VOLUIYE-] E/EM/RC-07 /20L7

DELHI METRO RAIL CORPORATION LTD.

(A Joint Venture of Govt. of India & Govt. of NCT, Delhi)

"Comprehensive Annual Maintenance and

Operation Contract of Centralized AC Plant and
its equipments installed at DO building and
Training institute at Shastri Park Train Depot for
O3 Years"

VOLUME-I
)fF NOTICE INVITING TENDER
* SCOPE OF WORK
)e TENDER PRICES AND SCHEDULE OF PAYMENT

TENDER No. E/EM/RC-07 /2Ot7

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VOLUME-] EIEM/RC-0712017

SECTION 1

NOTICE INVITING TENDER (C-TENDER)

1.1 GENERAL
Delhi Metro Rail Corporation (DMRC) Ltd. invites Open e-Tenders (two bids) duly sealed from
experienced firms/contractors for the work "Comprehensive Annual Maintenance and Operation
Contract of Centralized AC Plant and its equipments installed at DO building and Training
institute at Shastri Park Train Depot for 03 Years". l

1.1.1 The details of the Tender are as per following:

Estimated cost of work Rs. 33,95,930/- (inclusive of all taxes)
Tender Security amount Rs. 67,919/-
Cost of Tender (Non- Rs. 5.250/- (Rs 5,000/- plus 5olo VAT) Non-Refundable
Refundable)
Completion period of the Work Three Years (from day of issue of letter of
accepta nce)

Tender documents on sale From 20.02.20t7 lo 15.03.2017 (up to 17:30 hrs) on

e-tendering website
https //eprocure. gov. in/eprocure/app
:

For further information on this regard bidders are

advised to contact 0L2O-4200462, 0120-4001002 and
8826246593
Last Date & time of Submission 15,03.2017 up to 17:30 hrs.
of Tender Online
Date & time of submission of t6.03.20t7 up to 17:00 hrs.
tender cost and tender security
Date & time of opening of 17.03.20L7 at 11:00 hrs.
Technical Bid Online
Shall be informed after evaluation of technical bid
Date & time of opening of
through website
Financial Bid Online
http s : //epro cure. go v. inleuagurglarp
Authority and place for Sr. DGM/E&M,
submission of tender cost, DMRC Ltd.
tender security, required 2nd Floor, C-Wing Metro Bhawan
documents (if any), seeking Fire Brigade Lane,
clarifications etc,
Barakhamba Road,
New Delhi-110001,
The tender cost and tender security will be in the form of a Demand draft/ Banker's cheque
drawn on a sclieduled Commercial Bank based in India and should be in favour of "Delhi Metro
Rail Corporation Limited" payable at New Delhi.
The same should be submitted in original in the office of ST.DGM/E&M at the above mentioned
date, time and address.

NOTE: The bidder who fails to submit the tender cost & tender security (in original)
within stioulated scheduled deemed to be rejected'

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VOLUM E-I EIEM/RC-07 120t7

1.2 MINIMUM ELIGIBLE CRITERIA :

t.2.t Work Experiences -
Experienced Firm/Contractor who have com pleted :

(a) One single work of similar nature of at least 80o/o value of estimated cost
contract.
OR
(b) Two similar works, each of at least 50% of estimated cost of contract.
OR
(c ) Three similar works, each of at least 4Oo/o of estimated cost of contract.

in Govt, / Semi Govt, / PSU during last 5 years ending February-2OL7 are eligible
pa rticipate.

NOTE:

(i) Similar Nature of work: Air Conditioning plant/ HVAC.

