Scribd Logo
Upload

Welcome to Scribd!

  • 1K views

    "A Memorandum Is Written Not To Inform The Rea: Writing Memoranda

    Uploaded by

    Pamela Galang
    The document discusses memoranda and provides guidance on writing effective memos. It defines memos as short, internal notes between colleagues that remind the recipient of something. Effective memos clearly communicate their message in a concise manner. Most organizations require memos to fit on one page with appendices for additional details. Memos differ from letters in that memos are for internal communication within an organization, while letters are used for external communication outside the business.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    "A Memorandum Is Written Not To Inform The Rea: Writing Memoranda

    Uploaded by

    Pamela Galang
    1K views4 pages
    The document discusses memoranda and provides guidance on writing effective memos. It defines memos as short, internal notes between colleagues that remind the recipient of something. Effective memos clearly communicate their message in a concise manner. Most organizations require memos to fit on one page with appendices for additional details. Memos differ from letters in that memos are for internal communication within an organization, while letters are used for external communication outside the business.

    Original Title

    MODULE.BUS.COM.5

    Copyright

    © © All Rights Reserved

    Available Formats

    DOCX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    The document discusses memoranda and provides guidance on writing effective memos. It defines memos as short, internal notes between colleagues that remind the recipient of something. Effective memos clearly communicate their message in a concise manner. Most organizations require memos to fit on one page with appendices for additional details. Memos differ from letters in that memos are for internal communication within an organization, while letters are used for external communication outside the business.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    1K views4 pages

    "A Memorandum Is Written Not To Inform The Rea: Writing Memoranda

    Uploaded by

    Pamela Galang
    The document discusses memoranda and provides guidance on writing effective memos. It defines memos as short, internal notes between colleagues that remind the recipient of something. Effective memos clearly communicate their message in a concise manner. Most organizations require memos to fit on one page with appendices for additional details. Memos differ from letters in that memos are for internal communication within an organization, while letters are used for external communication outside the business.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4
    At a glance
    Powered by AI
    The key takeaways are that a memorandum is a short official note sent within an organization to remind the recipient of something. It should be concise, typically one page or less, and focus on one main topic. Effective memoranda clearly identify the sender, recipient, date, subject, and any attachments or enclosures.

    The main parts of a memorandum are the heading, dateline, number, receiver, sender, subject, introduction, discussion, conclusion, and optional enclosure.

    Some tips for writing an effective memorandum are to be concise, clearly identify the purpose, use a respectful tone, focus on one main topic, and carefully proofread for clarity and correctness.

    WRITING MEMORANDA

    “A memorandum is written not to inform the reader but to protect the writer” – Dean Acheson
    MEMO is one of the most frequently used words in the corporate world. However, some employees are still confused
    on what a memo is. Due to lack of knowledge and background about the definition and contents of the word “memo”,
    sometimes it denotes something negative especially if you will learn that it came from your superiors.

    MEMO as defined by Collins Dictionary is a short official note that is sent by one person to another within the same
    company or organization to remind the recipient. It is a clipped or shortened term for memorandum. It is one type of
    business correspondence together with business letters, contracts, certifications, and endorsements which is written for
    the purpose of effective management.

    Writing effective memorandum is an essential skill especially for business managers and administrators. If a
    memorandum is well-written, then, it may express its message successfully. On the contrary, if memorandum is drafted
    poorly, it might fail to deliver its purpose and might give negative impressions about the writer.

    How long should a memo be? According to Locker (2006), some organizations force writers to be concise by requiring or
    encouraging one-page memos. In simple situations, a page may be more than you need. In other situations, careful
    revising and editing may enable you to cut your memo to a page. When you can’t get everything on one page even with
    careful revision, put the key points on one well-designed page and attach appendices for readers who need information.

    Minas et al (2019) shared two essential facts about inter-office memorandum. First, a good memo passes departments,
    between individuals in different departments, between management and the staff, and others. Second, most firms
    provide printed forms and restrict inter-office correspondence to one subject only in order to encourage conciseness
    and clarity and to facilitate filing and reference.

