3aepttblic of tbe tlbilippines

7!lepartment of <tl:bucation

.DEC 2 6 2012
DepEd
No. 89 O, Rs. D2012
E R

DECLARING JANUARY 26, 2013 AS THE EARLY REGISTRATION DAY FOR SY 2013-14
TO ACHIEVE THE MILLENNIUM DEVELOPMENT GOALS (MDGs) AND
THE OBJECTIVES OF EDUCATION FOR ALL (EFA)

To: Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services, Centers and Heads of Units
Regional Directors
Schools Division / City Superintendents
Heads, Public Elementary and Secondary Schools
All Others Concerned

1. With the theme "Makapag-aral ay Karapatan Mo, Magpalista Ngayong Enero," this
Department declares January 26, 2013 as the Early Registration Day for the School Year
(SY) 2013-2014 in all public elementary and secondary schools to achieve universal
participation and completion of the cycle. With the special participation of local and
barangay officials, a massive ad vocacy campaign for the early registration of the out-of
school child ren (OSC) and the out-of-school youth (OSY), including the child ren and youth
with difficulties, and the regular pupils and students shall be undertaken at all levels in the
Department starting January 7, 2013.

2. The Early Registration Day generally aims to achieve the MDG on Universalization
of Primary (Basic) Education and the objectives of the EFA. Specifically, this activity has
the following objectives:

a. To reach out to all five year-old and six year-old children to ensure their
enrolment for the SY 2013-2014 in Kindergarten and Grade 1;
b. To guarantee enrolment of the OSC and the OSY from the disadvantaged
groups for the indigenous peoples (IPs) and street children ages 5 to 18
years old in their preferred education delivery system, either formal
through alternative delivery mode (ADM) or alternative learning system
(ALS) ;
c. To establish census of the OSC and OSY with disabilities, ages 5 to 18
years old to provide them with appropriate education interventions;
d. To enable the different levels (central, regional and division) of this
Department to prepare the Three-Year Catch-Up Plan in Basic Education
from SY 2012-2013 to SY 2014-2015 in order to accommodate the
registered learners;
e. To enable this Department, in collaboration with the local government
units (LGUs) , barangay officials, parents-teachers associations (PTAs),
civil society/ civic organizations and business sector, among others, to
make the necessary preparation and to address potential resource needs in
time for the opening of classes in June; and
f. To support the schools in their efforts to provide education interventions to
prevent pupils and students from dropping out from school.
3. An advocacy campaign shall be undertaken to encourage the most number of
parents to come out for the early registration. Regional and Division Communications
Teams shall lead local campaigns supported by schools, parents, local and barangay
officials and other stakeholders. They shall be guided by the Communications Unit of the
Central Office (CO) that shall prepare advocacy materials that will be made available to
other DepEd Offices.

4. The registration process shall include the following activities the details of which are
found in Enclosure No. 1.

Date Activity
January 7-26, 2013 Child or Youth Find Activities
January 26, 2013 Earlv Registration Dav in All Public Schools
January 28-February 01, 2013 School Submission and Coordination of Registration
Data
February 4-March 1, 2013 Planning to Address Resource Gaps and
Implementation of Different Program
Interventions
5. Expenses relative to the Early Registration Day shall be charged to OSEC Funds or
Local Funds as appropriate and as authorized, subject to existing accounting and auditing
rules and regulations.

6. For inquiries about the early registration, all concerned may contact the Early
Registration Help Desk at any of these telephone nos.: (02) 636-6547 or (02) 636-4879, or
send a message through email address: earlyreg201 [email protected].

