DESIGN AND BUILT FOR THE STANDARD

GAUGE RAILWAY (SGR) LINE FROM

MOROGORO TO MAKUTUPORA PROJECT

HAZARDOUS MATERIAL MANAGEMENT

PROCEDURE

M DM - Y M I - A L - G L 0 0 X - G - E N - P R 0 - 0 0 1 3 - 0
Project Organization Stage Location Category Discipline Doc. Type Number Vers.

15.06.2019
 Project:

DESIGN AND BUILT FOR THE STANDARD GAUGE

RAILWAY (SGR) LINE FROM MOROGORO TO
MAKUTUPORA PROJECT

Employer:

TANZANIA RAILWAYS CORPORATION.

Employer’s Representative:

Contractor:

Designer:

Document Title:
HAZARDOUS MATERIAL MANAGEMENT
PROCEDURE

Document No:
MDM - Y M I - AL - GL0 0 X - G - E N - P R 0 - 0 0 1 3 - 0
Project Organization Stage Location Category Discipline Doc. Type Number Vers.

Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 2 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019
 VERSION HISTORY

Version Details Date Amended By

0 First Issue 15.06.2019 HSE

PREPARED BY

Environmental and
Prepared by Uğur BALBAY
Social Engineer

Checked by Tahir TÜMER HSE Manager

Checked by Tolga Taşçı QA-QC Chief

Checked by Caner Özdemir QA-QC Chief

Approved by Hüsnü UYSAL Project Manager

APPROVAL

APPROVED APPROVED AS NOTED REJECTED

APPROVED BY

Name Title Signature & Stamp

Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 3 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019
 TABLE OF CONTENTS

1. PURPOSE ..................................................................................................... 5

2. SCOPE .......................................................................................................... 5

3. DEFINITIONS & ABBREVIATIONS............................................................... 5

4. REFERENCES .............................................................................................. 5

5. RESPONSIBILITIES...................................................................................... 6

5.1. PROJECT MANAGER ............................................................................... 6

5.2. PROCUREMENT AND LOGISTIC MANAGER .......................................... 6

5.3. CONSTRUCTION MANAGER ................................................................... 6

5.4. HSE MANAGER ......................................................................................... 6

5.5. HSE TEAM ENGINEERS, SENIOR ENGINEERS, CHIEFS ...................... 6

5.6. PLANT AND EQUIPMENT SUPERVISOR ................................................ 6

5.7. WAREHOUSE CHIEF AND PERSONNEL ................................................ 7

5.8. DRIVERS & OPERATORS ........................................................................ 7

5.9. FUEL DISPENSER .................................................................................... 7

6. RULES AND REGULATIONS ....................................................................... 8

7. EMERGENCY RESPONSE PROCEDURES ................................................ 8

8. TRAINING ..................................................................................................... 8

9. RECORDS .................................................................................................... 8

10. WORKFLOW .............................................................................................. 8

11. DISTRIBUTION LIST ................................................................................. 8

12. ATTACHMENTS ........................................................................................ 9

Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 4 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019
1. PURPOSE
The purpose of this document is to ensure hazardous materials are safely transported, stored and used
without damage to the environment and health on construction sites, camps, marhalling yards and other
project workplaces. The purpose of the procedure is also to ensure fuel is stored safely to protect the
environment from spills and the hazards associated with spills.

2. SCOPE
This procedure is to be implemented before, during and after usage of hazardous materials or any kind
of operations or any kind of equipment during construction activities. This procedure will be updated as
necessary during the life of the SGR Project.