CAMC or AMC Central
())) Successfd comp)eted pordon of ongolng works sha)) not be consldered for qua/tfytng
these criteria.
(iii) Following documents shall be considered for evaluating the criteria of work
experience:

a. Self attested copies of work order, BOQ along with completion certificate
(indicating the name of work, final amount, quantity of work, completion date
etc,) issued by the client preferably on their letter head for completed work,
b. Self attested copies of work order, BOQ and latest certificate issued by along
with completion certificate issued by the client preferably on their letter head
for quantum of work executed for work under progress,
t.2.2 Financial Standinq (Annual turnover) -
a) Contractor's average Annual Turnover of last three audited financial years should be
equal to or more than B0% of estimated cost of work. Tenderer shall submit last three
years audited financial statement (Profit Loss Statement) duly attested by certified
cA.
b) Applicant must not have been blacklisted or deregistered by any Govt. / Semi Govt. /
PSU undertaking during last five years. It should be on non-judicial stamp paper of Rs.
10/- duly attested by Notary.
c) Undertaking on Non-Judicial stamp paper of Rs.10 attested by Public Notary
certifying that for applicant not involved in any litigation/arbitration or no case
pending in any court against them during the last 05 years,
d) Net worth of applicants should be positive. Tenderer shall submit last three years
audited financial statement (Balance sheet) duly attested by certified CA to work out
net worth.
r.2.3 The following documents are to be submitted along with the tender (technical bid):-
i) Pan No. as per Income Tax Act.

ii) Sales tax registration certificate.

iii) VAT"registration certificate.
iv) Service tax registration certificate.
v) PF registration certificate/ Exemption certificate.
vi) ESI registration certificate/ Exemption certificate.
vii) Organization chart with address, telephone/mobile no. and E-Marl.
viii)Availability of adequate number of qualified and technically competent personnel with
relevant experience.
ix) Cost of tender documents in form of Demand Draft.

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VOLUME-I EIEMIRC-0712017

x) A Memorandum of Understanding (MoU) with OEM i.e. M/s Voltas Limited

shall be submitted by the bidder, that OEM shall provide all spares that may
be required to undertake the CAMC under Tender No. E/EM/RC-O7/2OL7 to
the firm/ bidder (Name of firm/ bidder) for the entire
period of the contract. In case of M/s Voltas Limited bids, this document is
not required. For all other bidders, the MoU shall be signed by authorized
representative of OEM.
xi) E-Payment duly filled by contractor. Bank details except Bank key is required to be
verified by the Bank on its letter head duly signed and stamped. Bank certificate is to
be enclosed along with the tender.
I

xil) List of work executed with completion issued by the concerned department. The
contractor shall submit certificate from client for satisfactory completion of works
indicating the contract value, nature of work, duration and the name of the
organization for who the work was executed.
xiii) Power of Attorney.
Documentary proof of satisfying eligibility conditions and audited financial data to be
furnished along with the application on printed letter heads, Testimonials of
satisfactory completion should be obtained from an officer not below the rank of
executive engineer,
L.2.4 The tender submission of bidders, who do not qualify the minimum eligibility criteria, shall
not be considered for further evaluation and considered rejected, The mere fact that the
bidder is qualified as mentioned in sub clause of clause 1.2 shall not imply that his bid
shall automatically be accepted. The same shall be subject to the data as required for
consideration of tender prescribed in the ITT
The mere fact that the tenderer is Pre-qualified as shall not imply that his bid shall
automatically be accepted. The same should contain all Financial & other details as
required for the consideration of tender.
r.2.5 Tender document consists of the following documents:
VOLUME-I
a. Notice Inviting Tender
b. Scope of Work
c. Tender Prices and Schedule of Payment
VOLUME-II
a, Instructions to Tenderers
b. Other terms and Conditions
c. Special Conditions of Contract
d. General Conditions of Contract
e, Bill of Quantities,