7. Immediate dissemination of and strict compliance with this Order is directed.

BR. STRO FSC

Secretary

Ends.:
As stated

Reference:
DepEd Order: No. 4, s. 2012

To be indicated in the Perpetual

Index under the following
subjects:

ADMISSION or ENROLMENT
DATA (Statistics)
PUPILS
SCHOOLS
STUDENTS

R- Rhea/ MCR-00-Early
Registration 1804December 7, 2012
Enclosure No. 1 to DepEd Order No. 89, s. 2012

ACTIVITIES IN SUPPORT OF EARLY REGISTRATION

AND THE REGISTRATION PROCESS

Advocacy Campaign: January 7-26, 2013

1. The Communications Unit of the Central Office (CO) shall take the lead m
preparing advocacy materials to be made available to other DepEd Offices.

2. The Regional Offices (ROs) and Division Offices (DOs) shall organize their
respective Communications Teams which shall undertake this massive campaign activity
including the registration process. Regional and Division Communications Teams must
submit their email address to the CO Communications Unit through email to
[email protected].

3. Schools are enjoined to work with parents, local barangay officials, and other
stakeholders and students for support. Schools heads (SHs) must coordinate with the
Regional and Division Communications Teams for any activity that will be initiated.

Child or Youth Find Activities: January 7-26, 2013

1. DOs and schools shall lead the Child or Youth Find Activities in collaboration
with the barangays. Reference shall be made to the previous data on family mapping
and home visits to the targeted enrollees shall be undertaken by the schools concerned.

2. The schools enroling children from indigenous cultural communities shall be

mobilized to ensure early registration of the targetted enrolees. Likewise, street visits
shall be conducted by designated education supervisors (ES I) of the DOs to get the
profile of the respective learners.

3. High school principals and staff shall work with the chairpersons of the
barangay and Sanggunian Kabataan (SK) to locate elementary graduates who either
have not enroled in high school or dropped out of school in order to ensure their early
registration so that appropriate program interventions could be planned.

Early Registration Day in All Public Schools: January 26, 2013

1. Age Qualifications for Grade 1

a. All children who are born on October 31, 2008 or earlier shall be eligible
for early enrolment in Kindergarten.

b. Those who are born on October 31, 2007 or earlier, with or without
Kindergarten experience, shall be eligible for early enrolment in Grade 1.

2. Documentary Requirements:

a. The birth certificate of the child shall be the documentary basis for early
registration.

b. If not available during the Early Registration Day, the document can be
submitted earlier in June or within the school year.

c. The same document is required for other children and youth who have
never been to school.
3. Elementary and high school officials shall designate the Registration Centers
within the school premises.

a. There should be at least four Registration Centers (RCs) at the elementary

level: ( 1) RC to be manned by preschool teachers; (2) RC to be managed
by Grade 1 teachers; (3) RC to be handled by teachers who will register
OSC ages 6 to 8; and (4) RC to be taken cared of by teachers who will
register OSC ages 9 to 11 years.

b. At the secondary level, there should be four Registration Centers, that is,
one RC per year level: (1) RC to be manned by Year 1 teachers who will
register OSY ages 12-13; (2) RC to be manned by Year 2 teachers to
handle the registration of OSY ages 14-15; (3) RC to be manned by Year
3 teachers to handle the registration of OSY ages 16-17; and (4) RC to be
manned by Year 4 teachers to handle the registration of OSY ages 18 and
above. Other teachers shall provide support to the early enrollees.

4. Each division office shall identify areas without schools but may have enrolees,
and the SDS shall designate the District Supervisor to work with the concerned
Barangay Chairperson so that the Early Registration Day can be done in the barangay
hall. Likewise, on-site registration of street child ren who were identified during the street
visits shall be conducted by the DOs.

5. The Form 1 in Enclosure No. 2 shall be used to record the early enrolees.

Registration of Out-of-School Children and Out-of-School Youth (OSC and OSY)

1. The Division Supervisor incharge of the Special Education (SPED) shall take
charge in the overall planning and implemetation of the registration process. He/ She
shall plan with the SPED Centers and trained SPED teachers together with health
personnel on their specific roles in the registration process:

a. Conduct an orientation on the screening and identification of children and

youth with disabilities in regular schools without SPED program;

b. Network with organizations/ associations of people with disabilities (PWDs) or

those working for PWDs including government agencies which could provide
assistance to regular schools; and

c. Prepare a deployment schedule of SPED teachers, health personnel, and the

NGO, PWD volunteers during the Early Registration Day.

