Unique Identifier 240-73269736

Informal Tendering Request for Revision Rev. 6.0

Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

Dear Valued Supplier,

Eskom Holdings SOC Ltd (“Eskom”) hereby invites you to submit a quote on the following
goods/works/services as stated below under point number 4.

Please note the following rules with respect to the OLT system (Informal Tendering)

a. Please ensure that the email subject line only contains the OLT1214319 Enquiry number
as per heading and no other information. Do not add any text to the subject line. Do not
add any space in between the prefix and the enquiry number.

b. Ensure that the enquiry number is stipulated in the subject line on all e-mails if multiple
emails are sent

c. Ensure that you receive a confirmation email after submitting your documentation.
Please follow up immediately via the email address of the respective buyer if you did
not receive this.

d. Maximum attachment size per email is 10MB. It is the supplier’s obligation to ensure
that the attachments per email do not exceed this limit.

e. Please note closing date and time on the RFQ. Your submission will not be evaluated if
it is received after the closing date and time of the RFQ.

f. All tender returnables/documentation must be submitted to

[email protected] only.
E-mails to any other address (except for clarifications) will not be accepted.
Failure to comply will these rules will result in your tender being disqualified.

g. Requests for Clarifications must be sent in writing to the respective buyer at

[email protected] and not to [email protected].
All requests for clarifications and responses must be in writing. Eskom will respond to
requests for clarification received within one (1) – two (2) working days before the
tender closing deadline, depending on the enquiry duration and complexity.

Note:
 Tenderer to complete sections 5, 6 & 7 and to submit it together with the tender returnables
stated in section 3, to [email protected]
Due to varying requirements, slight changes could be included in each RFQ document, and
suppliers are therefore required to read through the document carefully whenever invited to
tender.
 ALL Suppliers are required to be registered (except foreign suppliers) on the National Treasury
Central Supplier Database (CSD) as at tender response stage and the respective CSD number
must be provided with all quotes together with the Eskom vendor registration number.
Only tenderers (except foreign suppliers) who are on CSD, will be awarded a
Contract/Purchase order.

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

Effective July 2017
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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

For CSD registration: Please register at https://secure.csd.gov.za/

 All Suppliers (including Foreign suppliers) are required to complete SBD 1-Invitation to Bid
and submit this annexure at tender closing deadline. Local suppliers are required to be tax
compliant and must submit CSD Number/ Efiling pin number/ copy of tax clearance certificate
as evidence of their tax compliance status.

 Foreign suppliers (even those with no footprint in RSA) are in addition required to answer Part
B (3) which is part of the afore-mentioned SBD 1. Should the said Foreign suppliers answer
“yes” to any of the questions [Part B (3)]; they are required to be tax compliant and must
therefore submit their Efiling pin number or copy of tax clearance certificate which will be
verified by Eskom.

 All suppliers are required to refer to www.eskom.co.za for the Supplier Integrity Pact that must
be downloaded and read. The Integrity Pact Declaration (attached hereto) named Supplier
Declaration Form is a mandatory tender returnable.

 Specify line prices at lines where prices are submitted and indicate no quote at lines where no
price is submitted.

 Where “designated sectors” are applicable, ensure that the relevant annexures and
declarations are submitted by the RFQ deadline. Tenderers not meeting the threshold will be
disqualified.

 It is now a requirement to return full specifications with your quotation eg. drawings,
dimensions, manufacturer's name, etc of the item contained in this RFQ. You are also required
to complete and submit the attached deviation form along with your quotation at RFQ closing
deadline. Even if there is no deviation, it is still required to completed and return this schedule
stating that there is no deviation. Please ensure that the SAP No, Drawing No, Revision No and
Manufacturer is stated on the form. It must also be signed.

 Only Eskom Standard Conditions of Tender applies.

