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    Smp3 Week15 The Memorandum

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    Marc Josua De Jesus
    A memorandum (memo) is a short official note sent within a company to communicate information to recipients. It is one type of business correspondence, alongside letters, contracts, and other documents. Memos should be concise, clearly stating the topic in one page if possible. They are used to pass information between departments and individuals in different parts of an organization. Effective memos are well-written and help deliver the intended message, while poorly drafted memos may fail in their purpose or leave a negative impression.

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    Smp3 Week15 The Memorandum

    Uploaded by

    Marc Josua De Jesus
    85 views3 pages
    A memorandum (memo) is a short official note sent within a company to communicate information to recipients. It is one type of business correspondence, alongside letters, contracts, and other documents. Memos should be concise, clearly stating the topic in one page if possible. They are used to pass information between departments and individuals in different parts of an organization. Effective memos are well-written and help deliver the intended message, while poorly drafted memos may fail in their purpose or leave a negative impression.

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    Smp3 Week15 the Memorandum

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    A memorandum (memo) is a short official note sent within a company to communicate information to recipients. It is one type of business correspondence, alongside letters, contracts, and other documents. Memos should be concise, clearly stating the topic in one page if possible. They are used to pass information between departments and individuals in different parts of an organization. Effective memos are well-written and help deliver the intended message, while poorly drafted memos may fail in their purpose or leave a negative impression.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    85 views3 pages

    Smp3 Week15 The Memorandum

    Uploaded by

    Marc Josua De Jesus
    A memorandum (memo) is a short official note sent within a company to communicate information to recipients. It is one type of business correspondence, alongside letters, contracts, and other documents. Memos should be concise, clearly stating the topic in one page if possible. They are used to pass information between departments and individuals in different parts of an organization. Effective memos are well-written and help deliver the intended message, while poorly drafted memos may fail in their purpose or leave a negative impression.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    THE MEMORANDUM

    DEFINITION AND PURPOSE OF THE MEMORANDUM

    Memo is one of the most frequently used words in the corporate world. However, some

    employees are still confused on what a memo is. Due to lack of knowledge and background

    about the definition and contents of “memo,” sometimes, it denotes something negative

    especially if you will learn that it came from your superiors.

    Memo as defined by Collins Dictionary is a short official note that is sent by one person

    to another within the same company or organization to remind the recipient. It is a clipped or

    shortened term for memorandum. It is one type of business correspondence together with

    business letters, contracts, certifications, and enforcements which is written for the purpose of

    effective management.

    Writing effective memorandum is an essential skill especially for business managers and

    administrators. If a memorandum is well-written, then, it may express its message successfully.

    On the contrary, if memorandum is drafter poorly, it might fail to deliver its purpose and might

    give negative impressions about the writer.

    How long should a memo be? According to Locker (2006), some organizations force

    writers to be concise by requiring or encouraging one-page memos. In simple situations, a page

    may be more than you need. In other situations, careful revising and editing may enable you to

    cut your memo to a page. When you can’t get everything on one page even with careful

    revisions, put the key points on one well-designed page and attach appendices for readers who

    need more information.

    Minas et al. (2010) share two essential facts about inter-office memorandum. First, a

    good memo passes departments between individuals in different departments, between

    management and the staff. Second, most firms provide printed forms and restrict inter-office
    correspondence to one subject only in order to encourage conciseness and clarity and to

    facilitate filing and reference.

    MEMORANDUM VERSUS LETTER

    BASIC ELEMENTS OF A MEMORANDUM


    A memorandum, just like any business correspondence must consist of the following basic
    elements:

    1. Heading – most of the time, companies create their own heading.


    2. Dateline – the actual date when the memorandum is issued
    3. Number – refers to the frequency of the issued memos
    4. Receiver – the person whom the memorandum is to be sent
    5. Sender – the person who issued memo
    6. Subject – the topic or title of the memo
    7. Enclosure – an optional part which includes the attachment
    TIPS IN WRITING A MEMO

    In writing memorandum, we should take note that there is a subtle difference between

    using Memorandum For and Memorandum To. The first is usually written by a subordinate

    addressed to his superior while the latter generally comes from the superior addressed to his

    subordinates.

    Lastly, we should always remember that letters normally go to people outside your

    organization; memos go to other people in your organization.

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