2. SPED Centers, trained SPED teachers assigned to regular schools, and all health
personnel will assist in locating children and youth with disabilities, ages 5 to 18 years
old, who have not been to school.

3. The learners who have dropped out from the elementary or secondary school and
who want to be enroled in the formal system through the Alternative Delivery Mod e
(ADM) such as the Modified In-School and Off-School Approach (MISOSA}, electronic
Instructional Management by Parents, Community and Teachers (eIMPACT). Learners
enroled / registered in the Dropout Reduction Program (DORP) or in the Alternative
Learning System (ALS) shall present their report card to the TIC of the registration. If
the report card is not available, a certification letter signed by the parent / guardian could
be presented.
4. The Form 1 in Enclosure No. 2 shall be used to record the early enrolees.

5. A SPED trained, a health personnel, an NGO / PWD volunteer or regular teacher

shall be assigned in each school to fill up the column Category of C/Y with Disability.
They shall use the following for the screening and identification of children and youth
with disabilities who shall be registered in schools:

a. Children /Youth with Visual I mpairment. Those are with difficulty

in seeing and even with eye glasses for correction. This adversely affects
the academic performance of the blind and the low vision learners. With
the use of the E or Snellen chart, those who are blind have a visual
acuity of 20 / 200 or 6/ 60 or less in the better eye while those with low
vision have a visual acuity of less than 20 / 60 or 6/ 18 in the better eyt.

b. Children / Youth with Hearing I mpairment: Those are the deaf and
hard of-hearing. Those who are deaf have a hearing impairment that
is so severe that their hearing is non-functional for ordinary purposes
in life while the hard-of-hearing have hearing impairment mild enough
for them to learn without greater difficulty to communicate by speech and
hearing.

c. Children /Youth with Intellectual D isability. Those are with

significantly sub-average general intellectual functioning existing
concurrently with deficits in adaptive behavior.

d. Children / Youth with Learning D isability. Those are with disorder in

one or more of the basic psycological processes involved in
understanding or using language, spoken or written, which may
manifest itself in an imperfect ability to listen, think, speak, read,
write, spell, or do mathematical calculations.

e. Children /Youth with Speech / Language I mpairment. Those are

with communication disorder such as stuttering, impaired
articulation, a language impairment, or a voice impairment.

f. Children /Youth with Serious Emotional Disturbance. Those are

with difficulty in building Satisfactory interpersonal relationships;
respond inappropriately behaviorally or emotionally under normal
cirscumstances; demonstrate pervasive mood of unhappiness; or have
the tendency to develop physical symptoms of fears.

g. Children /Youth with Autism. Those are with developmental

disability significantly affecting verbal and non-verbal communication
and social interaction, generally evident before age three.

h. Children /Youth with Orthopedic Impairment. Those are with

physical disabilities, permanent or temporary which could be with
paralysis, stiffness or lack of motor coordination of bones, muscles or
joints that results to difficulty in moving about.

1. Children /Youth with Special Health Problems. Those are with

limited strength, vitality, or alertness due to chronic or acute health
problems.

J. Children /Youth with Multiple Disabilities. Those who manifest two

or more disabilities (mental retardation and blindness, etc.).
The combination of which requires special accommodation for
maximum learning.
Submission and Coordination of Registration Data: January 28- February 1, 2013

1. Elementary schools shall submit their completed /accomplished Form 1 of their

prospective Year 1 students to the concerned high schools.

2. The Early Registration Form which contains lists of children and youth from the
disadvantaged groups such as those from the Indigenous Peoples (IPs) and from the street
children /youth shall be submitted to the elementary/ secondary school nearest to where
these groups are located.

