BRD (HRMS)
BRD (HRMS)
BRD (HRMS)
REQUIREMENTS
January 2023
SUDHARSHANA SHARMA
Co-Founder & Chief Technology Officer
Dvedhik Technologies Private Limited
Phone: 9154371827
Website: https://vedhik.in/
DVedhik Technologies Private Limited
Detailed Business Requirements
DOCUMENT PURPOSE:
The purpose of this document is to provide business requirements for
evaluating a human resource solution for the Dvedhik Technologies
Private limited. These business requirements provide a basis for
defining information system requirements, whichcan aid the Dvedhik
technologies private limited in effectively evaluating a human resource
software solution that will support their present and future business
functional Needs.
DOCUMENT ORGANIZATION:
This document presents the business requirements for the Human
Resources Systemto support the Dvedhik technologies private limited.
Section 1
Introduction: Explains the context of the project, document purpose
and organization as well as reference documents.
Section 2
Key Business and System Requirements: This section describes a
general list of requirements that either spans six specific business
process flows or is specific to extra requirements outside the scope of
these flows
TABLE OF CONTENTS
DOCUMENT PURPOSE........................................................................................................ 1
DOCUMENT ORGANIZATION .............................................................................................. 1
BACKGROUND ................................................................................................................. 3
OBJECTIVES .................................................................................................................... 4
REQUIREMENTS GATHERING PROCESS .............................................................................. 4
BACKGROUND
Currently using kredily application for managing Human Resource Management
services such as employees’ information including payroll, attendance
management and etc. Required to build an application for managing all the
above services.
Increased adoption
Culture boost
Ease of use
Better recognition programs
Workflow systems that electronically route documents for review
and approval
Web access
Major improvements in position tracking, management, and
control, as well asrecruitment and training and development
OBJECTIVES
The general project objective statement reads:
Workflow Processing:
Flexible, rules based system with ability for users to modify
rules per pre-defineduser access levels
The Dvedhik Team has created a powerful and complete HRMS and Payroll
Software that helps Companies automate their HR and Payroll workflows
Workflows by:
Eliminating error prone, manual & time consuming
spreadsheet/excel based workflows.
Empowering and engaging your employees.
Tracking attendance and optimizing your business
expenditure.
USER INTERACTION
The solution must be easy for users to interact with and serve end users in an
intuitive manner. The Dvedhik Technologies user community is a diverse
group of people with many different business and computer system
experience levels. The optimal user interface for the human resource system
is one that can serve the experienced user as well as the first-time user. The
user interface should also help accommodate the geographical dispersion of
the user community by providing appropriate business process and system
online help resources.
The two main components of this requirement are:
User Interface
Training and documentation
User Interface
Web access to human resource data with appropriate
authority
Minimize jumping from screen to screen and table to table
Validate data input before a transaction is completed. (E.g.:
verify that a charge is allowed against a financial system
account before it is applied)
Single User Sign On for user authorized access
Easy to use, even for the occasional user
Ability to allow users to link to supporting/related
documents and transactionsincluding imaged documents
Free text area on all transaction screens
Allow use of templates for re-occurring periodic
transactions
Field entry edit
field etc.)
Provide technical and business process help Key word
search by business process or system function to guide
users to thefunctionality/transactions that they need
Core HR suite at no cost
Dvedhik Technologies brought to us a Core HR suite at
no cost. It’s basic and simple interface is very intuitive
and doesn’t require any training to implement. It’s
interesting to see how in India, an HRIS company is
offering these value services at no upfront cost to
clients.
Ad Hoc Reporting
User initiated ad hoc (on demand) reports
Download capability to MS Excel for what-if analysis
Query tool that serves both power users and occasional users
Query tool that is ODBC compliant and allows for entry of SQL by
the users
On demand reports on statistics such as gr
The solution must have capability to archive data and allow for its easy retrieval.
The main requirements for data archiving and retrieval are to:
Establishing the related key system requirements in this way ensures that the
system requirements are driven by confirmed business needs.
Each business process type listed below includes a brief overview of the business
process followed by its specific requirements.
Position Management
This function must provide a means of managing the cost of the single largest
expense within the university budget. It must deliver the ability to track vacant
positions and vital payroll information for tracking of filled positions. Any
Organization and Position Management System installed must integrate with
both the core Financial and Human Resources Systems of the university to
enhance the capability of tracking, allocating, and budgeting for positions
campus wide. In addition:
OBJECTIVE: To manage and fund positions so that all University goals and
objectives are met
Broadband Projects
Capability to store & retrieve target market salaries
Electronic Submissions
University-wide on-line Position Description Questionnaire
(PDQ)
Populate information from HR system into electronic PDQ
Standardized Table of Organization
Recruitment
HUMAN RESOURCES MANAGEMENT SYSTEM 11
DVedhik Technologies Private Limited
Detailed Business Requirements
An automated system will reduce the time and costs associated with processing
employment application materials while improving service levels to applicants
and hiring managers. Improvements associated with an automated system may
include:
OBJECTIVE: Identify, select and hire the best candidate through an efficient,
automatedprocess.
