Construction Execution Plan

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AMAALA WATER SUPPLY PROJECT

"AWSP"

Document No - ----------------------------------------------------------------
Rev - C00

AMAALA Water Supply Project


"AWSP"
Construction Execution Plan

Revision No.: 01
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TABLE OF CONTENT

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1. Introduction.

This document is dedicated to describing the implementation and operation of a Regional Water
Supply Infrastructure in order to feed the potable water and irrigation water networks System for the
entire AMAALA Project.
The Regional Water Supply TM will transport water produced by the NEOM/Duba Desalination Plant
to the AMAALA development areas in Miraya and Triple Bay.
The total length of the TM is 104,800 km. Besides the initial distance of 1.4 km between the
NEOM/Duba Desalination Plant and HW5 in Duba and the last 0.9 km from HW5 to the Triple Bay
Master Storage Tanks, the TM routing is exclusively along HW5.
AMAALA demand is currently assured by NEOM up to the projected initial peak demand of 140
megaliters per day (MLD) and might be amended in the future to about 155 MLD

The Objective of this PEP is to describe the Project scope in order to meet the technical, operability,
security, environmental and industrial hygiene requirements.
The PEP also sets requirements for health, safety and quality issues during the execution phase of the
Project to ensure prevention of accidents and hazards. All activities will reflect Contractor's
commitment to Safety and Quality.

2. Project Details
Project Name AMAALA Water Supply Project
Project Type Design & Build
Employer AMAALA
Engineer Fitchner
EPC Contractor JV Rawabi BUTEC (Managing Member) & Abengoa Agua, S.A.
Start Date April 29, Duration: 14 Months O&M 3 years
2021 (Option):

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3. Scope and objective:

The Project scope is to build:

a- Pipeline

Pipe section Approx. Section Base offer (single line) Alternative offer (twin lines)
length
Duba -Miraya 35 km 1 x DN 1200 PN 40 1 x DN 900 PN 40
Miraya – High Point 35 km 1 x DN 1200 PN 25 1 x DN 900 PN 25
High Point – Triple bay 30 km 1 x DN 1000 PN 25 1 x DN 800 PN 25
Miraya Gravity pipe 4.8 km 1 x DN 1000 PN 10 1 x DN 900 PN 10

b- Miraya Pump station


c- Tank farm Miraya
d- Tank farm Triple Bay

Each Tank Farm will be composed of 6 tanks – 15,500 m3 each


All works to be executed underground – tanks diameter of 80 meters

4. Preliminary Project Specific Construction Execution Plan

4.1. COnstruction Management and Organization

4.1.1. Project Sequencing

This section related to the Project Sequencing is also included in the “Section 1 – Project
Management”.

In order to elaborate on this section, the different stages of the project are set to be as follow:

1- Engineering phase
2- Procurement phase
3- Mobilization phase
4- Construction phase
5- Testing and commissioning phase
6- Operation and maintenance (fixed fees for 3 years)

According to the above, and considering the long lead items of the project, and prior the design of the
“EPC Project Sequencing”, the planning team has identified the following major project milestones for
the execution of the Project by RAWABI BUTEC – ABENGOA AGUA:

1- Finalizing the agreement with the Selected Engineering Firm


2- Finalizing the agreement with the preferred vendor of the pipes
3- Right of way is provided by the Employer at the signature of the Contract

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4- All authorities approval of construction permits are provided by the Employer


5- Topography and geotechnical Survey’s Report are provided to Contractor by the Employer
6- Early mobilization to the WORK SITE of field engineers, in order to confirm and validate the
coordinates of the Topography and geotechnical Survey.
7- Early Infrastructure Permitting process and Detailed Design obtained by Employer in order to
proceed for early PO issuance of long lead items in order to avoid delay in the deliveries.
8- Site preparation and concrete foundation of the GLS tanks.
9- Finalizing the selection of the suppliers of the pipes as per the obtained approvals
10- Finalizing the selection of the welding pipes sub-contractor as per the obtained approvals
11- Finalizing the selection of the suppliers of the pumps as per the obtained approvals
12- Finalizing the selection of the suppliers of the GLS tanks as per the obtained approvals
13- Finalizing the selection of the suppliers of the transformers as per the obtained approvals
14- Finalizing the selection of the suppliers of the firefighting system as per the obtained approvals
15- Early Infrastructure Permitting Process and Construction Stage (All IFC issued) to be issued.
16- Finalizing the Client review for the HCIS security design
17- Finalizing the Consultant review for the HCIS security design
18- Finalizing the Authority approval for the HCIS security design
19- Finalizing the selection of the Security Contractors and negotiate the PO
20- Completion of the construction of the temporary facilities on site
21- Completion of the necessary and critical construction activities (i.e. mountain Rock areas) to
start implementing the required pipeline work packages.
22- Completion of the necessary and critical construction activities (i.e. depth excavation - for a
clear vision) to start implementing the required tanks work packages.
23- Receiving on site of the long lead items such as the pipes, pumps, transformers…etc.
packages.
24- Testing and commissioning for 45 days

4.1.2. Direct Hire/Subcontracting Plan

In general, RAWABI BUTEC – ABENGOA AGUA’s construction organization will be subdivided into
four teams led by four construction managers. According to that, four many open fronts will be running
per the Time Schedule.
Please refer to the below picture which shows the area division between the four construction teams.

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Each team will be composed of Trade Section Managers, site engineers, supervisors and foreman.
For the scope which will be self-executed, the following ratios for the construction of teams will be
followed:

1- Chargehand – Laborer 1:12


2- Foreman – Chargehand 1:4
3- Site engineer – Foreman 1:4
4- Staff – Laborer 1:15

However, in the same time, RAWABI BUTEC – ABENGOA AGUA will have as per the contract 40%a
certain quantity of subcontractors for the support in the execution of the works. The progress of these
subcontractors will be monitored on daily basis by the manager of the construction team, as well as,
by the Subcontract team on site.