3. All Early Registration Forms for Kindergarten, Grades 1 to 6, and Years 1 to 4 and
those who would like to avail of the ADM or the ALS shall be submitted to the Division
Planning Officer (DPO) on or before February 1, 2013.

Planning to Address Resource Gaps and Implementation of Different Program

Interventions: February 4-March 1, 2013

1. School Officials, Teachers, Parents and Other Stakeholders, under the leadership
of the school head, the guidelines will be discussed to ensure that early enrolees will report
to schools in June 2013.

2. Likewise, the School Plan to Address Needs covering: (a) the additional inputs
needed: classrooms, teachers, textbooks, seats; and (b) differentiated program
interventions of Kindergarten, Grades 1-6, as well as Years 1 to 4, or for the OSC or OSY
shall be developed together with the stakeholders. The differentiated program
interventions may include ADMs, ALS, non-conventional school programs/ teaching
strategies, among others, while assistance needed could be training, honorarium, print
or non-print learning resources, and others.

3. This report shall be submitted to the Schools Division/City Superintendent (SDS)

through the DPO on or March 8, 2013 using Form 2A: Elementary School Plan to
Address the Needs as shown in Enclosure Nos. 3A and 3B. This School Plan shall be
incorporated in their School Improvement Plan (SIP) later on.

4. Division Offices: The SDS shall designate the District Supervisor and/ or the
Education Supervisor (ES) I to provide direct assistance to the schools in the planning
activity. Likewise, the District Supervisor and/ or the ES I is responsible for the submission
of the school's plan to the DO.

a. The SDS shall also identify available resources such as excess teachers,
volunteer teachers, textbooks and supplementary materials, seats, Special
Education Fund (SEF) , among others.

b. Moreover, the SDS shall initiate consultative meetings/ dialogues

with the
LGUs and other stakeholders to discuss possible support that should be
provided to priority schools.

c. Assistance that will be generated from the stakeholders together with the
Division's available resources shall be considered in the Division Plan using
the Form 3: Division Report on School Needs in Enclosure No. 4 . The
accomplished Form 3 shall be submitted to the Officer-in-Charge (OIC) of the
Research and Statistics Division-Office of Planning Service (RSD-OPS), DepEd
CO on March 15, 2013, copy furnished the RO.
5. Regional Offices: The Regional Director (RD) shall be responsible for the compliance
of the divisions and schools in the implementation of this DepEd Order.

a. He / She shall designate the Regional Planning Officers to take charge of the
Consolidation of Data Relevant to the Early Registration which shall be
submitted to the Office of the Planning Service (OPS) , Research and Statistics
Office, DepEd Central Office, DepEd Complex, Meralco Avenue, Pasig City on
or before February 1, 2013.

b. He / She shall organize a Monitoring and Assistance Team to oversee the

implementation of specific activities in the registration process, shall provide
strong support during the consultative meetings or dialogues with the
stakeholders organized by the DOs, and shall initiate activities which will
generate support to address the needs of the schools or will recommend
differentiated program interventions that the RO can support.

c. He/ She shall identify the divisions with a 5% or more than 5% increase in
the enrolment. He/ She shall also identify the assistance needed using the
Form 4: Division Report on School Needs. This form shall be submitted to
the OIC, RSD-OPS on or before March 25, 2013.

6. Central Office: The Executive Team headed by the Secretary shall convene all the
officials of the bureaus, centers, and services in the fourth week of March 2013 to discuss
plans on addressing the critical inputs and the assistance needed in the implementation of
the appropriate differentiated program interventions.

