File No.

A-140124/ROSEZ/CPWD/20

भारत सरकार
GOVERNMENT OF INDIA
पर्यावरण, वन और जलवायु परिवर्तन मंत्रालय
MINISTRY OF ENVIRONMENT, FORESTS & CLIMATE CHANGE
एकीकृ तकार्यालय/Integrated Regional Office
st nd
1 & 2 floor, HEPC Building, No.34, Cathedral Garden Road,
Nungambakkam, Chennai – 600034; Ph: 044-48613477; Fax:28252536
E-mail: [email protected]

सं.A- 140134 /ROSEZ/Shifting of Office/21 दिनांक/ Dated the 26th May 2021

Notice Inviting Tender for Shifting of Office Equipment/File/Furniture

and other Material of Integrated Regional Office, Ministry of Environment
Forest and Climate change, Chennai from HEPC Building, Cathedral
Garden Road, Nungambakkam, Chennai to New Building Complex,
Shastri Bhawan, Haddows Road, Nungambakkam, Chennai
The Integrated Regional Office (IRO), Ministry of Environment Forest and
climate Change, Chennai (Erstwhile, Regional Office (SEZ), MoeFCC, Chennai)
invites Sealed tenders from authorized Dealers / Companies / Firms or Individuals
specialized in packing and moving works (relocation of files/office equipment etc.,)
for shifting office items including Files/Documents, Computers & Accessories,
Printers, Xerox Machines, Sofas etc., from HEPC Building Cathedral Garden Road,
Nungambakkam, Chennai 600034 to the New Building Complex, Shastri Bhawan,
Haddows Road, Nungambakkam, Chennai 600 006. The details of the location of the
office are given hereunder: -
From To
The Integrated Regional office The Integrated Regional office
(Erstwhile Regional Office(SEZ),
MoEFCC, Chennai
New Building Complex, 1st Floor,
No.34, 1 & 2 floor, HEPC Building,
st nd
Shastri Bhawan, Haddows Road,
Cathedral Garden Road, Nungambakkam, Chennai 600006.
Nungambakkam, Chennai 600034

1. TENDER PROCESS
The present Tender is for submission of quotation under Single Bid system for
shifting office items and equipment including Files/Documents/Reports, Books,
Computers & Accessories, Printers, Scanners, Air conditioners, Copier machines,
Wooden & Steel Furniture, Sofas etc., at the Integrated Regional office, MoEFCC,
Chennai. The items to be shifted are listed out in Annexure – I. The tender form in
the pro-forma prescribed in ANNEXURES - II & III, complete in all respects shall be
submitted in Single sealed cover super-scribed as “Quotation for shifting of office
equipment and other material of IRO, MoEFCC, Chennai addressed to The
 File No.A-140124/ROSEZ/CPWD/20

Deputy Director General of Forests(C), Integrated Regional Office, Ministry of

Environment Forest and Climate Change, No.34, Cathedral Garden Road,
Nungambakkam, Chennai, by 4.00 p.m. on 10th June 2021. The sealed Bids
will be opened on 11th June 2021 at 11.00 a.m. Due to the present situation
arisen out of COVID-19, the meeting will be held through Video Conference. The
Bids shall be scrutinized by the IRO, MoEFCC, Chennai. Incomplete Bid documents
shall be rejected and late submission of Bids shall not be accepted.
2. If the tender is sent by post / courier, it should be ensured that the cover is
intact at the time of reaching the destination without any damage or loss. The
IRO, MoEFCC, Chennai is not responsible for the delay on account of Postal / Courier
Services.
3. Earnest Money Deposit of Rs. 5,000/- (Rupees Five Thousand only) per
application in the form of Demand Draft/Banker’s cheque of scheduled Bank drawn
in favour of The CDDO, Regional Office (SEZ), MoEFCC, Chennai. The bids
without Earnest Money Deposit shall summarily rejected. EMD will be returned to
all the unsuccessful bidders at the end of the selection process. However, the EMD
shall be forfeited in case the successful bidder who withdraws or the details furnished
in the Technical bid are found to be incorrect or false during the tender selection
process. No interest shall be paid on the Earnest MoneyDeposit.
4. The tenderer shall sign and stamp each page of the Tender Document and all
other enclosures appended to it as a token of having read and understood the terms
and conditions contained therein and submit the same along with the Bid. The
tenderer would fill up the information in the Annexure enclosed at the end of this
document in clear and legible terms. Wherever required, copies of the supporting
document in respect of the details mentioned in the annexure should be enclosed. The
price quoted by the bidder shall be written in figures & words as well.
ANNEXURES-II & III shall also have to be signed and stamped by the bidder or its
authorized signatory
2. The tender forms shall be rejected if it is not complete in any aspect.