4.1.3. The number and scope of subcontracts

The final number of subcontractors will be defined by the execution team, based on the final execution
and procurement plan. However, as an indication, the tendering team has defined the following
packages to be subcontractedsubcontracting strategy which is summarized as follow:

1- Detailed Design
2- Welding Pipeline works
3- Concrete works
4- Asphalting works
5- GLS tanks
6- Fibre optic cable and cathodic protection
7- HCIS consultant
8- HCIS works (security and firefignting system)

Further to the above, RAWABI BUTEC – ABENGOA AGUA will have lot of advisory, technical
assistance and support from the vendors of the technological packages. This support will consist of
the presence of the vendor representatives on site for the execution of the following works:

1- Testing and commissioning, and or


2- Any software update, and or
3- Advisory and assistance for the erection of the equipment

It is important to note that for the execution of this project with respecting the requested time schedule,
the Main Contractor will have many fronts working in parallel, that’s why, it is foreseen to have several
teams and subcontractors working in parallel.

4.2. Construction Organization Chart

For the overall Project Organization Chart, please refer to the Main project Organization Chart.
In order to emphasize on the construction section, please refer to the below extracts from the overall
Organization Chart.

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The typical team under the Construction Manager to be as follow:

Construction
Manager

Section Manager Section Manager Section Manager


Civil Mechanical Electrical

Mechanical Instrumentation
Surveyor Mechanical Piping
Equipment Engineer
Engineer
Engineer

Civil Engineer Electrical Engineer


Foremen Foremen

Foremen Foremen

The Construction Manager shall be responsible of appointing the needed resources for the
construction activities of every section of the project responsible on it.

The Construction Manager shall ensure that all site works are safely executed on time, with quality
and within budget. To meet those requirements, the Construction Manager should organize weekly
meetings with his team members.
The Site and construction Managers will attend Progress Meetings with the EMPLOYER
Representative and liaise with the Project Manager on a regular basis.
It is important to note that a technical team will be available on site lead by the technical manager.
This department will be the liaison between the engineering team and the construction team.

4.3. Constructability Program

4.3.1 Introduction

The process for defining the constructability program and strategy is a series of meetings to confirm
the project direction is progressing as planned by the project team through the optimum use of
construction knowledge, methodology and experience.

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During these meetings, a series of constructability aspects and attributes were developed. These
attributes are more detailed and elaborated in this section, and shall be considered in the overall
execution strategy of the project.

4.3.2 Documents for review

The complete tender documents were shared with the team for review the technical exchanges with
suppliers and vendors since their inputs are highly required for the completion of the overall view and
the best execution method for each package.

The type of documents reviewed and which shall be reviewed during the execution of the project for
any kind of update for the constructability report shall be as follows:

1- Design Basis
2- Surveys
3- Feasibility study
4- Project layout and access studies
5- Pipeline and electrical cable routing
6- Instrumentation cabling and layout
7- Specifications
8- Foundation drawings
9- Equipment list
10- Project Time Schedule
11- Existing facilities report
12- Site environmental data

4.3.3 Major attributes to the Constructability Program

Based on the analysis of the team, it has been decided that the following attributes shall form the basis
of any Constructability Program:

1- Opportunities for modularization, prefabrication, and preassembly to improve the project


safety, quality, cost, schedule, and risk profiles.
2- Identifying all the critical points related to the site location, and defining the site improving
plan.
3- Identifying available resources and knowhow in the project’s surrounding.
4- Identifying the works to be done locally, and validate if local subcontractors are available in
the market for such works.
5- Selecting the optimal logistic study for the resources and equipment transportation
6- Studying the site access for the equipment.
7- Defining the existing heavy lifting equipment.
8- Studying the lifting plan
9- Studying the impact on the existing facilities, and the pipeline and electrical cabling rooting
with the restrictions imposed by the existing facilities and the proposed right of way.
10- Defining the long lead items and their impact on the project time schedule
11- Compliance restrictions of the preferred vendors with the EMPLOYER specifications

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12- Interface management of the imposed design by the preferred vendors with the overall project
design
13- Define the security plan and requirements.
14- Studying the overall project commissioning and handing over method.

4.4 Management and Mitigation of Unforeseen Interruptions

4.4.1. Excavation clashes with unknown underground services and facilities

4.4.1.1 Introduction

At the beginning of the project, the Employer is carrying out additional underground utility surveys,
which will be issued to the Contractor. The contractor shall mobilize a qualified execution team to
verify and prepare the topography and underground survey for the different areas of the Project.

4.4.1.2 Topography and geotechnical Survey

The Employer will provide a topographical and geotechnical surveys at the commencement of the
project to the Contractor, in addition to a drone survey and satellite-based data and mobile mapping
along Highway 5 and Duba City as well as drone surveys at the location of the water reservoirs.

4.4.1.3 Soil investigation

Soil investigations are being carried out by the Employer and will be submitted to the Contractor.
4.4.2. Clashes with existing facilities

At the beginning of the project, the CONTRACTOR shall ask the EMPLOYER to submit the as-built
drawings for the areas subject to clashes with existing facilities.

The purpose of the as-built Site survey is to collect from the relevant operators/stakeholders all as-built
data and information with regard to the locations and depths of all existing utility lines (e.g. water
pipelines,sanitary sewers, storm water drainage pipes, electrical and telecommunication cables, etc.)
to be incorporated and taken into account in the preparation of detail design and execution drawings.
In addition to that, field engineers and supervisors will be mobilized to site in order to verify all the
necessary coordinates of the areas subject to clashes with existing facilities. These coordinates will be
shared with the engineering team in order to consider them in the Design Development.

Prior to the execution of the works on site, the site engineer will have to visually inspect the complete
rooting of any cable or pipe, in order to make sure that it does not affect any existing facilities. Prior
working in this area, the as-built drawings and the underground surveys shall be reviewed. In addition
to that, a permit to work shall be prepared.

4.4.3. Obstructed access and unavailable work fronts due to operational requirements

An unforeseen obstruction or stoppage may occur, which is why the planning manager and the
construction manager shall make sure to respect the outcome of these coordination and interface
meetings, be able to reshuffle the construction sequence on site and move the taskforce in such a way

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as to maintain open work fronts. In fact, this subject requires the contribution and collaboration of all
the involved parties, including the EMPLOYER.

4.5 Management Plans and Project Implementation Plans

Detailed management plans are required for the construction works.These plans detail how
various aspects of the works are implemented, managed and controlled. They are working
documents and relate directly to execution of the work.