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

To Supplier Name: Date 22 July 2020

Eskom Vendor National

Registration Treasury
Number Central
Supplier
Database
(CSD)
Number
SARS eFiling Pin B-BBEE level
number

Attention Sales Rep Tel No

E-mail address

RFQ No OLT1214319 Closing date 03 Closing 23:00

August time At
2020 (South
African
Standard
Time)
Validity period of 90 days
offers Please be advised that NO late offers will be considered and all offers must be sent to
[email protected]
Eskom contact Annah Sivetshe Tel No 015 299 0125
person
E-mail address [email protected] Fax No

ANNEXURES (available for download on sharepoint/hyperwave)

 Integrity Pact Declaration(applicable for all enquiries)
 SBD-6.2- Certificate for Local Production and Content and Annexures C,D,E (applicable where there
are designated sectors / materials only)
 SBD 1- Invitation to Bid (applicable for all suppliers)
 Technical Deviation Schedule (applicable for all enquiries)
 Preference Claim Form(applicable for all enquiries)
 Eskom’s General Conditions of Purchase(applicable for all enquiries)
 SDL&I Undertaking ( where applicable- to be obtained from SDL&I)

1. CONDITIONS OF PURCHASE
Eskom General Conditions of Purchase (as attached) will apply.

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

Effective July 2017
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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

2. EVALUATION CRITERIA
For transactions above R30 000 (inclusive of VAT) up to R50M (inclusive of VAT) Price and B-BBEE
Preferential Point Scoring will be based on the 80/20 allocation aligned to the PPPFA Regulations 2017;
For transactions less than R30 000 (inclusive of VAT); the Preferential Point Scoring is not mandatory and
only Price may be used (or state any other criteria to be used).

Note:
Eskom reserves the right to negotiate with preferred bidders after a competitive bidding process or
price quotations; should the tendered prices not be deemed market-related.
“Eskom reserves the right to award to a supplier who may not be the highest scoring or highest
ranked supplier, in line with Section (2)(1)(f) of the PPPPFA”, due to “objective criteria” however
this would have to be subject to negotiations.
Upon evaluation of tenders received, Eskom may negotiate or conclude orders with one or more
suppliers.

2a. COMMERCIAL EVALUATION WILL BE BASED ON PPPFA – PRICE AND B-BBEE (80/20)

2b. TECHNICAL EVALUATION CRITERIA IS ATTACHED – ALL SCHEDULES MUST BE COMPLETED

AND RETURNED TOGETHER WITH ANY OTHER REQUESTED INFORMATION OR
DCOUMENTS/DRAWINGS – FAILURE TO MEET THE REQUIRED TECHNICAL
SCORES/REQUIREMENTS WILL RESULT IN DISQUALIFICATION.

2c. LOCAL CONTENT ANNEXURES MUST BE COMPLETED AND RETURNED AS PER DTI
DESIGNATION PERCENTAGES.

3. TENDER RETURNABLES

Please ensure that the tender returnables listed hereunder are submitted as per stipulated deadlines as
non-compliance with mandatory tender returnables at RFQ closing deadline will result in disqualification
(except where these are required for scoring /ranking purposes only). Non-compliance with mandatory
returnables due at contract/order award stage will impact award.

 Integrity Pact Declaration (at RFQ closing deadline)

 SBD 6.2- Certificate for Local Production and Content and Annexures C,D, E (at RFQ closing
deadline) Applicable where there are designated sectors/materials only.
 SBD 1- Invitation to Bid (at RFQ closing deadline) Applicable for all suppliers
 Technical Deviation schedule (at RFQ closing deadline). This must be completed, signed and
submitted for all enquiries indicating whether there are deviations or not. Whether there are deviations
or not, if the deviation schedule has not been completed and/or returned with your quote, your offer will
be will be disqualified.
 SBD 6.1- Preference Points Claim Form (at RFQ closing deadline) Applicable for all
 Copy of valid current SARS certificate (at contract/order award) Applicable for Foreign suppliers who
are required to be tax compliant but have not submitted a CSD/eFiling Pin number.
 *Original or Certified copy of a Valid B-BBEE certificate or a sworn affidavit (in the case of
EME/QSE) (at RFQ closing deadline)

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

 List of Directors/Shareholding (at RFQ closing deadline)

 Letter of Good Standing (COIDA) (at contract/order award)
 SDL&I Undertaking (at RFQ closing deadline ) Where applicable and provided by SDL&I

*Note:

Where there is failure on the part of the supplier to submit an original or a certified copy of a current
Valid B-BBEE certificate/sworn affidavit by stipulated deadline for purposes of evaluation and
scoring, the tender submission will not be deemed non-responsive and disqualified exclusively for
this reason, but will automatically score zero on B-BBEE for purposes of scoring and ranking (if
otherwise deemed to be responsive and acceptable in all other aspects).