The Recruitment Function should support the following specific business
needs:
Applicants can complete the necessary application form and
upload additionaldocuments via the Web
Applicants can complete a profile of their ideal job and receive
advertisementsthrough email as similar positions become
available
Provides applicants a self-service model to review the status of
their applications
Hiring managers can complete and submit job requisitions that
are electronicallyrouted through the appropriate approval
channels (budget, payroll, EEO, etc.)
Email notification to Workflow contact
Positions are automatically posted to our Web site once HR has
approved
Allows HR to create multiple tailored application forms and
select which application (staff, faculty, part-time, etc.) or
materials (resume, cover letter, vitae) will be requested for a
specific position
Provides the ability to design a completely different workflow
from staff and professional positions
Provides hiring managers and search committees on-line access
to application materials
Employment applications can either be directed through Human
Resources or delivered to hiring managers and search
committees
Provides EEO officer real-time access to the makeup of any
applicant pool andthe status of any search being conducted
Allow EEO real-time access to approve the applicant pool for
specific positions (A900)
Create an automated pool of candidates for screening
Generate necessary candidate communications
Allow authorized Team to electronically screen candidates for
Personnel Administration
OBJECTIVE: To efficiently maintain accurate, real time personnel data.The
Personnel Administration functionality within the system should:
Record and/or generate a unique identifier (other than social
security number)for all employees
Trigger functionality in other HR modules when personnel data
changes
Capture and store data about student employees
Associate an employee with more than one position within the
system
Track service credit from multiple companies approved sources
(e.g. service stategovernment agencies)
Management self-service, with workflow, for personnel action
processing, salaryadministration, and all employment related
data maintenance.
On-line employee self-service for maintenance of personal data,
direct deposit enrollment, and IRS compliant Form W-4
submissions.
Web-based performance appraisal and evaluation process,
grievance and disciplinary procedures, and record keeping.
Position control to identify and budget vacancies.
Integrated with Position Management to maintain critical
incumbent data.
Security controlled and user-friendly ad hoc reporting access for
all users.
Integrate with nonresident alien tax and immigration software
application[Windstar].
Multiple service and seniority calculations, some specific by job
category.
The Time Data Management & Payroll function should be able to:
Allow employees to view time not worked
Integrate with KRONOS time keeping software
Provide direct deposit and corresponding check advices
electronically
Provide robust gross to net reporting capabilities
Track detailed descriptions about unpaid leave
Pay employees at different time intervals
Weekly
Bi-Weekly
Monthly (e.g. 9 months or 12 months)
Access and change historical data that will be reflected in
both the HR and Finance systems
Facilitate increase calculations
Seamless integration to payroll from a time and attendance
system.
Integration of leave usage and accruals for up to two-dozen
variable andgraduated vacation and sick plans with FMLA and
general leave administration.
Online Leave Administration – Request Time Off
electronically with workflow approval processing
Integration of absence and attendance data with labor relations’
data.
Work and shift scheduling functionality. Application of variable
gross-to-net priorities for available net pay when elective
HUMAN RESOURCES MANAGEMENT SYSTEM 14
DVedhik Technologies Private Limited
Detailed Business Requirements
Benefits Administration
The new Human Resources/Benefits Administration System should integrate
each of thefollowing functions into one system that interoperates in a
seamless manner for all users.
Beneficiary
Ability to enter Beneficiary data on BMS and write report and
Transmittals
Process to allow information to download full file weekly with
updated informationand submit electronically with the push of a
button without a whole lot of manual intervention and requesting
the job.
All data secure and de-identified to insurance companies
Create a mechanism that downloads information automatically and
system transmits to carriers
Complete the Met Life paperwork necessary to send the dental
transmittals electronically. We are now sending a zipped file to Met
Life by e-mail
Coordination of Benefits
Be able to enter COB information on the system and transmit data
directly to Medical carrier via an electronic transmittal
LOA
On-line listing of disability leaves, retirement disability
participants, life insuranceclaims (pending and retro to one-year)
Benefit Account administration and letters created in BMS
Retiree System that is able to print correspondence and payment
information.
Retirement
Track and create ARP letters and reminders as appropriate from
BMS based on eligibility and deadlines for new employees and
changes in status
Leaves of Absence
Track Date of disability approval/denial from OPERS, UNUM, and
paymentsreceived as known for disability and annuity under
UNUM in BMS
On-line listing of disability leaves, retirement disability
participants, life insuranceclaims (pending and retro to one-year).
Easy access to current filed, pending, denied worker compensation
claims.
System to identify all entries and system able to update and pay
correctpay/retirement deduction
Address Changes
Create a mechanism for the employees to do address changes on
line for HRMS and FLEX
Workers’ Compensation
Ability to look up exactly what days an employee worked or was off
(and the reason why he/she was off – receiving sick pay, workers’
Comp, etc.) This is the only function I need that I don’t currently
have available with HRMS.
Dates of employment
Current and past supervisor(s), positions, departments, rates of
OBJECTIVE: To develop and train employees and affiliates for individual growth
to enhance company productivity.
The Development & Training Function within the human resource system
should:
Provide a central contact point for all training related functions
Capture and report knowledge, skills and abilities by position
Capture employee training needs
Track information to support mandatory training
Track re-occurring certifications and training needs