They include, but are not limited to, the following:

 Mobilization plan
 Work method plan/statement
 Equipment management plan
 Quality management plan
 Traffic management plan
 Safety management plan
 Environmental management plan
 Subcontractors management plan
 Site management plan
 Interface management plan

All management plans will be prepared, reviewed prior to implementation. The plans will be reviewed
on a regular basis and updated or amended to reflect prevailing requirements and Site conditions.

Project Implementation Plans


Health, Safety &
Environmental
Mobilization Plan Project Quality Plan Security Management
Management Plan
Plan
Communications and
Project Controls Stakeholder Interface
Document Management Plan
Plan Management Plan Management Plan
Construction Engineering &
Public Relations Plan Environmental Construction Logistics Plan
Management Plan Management Plan
Emergency Welfare Adherence Materials Testing and
Contingency P l a n Plan Management Plan Commissioning Plan
Construction Phase Maintenance Period
Training Plan Demobilisation Plan
Transition Plan Plan

4.6. Execution Plan and Specific Method Statements

4.3.1. Scope of this Plan

This Plan describes the major activities, and stating the priorities, critical issues and taking into
consideration the resources required for the project and the resources that can be allocated with
regards to the project schedule.

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 Basic Design that still require calculations and verifications.


 Detailed Engineering to adapt the basic design to the allocated and approved Material
and equipment stated in the specifications. This is split into 3 categories for pipeline, Tanks
farms, and pump station.
 Technical Submittals for all Materials and Equipment needed for the Project’s execution.
 Procure all Materials and Optimization of Delivery periods to synchronize it with the
construction activities.
 Erection of GLS Tanks, Process Piping Systems, pumps, Installation of Mechanical Equipment
and Accessories.
 Generators, transformers, I&C and HCIS System.

RAWABI BUTEC - ABENGOA AGUA will demonstrate the adopted methods and
procedures for the completion of works.

4.3.2. Basic Design Phase

It is essential to mobilize on site as quickly as possible in order to use every opportunity to gain
precious time. The sequence and duration of mobilization activities are detailed in the project program.
The mobilization to the WORK SITE for the establishment of the temporary facilities shall start upon
the signature of the Contract.

 Once the negotiation of contract is done and the contract is awarded along the signature of
contract, a first mobilization of Key Personnel to Engineering Office will start the first 10 days to
deal with the appointed Design firm to start immediately the Basic Design
 Due to the shortage period required for long lead items PO issuance, the Basic Design period
along the relevant approvals should not exceed the one-month period.
 Upon obtain the approvals, the CONTRACTOR have 15 days to proceed with the long lead
items PO issuance.
 During this stage, all construction permits are provided by the EMPLOYER to the
CONTRACTOR.

4.6.3 Detailed Design Phase

 Based on the approved Basic design drawings, the Selected Engineering Firm shall quickly
provide the Project Execution Team with the detailed design for the quick start at site.
 The Detailed Design phase should not exceed the 60 days as per the time schedule.
 HCIS security and fire system is one of the critical activity where should be seriously followed
up in this stage.

4.6.4 Construction

The overall project is planned to be divided and managed into four sections:

First section: Duba – Miraya

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Second section: Miraya – Triple bay

Third section: Miraya tank farm and Pump station

Fourth section: Triple Bay tank farm

 Every section is managed by a construction manager and should work independently to meet
the deadline and the milestones in the time schedule.
 The CONTRACTOR will utilize qualified engineers and experienced workforce
 Also every pipeline section is divided into multiple sections; all sections will be executed in
parallel to reduce the time schedule.
 Every section will secure all permits from all local authorities involved along the pipeline, tank
farms, pumps station to avoid any delays.
 Full coordination with other Contractors in order to avoid any conflict and delays.
 The CONTRACTOR will perform the required hydrostatic test in multiple sections, each
section will be divided between consecutive valve chambers in order to reduce, as much as
possible, the excavated areas along the pipeline. During hydrostatic test, affected areas will be
barricaded in order to reduce safety hazards.
 On the asphalted road, all safety measures will be taken into consideration and all working
areas will be fully barricaded prior to proceed for any activity
 Manual, motorized and control valves will be tested at laydown area to reduce time-consuming
activity and will be directly installed at site during construction and reinstatement stage.
 All equipment required for the installation of pressurized pipeline such as side booms, trailer,
cranes, backhoe loader, etc. will be utilized.

4.6.4.1 For the Trenchless Pipeline Construction (Micro-tunneling) – if applicable:

 The CONTRACTOR will proceed from day one to conduct all confirmatory surveys and
investigations necessary for the full design and build activities and to prepare the detailed
design using an approved design consultant, Drainage design methods and procedures.

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 The micro-tunneled pipeline construction work shall be coordinated between this Package, the
micro-tunneled pipeline, and other pipeline work being constructed by others for adjoining
Packages and / or offsite pipelines.
 To Meet, consult and comply with the requirements of the Authorities, Utilities, Service
Providers and Private Utility Service Providers
 An assessment for all existing and future utilities within the project area to be done.
 The CONTRATOR will ensure that the construction method shall produce a Groundwater
Micro-tunneling that is fit for the purpose of which it is intended.
 Will construct the micro-tunnel with all associated activities / requirements
 The CONTRACTOR will arrange temporary pavements and all safety measures required for
maintaining traffic during construction.
 The CONTRACTOR will take all reasonable precautions to safeguard all existing on-site
services such as On-site Underground and Overhead Services, Utility Location and
Coordination the location of utility lines encountered in the excavation will be logged and their
condition noted.

The both tank farms of Miraya and triple bay including Miraya pump station along MEP including
electrical building are the most critical project packages where the completion of this packages will
affect immediately the project final completion date.

The purpose is to give a general overview about how to execute the MEP including electrical building,
workshop building, operator building….etc and civil works package.

 Site preparation works and foundation works should start directly for the GLS tanks, so once
are delivered it will be erected directly to avoid any delays.
 Site preparation, civil works and concrete works for pump station, operator room, workshop
room, electrical building… to start directly upon receiving the IFC drawings so finishing works
will be done the soonest and all MEP equipment once delivered will be installed immediately.
 Ensure that all activities to be executed under MEP are well identified and to mitigate potential
risk.
 Ensure that all activities under Electrical building is well defined and to mitigate potential risk.