Please note carefully the requirements for submitting tenders and the date & time for
submittal.
J., J The tenderers may obtain further information / clarification, if any, in respect of these
tender documents from the office of Sr. DGM /E&M, DMRC Ltd. 2nd Floor C Wing Metro
Bhawan, Fire Brigade Lane, Barakhamba Road, New Delhi-110001
7.4 The intending bidders must be registered on e-tendering portal
https://eprocure,gov.in/eprocure/app.Those who are not registered on the e-tendering
portal shall be required to get registered beforehand. If needed they can be imparted
training on'online tendering process'. After registration the tenderer will get user id and
password. On login tenderer can participate in tendering process and can witness various
activities of the process.
1tr The authorized signatory of intending bidder, as per Power of Attorney (POA), must have
valid class-Ill digital signature. The tender document can only be downloaded or uploaded
using Class-III digital signature of the authorized signatory,

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VOLUME-I E/EM/RC-4712017

1.6 Tender submissions will be made online after uploading the mandatory scanned
documents towards cost of tender documents such as Demand Draft'or Pay Order or
Banker's Cheque from a Scheduled commercial bank based in India and towards Tender
Security such as Bank Guarantee or Demand Draft or Pay Order or Banker's Cheque from
a Scheduled commercial bank based in India and other documents as stated in the tender
docu ment.
t.7 Tenders shall be valid for a period of as per ITT clause 12.0 from the date of submission
of Tenders.
1.8 Tenderer is cautioned that the tender containing any material deviation from the tender
document which consists of NIT, Instructions to t'enderers, General conditions of contract,
Special conditions of contract, Bill of quantities is liable to be summarily rejected as non-
responsive,
1.9 DMRC reserves the right to accept or relect any or all proposals without assigning any
reasons. No tenderer shall have any cause of action or claim against the DMRC for
rejection of his proposal.
1,10 Tenderers are advised.to visit the site before offering their rates.
1. 11 Bidders shall note that the maximum file size that can be uploaded is 5 MB and in the form
ot pdf/jpq/jpeg format. All the uploaded files in tender submission should be named
prop'erly and arranged systematically.
t,t2 The bidders are advised to keep in touch with e-tendering portal
https://eprocure.gov.in/eprocure/app for updates. Any corrigendum, addendum etc issued
shall be part of this tender document and shall be made available on this e-tendering
portal.

Delhi Metro
2ndfloor, C Wing Metro Bhawan,
Fi re B ri sade La ne' t-x';T:,Tli
rl"ffi

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VOLUM E-] EIEM/RC-07 /20t7

SECTION 2

SCOPE OF WORK
2.0 The contractor will execute the work i.e, "Comprehensive Annual Maintenance and
Operation Contract of Centralized AC Plant and its equipments installed at DO building
and Training institute at Shastri Park Train Depot for 03 Years", The centralized AC Plant
is operational since Year-2003.

2.L TECHNICAL SPECIFICATIONS OF CENTRALIZING,O' AND ITS ASSOCIATED

ACCESSORIES "O*'
The plant consists of following equipments.
1. Screw chiller with control panel and economizer 02 Nos.
2. AHU with control panel 06 Nos.
3. Chiller water pumps with control panel 03 Nos.
4. Condenser water pumps with control panel 03 Nos.
5. Cooling towers 02 Nos.
6. Hot water generators with main and control panel 01 No.
L FCU 12 Nos
8, AHU control panel 06 Nos.
9. Main control, panel 02 No.

z.L.L Screw Chiller

Capacity -15OTR-2nos
Model No. WCFX 15D2BiC, Make Dunham Bush, Malaysia, Compressor Make- HEARD FORD, Model-
I215 NHF6W4 KOENBJOC,
Economizer- Model No. H01224341 Make- Dunham Bush, Malaysia

2.1.2 Motherboards
The plant operation is carried out with the help of 02 Nos. motherboards, one for each plant installed at
a control panel. Model No. NC 2020i, Make Dunham Bush, Operating voltage 12V, calculates the
percentage full load capacity of the compressor on discharge pressure, line voltage and current drawn
by the compressor, The motherboards comprise of the following analogue /digital inputs.
. Compressor status
. Cooler pressure compressor
. Condenser pressure
. Voltage
. Compressor amperage
. No, Stop
. Low cooler pressure
. High condenser pressure
. Freeze( low water temp)
. Low oil
. No run
r Power loss (power failure)
. Low differential pressure
o Water temp sensor error
. Cooler pressure sensor error
. Discharge pressure sensor error
. Under voltage ( High/Low)