3. The tender documents are not transferable.

4. Scope ofwork:
The Office items and equipment like Files/Documents/Reports, Books,
Computers and Accessories, Printers, Xerox Machines, Refrigerator, Wooden/ Steel
Furniture, any Fragile Items, air conditioner units, and Sofas etc., as listed out in
Annexure –I are required to be transported/shifted from Integrated Regional
Office, Ministry of Environment Forest and Climate change, at No.34, 1 st & 2nd
Floor, HEPC Building, Cathedral Garden Road, Nungambakkam, Chennai to New
Building Complex, Shastri Bhawan, Haddows Road, Nungambakkam Chennai
600006.

The scope of work includes:

 File No.A-140124/ROSEZ/CPWD/20

a. Packing of Files/Documents/Reports, Books, Computers and Accessories,

Printers, Xerox Machines, Refrigerator, Wooden/ Steel Furniture, any Fragile Items,
Air conditioner units, Stationery & Non Stationer Items, Sofas & all electrical and
miscellaneous items. etc., available in the O/o. IRO, MoeFCC, Chennai at 1 st & 2nd
Floor, HEPC Building, Cathedral Garden Road, Nungambakkam, Chennai 600 034 in
a proper and orderly manner and shift it to the new premises as mentioned above.

b. Carrying all the packed articles/items carefully to the ground floor. Loading
into the Lorry and transportation to the Integrated Regional Office at New Office
Building Complex, Shastri Bhawan, Haddows Road, Nungambakkam, Chennai -600
006
c. Unloading all the packed articles/material from the Lorry, and carrying to
various rooms at 1st Floor in the O/o. IRO, MoEFCC at New Office Building
Complex, Shastri Bhawan, Haddows Road, Nungambakkam, Chennai -600 006
d. Unpacking of the goods and placing in the respective rooms as per directions
of IRO, MoEFCC, Chennai.

e. Obtaining completion certificate for proper shifting with list of materials

shifted, from concerned Officers/Sections.

f. The selected Firm/Agency has to use their own good quality packing
material, like Carton boxes, gunny bags, packing tape, thermocol sheets etc.

g. Disposal of packing materials etc. shall be the responsibility of the bidder

h. The Firms/Agencies should be at Chennai based or should have an office in

Chennai.

i. The Firms /Agencies may visit the IRO, Chennai at Cathedral Garden Road,
Nungambakkam, Chennai on 04.06.2021 to assess the location and quantity the items
to be shifted. If required they may also visit the place i.e. Shastri Bhawan,
Nungambakkam, on any working day where the office items are to be shifted before
the closing date of the tender and the firm/agency shall satisfy themselves before
submitting their quotation.

j. The submission of bid will not place the Integrated Regional Office, Ministry
of Environment forest and climate change, Chennai under any obligation to place
the order with the Firm/Agency and no expenses incurred by the contractor in this
regard will be payable by the IRO, MoEFCC, Chennai.

k. If any dispute arises between the Firm/Agency and its manpower in the
matter of wages or any service conditions, the same will be settled by the
 File No.A-140124/ROSEZ/CPWD/20

Firm/Agency and the workers engaged by it themselves. IRO, MoEFCC, Chennai in

no case shall be a party to such adispute.

l. Under normal circumstances the rate shall be valid for a period of six months
from the date of issue of workorder.

m. Responsibility of taking necessary permission from the traffic police authority

for shifting shall be of the selected Firm/Agency.

n. An interest free refundable performance security deposit of Rs.12,500/-

(Rupees Twelve Thousand Five Hundred Only) in the form of Pay Order/Demand
Draft /Bank Guarantee in favour of The CDDO, Regional Office (SEZ), MoEFCC,
Chennai shall be submitted by the contractor at the time of award of the contract.
The security deposit shall be discharged after the satisfactory completion of the
contract. If the service provider fails or neglects any of his obligations under the
contract, it shall be lawful for IRO, MoEFCC, Chennai to forfeit either whole or any
part of the performance security furnished by the bidder as compensation for any
loss from such failure.

o. Responsibility for damage/theft/loss etc. of goods during shifting or physical

injury to any labour in loading/unloading shall be of the Firm/Agency.

p. The damage caused / loss if any to the property of the IRO, MoEFCC,
Chennai through negligence or otherwise during packing, loading while on transit,
unloading, unpacking and while taking to designated rooms, shall be the
responsibility of the Firm/Agency. The financial or any other loss suffered by the
IRO, MoEFCC, Chennai on this account shall be made good by the Firm/Agency as
per the estimation of Competent Authority, IRO, MoEFCC, Chennai.

q. Evaluation of tender for deciding L1 bidder shall be done on the basis of

total lowest value quoted for the items as indicated inAnnexure-I .

I. TERMS AND CONDITIONS

1) Conditions to be satisfied in the bid:

a) Bidder must have GST Registration Certificate. Evidence should be

enclosed.

b) The bidder must have obtained Permanent Account Number (PAN) under
the Income Tax Act, 1961. Evidence should be closed.
c) Copy of Income Tax Return filed for the last three financial years.

d) Past experience in the similar field of works is desired.