In order to perform the MEP works in timely manner, the CONTRACTOR will identify all packages
falling under MEP scope of work and below arrangements will be taken:

 Make sure that all testing and inspections will be executed on time.
 Perform all required coordination with all involved public sectors in order to arrange smooth
construction and final taking-over of packages.
 Mechanical main equipment erection procedure will be generated within the baseline program.

 Firefighting package will be executed by an approved subcontractor.


 HVAC System package will be executed by the JV to accelerate the related works.
 Potable water package, irrigation water system will be executed by the CONTRACTOR.

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 Instrumentation package will be performed by an approved subcontractor.

4.6.4.2 Electrical Building Installation Plan

To complete the Electrical Substation works within the time stated in the baseline program, below
actions will be executed:

 The CONTRACTOR will perform all required testing and inspections on the delivery of the
equipment so no delays may occur to inspection quality control process.
 To ensure that all details related to the construction, installation, testing and commissioning of
the electrical equipment are fully compliant with the regulations, specifications, standards and
requirements.
 The HCIS systems shall not commence until the relevant approvals from HCIS department
and the concerned authorities are duly obtained.
 All HCIS works will be carried-out by an HCIS approved Contractor, and as per HCIS
department requirements and procedures.

As-built record drawings and other record documents shall be in progress during the execution of the
project. All As-Built record drawings will be developed, maintained, updated and handed over

4.6.4.3 Conclusion

The CONTRACTOR is well aware about the urgency of construction of the tank farms, pumping
station & transmission main pipeline project, therefore all packages related to MEP including Electrical
buildings work will be executed by approved subcontractors or directly by the CONTRACTOR in order
to achieve the project completion dates without failure and avoid potential risk.

4.6.5 Testing and Quality Control

4.6.5.1 Introduction

Testing and quality control plan is very essential for the completion of any project on time.

The purpose is to give a general overview about our RAWABI BUTEC – ABENGOA AGUA approach
against project requirements for testing and quality control.

4.6.5.2 Scope Of Work

a- Testing:

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Within the time stated in the Baseline Program, the CONTRACTOR will prepare and submit testing
and commissioning plans and procedures in accordance with the requirements specified in the Project
technical specifications.The project system deliverables shall be subject to the following identified
testing:

Factory testing; Preliminary Tests and Provisional Completion; Field testing; and Tests on Completion.

b- Quality Control:

Quality control testing will only be conducted by one of the approved laboratories included in the list of
Approved tests issued by the relevant authorities. The CONTRACTOR shall select an impartial
laboratory from latest approved laboratory list issued by the relevant authorities, provided that the
Contractor has no relation therewith that may affect the integrity of the results of tests.

4.6.6 Execution Plan

4.6.6.1 Project Organization and Resources

Reference to the above Section 4.2, Contractor is dividing the transmission main pipeline into two
sections (Duba – Miraya) and ( Miraya – Triple Bay) and will execute the pipeline works on a
TASKFORCE concept with a project management team (PMT) supervised by two Construction
Managers and supported by specialists from each discipline, Two other sections dedicated as well,
one for Miraya pump station and tank Farm and second for Triple bay tank farm.

An integrated team of line managers will perform project management functions. Line management
activities will include: HSE, sustainability, Quality, Security, Construction and Project Controls.

SubContractors and Suppliers will be appointed in order to assure relevant logistics assistance and
materials procurement. They will be selected based on EMPLOYER approved vendor list, their
competitiveness and capability to meet the Contract performance guarantees and for particular
aspects of the construction effort.

The management team functions will retain control of all project activities including engineering,
procurement and construction whether performed by the Contractor dedicated resources, Contractor
matrix allocated resources or by the appointed SubContractors.

4.6.6.2 Key positions included in the project organization to supervise pipeline works
will be the following personnel:

 Project Manager;
 Site Manager
 Construction Managers for each section
 Sectional Managers for each discipline;
 Field Engineers and Foreman;
 Quality Control Supervisor;
 HSE and Sustainability Supervisor;

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4.6.6.3 Permit management Plan

Before starting any works, Contractor shall receive from the relevant ministries/local authorities all as
built drawings of systems and issue a work plan regarding any interference with these systems.
EMPLOYER shall approve this work plan as well. Any interference shall also have a clear HSE plan
and also approved by EMPLOYER.

4.6.6.4 Site, Working Area and Laydown / Site Offices

The CONTRACTOR shall provide all temporary Site facilities for the proper implementation and
completion of Works as required and as specified.

The Contractor is to coordinate with AMAALA during design phase regarding allocation of any laydown
areas and site office areas at locations nearby to Miraya Pump Station, Miraya Tank Farm and Triple
Bay Tank Farm sites. The Contractor is response also for the provision of mobile site offices etc for the
Contractor and Employer on the various pipeline interface locations.

For the Supervisory Staff of the Employer and his Representative, the Project Management Consultant
and other Supervisory Staff, the Contractor shall provide at both the Miraya and Triple Bay sites, two
main temporary site offices (annexed to the Contractor’s site offices) – refer to Vol 2.01 Project
Technical Specifications_Rev.3 / clause 7.3.2.1.2

In parallel, Seven nos of mobile offices for the pipeline to serve 5 teams over 100 km, assume 1 no.
every 20 km. (Refer. To addendum No.14) and one for Miraya pump station with the tanks farm and
one for triple bay tanks farm.

Site offices shall be appropriate to the efficient management and control of the project by the
Contractor’s own Personnel and adequately furnished, and maintained in a clean, orderly condition by
the Contractor for the duration of construction.

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a- Storage and Laydown

A store and laydown area, supervised by the Store Keeper, will be provided adjacent to the site office
area. This area will be adequate for all materials that can be stored out in the open. All open storage
areas will be fenced and, if required, protected by wind breaks around the perimeter.

A warehouse facility or adequate units of container storage will be provided for all equipment that need
to be protected. Air-conditioned container storage will also be available as required for items that
require temperature control such as sealants, paints, etc.