3. DEFINITIONS & ABBREVIATIONS

E&S Environmental and Social

EIA Environmental Impact Assessment

ESIA Environmental and Social Impact Assessment

ESMS Environmental and Social Management and Monitoring Plan

IFC International Finance Corporation

ROW Right of Way

Right of Way The strip of land above and below the railway; where construction,
maintenance, test, and operation activities occur

4. REFERENCES
- Environmental and Social Management and Monitoring Plan
- Environmental and Social Impact Assessment
- Environmental and Social Monitoring Procedure
- ESIA
- ESMS
- Industrial and Consumer Chemicals (Management and Control Act), 2003
- Industrial and Consumer Chemicals (Management and Control) Regulations, 2004

Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 5 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019
5. RESPONSIBILITIES
5.1. PROJECT MANAGER
- Ensuring that adequate resources are made available to ensure compliance with national
legislation, international standards and Project standards and other requirements set out in this
procedure
- Ensuring that this procedure is prepared and updated as required, based on the activities and
preparations YMI undertakes as part of the project.

5.2. PROCUREMENT AND LOGISTIC MANAGER

- Purchasing the correct hazardous material type, quality and quantity
- Organization for safe and proper transportation of hazardous materials to the workplaces.
Ensure competency and capability assessment is performed for all vendors .
- Ensure all valid permits are available and up to date for to deal with hazardous materials for
transport, use and store within United Republic of Tanzania

5.3. CONSTRUCTION MANAGER

- Lead by positive example;
- Ensure this procedure is followed during the handling of hazardous materals;
- Ensure only trained personnel are working for related activities;
- Ensure all non-conformities are reported.
- Protection of public from major hazards associated with hazardous materials incidents or
process failure, as well as nuisance issues related to noise, odours, or other emissions.

5.4. HSE MANAGER

- Initiation, development, implementation, monitoring, revision and coordination of this procedure
during construction.
- Hire, train and supervise the Environmental Engineers / HSE Responsibilities and stand in to
supplement or assist with their responsibilities as needed.
- Establish appropriate control procedures and conduct audits as necessary.
- Ensure that adequate training is given to all site personnel and sub-contractors, covering the
procedures and key requirements set in the guidelines outlined in this plan.
- Provision of personal protective equipment (PPE) to staff who are required to handle certain
chemicals.Ensure proper ventilation when handling with hazardous materials.

5.5. HSE TEAM ENGINEERS, SENIOR ENGINEERS, CHIEFS

- Conduct the necessary inspections on site and on equipment and report findings to HSE
Manager as required.
- Advise site supervisors and foremen for proper implementation of this procedure
- Ensure all nonconformities are reported;
- Training of on-site personnel on the presence, handling, transport and disposal of hazardous
materials and on emergency response management.
- Keep records

5.6. PLANT AND EQUIPMENT SUPERVISOR

- Ensure this procedure is followed during the refuelling activities and other hazardous materials
usage;
- Ensure only trained personnel are working for related activities;

Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 6 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019
 - Ensure all nonconformities are reported;
- Conduct the necessary inspections on site and on equipment regarding plant & equipment plan.
- Ensure all necessary resources are available for the safe refuelling of plant & equipment.

5.7. WAREHOUSE CHIEF AND PERSONNEL

- Ensure that all material safety data sheets are available for stored hazardous materials in the
warehouse
- Ensure that all hazardous materials are stored in the designated area as well-ventilated
- Ensure that all hazardous materials stored separately or together according to the chemical
propertiesto avoid any chemical reactions that can result in environmental incident, explosion,
health affect and fire.
- Ensure that storage of fuels, oils and hazardous materials on a suitably sized impervious and
bunded base in place.
- Register of hazardous materials and identification of dangers posed by hazardous materials
within the Project site.
- Register of hazardous materials and identification of dangers posed by hazardous materials
within the Project site.
-
- Storage of fuels, oils and hazardous materials on a suitably sized impervious and bunded base.
- Ensure proper ventilation when handling with hazardous materials.