 File No.A-140124/ROSEZ/CPWD/20

e) In case of individual, he/she shall submit the details of work done by

him/her for any Government/PSU/Bank/Insurance Company with
evidence or certification from that company.

f) Copy of the financial statements (P&L account and B/S etc) should be
filed along with the bid.

2) Payment Terms: The contactor shall submit the bill only after completing
the work along with the acknowledgements obtained from the respective officers
that the entrusted work has been completed. No payment will be made in advance
to the supplier.

3) The selected contractor should be in a position to complete the work assigned

within 5 days of awarding the contract. If the contractor fails to complete the work in
stipulated time, penalty at the rate of 2% of the quoted rate will be imposed as per
below calculation
Penalty=¿
Rate per Kg x Weight x Number of days delayed

Sd/-
(के .कार्तिके यन/K.Karthikeyan)
सहायकवनमहानिरीक्षक&कार्यालयाध्यक्ष /
Asst. Inspector General of Forest & Head of Office
 File No.A-140124/ROSEZ/CPWD/20

ANNEXURE-1

Description of items to be Approx. Quantity in Nos.

S.No Shifted
Rates for movement of files/documents/
1. Files/Document/Books books may be quoted based on tonnage
(rate/quintal)
Computers Accessories 24 Sets
(Monitor/ CPU/
2.
Keyboard/Mouse/UPS
Printer 22 numbers

3. Xerox Machine
2 numbers

Wooden Table /Computer

4. 55 numbers
Table/Writing Table /Bench

5. Centre Table (Glass) 11 numbers ( out of which 7 glass table)

Chairs:
Executive Revolving Chairs
Revolving Chairs
Blue /Black cushion Visitors Chair
6. 103
Wooden Visitors Chair
Knitted Revolving Chair/Knitted
visitor Chair

7. Sofa 12

8. Refrigerator 1

Almirah:
Steel Almirah /Wooden Almirah/
9. 70 numbers
Book case/ Vertical Cabinets/
Perforated Racks
 File No.A-140124/ROSEZ/CPWD/20

Removal, Shifting of Air conditioner

10. units with compressor, accessories 11 numbers
etc., with proper packaging

Removing and re fixing of vertical Blinds: 35 numbers

11.
Blinds& Cloth Screen Cloth Screen : 3 sides in Conference Room

Dismantling, shifting, re assembling of

12. 1 number (16 seater)
Godrej 16 seater Conference Table

Dismantling, shifting, re assembling of

13. 1 Unit (5-in-one)
Godrej 5-in-1 Cabinet

Miscellaneous items:
Stationery & Non Stationery Items / Rates for movement of miscellaneous
14.
Crockery /porcelain Items/Electronic items may be quoted in lumpsum
and other miscellaneous items etc.,
Removal, shifting and re-fixing of
electrical items such as Fans/Lights
15.
etc.,

To be Quoted in Lumpsum
Crockery /porcelain& Miscellaneous
16.
Items
 File No.A-140124/ROSEZ/CPWD/20

(ANNEXURE-II)

TECHNICAL BID DOCUMENT

1. Name of the Contractor :

2. Address of the Contractor with mobile

&land line number :

3. Evidence for GST Registration : (Yes /No)

4. Evidence for Permanent Account Number : (Yes /No)

5. Evidence for filing of Income Tax Returns : (Yes /No)

6. Turnover for the last three years. :

7. Earnest Money Deposit : (Yes /No)

DECLARATION
I/We hereby certify that the information furnished above is true and correct
to the best of my/our knowledge. I/we understand that in case any deviation is
found in the above statement at any stage, I/we will be blacklisted, my Earnest
Money Deposit (EMD) will be forfeited and that I/we will not be permitted to have
any dealing with the Department in future.

(Signature of Authorized Signatory with date)

 File No.A-140124/ROSEZ/CPWD/20

FINANCIALBIDDOCUMENT (ANNEXURE-III)

1. Name of the Contractor :

2. Address of the Contractor

(with Tel No., FaxNo.) :

3. Contact Person(s) (with mobile number) :

4. Rates (Both in words and figures) :

Rates should be inclusive of all taxes

Description of items to be Approx. Quantity in Rate per kilogram

S.No Shifted Nos.
Rates for movement of
files/documents/book
1. Files/Document/Books
s may be quoted based
on tonnage (rate/Kg.)
Computers
24 Sets
Accessories (Monitor/
2. CPU/
Keyboard/Mouse/UP
22 numbers
Printers
3. Xerox Machine 2 numbers

Wooden Table /Computer

4. 55 numbers
Table/Writing Table /Bench

11 numbers ( out of
5. Centre Table (Glass) which 7 glass table)

Chairs:
Executive Revolving Chairs,
Revolving Chairs, Blue /Black
6. cushion Visitors Chair, 103 numbers
Wooden Visitors Chair,
Knitted Revolving
Chair/Knitted visitor Chair
7. Sofa 12 numbers