Adequate craneage and transport will be available at all storage areas for offloading and distribution to
site. All operators, drivers and banksmen will be fully trained and licensed in accordance with the site
procedures.

b- Plant of Machinery and Workshops

A plant workshop will be provided for the servicing and repair of the site plant. This workshop will
incorporate office and welfare facilities for the plant staff and workers.

The plant yard area will be able to accommodate the secure parking of all mobile plant during non-
working hours.

4.6.6.5 Interface Management plan

Contractor implements simple yet solid and effective interface management within Contractor teams,
with subContractors, with Company and with any other stakeholders.

The work breakdown structure (WBS) helps define the tasks that will be performed and assigned to
different internal teams, subContractors or representatives from Company or third parties.

A responsibility matrix will be prepared listing all tasks vs all different stakeholders. The matrix will help
identify who is responsible for each task (R), who will provide approvals if any (A), who is to be
consulted (C), and who shall be kept informed (I). The responsibility matrix shall be shared with
relevant stakeholders, agreed upon and updated as needed. Every interface may be defined and
regulated by a set of documents (example: report), by a contract and/or a procedure.

Depending on the complexity of the interface, the appropriate documents or forms as well as the mean
of communication shall be established. For example, the interface between the coating team (internal
resource) and the non-destructive examination Contractor will be pre-established in test reports and by
delivery to a defined email address. The interface between SubContractors and accounting
department and contract department is established in relevant contracts.

For interfaces where no process is established, project management team may decide to establish a
workflow for interfaces for ongoing activities with a longer life cycle. Alternately, project management
may ensure proper communication was established for a one-time activity without the need to
establish elaborate workflows (example: destructive testing for welding procedure qualification).

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A register for interface management is developed depending on project complexity. An experienced


construction manager may decide to develop one or alternately directly manage infrequent interfaces
to reduce spreading of unnecessary documentation processes and workflows.

Communication documents are identified in every interface workflow. Such documents may be
reports, certifications, work permits, progress reports or minutes of meetings.

4.6.6.5.1 Methodology

A- Design

It is anticipated that all interface points between the Works and other contracts will be clearly defined
by the Single Line Diagrams, the Preliminary Drawings, the Bill of Quantities and other related Scope
of Work documents at the time of contract award.

The Engineering Manager will make sure that all interface points are highlighted on the detailed design
drawings and each one states the corresponding contract package number.

B- Planning

The detailed Contract Program will incorporate all the key handover or access dates for other
contracts and will link all the related activities that need to be completed prior to any such handover.
The program will also identify any parallel activities that can be performed following a particular
handover.

C- Construction

Detailed discussions are required sufficiently in advance, in order to make sure that the conditions at
the time of handover or access are fully understood by all parties. When parallel work is being carried
out, additional coordination meetings may be required to coordinate activities in potentially congested
areas of site.

The technical Manager will attend all interface meetings associated with the work area and ensure that
the HSE Manager is also present when necessary. The responsibilities of the latter being to identify all
the Health, Safety and Environment related issues, including accesses and work permits related to
other parties, and resolve them prior to the commencement of the works in a particular area.

D- Testing and Commissioning

Commissioning Manager will be nominated to manage all aspects of testing and commissioning and
will have full control over all systems in the Works.

He will attend the relevant interface meetings with other parties and issue any permits (where required
by others) to perform testing and commissioning works, when it interfaces with the Works systems. He
will make sure that all works are completed, permits are closed out and returned and that the systems
are safe to operate, before any energization.

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At the start of the project, a Pre-commissioning and Commissioning Plan will be developed as part of
the Project Quality Plan utilizing specialist advice available from BUTEC support offices.

4.6.6.6 Procurement Plan

Our procurement plan sets out the strategy for procuring the construction material as well as the
outsourced services needed to complete the construction and handover of the pipeline, tanks farm and
pump station in a successful and timely manner.

RAWABI BUTEC – ABENGOA AGUA shall implement a control procedure to make sure that the
project shall be delivered on time and with respect to the Client’s requirements. For that purpose, the
Planning and Reporting Engineer will implement the following points:

For the procurement works:

 Coordinate with the design coordinators in order to get the list of deliverables
 Integrate the last list of deliverables in the project time schedule
 Make sure that the deliverables are being issued as per planning
 Confirm with the procurement team that all the Request for Proposals have been issued on
time
 Make sure that long lead items are in line with the time schedule
 Make sure that the delivery of the items to site is in line with the time schedule

For the construction works:

 Mobilize the necessary cost controller and reporting engineers


 Adopt the cost control coding and calculate the account for each cost control coding
 Educate and train the site team to respect the cost control coding
 Educate and train the site engineers and the foremen to fill the daily progress report
 Update the original project time schedule on daily basis based on the received daily progress
report
 Issue the updated schedule on monthly basis with the productivity ratio to confirm that it is in
line with the budget and original planning

During the execution of a project, procedures for project control and record keeping become
indispensable tools to managers and other participants in the construction process. These tools serve
the dual purpose of recording the financial transactions that occur as well as giving managers an
indication of the progress and problems associated with a project.

4.6.6.7 Logistics Plan

Please refer to ……………………. – Logistics Plan

4.6.6.8 Subcontractor Management and Control Plan

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SubContractors shall pass Contractor pre-qualification criteria and shall be monitored as per
Contractor SubContractors & Suppliers Qualification, Evaluation & Control Plan.

SubContractor's Project Manager will report to the Contractor’s Project Manager. Contractor will be
responsible for administration, invoicing, and progress control of the Subcontracts. During the
construction phase, communication and coordination with the Sub-Contractors will take place at all
supervisory levels.

Daily Coordination Meetings will be held between Contractor and the SubContractor to discuss current
daily work accomplishments and next day’s work schedule. This will enable identification of potential
problem areas that require immediate attention and for the prompt preparation of the necessary work
permit applications.

4.6.6.9 Quality Assurance / Quality Control Plan

Please refer to ……………………. – Quality Management

4.6.6.10 Health, Safety, Environment & Security Plan

Please refer to ……………………. – H & S Plan

4.6.6.11 Sustainability Plan

Please refer to ……………………. – S & E Plan

4.6.6.12 Pipeline Construction Plan

A. GENERAL
Worksite limits will be respected at all times, no work shall take place outside those limits except in the
event of necessary works where the Contractor shall get relevant permits from Company and relevant
authority.
Only after the engineering review and the issuing of construction documents and receiving permits
from the EMPLOYER, the following construction activities will be carried out.
Furthermore, the descriptions below might refer to an activity (excavation) or a system (pipeline) in the
singular form but shall be read and understood for all similar activities and systems.

