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    Control of documents-QMP-SYS-01

    Uploaded by

    Rohit Vishwakarma
    This document provides a procedure for controlling documents and identifying documents that are part of the quality management system. It defines how documents such as quality manuals, procedures, work instructions and formats are identified with unique codes. It also describes how documents are approved, issued, revised and made available. Master copies of documents are identified and controlled copies are withdrawn when documents are revised.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Control of documents-QMP-SYS-01

    Uploaded by

    Rohit Vishwakarma
    261 views5 pages
    This document provides a procedure for controlling documents and identifying documents that are part of the quality management system. It defines how documents such as quality manuals, procedures, work instructions and formats are identified with unique codes. It also describes how documents are approved, issued, revised and made available. Master copies of documents are identified and controlled copies are withdrawn when documents are revised.

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    This document provides a procedure for controlling documents and identifying documents that are part of the quality management system. It defines how documents such as quality manuals, procedures, work instructions and formats are identified with unique codes. It also describes how documents are approved, issued, revised and made available. Master copies of documents are identified and controlled copies are withdrawn when documents are revised.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    261 views5 pages

    Control of documents-QMP-SYS-01

    Uploaded by

    Rohit Vishwakarma
    This document provides a procedure for controlling documents and identifying documents that are part of the quality management system. It defines how documents such as quality manuals, procedures, work instructions and formats are identified with unique codes. It also describes how documents are approved, issued, revised and made available. Master copies of documents are identified and controlled copies are withdrawn when documents are revised.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 5

    Punjab General Industries Private

    QUALITY MANAGEMENT PROCEDURE


    Limited
    Control of documents & document DOC NO. QMP/SYS/01
    identifications REV NO 00
    As Per Clause 7.0 of IATF 16949: 2016 DATE

    PURPOSE:
     To define the system for the identification of the various documents that form part of the
    QMS and ensure that the latest/relevant revisions of the applicable documents are
    available at all required locations
    SCOPE:
     This procedure is applicable to approval, issue and changes in the controlled
    documents.
     Quality system documents include Quality manual, Quality Management Procedures,
    Standard Operating Procedures, Work instructions, Formats, Registers/Internal
    specifications.

    RESPONSIBILITY:
     Departments Related document – Respective HOD
     M.R/D.M.R

    INPUTS:
     Master list of each type of document indicating current revision status and document
    distribution, all QMS documents indicated in scope.

    RESOURCES / INFORMATIONS:
     Changes in QMS based on product / process changes.

    PROCEDURE:
     Document Identification:

     Quality Manual shall be identified as QM/QMS/01 Rev no-date of revision


     QM identifies Quality Manual.
     QMS identifies the Quality Management System.

     Quality Management Procedures shall be identified as QMP /Xx/Yy-Rev no-


    date of revision
     XX identifies the Process (Department)
     YY identifies the Document serial number.
     SYS for Systems
     MR for Management Representative
     QC for Quality Control & Assurance
    Prepared by Approved by Controlled by

    1|Page
    Punjab General Industries Private
    QUALITY MANAGEMENT PROCEDURE
    Limited
    Control of documents & document DOC NO. QMP/SYS/01
    identifications REV NO 00
    As Per Clause 7.0 of IATF 16949: 2016 DATE

     HR for Human Resources


     PPC for Production Planning & Control
     MK for Marketing
     TEC For Technology
     MT for Maintenance
     PR for Production
     PU for Purchase
     ST for Stores

     Other documents shall be identified as Xx/Yy/Zz-Rev no-date of revision


     Xx identifies the type of document
     Yy identifies the department.
     Zz identifies the serial number of the document
     R – Register.
     F – Format.
     S – Specification.
     SOP – Standard Operating Procedure
     WI – Work Instructions.
     L – List.
     The above identification is indicated on the formats, registers etc

     Example:
     WI/PR/02 indicates 2nd work instruction of Production department.
     F/QC/03 indicates 3rd format of Quality Control.

    CONTROL OF DOCUMENTS:

     Definition:

     Controlled Copy: Controlled copy is that document which is withdrawn by the issuing
    authority when there is a change or when it becomes obsolete. Controlled document
    shall be identified with stamp of “CONTROLLED COPY” on back side of pages . All
    signed copies are controlled.

     Uncontrolled Copy: Uncontrolled copy is that document which is not withdrawn by


    the issuing authority when there is a change or when it becomes obsolete. Un
    controlled copy shall be identified with stamp of “UNCONTROLLED COPY” on back
    side of pages. Any document without with out signature of MR are uncontrolled.

