Project Audit and Review Checklist PDF

Project Audit & Review Checklist
The following provides a detailed checklist to assist the PPO with reviewing the health of a project:
Relevance (at this time) Theory & Practice
(How relevant is this attribute to this project or audit?) (An indication of this attribute’s strength or weakness)
1 3 5 1 3 5
Little / none Moderate Critical Not addressed Adequate Well covered
Item Attribute Relevance Practice Assessment
1 Project Planning
1.1 Does the project have a formal Project Plan?
1.2 Are the key elements of a Project Plan present?

a. Project Definition & Scope?
b. Project Objectives?
c. Cost / Benefit Analysis?
d. Staffing Requirements?
e. Time Line?
f. Risk Analysis?
1.3 Have all stakeholders been identified?
1.4 Is a Stakeholder Management plan in place?

Have project accountabilities & responsibilities
been clearly defined?
1.5 Have the scope, objectives, costs, benefits and

impacts been communicated to all involved
and/or impacted stakeholders and work groups?
1.6 a) Have all involved stakeholders and work

groups committed to the project?
b) Have all necessary approvals been obtained?
1.7 Has a project Communications Plan been

developed?
1.8 Are funding and staffing resource estimates

sufficiently detailed and documented for use in
planning and tracking the project?
1.9 Does a documented project organizational policy

& plan (i.e. governance model) exist?
1.10 Have adequate resources been provided by

management to ensure project success?
1.11 Is current scope of the project substantially

different than that originally defined in the
approved project plan?
1.12 Has the approach and development strategy of

the project been defined, documented and
accepted by the appropriate stakeholders?
1.13 Have project management standards and

procedures been established and documented?
1.14 Is there a Steering Committee in place?
1.15 Is the Steering Committee active in project

oversight?
1.16 Are there procedures in place to effectively

manage interdependencies with other projects /
systems?
2 Project Management
2.1 Have the key elements of a coherent project

management strategy been established?
a. Project tracking plan & methodology
b. Project status reporting structure & process
c. Change Management plan & tracking
d. Issues Management process & tracking plan
e. Risk Management Plan
f. Software Quality Assurance
g. Software Configuration Management
2.2 Project Scheduling & Tracking
2.2.1 Has a structured approach been used to break

work effort into manageable components?
2.2.2 Are team members involved in the development

of activity & task decomposition?
2.2.3 Are individual tasks of reasonable duration (8–40

hrs)?
2.2.4 Are milestone deliverables effectively tracked

and compared to project plan?
2.2.5 Does the detailed project plan identify individual

responsibilities for the next 4–6 weeks?
2.2.6 Have activity relationships and

interdependencies within tasks been adequately
identified?
2.2.7 Are target dates established for each milestone

deliverable?
2.2.8 Are corrective actions taken when actual results

are substantially different from detailed project
plan? Describe.
2.2.9 Are changes in deliverable commitments agreed

to by all affected groups & individuals?
2.2.1 Is the organization structure for both tracking &

0 controlling project activities work products &
costs (effort, schedule & budget) well defined
and assigned to a specific individual?
2.2.1 Are measurements and feedback mechanisms

1 incorporated in tracking work effort & refining
work estimating techniques?
2.2.1 Have procedures for identifying variances from

2 estimates & adjusting the detailed work program
been established?
2.2.1 Is project work proceeding in accordance with

3 the original project schedule?
2.2.1 If not, have all project delays been adequately

4 accounted for, communicated to all stakeholders
and adjustments made in overall project
schedule?
2.2.1 Is there general agreement & acceptance of the

5 current status and progress of the project?
2.2.1 Is PERT / Critical Path or equivalent methodology

6 being used? Can you see the critical path on the
plan?
2.2.1 Is an industry recognized mechanized support

7 tool(s) being used for project scheduling &
tracking?
2.2.1 Is it possible to track all classes of project work