R.M CR-Rhea/ Madel-Encl. to DO re Early

Registration 1804/December 12, 2012 /12-14-12
--·-· ·-- - ·---······ --·--
NAME SEX AGE BIRTHDATE AddressOF
CATEGORY Remarks*
CIY WITH DISABILITY**
(for Children and Youth with Disabilities
only)

-· -· - - -
Enclosure No. 2 to DepEd Order No. 89, s. 2012 · -

FORM 1
· --------
- .. -·
DEPARTMENT OF EDUCATION
EARLY REGISTRATION FORM

School ID: _ Region: _

School Name: _ Division: _
School District: _

Kindergarten /Grade /Year Level

Remarks*:
1. For Grade 1 Registrants: Has attended/not attended Kindergarten class
2. For ALS: Information whether the child/youth prefers to learn through the ADM =
alternative delivery mode (MISOSA. e-lMPACT. DORP) or ALS = alternative learning
system
Category of C!Y with Disability**: Visual Impairment, Hearing Impairment, Intellectual Disability,
Learning Disability, Speech/Language Impairment. Serious Emotional Disturbance, Autism.
Orthopedic Impairment, Special Health Problem, Multiple Disabilities.
 8. Inputs Needs

Learners under the ADMs/ALS Tentative EnrolmentTeacher·

Modules
Facilitator

Age 9
.. Age 10

Age 11
<
Age 12 and above

TOTAL

Enclosure No. 3a to DepEd Order No. 89, s. 2012

FORM 2A

School Plan to Address

Needs

Name of Elementary School: ----------------

Division: ------------ Region: ------
Date Accomplished:
---------

Please indicate addtional inputs needed.

A. Addtional Inputs
Grade Level Tentative Enrolment
Needed (Please
Classroom Teachers Textbooks Seats
1. Kinden:iarten
2. Grade 1
3. Grade 2
4. Grade 3
5. Grade 4
6. Grade 5
7. Grade 6
TOTAL

Categories of Disability Tentative Enrolment C. Addtional Inputs Needed

 C. Addtional Inputs
Categories of Disability Tentative Enrolment
Needed (Please indicate
Children with - number) Textbooks
Classroom Teachers Seats
Visual Impairment
HearinQ lmoairment
Intellectual Disability
Speech/Language Impairment

Serious Emotional Disturbance

Autism
Orthopedic Impairment
Special Health Problems
TOTAL

c. Proposed Differentiated D. Assistance Needed

Program Intervention
1. Formal Delivery System:

2. ADM/ALS:

3. Special Education in Inclusive Setting:

Submitted by:

Name and Signature of School

Head

Designation
Cell Phone Number: _
E-mailaddress: _
 Enclosure No. 3b to DepEd Order No. 89, s. 2012

FORM 28

School Plan to Address Needs

Name of Secondary School: -------------------

Division: --------- Region: _
Date Accomplished:
--------------

Please indicate addtional inputs needed.

Tentative A. Addtional Inputs

Year Level
Enrollment Needed (Please indicate
Classroom Teachers Textbooks Seats
1. First Year
2. Second Year
' 3. Third Year
4. Fourth Year
TOTAL

B. Inputs Needs
Learners under the
ADMs/ ALS Tentative Enrolment Teacher
Modules
-
Facilitator -
Age 12
Age 13
Age 14 ·

Age 15 and above

TOTAL
·-
 (Please indicate number
Children with - Classroom Teachers Textbooks Seats
Visual Impairment
-
Hearing Impairment
Intellectual Disability
Speech/Language Impairment

Serious Emotional Disturbance

Autism
Orthopedic Impairment
Special Health Problems
Multiple Disabilities
TOTAL

D. Proposed Differentiated Program Intervention E. Assistance Needed

1.. Formal Delivery System:

2. ADMs/ALS:

3. Special Education in Inclusive Setting:

Submitted by:

Name and Signature of School Head

Designation
Cell Phone Number: _
E-mail address: _
 Number of Additional Inputs Needed (N) and
Plans in Resoonding to Needs (PRO
Claasrooms Teachers Textbooks
Seats
Ten. N PR N PR N PR N
Grade Level Enrol. PR
Kinder One
Two
Three
Four
Five
Six
TOTAL

