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    Memorandum, Notice and Minutes

    Uploaded by

    Moshiul Alam Deip
    This document provides information on memorandums, notices, agendas, and meeting minutes. It defines memorandums as internal letters used within companies and discusses common memorandum formats. Memorandums can vary in formality from casual to formal. Effective memorandums begin directly with the objective, provide necessary explanation and specific information in logical order, and end with courtesy. Notices and agendas are usually combined and provide details about upcoming meetings to allow members to prepare. Meeting minutes summarize proceedings by including the name of the group, date, attendees, disposition of previous minutes, old/new business, announcements, motions, votes, and actions taken.

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    Download as PPT, PDF, TXT or read online from Scribd

    Memorandum, Notice and Minutes

    Uploaded by

    Moshiul Alam Deip
    5K views19 pages
    This document provides information on memorandums, notices, agendas, and meeting minutes. It defines memorandums as internal letters used within companies and discusses common memorandum formats. Memorandums can vary in formality from casual to formal. Effective memorandums begin directly with the objective, provide necessary explanation and specific information in logical order, and end with courtesy. Notices and agendas are usually combined and provide details about upcoming meetings to allow members to prepare. Meeting minutes summarize proceedings by including the name of the group, date, attendees, disposition of previous minutes, old/new business, announcements, motions, votes, and actions taken.

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    This document provides information on memorandums, notices, agendas, and meeting minutes. It defines memorandums as internal letters used within companies and discusses common memorandum formats. Memorandums can vary in formality from casual to formal. Effective memorandums begin directly with the objective, provide necessary explanation and specific information in logical order, and end with courtesy. Notices and agendas are usually combined and provide details about upcoming meetings to allow members to prepare. Meeting minutes summarize proceedings by including the name of the group, date, attendees, disposition of previous minutes, old/new business, announcements, motions, votes, and actions taken.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    5K views19 pages

    Memorandum, Notice and Minutes

    Uploaded by

    Moshiul Alam Deip
    This document provides information on memorandums, notices, agendas, and meeting minutes. It defines memorandums as internal letters used within companies and discusses common memorandum formats. Memorandums can vary in formality from casual to formal. Effective memorandums begin directly with the objective, provide necessary explanation and specific information in logical order, and end with courtesy. Notices and agendas are usually combined and provide details about upcoming meetings to allow members to prepare. Meeting minutes summarize proceedings by including the name of the group, date, attendees, disposition of previous minutes, old/new business, announcements, motions, votes, and actions taken.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 19

    Memorandum, Notice, Agenda and Minutes

    MEMORANDUMS

    Defining Memorandums
    Memos are internal letters. Email is taking over their function. Some memos may be classified as reports.

    Determining memorandum Form


    Most large companies use standard memo
    templates or printed memorandum stationary with Date, To, From, and Subject headings. Some larger companies have additional heading (Department, Plant, territory, Store Number, and such).

    Figure: Illustration of good form for the memorandum using the MS Word Professional Template.

    Memorandum With Special heading

    Viewing Memorandum Formality

    Memorandums vary widely in


    formality.
    Some are casual. Some are formal. Most are in between.

    Writing Memorandums Because the situations involved are similar, the techniques for writing memos and email are similar. Memorandum begins directly with the objective. The necessary explanation follows. Then the specific information needed is listed in logical order. The memorandum ends with courteous words.

    Writing Memorandums Continue

    Memorandums differ from


    letters in two major ways:
    1. More likely to be in the direct order 2. Less likely to involve concern about effect

    Policy Memorandums and Directives


    Company policies and directives may be written
    in memo form. They should be somewhat formal, direct, clearly written, and well organized. The beginning is direct and immediately identifies the situation. Clear writing and listing result in good readability. Separate listing of other measures gives order and enhances understanding. Closing personal remarks add to effectiveness.

    Notice and Agenda


    The notice and agenda are usually combined in
    one document. Notice gives details of the type, place, day, date, and time of the meeting. Agenda is the list of topics to be discussed at the meeting. Important to send out the notice and agenda prior to meeting so that all members have notice of what is to be discussed. They can make necessary preparations for each discussion point.

    Minutes of Meetings

    Meeting minutes summarize the proceedings of a meeting.

    12

    Minutes of Meetings
    Include name of group, date, time, place,
    name of the meeting. List names of attendees and absentees. Describe disposition of previous minutes. Record old business, new business, announcements, and reports. Include the precise wording of motions.

    13

    Minutes of Meetings
    Record the vote and
    action taken. Conclude with the name and signature of the individual recording the minutes.

    14

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