Pipeline routing

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Construction Strategy for the Pipelines

The construction philosophy for this pipeline is to divided the pipeline into two sections, the first one
from Duba to Miraya where the asphalted Road and the activities are almost complicated in this
populated areas and the excavation is so narrow and very constricted. Because of the sensitivity of the
area a lot of the crossings will require micro-tunneling infrastructure works as well.

The second section is from Miraya to Triple bay where the open area for excavation and the
CONTRACTOR can move forward; despite we have mountains rocks need to be blasted for pipeline
installation.

The reason behind this segregation is mainly to perform works simultaneously and meet the project
schedule.

Key Aspects of the Construction Strategy

 Each field engineer will report and communicate directly with the section manager and each
section manager will report to the construction manager.
 Enough equipment and personnel resources will be made available for each team Separate
supervisory personnel will be provided for each team (mechanical/civil foreman, QC
inspector(s), HSE officer(s))
 Resource management will be in the hand of the construction manager in case some
activities/teams need support to complete critical activities

This strategy serves to understand better how Contractor intends to carry on the works simultaneously
and meet the project key dates.

A more descriptive is provided in the following paragraph to explain the activities going to be
performed.

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A- TRANSPORTATION
Contractor will supply all equipment necessary for loading, transport, and unloading from point of
storage directly to the route of the pipes.

Pipes will be lifted with strips that protect the pipes and their coating from damage.

B- SITE SURVEY AND SETTING - OUT


Before starting any construction activity, the route of the pipeline shall be marked by a dedicated
survey team. During this activity Contractor will check that IFC drawings correspond to the situation
encountered during on-site inspection.

During this phase, all underground utilities (cables, gas pipelines, oil pipelines, aqueducts, sewers,
etc.) that interfere with the route or that could fall within the transit area shall be searched for and
identified.

C- RIGHT OF WAY
Right of Way obtained by Employer and issued to Contractor

The ROW will follow exactly the route surveyed and staked. The ROW will be cleared to the maximum
width as indicated in the IFC drawings and Contractual documents.

The continuous maintenance of the right of way must be guaranteed (where and when required)
during all the different pipeline installation activities, so that it is rendered always usable for the transit
of work vehicles and personnel employed in carrying out the project.

D- STRINGING AND BENDING


The pipes will be strung consecutively along the working width on timbers and/or sandbags with at
least two per pipe, to avoid damaging or fouling the pipes. The pipes will be strung in such a way that
the normal use of the surrounding areas will be minimally disturbed.

For this reason, passages or crossings for vehicles, machinery as well as normal site traffic will be
kept free. Pipes will be secured against rolling.

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E- TRENCHING AND SHORING


Reference to volume 02 Employer’s requirements clause No. 2.7.6.2.”Trenches shall be secured
against risks of collapse with adequate shoring systems in accordance with EN 1610 and local
regulations.” In our case our shoring system it will be applied in the asphalted road sections.

The excavation will be carried out without mixing topsoil and subsoil and will be carried out according
the project’s document & method statements.

Where No shoring system, The slope of the trench will be in accordance with the project specs.

F- WELDING AND NDT CONTROL


The welding procedures (WPS), personnel employed to carry out the welding, welders and welding
operators shall be qualified and approved by the Company before the commencement of mechanical
works.

The approval tests will be conducted in accordance with the welding procedures specifications.

G- FIELD JOINT COATING


Method statement and coating material will be submitted to Company for approval. Coating
technicians and coating procedure shall be qualified prior to any works.

H- BEDDING, LOWERING-IN AND BACKFILLING


Pipeline lowering-in shall be performed with the aid of suitable lifting equipment capable of preventing
buckling and/or stress that could damage the pipe or its coating. (refer to the attached side boom
document)

Lifting bands with the following characteristics shall be used:

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 Smooth contact surface;


 Width appropriate to pipeline diameter and weight;
 Pull-up/breakage load appropriate to pipeline weight.

The backfilling will be carried out carefully, so that the pipe coating will not be damaged. Backfill
procedures will specify the methodology, equipment and safety cares adopted for the activity.

The Backfilling will be stopped in a stage to make the hydrostatic test following the method statement.

I- TIE-INS
Tie-ins will be made as soon as possible after pipe has been lowered in accordance with the
requirements of the relevant specs.

The coating of the tie-in joints shall be made in accordance with the coating specification. If a pup-
piece is required, its length shall be in accordance with the requirements.

J- Cathodic Protection
Marker and cathodic protection posts will be marked in accordance with project documents and will
serve as points to easily identify pipeline position and km position.

K- Fibre Optic
Fibre optic cable conduit shall be intalled before final backfilling and pulling will pursue after.

L- TESTING
All pressure temperature recorders, gauges, electrical equipment, holiday detector, OTDR equipment,
DCVG equipment or any measuring equipment used to conduct a test shall have valid calibration as
per Company requirements.

M- HYDROSTATIC TESTING
A complete procedure and method statement will be issued to Company for approval. Method
statement shall be in compliance with Company’s testing criteria.

Reference to Volume 02 project technical specifications Rev.03 – Clause No. 2.13.4.10 Test pressure
is 1.5 times the design pressure at max 40°C. A previous pressure test for spools with a maximum
length of 250 m (outside or inside the trench) shall be done.

N- AS BUILT SURVEY AND MARKED-UP DRAWINGS


Contractor will submit to the Company the as built drawings not later than one month after the
mechanical completion. These will be marked-up with all the changes made in the field to reflect the
as-built condition of the Plant and other associated appurtenances and facilities.