8 (e.g. scheduled, un-scheduled, defect repair,
etc.)? Can you compare work done to the
baseline?
2.3 Project Status Reporting
2.3.1 Is project status reviewed with senior

management at appropriate intervals? What are
they?
a. Overall status
b. Project performance (achievements &
milestones)
c. Open issues
d. Risks
e. Action items
f. Cost & time performance against plan
g. Quality metrics
h. Beneficiaries involvement
2.3.2 Are internal project status meetings held at

reasonable intervals?
2.3.3 Are sub-project reviews held at reasonable

intervals?
2.3.4 Have adequate procedures been put in place for

project coordination and status reporting across
project boundaries (ie. interdependent software
development among interfacing systems)?
2.3.5 Do project teams & team members report on

status / activities / progress?
2.4 Project Estimating
2.4.1 Are multiple estimation methods being

employed?
2.4.2 Are current project time & resource estimates

reasonable based on the current project stage?
2.4.3 Are actuals compared against estimates to

analyze and correct variances?
2.4.4 Are project team members involved in detailed

estimating and scheduling?
2.5 Risk Management
2.5.1 Was an original risk assessment completed?
2.5.2 Is there a process in place to monitor project

risks?
2.5.3 Has provision been made to reassess project risks

at various project stages?
2.5.4 Have all unresolved risks been documented?

Have all unimplemented risk strategies been
escalated to an issues log?
3 Quality Management
3.1 Does the project have a ‘Quality Culture’?
3.2 Is there a Quality Plan covering all Policies,

Guidelines and Procedures?
3.3 Quality Assurance
3.3.1 Has an overall Quality Assurance Plan been

developed for the project?
3.3.2 Does the plan address key project elements?

a. Project Planning?
b. Project Management?
3.3.3 Is there a set of procedures defining the scope,

procedures and deliverables defining Quality
Control?
3.4 Are quality indicators and metrics defined?

3.6 Is there a set of procedures to capture, analyze

and act on quality metrics?
3.7 Software Configuration Management (SCM)
3.7.1 Has SCM been implemented for this project?
3.7.2 Has an industry recognized SCM software version

management & control tool been implemented?
3.7.3 Is SCM version management and control

effectively linked with the testing function to
ensure integration and regression testing have
been performed?
3.7.4 Has an automated Change Management tool

been implemented?
3.7.5 Is the SCM function adequately staffed?
3.7.6 Is the Testing Coordination function separate

from the development staff?
4.0 Management Procedures
4.1 Partnership Management
4.1.1 Is there a formal set of procedures (for status

reporting, contract negotiation & review,
time/invoice reconciliation, etc.) supporting
Partnership Management?
4.2 Issues Management
4.2.1 Is there a formal set of procedures supporting

Issues Management?
4.2.2 Is there any form of automated support for

Issues Management?
4.2.3 Are issues raised, assessed, actioned, and

resolved in a timely and efficient manner?
4.3 Stakeholder Management
4.3.1 Is there a formal set of procedures supporting

Stakeholder Management?
4.3.2 Is it standard practice to formally commit

stakeholders to the project via agreements?
4.3.3 Does a comprehensive set of Stakeholder

Agreements exist? Do we have statements
delineating what each stakeholder has agreed to
do?
5.0 Resourcing
5.1 Are all resource assumptions documented?
5.2 Does the project team have the skills necessary

to successfully complete current project(s) and
support the application?
5.3 Have arrangements been made to obtain special

expertise or competence by consulting or
referencing:
a. Similar projects?
b. Published materials?
c. Personnel with expertise?
d. Outside experts?
5.4 Have the personnel with the necessary skills and

competence been identified and has agreement
for their participation in the project been
reached with the appropriate management?
5.5 Is there a project organization chart showing the

reporting relationships and responsibilities for
each position?
5.6 Has a proper project work location been

established that will allow the team to work
together with user personnel?
5.7 Does the detailed work plan match the

complexity of tasks with the capabilities of
personnel?
5.8 Has allowance been made for vacations, holidays,

training (learning time for each team member),
staff promotions & staff turnovers?
5.9 Has adequate time for orientation & training of

project staff been provided for in relation to
technical nature of the Application and the
experience levels of project personnel?
5.10 Has appropriate allowance been made for the