However, if these original and certified copy of a current Valid original B-BBEE certificate /sworn
affidavits etc are required as evidence to show compliance with pre-qualification criteria; and they
are not provided at RFQ tender closing deadline; then the tender will be disqualified.

Furthermore, should a Certified copy of a current valid original B-BBEE certificate/affidavit not be
submitted by the recommended tenderer/s at tender award stage; no contract/purchase order will
be awarded to the recommended tenderer.

4. DETAILED LIST OF ITEMS REQUIRED

Item Stock no. Description qty Unit price Total price

no.
1 400900 BUCKLE,STRAP 12 C254 D3110 25000

BUCKLE * HEAVY DUTY CLIP * STAINLESS STEEL *

25MM LONG X 34MM WIDE X 1.5MM THICK * USED
WITH 12.7MM STAINLESS STEEL STRAPPING * ESKOM
DRAWING D-DT-3110 REV 4 * TEST/CERT.,
IDENTIFICATION AND SPECIFICATION REQUIREMENTS :
MATERIAL SPEC : N/A|| * CORROSION SPEC : N/A *
STANDARD SPEC : N/A|| * ESKOM|SPEC : D-DT-3110 *
TEST AND CERTIFICATION :. N/A * IDENTIFICATION :
INDELIBLE MNFRS TRADEMARK AND PART NO ON ALL
ITEMS

Delivery Cost
Cnr Mercury & Thorium Street,
Uraniaville, Klerksdorp.
2573

400900 BUCKLE,STRAP 12 C254 D3110 25000

BUCKLE * HEAVY DUTY CLIP * STAINLESS STEEL *

25MM LONG X 34MM WIDE X 1.5MM THICK * USED
WITH 12.7MM STAINLESS STEEL STRAPPING * ESKOM
DRAWING D-DT-3110 REV 4 * TEST/CERT.,
IDENTIFICATION AND SPECIFICATION REQUIREMENT :
MATERIAL SPEC : N/A|| * CORROSION SPEC : N/A *

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

Effective July 2017
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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

STANDARD SPEC : N/A|| * ESKOM|SPEC : D-DT-3110 *

TEST AND CERTIFICATION :. N/A * IDENTIFICATION :
INDELIBLE MNFRS TRADEMARK AND PART NO ON ALL
ITEMS

Delivery Cost
25 Quartzite Str, Zinniaville,
Rustenburg

2 0163767 BOLT ASSY:PIGTAIL;M16;LG 380 MM;HEX;3 5000

BOLT, ASSEMBLY: TYPE: PIGTAIL; NOMINAL DIAMETER:

M16; LENGTH: 380 MM; HEAD: HEX; MATERIAL: STL
070M20; THREAD LENGTH: 300 MM; THREAD: 2-6G;
NUT QUANTITY: 3; PROTECTIVE COATING: GALV HOT
DIP; SPECIFICATION: CORROSION SANS 121; ESKOM
DSP 34-1643; SAE 1008; STD NRS 018-2; ROUND BAR,
BEFORE GALVANISING, INSIDE DIA. OF EYE 30-35 MM,
NO COLD BENDING ALLOWED, FITTED WITH TWO FLAT
ROUND WASHERS AND TWO SQUARE FLAT WASHERS
(D-DT-3014), (D-DT-3173), MIN. HORIZONTAL FAILING
LOAD 10KN, TEST/CERT., IDENTIFICATION AND
SPECIFICATION REQUIREMENTS: TEST AND
CERTIFICATION: TYPE TEST ACCORDING TO DSP 34-
1643, IDENTIFICATION: INDELIBLE MNFRS.
TRADEMARK AND PART NO. ON ALL ITEMS, D3003;
DRAWING NO: D3003; VENDORS ARE RESPONSIBLE
FOR ENSURING THAT THEY ARE PERFORMING AGAINST
THE CORRECT DRAWING REVISION NUMBER (IF
APPLICABLE).