Final documentation shall include but not limited to the following:

 All construction related procedures, method statements, calculations and other records;
 Welding procedure tests and welder test reports;
 Welding log books;

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 Welding films and original reports;


 Stringing reports
 Bending reports
 Coating test reports
 Lowering-in reports (with holiday tests and conditions of bedding material)
 Hydrostatic test reports
 Backfilling & compacting reports
 Original protocols signed for completion of each activity
 Pipeline general route drawing
 Pipeline Alignment Sheets
 Cathodic protection drawings and documents
 Fiber Optic datasheets & installation report
 Instrumentation, electrical as-built drawings.
 All material certification

4.6.7 Civil Works

Below is the list of method statement for civil works:

 Method Statement for Manual Excavation


 Method Statement for Metal Fabrication - Safety Cage Ladders, Metal Screens, Column
Guards, Gratings and Trench Covers
 Method Statement for Fabrication and Erection of Structural Steel for Canopies, supports,
Watch Towers, Metal Stairs and Other Structural Steel Elements
 Method Statement for shoring
 Method Statement for Backfilling & Compaction
 Method Statement for Cast in Place Concrete
 Method Statement for Dewatering
 Method Statement for Erection of Mess Hall in the Lay-down Area
 Method Statement for Erection of Parking Shed for Laydown Area
 Method Statement for Erection of Perimeter Fence for Laydown Area
 Method Statement for Erection of Precast Footings, Wall Panels and Hollow core Slabs for
Substation
 Method Statement for Erection of Prefab Building in Laydown Area
 Method Statement for Excavation
 Method Statement for Excavation and Backfilling Works
 Method Statement for Excavation of Fence Foundation
 Method Statement for Geotechnical Investigation
 Method Statement for Installation of Pre-cast Concrete Light Poles Foundation, Single Fence
Post Foundation, Manholes and Hand holes
 Method Statement for Installation of Steel and Aluminum Doors, Access Doors, Steel And
Aluminum Windows And Aluminum Louvered Ventilators

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 Method Statement for Laying of Aggregate Sub-Base, asphalt Base Course and Asphalt
Wearing Course
 Method Statement for Loading/Offloading of Site Facilities in Laydown Area
 Method Statement for Painting Works
 Method Statement for Precast Production, Delivery & Erection
 Method Statement for Reinforcement Installation
 Method Statement for Removal of Chain-link Fence
 Method Statement for Removal of Fence Posts and Foundation
 Method Statement for Septic Tank Block Work for Laydown Area
 Method Statement for Shuttering & Formworks
 Method Statement for Survey & Setting Out
 Method Statement of Road and Pavement Markings

When needed, additional method statements shall be prepared by the Execution Team.

4.7 Preliminary Mechanical Completion Plan

4.7.1 introduction

RAWABI BUTEC – ABENGOA AGUA is aware that it is essential to implement from the beginning of
the Project a detailed Project Completions Plan. This plan shall describe the process for managing all
project phases, from engineering and construction to commissioning and start-up/stable operations,
utilizing a highly integrated execution plan to ensure achievement of a safe and smooth transition to
stable operations. This process shall become an integrated part of the Project Management System.

4.7.2 Main Goals of Project Completions

The main goals of RAWABI BUTEC – ABENGOA AGUA of the Project Completions Plan will be as
follow:

1- Safe, seamless and timely delivery of the FACILITY.


2- Promotion of safety and security awareness throughout the Project life cycle.
3- Creation of a working environment that permits streamlined/seamless transfer of care, custody
and control of systems between project participants.
4- Development/Ownership of a highly integrated execution approach between all parties involved
in the Project through focused and effective management of interfaces

In addition to the above goals, the Project Completions Plan shall provide:

1- Credible Integrated Plan of execution


2- Record of all tests and inspections, archived and accessible
3- Process to accurately ascertain state of readiness and adherence to defined contractual
obligations & statutory requirements
4- Management tool for identifying deficiencies, tracking/reporting punch-list resolution
5- Essential documentation at turnover to Operations

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4.7.3 Success Factor of the Project Completions Plan

The Success of a Project Completions Plan is measured by how well Completions Work Scope and
Execution Plan/Schedule are defined/developed/estimated during Project Front End and how they are
reflected contractually between EMPLOYER & CONTRACTOR. A successful Completions effort
drives and ensures the Project’s success. The objective is not to “over complicate” but rather to “keep
it simple”. Success is defined as follow:

1- Is it installed correctly?
2- Is it damaged?
3- Is it tagged as per Project Requirement?
4- Is it the correct equipment for the Area (EX Certified or not)?

E- Strategy for Staff and Craft Personnel Mobilization

a. Introduction

As for the mobilization of the Staff and Craft to the WORK SITE in KSA, RAWABI BUTEC –
ABENGOA AGUA will a have a clear mobilization plan.

b. Major Inputs For the staff and Craft Mobilization Plan

The major inputs for the mobilization plan to the WORK SITE shall be as follow:

1- Preparing the construction time schedule


2- Finalizing the construction execution plan
3- Defining the hire/self-execution/subcontractor strategy
4- Finalizing the logistic plan in order to define the accommodation, transportation and other
temporary services
5- Completion of the survey for the local resources
6- Defining the required knowhow and experience to be available in the execution team.

c. Implementation of the Mobilization Plan

Based on the received inputs for the preparation of the Mobilization Plan, the team will be able to
generate the following reports:

1- Finalizing the staff histogram of the project.


2- Finalizing the indirect and direct labor of the project.
3- Finalizing the machinery histogram of the project.

Following the preparation of the above documents, they will be communicated to the Human
Resources department in order to launch the mobilization process.

Once the Contract is awarded, RAWABI BUTEC – ABENGOA AGUA will start implementing the
following mobilization plan.

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RAWABI BUTEC – ABENGOA AGUA’s branch in AMAALA will participate into the mobilization
process for the necessary resources by preparing for the registration of the bidder with the tax and
social security authority and with the national employment agency. It will also assist in obtaining the
agreement to introduce expatriate employees from the ministry of work.

CONTRACTOR’s branch in KSA will also assist the Project team into obtaining work visas, work
permits and residence permits for the expatriates. The headquarter and the local branch will joint their
efforts to combine their international expertise with their local know how.

Further to the above administrative and logistic issues, the Project Manager of the project will define in
collaboration of the Human Resources Manager of RAWABI BUTEC – ABENGOA AGUA the available
resources, which are ready to be mobilized to the project. These internal resources once identified will
be informed of their new assignment. Following this internal exercise for defining the available
resources, the recruitment process will start immediately 6 months prior to the commencement date of
the actual works on the WORK SITE.

