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    Action Planning For ToRs of CMT - XLSX Complete

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    OSCAR RUHWEZA
    This document outlines an action plan for a hospital's senior management team with several key objectives: 1. Define roles and responsibilities for SMT members through appointment letters and job descriptions. 2. Improve communication and visibility through scheduled meetings, exit interviews, and advisory notices to stakeholders of management changes. 3. Enhance staff performance through supervising role assignments based on an organizational structure, setting performance goals and targets for departments and staff.

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    Action Planning For ToRs of CMT - XLSX Complete

    Uploaded by

    OSCAR RUHWEZA
    53 views1 page
    This document outlines an action plan for a hospital's senior management team with several key objectives: 1. Define roles and responsibilities for SMT members through appointment letters and job descriptions. 2. Improve communication and visibility through scheduled meetings, exit interviews, and advisory notices to stakeholders of management changes. 3. Enhance staff performance through supervising role assignments based on an organizational structure, setting performance goals and targets for departments and staff.

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    This document outlines an action plan for a hospital's senior management team with several key objectives: 1. Define roles and responsibilities for SMT members through appointment letters and job descriptions. 2. Improve communication and visibility through scheduled meetings, exit interviews, and advisory notices to stakeholders of management changes. 3. Enhance staff performance through supervising role assignments based on an organizational structure, setting performance goals and targets for departments and staff.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    53 views1 page

    Action Planning For ToRs of CMT - XLSX Complete

    Uploaded by

    OSCAR RUHWEZA
    This document outlines an action plan for a hospital's senior management team with several key objectives: 1. Define roles and responsibilities for SMT members through appointment letters and job descriptions. 2. Improve communication and visibility through scheduled meetings, exit interviews, and advisory notices to stakeholders of management changes. 3. Enhance staff performance through supervising role assignments based on an organizational structure, setting performance goals and targets for departments and staff.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 1

    Action Input Output Lead Person Supporting Person Accountable to Normal Timeframe for SMT

    Timeframe
    1.01.0 Assumption of Duty roles
    Formal acknowledgement of instruments of appointment Consultant Facilitated Session Constituted and Operational SMT Ag. MD Ag. FM Board of Directors 23-Mar-20 24-Mar-20
    1.1
    Obtaining Appointment Letters and Acceptance thereof. Appointment and Acceptance Letters Constituted and Operational SMT Ag. MD Ag. FM Board of Directors 23-Mar-20 24-Mar-20
    1.2

    Obtaining Job Descriptions each SMT member Engagement with Members of the SMT Defined KPI for each Members of the SMT Ag. MD Ag.Hospital Board HR Commitee 30th March 2020 1-Jun-20
    Admnistrator
    1.3
    2.0Communication Strategy to improve image and visibility of the hospital
    2.1 Scheduling programed meetings
    Progress Reports and Minutes Hospital Admnistrator C/P Staff Committee 28-May-20 29-May-20
    Scheduling staff meetings Performance Review
    2.2
    Progress Reports and Minutes Departmental Heads Ag. FM 28-May-20 29-May-20
    Departmental Progress & Status Reports ,
    scheduling departmental meetings Departmental Weekly Work Plans
    2.3
    Departmental Progress & Status Reports , Hospital Admnistrator Hospital Admnistrator Hospital Secretary 28-May-20 29-May-20
    scheduling management meetings. Departmental Weekly Work Plans
    2.4

    Discharge Certificates signed Hospital Administrator Ag. FM 13-May-20 15-May-20


    Organising exit sessions for middle and auxiliary staff. Conduct Exit interviews
    2.2

    notifying key stakeholders on the changes in position holders at management


    2.3 level
    Letter of notice Hospital Admin Hospital Admin 3-Jun-20 5-Jun-20
    2.3.1 Issue a managemnt advisory notice to the Board of Trustees Letter of Notice
    Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    2.3.2 Issue a managemnt advisory notice to MoH and DHO's Office Letter of Notice
    2.3.3 Issue a managemnt advisory notice to Staff Letter of Notice Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    Issue a managemnt advisory notice to the Clergy and the religious Letter of Notice
    2.3.4
    Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    2.3.5 Issue a managemnt advisory notice to UCMB & UPMB Letter of Notice
    2.3.6 Issue a managemnt advisory notice to the External Auditor Letter of Notice Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    Issue a managemnt advisory notice to the Major Suppliers of goods, services and Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    Letter of Notice
    2.3.7 works
    Issue a managemnt advisory notice tothe Major Suppliers of goods, services and Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    Letter of Notice
    2.3.8 works
    Issue a managemnt advisory notice to the Key national and International Letter of notice Ag. MD Hospital Admin 3-Jun-20 5-Jun-20
    Letter of Notice
    2.3.9 Development Partners
    Generate the databse of clients and telphone contacts follwed by managemnt Letter of notice Ag. MD Hospital Admin 8-Jun-20 10-Jun-20
    advisory notice Letter of Notice
    2.3.10
    Generate the databse of lower level Health facilities and telphone contacts Letter of notice Ag. MD Hospital Admin 8-Jun-20 10-Jun-20
    follwed by managemnt advisory notice Letter of Notice
    2.3.11
    Issue a managemnt advisory notice to
    2.3.12

    3.0 Supervision Strategy to enhance staff performance


    Streamlining role assignment along the revised and re-aligned organisation Ag.MD Hospital Admin 12-Jun-20 15-Jun-20
    Engagement with Departmental Heads Defined KPI for Departmental heads
    3.1 structure
    Circulating the current Macro Organistaional Structure Presence of the Institutional Organogram Ag.MD Ag.FM 12-Jun-20 15-Jun-20
    at key service points

    Completing the micro depertmental Structures HoDs to engage their staff Developed Departmental micro-structures Departmental Heads Ag.MD 18-Jun-20 22-Jun-20

    Setting of perfomamnce goals for each Department MD to engage Departmental Heads Defined KPI for each Department Ag.MD Ag.FM 18-Jun-20 22-Jun-20
    Setting of perfomamnce targets for each Departmental Staff HoDs to engage their staff Defined KPI for each staff Departmental Heads Ag.FM 18-Jun-20 22-Jun-20

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