Delivery Cost
Cnr Mercury & Thorium Street,
Uraniaville, Klerksdorp.
2573

0163767 BOLT ASSY:PIGTAIL;M16;LG 380 MM;HEX;3 5000

BOLT, ASSEMBLY: TYPE: PIGTAIL; NOMINAL DIAMETER:

M16; LENGTH: 380 MM; HEAD: HEX; MATERIAL: STL
070M20; THREAD LENGTH: 300 MM; THREAD: 2-6G;
NUT QUANTITY: 3; PROTECTIVE COATING: GALV HOT
DIP; SPECIFICATION: CORROSION SANS 121; ESKOM
DSP 34-1643; SAE 1008; STD NRS 018-2; ROUND BAR,
BEFORE GALVANISING, INSIDE DIA. OF EYE 30-35 MM,
NO COLD BENDING ALLOWED, FITTED WITH TWO FLAT
ROUND WASHERS AND TWO SQUARE FLAT WASHERS
(D-DT-3014), (D-DT-3173), MIN. HORIZONTAL FAILING
LOAD 10KN, TEST/CERT., IDENTIFICATION AND
SPECIFICATION REQUIREMENTS: TEST AND
CERTIFICATION: TYPE TEST ACCORDING TO DSP 34-
1643, IDENTIFICATION: INDELIBLE MNFRS.
TRADEMARK AND PART NO. ON ALL ITEMS, D3003;
DRAWING NO: D3003; VENDORS ARE RESPONSIBLE

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

Effective July 2017
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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

FOR ENSURING THAT THEY ARE PERFORMING AGAINST

THE CORRECT DRAWING REVISION NUMBER (IF
APPLICABLE).

Delivery Cost
25 Quartzite Str, Zinniaville,
Rustenburg

4.1 Technical Deviations

i. Are there any technical Deviations: Yes_____ | No ___ (Mark Applicable)

ii. If “Yes” above, did you submit a signed technical deviation?

Yes_____ | No ___ (Mark Applicable)

Comment:

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

5. TABLE TO BE COMPLETED BY TENDERER

Warranty period Prices fixed?

Eskom’s General Quotation is valid

Conditions of for
Purchase accepted
Days/weeks of
Delivery offered delivery duration
FOB value (Ex-
Prices include stock)
delivery
Rate of exchange
Delivery cost (if (if applicable)
applicable)
Foreign currency
Delivery method

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

Effective July 2017
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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

Trade Settlement
Discount

Freight insurance

Are you registered on

the Eskom Vendor
Database[please
indicate “yes” or “no”
and provide a reason
if not registered.
Is Integrity Pact CSD Number:
Declaration signed
and attached

B-BBEE level
Company
Registration Number

Suppliers Must Comply with Eskom's Life Saving Rules while on site.

The supplier will additionally be required to ensure that the following environmental requirements are
complied with at all times (where applicable):-

1. Zero liquid effluent discharge.

2. No chemicals will be dumped into the station drains or on the premises.
3. No oil or waste will be dumped on an unauthorized area or unlicensed waste site.
4. Asbestos will be handled and stored according to Asbestos Regulation R155 of 2002.
5. No materials or waste will be burnt on site. Hazardous substances shall be handled and stored
according to the Hazardous substances. Regulation GN1179 of 1995 effluent shall not be
discharged into public streams.

6. SIGNATORIES

For Supplier:
The invitee/tenderer hereby confirms that a copy of the Integrity Pact was obtained, that it understands the
provisions thereof and, undertakes to abide by the provisions thereof in any dealings it may have with Eskom
and that the signed Integrity Pact Declaration is submitted as a tender returnable by the stipulated deadline.

Name of supplier Designation Signature Date

240-73269736 Manual RFQ (Informal Tendering up to R1M) CONFIDENTIAL P&SCM

Effective July 2017
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 Unique Identifier 240-73269736
Informal Tendering Request for Revision Rev. 6.0
Quotation (RFQ)
For transactions up to R1M Revision Date July 2021
Procurement and Supply Chain
Management (P&SCM)
Enquiry number OLT1214319

_______________
[duly authorised to
sign on behalf of the
supplier]
Telephone number Fax and/or e-mail
address

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