The major positions in the construction team shall be appointed from the tendering stage. This is
essential for the mobilization plan, since these key personnel assigned in advance shall be the pillar
for the mobilization of the lower tier staff and craft personnel.

In order not to cause any delay to the project, the execution team envisages to proceed with
subcontracting the early works, while completing the mobilization/recruitment of the required lower tier
staff and manpower resources.

Recruitment officers will be mobilized for the collection and screening of Curriculum Vitae which will be
shared with the department managers assigned for the execution of the project. Alsoe, international
recruitment companies may be hired to support in this activity.

For the packages that CONTRACTOR envisages to directly self-execute, the execution team plans to
utilize local and TCN resources (manpower & construction equipment) in the followings:

 Construction works such as Civil & Building Works, Structural Erection, piping works, Electrical
works, etc.
 Recruitment of local resources with skilled, semi- skilled and unskilled levels and allocating
them in suitable jobs. Skilled manpower will be allocated work in Administration, material
control and warehousing, coordination with local agencies etc. Similarly semi-skilled and
unskilled personnel will be put in different crafts under supervisors and training will be provided
‘On Job’ which will horn their skills and lead to effective contribution to the Work.
 Make use of local agencies to hire resources (manpower) in various categories in land
Transportation, Camp Administration, catering, housekeeping, security arrangements etc.
 Procure all civil and building materials such as aggregates, asphalt, rebar, concrete, building
materials etc., required for the Work through local suppliers / manufacturers.
 Exercise the option of procuring mechanical items, electrical / instrument cables, paints and
fabrication of non-critical equipment through local suppliers and manufacturers subject to
compliance with Project technical specifications, cost implications and delivery terms.

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E- Design, Procurement and Set-up of Temporary Facilities


a. General Description Of planned Facilities Both For Tenderer and
EMPLOYER, including the estimated Camp Capacity

RAWABI BUTEC – ABENGOA AGUA will have temporary facilities near the Miraya Pump Station and
Triple Bay
However for the accommodation of the expatriate and local resources, the location will be in Duba city
(~35 km northwest of Miraya) and al Wajh (~55km southeast of Triple Bay).

The required temporary camp capacity for the accommodation of the expatriate in the Duba area shall
be of around 250 resources (staff and labors).

b. Facilities Footprint and General Layout of temporary Facilities on Work


Site

RAWABI BUTEC – ABENGOA AGUA will have temporary and mobile facilities as described in the
above paragraph “4.6.6.4 - Site, Working Area and Laydown / Site Offices.”

c. Organization and procedures For All Administration and Operation Of the


Facilities

Under the supervision of the admin manager, the following administrative procedures shall be
implemented:

1- Management of all kind of access control of the resources


2- Maintenance management plan of the machineries
3- Preservation plan of the material and equipment
4- Accounting management
5- Store and inventory management
6- IT assets management
7- VISA and work permit renewal management
8- Time keeping and payroll management
9- Catering management for the lunch on site
10- Management of stationeries
11- Management of the hygiene requirement
12- Dust control
13- Guard and security management

d. Waste Handling

A dedicated team shall be mobilized to site having a main duty is to organize the waste handling. The
team will be composed of the following resources:

1- Team leader
2- Sewage removal tanker
3- Water tanker
4- Hiab truck
5- Unskilled labors

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The main purpose of the above team will be to collect all waste from the temporary facilities and from
the site and transport them to the waste area in the temporary facilities. As for the sewage removal, a
dedicated tanker will be required to collect the waste and dispose it properly. The sewage water shall
be removed from the septic tanks on a daily basis. Septic tanks disposal frequency ensures that no
overflow of sewage effluent would take place, and would be executed by an approved waste disposal
Contractor to government approved site.

e. Medical Facility

Based on the requirements of the HSE plan, RAWABI BUTEC – ABENGOA AGUA will mobilize to the
WORK SITE a medical First Aid Centre.

A purpose built First Aid Centre will be established and staffed by paramedics who will provide first aid
and treatment for minor injuries and illnesses to provide emergency medical cover around the clock.
The center will be fully equipped for the administration of first aid and emergency medical assistance
to any site accident victims. A site ambulance will remain on standby at all times in case of
emergency.

To reduce the amount of illness and downtime, workers will be undergoing a medical examination to
prove their fitness to work prior to recruitment.

f. Personnel Transportation To Work Site

The Project Manager and the Logistic Manager will prepare at the early stage of the project a
transportation plan based on the project and site location requirement. In fact, following the survey
executed by RAWABI BUTEC – ABENGOA AGUA team during the preparation of the offer, the
following points shall form the basis of this transportation plan:

1- All managerial and senior expatriate will be transported to the WORK SITE from the temporary
camp available in the Duba area by their own cars.
2- All lower tier staff expatriate will be transported to the WORK SITE either by pickup trucks or
buses. The selection of people to be transported by pick-up or buses will depend on the
construction requirement of each position
3- For local staff and labors, RAWABI BUTEC – ABENGOA AGUA shall implement a plan to
transport all the workers from their home till the WORK SITE by buses, with several pick up
and drop off points in suitable locations. However, some local resources, based on
construction needs, will be provided with pickup trucks.
4- For all expatriate labors, RAWABI BUTEC – ABENGOA AGUA will be transporting them by
buses to and for the temporary camp in the Duba area.

7. Communication Scheme Between Departments


An internal Project Management Plan will be developed. The Project Management Plan will define how
the project is organized, structured, executed, is monitored, controlled and closed, and will establish
coordination between all of the areas and subsidiary plans.

A communication matrix will be included in the internal Project Management Plan.

Among other points, it defines:

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 The matrix of interlocutors


 Communications and documents coding
 Templates and forms established
 The structure in which information is filed and the matrix of permits to access to it
 The general rules of coordination of the project team

Further, defines the working procedures and coordination of the different areas of the project team:

 Engineering Interface procedure


 Procurement procedure
 Construction method
 Planning procedure
 Production process and cost control
 Administrative procedure
 Safety and health procedure
 Quality and environmental procedure
 Commissioning and Start-Up procedure

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