    MEMORANDUM versus LETTER

    CHARACTERISTICS MEMORANDUM LETER


    Internal: correspondence written to External: correspondence written
    DESTINATION a colleague within a company outside the business
    Identification lines include: Includes letterhead address, date,
    FORMAT “Date.” “To/For”, “From,” and reader’s address. Salutation, text,
    “Subject”. The message follows complimentary close, and signatures
    these
    Generally high-tech or low-tech, Generally low-tech and lay readers,
    AUDIENCE mostly business colleagues such as vendors and clients
    Generally high-tech to low-tech; Generally low-tech to lay;
    TOPIC abbreviations and acronyms are abbreviations and acronyms are
    often allowed usually defined
    TONE Informal (peer audience) More formal (audience of vendors
    and clients)
    ATTACHMENTS or ENCLOSURES Hard-copy attachments can be Additional information can be
    stapled to the memo. enclosed within the envelope.
    Complimentary copies can be sent Complimentary copies can be sent to
    to other readers. other readers.
    DELIVERY TIME Determined by a company’s in- Determined by the destination
    house mail procedure. Memos (within the city, state, or country).
    could be delivered within 3 days Letters could be delivered within 3
    (more or less). days but may take more than a
    week.

    1
    (Adapted from Gerson, S.J. & Gerson, S.M. , 2003)

    A memorandum, just like any business correspondence must consist of the following basic elements:

    1. Heading – most of the time, companies create their own heading

    2. Dateline – the actual date when the memorandum is issued

    3. Number – refers to the frequency of the issued memos

    4. Receiver – the person whom the memorandum is to be sent

    5. Sender – the person who issued the memo

    6. Subject – the topic or title of the memo

    7. Enclosure – an optional part which includes the attachments.

    Memorandum Number ____

    TO :
    FROM :
    SUBJECT : (Focus + topic)
    DATE :

    Introduction

    Discussion

    Conclusion

    In writing memorandum, we should take note that there is a subtle difference between using Memorandum For and
    Memorandum To. The first is usually written by a subordinate addressed to his superior while the latter generally comes
    from the superior addressed to his subordinates.

    Lastly, we should always remember that letters normally go to people outside your organization; memos go to other
    people in your organization.

    ACTIVITY:

    1. Analyze the parts and contents of the given memorandum. Answer the following questions after the sample.

    999 GLOBAL SOLUTIONS


    3rd Floor, Gateway Mall, Cubao, Quezon City

    Memorandum Order No. 21

    TO : ALL TEAM LEADERS


    ALL CUSTOMER SERVICE REPRESENTATIVES

    FROM : MS. EVANGELINE DORIA


    Supervisor

    2
    SUBJECT : 52 TALK GLOBAL SOLUTIONS CHRISTMAS PARTY

    DATE : November 12, 2019

    Good day!

    This is to inform you about the scheduled Christmas Party that will be held at Marikina Convention
    Center, Marikina City on December 23, 2019 (Saturday), 6:00 P.M. to 10 P.M.

    With this, I am glad to announce that bringing of immediate family members to the event is highly
    encouraged to enjoy and to feel the spirit of Christmas.

    Kindly give the list of names of your invited guests to your Team Leader on or before November 29,
    2019 for reservation.

    For information and guidance. Thank you and God bless.

    QUESTIONS FOR YOU TO ANSWER:

    1. Who wrote the memorandum?

    2. When was it written?

    3. What is the memorandum all about?

    4. When is the event?

    5. What is the directive to the CSRs?

    ANSWER THE FOLLOWING QUESTIONS BRIEFLY:

    1. Why do you think it is important to observe FOR and TO in addressing the receiver of the memorandum?

    2. What will happen if the top management of a business entity do not know how to write a memorandum?

    3. What are the differences and similarities of business letters and memoranda?

    WRITE YOUR ANSWERS IN A SEPARATE SHEET. PLEASE WRITE LEGIBLY.

    Thank you.

    3
    4

    You might also like