     Master Copy: The copy which is treated as original/source document is referred to as


    “MASTER COPY”. It shall be identified with the stamp of “MASTER COPY” on back
    side of pages.

    Prepared by Approved by Controlled by

    2|Page
    Punjab General Industries Private
    QUALITY MANAGEMENT PROCEDURE
    Limited
    Control of documents & document DOC NO. QMP/SYS/01
    identifications REV NO 00
    As Per Clause 7.0 of IATF 16949: 2016 DATE

     All controlled and uncontrolled copies shall be made from the MASTER COPY
    only
     All documents from each department that relate to the requirements of the Quality
    Management Procedure shall be identified as controlled documents

     Document Approval And Issue:

     Documents for the operation of the QMP that need to be controlled shall be reviewed
    and approved before issue. The approval authority as indicated in Below Table 1.1

     A master list shall be maintained for Procedures, work instructions and formats. This
    list shall include the details of the document no., approving authority, revision no and
    date of revision. The master list shall be updated as and when revisions are made.
     It shall be ensured that the appropriate documents are available at all required
    locations. Whenever revised document / procedure is issued, it shall be ensured that
    the earlier revisions are withdrawn to avoid use of obsolete / superseded documents.
     If any changes are made to the master copy the same shall be communicated to the
    respective copy holders
     The revisions/amendments shall be recorded in the amendment record sheet.

     The changed / revised documents shall be distributed as per the distribution list
    along with updated master list. The changes in the documents shall be indicated as
    follows: R1- 1st revision; R2- 2nd revision and so on. R1, R2 etc. is mentioned in the
    Rev column at the right side of the document where the change has been made.

     Internal specifications, customer specifications shall be controlled by HOD QC and


    HOD marketing respectively.

     Review of the whole document dated from 04.01.2017 as per the new standard.

     All existing documents(Formats, Reports etc) are being as usual. Any changes made
    to the existing documents or any addition will be communicated to the concerned as
    and when required by the MR.

     Some Documents have been hyperlinked to the Supporting document as cross


    reference as their supporting documents and is controlled by through MR./DMR.

     Output & Effectiveness Monitoring:

     Properly controlled documents and their distribution is the output of the process.

     Effectiveness is monitored by verifying the control exercised and the availability of


    the relevant documents during internal audits

    Prepared by Approved by Controlled by

    3|Page
    Punjab General Industries Private
    QUALITY MANAGEMENT PROCEDURE
    Limited
    Control of documents & document DOC NO. QMP/SYS/01
    identifications REV NO 00
    As Per Clause 7.0 of IATF 16949: 2016 DATE

     Cross References:
     Master list of Formats : L/SYS/08
     Master list of Work Instructions
     List of standards & Customer Specifications
     Master list of Quality Management Procedures.

    RECORDS:
     Change of Document Request : F/SYS/06
     Document Amendment Record Sheet : F/SYS/07

    Documents Preparing, Controlling, Reviewing and Approving Authority.

    Table 1.1
    Reviewed &
    Type of Document Prepared by Controlled by
    Approved by
    Quality Policy - MR/DMR Director
    Quality Objectives - MR/DMR Director
    Quality Manual - MR/DMR Director
    Quality Management Process MR/DMR MR
    Procedures Owner-
    Respective
    Department
    Standard Operating Engineer – MR/DMR Respective HOD
    Procedures Respective
    dept.
    Work Instructions Engineer – MR/DMR Respective HOD
    Respective
    dept.
    Quality Plan/ Inspection Engineer -QC MR/DMR Manager- QC
    Plan
    Master list of Documents Respective MR/DMR Respective HOD
    Department -
    HOD
    Formats / Records Process MR/DMR Respective HOD
    Owner-
    Respective
    Department
    Purchase Raw Material Engineer/Inchar MR/DMR HOD-QA/QC
    Specification / Process ge - QA

    Prepared by Approved by Controlled by

    4|Page
    Punjab General Industries Private
    QUALITY MANAGEMENT PROCEDURE
    Limited
    Control of documents & document DOC NO. QMP/SYS/01
    identifications REV NO 00
    As Per Clause 7.0 of IATF 16949: 2016 DATE

    Specification

    Amendment sheet:
    S. QMP No. Rev. Date of Amendment Details
    No. No. Rev.
    1
    2

    Prepared by Approved by Controlled by

    5|Page

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