effect of the learning curve on all personnel
joining the project who do not have the required
prior industry, functional & technical expertise?
5.11 Are the appropriate IT resources adequate to

meet planned commitments?
5.12 Are enough systems & user personnel assigned

to the project?
5.13 Are the people assigned to the project

sufficiently qualified?
5.14 Are project managers participating in the project

adequately to know its true status first hand?
a. Is a qualified person sufficiently involved in
each critical area?
b. Are communication lines working?
5.15 Is a senior systems department representative

allocated to each user department to provide
liaison and support?
Does the project have both a business team
leader and a technical team leader?
5.16 Do the project team have a good understanding

of the existing and/or proposed hardware /
software environments?
5.17 Are project leaders committed to this project full

time?
5.18 Are project team members committed full-time?
5.19 Is the Production Support function adequately

resourced? Is the Production Support function
resourced full-time?
5.20 Is there a production support plan, with a plan

for transition from development to production?
6.0 Beneficiaries
6.1 Is beneficiaries involvement adequate?
6.2 Are the people assigned to the project

sufficiently qualified?
6.5 Are the project team members located locally to

the beneficiaries?

Project Audit and Review Checklist PDF

Uploaded by

Copyright:

Available Formats

Project Audit and Review Checklist PDF

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Project Audit and Review Checklist PDF

Uploaded by

Copyright:

Available Formats

Project Audit & Review Checklist

Item Attribute Relevance Practice Assessment

1.1 Does the project have a formal Project Plan?

1.2 Are the key elements of a Project Plan present?

1.3 Have all stakeholders been identified?

1.4 Is a Stakeholder Management plan in place?

1.5 Have the scope, objectives, costs, benefits and

1.6 a) Have all involved stakeholders and work

1.7 Has a project Communications Plan been

1.8 Are funding and staffing resource estimates

1.9 Does a documented project organizational policy

1.10 Have adequate resources been provided by

1.11 Is current scope of the project substantially

1.12 Has the approach and development strategy of

1.13 Have project management standards and

1.14 Is there a Steering Committee in place?

1.15 Is the Steering Committee active in project

1.16 Are there procedures in place to effectively

2.1 Have the key elements of a coherent project

2.2 Project Scheduling & Tracking

2.2.1 Has a structured approach been used to break

2.2.2 Are team members involved in the development

2.2.3 Are individual tasks of reasonable duration (8–40

2.2.4 Are milestone deliverables effectively tracked

2.2.5 Does the detailed project plan identify individual

2.2.6 Have activity relationships and

2.2.7 Are target dates established for each milestone

2.2.8 Are corrective actions taken when actual results

2.2.9 Are changes in deliverable commitments agreed

2.2.1 Is the organization structure for both tracking &

2.2.1 Are measurements and feedback mechanisms

2.2.1 Have procedures for identifying variances from

2.2.1 Is project work proceeding in accordance with

2.2.1 If not, have all project delays been adequately

2.2.1 Is there general agreement & acceptance of the

2.2.1 Is PERT / Critical Path or equivalent methodology

2.2.1 Is an industry recognized mechanized support

2.2.1 Is it possible to track all classes of project work

2.3 Project Status Reporting

2.3.1 Is project status reviewed with senior

2.3.2 Are internal project status meetings held at

2.3.3 Are sub-project reviews held at reasonable

2.3.4 Have adequate procedures been put in place for

2.3.5 Do project teams & team members report on

2.4 Project Estimating

2.4.1 Are multiple estimation methods being

2.4.2 Are current project time & resource estimates

2.4.3 Are actuals compared against estimates to

2.4.4 Are project team members involved in detailed

2.5 Risk Management

2.5.1 Was an original risk assessment completed?

2.5.2 Is there a process in place to monitor project

2.5.3 Has provision been made to reassess project risks

2.5.4 Have all unresolved risks been documented?

3.1 Does the project have a ‘Quality Culture’?

3.2 Is there a Quality Plan covering all Policies,

3.3 Quality Assurance

3.3.1 Has an overall Quality Assurance Plan been