Enclosure No. 4 to DepEd Order No. 89, s. 2012

FORM 3

Division Report on School

Needs
Region: _
Division: ---------------
Date Accomplished: -------------

I. Elementary Level
Total Number of Elementary Schools: _
Total Number of Schools with Increased Enrolment : or %
Kindergarten: or %
One or %
Grades Two to or %
Six : AOMs/ALS: or %
Children with Disabilities or %
% of Increase from SY 2011-2012
Total Number of Schools without Increased Enrolment: or %

A. Division Data on Tentative Enrolment in Kindergarten and Grades One to

Six and Additional Inputs Needed and Plans in Responding to
Needs
 Category of Disability Number of Additional
Number Inputs NeededInputs
of Additional (N) andNeeded (N) and ·-
Plans in Responding to
Plans in Respondinq to Needs (PRONeeds (PRO
Claasrooms Teachers Textbooks
Teacher-Facilitator Module/Learning Resources
Children /Youth with Ten. N PR N PR N PR N
Enrol.
Visual Impairment N PR N PR
Ten. Enrol.
A ge Level Impairment
Hearing
9
Intellectual
10 Disability
11 · -
8. Di vision Data on Tentative Enrolment of Learners Under the ADMs/ALS
12 and Speech/Language
above Impairment
TOTAL
Serious Emotional Disturbance

Autism
Orthopedic Impairment Special Health
Problems -

Multiple
Disabilities
TOTAL
-

C. Division Data on Tentative Enrolment of Children and Youth with Disabilities

and Additional Inputs Needed and Plans in Responding to Needs
 Number of Additional Inputs Needed (N) and
Plans in Responding to Needs (PRO
Claasrooms Teachers Textbooks Seats
. -
Year Level Ten. PR N PR N PR N
N PR
Enrol.
1st Year
2nd Year
.. 3rd Year
4th Year

TOTAL

Consolated Differentiated
Assistance Needed
Program Interventions
1.
2.
3.
4.

II. Secondary Level

Total Number of Secondary Schools:
Total Number of Secondary Schools with Increased Enrolment: or
% In First Year: or %
Second Year or %
Third Year or %
Fourth Year or %
ADMs/ALS or %
Children and Youth with Disabilities or %

% of Increase from SY 2011-2012

Total Number of Schools without Increased Enrolment: or %

A. Division Data on Tentative Enrolment in Secondary Level

and Additional Inputs Needed and Plans in Responding to Needs
 8. Division Data on Tentative Enrolment of Learners Under the ADMs/ALS

Number of Additional Inputs Needed (N) and

Plans in Responding to Needs (PRO

Teacher-Facilitator Module/Learning Resources

Ten. N PR N PR
Age Level Enrol.
12
-
13
14
15
and
TOTAL
above

C. Division Data on Tentative Enrolment of Children and Youth with Disabilities

and Additional Inputs Needed and Plans in Responding to Needs

Category of Disability Number of Additional Inputs Needed (N)

and Plans in Responding to Needs
Claasrooms (PRO
Teachers Textbooks Seats
Children /Youth Ten.
N PR N PR N PR N PR
with Enrol.
Visual Impairment
Hearing
Impairment
Intellectual
Disability
Speech/Language
Impairment

Serious Emotional
Disturbance
Autism
Orthopedic
Impairment
_Special Health
Problems
Multiple
Disabilities
TOTAL
 Consolated Differentiated Prooram
Interventions

Assistance Needed
1.
2.
3.

4.

Submitted by:

Name and Signature of City/Division

Schools Superintendent

Cell Phone Number: _

E-mail address: _
 Name of Division
% of Increase in Enrolment

Elementary
Secondary
1.

Enclosure No. 5 to DepEd Order No. 89, s. 2012 ·

FORM 4

Regional Report on Schools with 5% or More Increase in Enrolment

Region: _
Date Accomplished: --------------

Consolated Differentiated
Assistance Needed
Proaram Interventions

Submitted by:

Name and Signature of Regional Dirtector

Cell Phone Number: _

E-mailaddress: _