveries shall be construed as non-delivery of goods so ordered and shall be subject to liquidated damages and
rescindment of the PO prescribed in paragraph 3 hereof.

6. Supplier shall guarantee its deliveries to be free from defects. Any defective item or goods that may be discovered by the Procuring Entity
within the warranty period after acceptance of the same shall be replaced by the supplier with seven (7) calendar days upon receipt of a
written notice to that effect free of cost to the Procuring Entity. Supplier hereby commits a 3-month warranty on the goods in this PO.

7. All duties, excise and other taxes and revenue charges, if any, shall be for the supplier’s account.

8. As a pre-condition to payment, IMPORTATION DOCUMENTS specifically showing the condition and serial numbers of the
imported equipment purchased should be submitted by the supplier to the Procuring Entity.

9. All payments are subject to withholding of creditable Value Added Tax (VAT) per Revenue Regulation No. 10-93.

10. Supplier may submit a request for payment based on Progress Reports which shall be attached to the progress billing and shall include (i)
cumulative quantities of items delivered based on the schedule of deliveries and other relevant terms and conditions of the Contract; (ii)
Inspection and Acceptance Reports (IARs) duly signed by the authorized representative of the DepEd indicating that the items have been
delivered accordance with the Contract.

(Note: Supplier must furnish copy of the above-mentioned documents to DepEd Accounting, End-user, and Contract Management Division of
the Procurement Management Service, Central Office).

Initial progress payment of a minimum of twenty-five percent (25%) of the Contract Price shall be paid to Supplier upon a minimum oftwenty-
five percent (25%) delivery of items and acceptance of goods by DepEd’s authorized representative.

Final payment shall constitute release of the retention money in case of expiry of the warranty period, or in case of use in part of the
retention money by reason of a call upon the warranty, the final payment shall constitute release of the balance amount.

Advance Payment

Advance payment not to exceed fifteen percent (15%) of the contract amount shall be allowed and paid within sixty (60) calendar
days from signing of the Contract upon submission of an irrevocable Letter of Credit or Bank Guarantee issued by a Universal or
Commercial Bank.

11. Supplier shall deliver the goods/items to the Procuring Entity at the Asset Management Division, Alonzo Bldg., DepEd Complex,
Meralco Ave., Pasig City.

Conforme:

Signature over printed name of Supplier

Date

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