5.8. DRIVERS & OPERATORS

- The engine is switched off before the fuel transfer begins;
- The windows, if fitted, are closed;
- Neither he nor his passengers operate communications equipment;
- All mobile telephones are to remain in the vehicle during self–service;
- No smoking or open flames are used or being used 50m near in any refuelling facilities or during
in field refuelling;
- Personnel/ Operators engaged dispensing diesel must be familiar with:
- Operator & Driver should have training provided by the YMI training department;
- Operator & Driver should not leave the equipment during refuelling activity without supervision

5.9. FUEL DISPENSER

- The engine is shut off before refuelling;
- Fuel Dispenser must stay at the fuelling operation;
- Fuel Dispenser should ensure that no smoking or open flames are used or being used 50m near
in any refuelling facilities;
- Fuel Dispenser should ensure that mobile refuelling activities are undertaken at least 50m away
from water bodies and vulnerable unconfined aquifers. Any deviation will be subject to approval
by the company;
- Clearly post, in a prominent area of the facility, instructions for safe operation of refuelling
equipment, and appropriate contact information for the person(s) responsible for spill response;
- Absorbent spill clean-up materials, spill kits and fire extinguishers will be available in refuelling
areas and on mobile refuelling vehicles and will be disposed of properly after use;
- Fuel Dispenser should check the quantity of the spill response kits and other spill response
equipment and request supplementary equipment accordingly from the environmental advisor;
- Fuel Dispenser is responsible for carrying out refuelling activities for all crews during working
day;
- Use of drip trays for fuelling.
Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 7 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019
 - No fuelling of vehicles or equipment will take place within excavated areas, if practically feasible.

6. RULES AND REGULATIONS

According to Industrial and Consumer Chemicals (Management and Control Act), 2003 - Industrial and
Consumer Chemicals (Management and Control) Regulations, 2004,

It is prohibited to produce, export, import, and store, transport or deal in chemicals without a certificate.
Application is made by filing the relevant form depending on the purpose for which the application is
made. The application forms appear in Tenth Schedule. The Certificate is personal to the certificate
holder named therein and is not transferable (Section 29, Regulation 4 & Tenth Schedule). Import/export
chemicals through authorized ports of entry (Regulation 8).

YMI has already applied and gathered related permit for such kind of chemical activities.

7. EMERGENCY RESPONSE PROCEDURES

YMI is responsible for providing spill response personnel and equipment to take proper and immediate
action as mentioned in:

• Pollution Prevention Procedure

• Environmental Emergency Procedure
• Environmental Incident Response Procedure

8. TRAINING
YMI is going to train all related personnel to understand the potential risks of hazardous material
handling and refuelling activities and the environmental consequences of failure to contain potentially
harmful chemicals.

YMI is going to provide sufficient HSE training to ensure that personnel are aware of the relevant aspects
of this procedure. Toolbox talks and awareness training will be provided to employees at work sites to
maintain awareness. Safe Usage and Handling of Hazarodus Materials training will be given as required
to those staff with specific responsibilities, e.g. refuelling, use of chemical substances, or pumping.
Toolbox talks for each crew will be undertaken at regular intervals during the project.

The training in certain areas is required to raise awareness and skills to an adequate level.

9. RECORDS
After the implementation of this procedure, all records will be prepared by HSE department and the
related department heads and will be kept in specified time as mentioned in Document Management
Procedure.

10. WORKFLOW
There is no specific workflow for this procedure

11. DISTRIBUTION LIST

Project Procedures which are prepared as a draft should be submitted to the quality responsible as
mentioned in the Document Preparation Procedure. All the procedures should be evaluated if they fulfil
the requirements based on project plan and quality management system. After the corrections are
completed the preparation of the document is finalized.

Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 8 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019
 Approved procedures and all other documents are recorded to the procedure list by Quality Department.
Hard copy documents are distributed to all related departments with getting their signatures and/or they
will be saved in document management program in order to be published. For all hardcopy documents
“CONTROLLED COPY” statement must have specified on it.

12. ATTACHMENTS
There is no specific attachment for this procedure

Hazardous Material
MDM-YMI-AL-GL00X-G-EN-PRO-0013-0 15.06.2019
Management Procedure
This document must not be either loaned copied or otherwise reproduced in whole or in part or used for
any purpose without the prior written permission of Yapi Merkezi unless it is used by the Tanzania
Page 9 of 9
Railways Corporation for the purposes of completing, operat ing, maintaining, altering, adjusting, repairing
and demolishing the Morogor o – Makutupora SGR Line Project . 2019