2.1.3 Date and Time

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2.1.4 AHU with control panel 415V

Plant Room, Fan and Motor capacity RPM t44O,l1P 7,5, KW -5.5, Amp-11.2, CFM-10000 Make-ABB
Ground floor DO building- Fan and Motor capacity RPM 1440, HP 7.5, KW -5.5, Amp-11.2, CFM-10000,
4 Pole,415V, Make-ABB, -01No
First floor DO building- Fan and Motor capacity RPM- 1440, HP-10, KW-7.5, Amp-14.8, CFI!1-|3I27, 4
Pole, 415V, Make-ABB - O2 Nos.
Training School Fan and Motor capacity RPM t440,l,P 12.5, KW -9.3, Amp- CFM-13500, 4 Pole, 4t5V,
Make-ABB - 01No
Training School Fan and Motor capacity RPM 1440, l1P 7.5, KW -5.5, Amp- 11.2 CFM-8500,4 Pole,
415V, Make-ABB - 01No, r

2.1.5 Chiller and Water Pump with control panel 415V

Chiller- shell type, Model No.- EF1B102HI44KAJ, Make- Dunham Bush, Malaysia,
Pump and Motor capacity,RPM 1455, HP20, KW -15, Amp-29.5 Total Head- 3Qm, Discharge 81 m3/hr,
Make- ABB, 03 Nos.

2.1.6 Condenser and Water Pump with control panel 415V

Condenser Model No. CD14102H156HAG Make- Dunham Bush, Malaysia
Pump and Motor capacity RPM 1455, HP25, KW -18,5, Amp-35 Total Head- 40m, Dlscharge 82 m3/hr,
Make- ABB, 03 Nos.

2.t.7 Cooling Towers with control panel 415V

ModelTM 117, Make Advance Reinforce Plastic Pvt ltd, and Sump capacity- 2000 L
Fan Motor, Make- Hindustan Electric, RPM- 710, HP-5, KW-3.8, Amp- B.B,

2.1.8 Hot Water Generators with main and control panel

Vertical Shell type, capacity 204KW, Steps 4.,
Electric panel consisting of MCCB, On/Off toggle switch, starters with HRC fuses, HRC fuse for individual
heaters, thermostats, ammeter and voltmeter, contactors MN 65 L&T make,

2.1.9 FCU
HP- 0.5, Ton-02, 12 Nos.
AHU Control Panels consisting of MCCB, contactors, Relays, Rotary switches and on delay timers, Make-
Bhartia cutler hammar

2.1.10 Main Control Panel

ACB- B00A -01 No, ACB 6304- 02Nos. make- Control & switchgear
2.2 BRIEF SCOPE:
The contractor will execute the work i.e."Comprehensive Annual Maintenance and
Operation Contract of Centralized AC Plant and its equipments installed at DO building and
Training institute at Shastri Park Train Depot for 03 Years" including all spares, materials, tools &
labour etc. This scope of work covers operation of centralized AC plant, all types of preventive
maintenance schedule of daily, weekly & monthly and breakdown maintenance,
Following items are proposed to be put on Comprehensive Annual Maintenance and Operation Contract
2.2.1Centralized AC Plant (Voltas make) - 02 nos, including equipments-

i. Screw Chiller (WCFX15D2B1C) with control panel and Economiser 2 Nos.

ii. AHU with control panel 6 Nos.
iii. Chiller water pump with control panel 3 Nos.
iv. Condenser water pump wilh control panel : 3 Nos.
v. Cooling Tower 2 Nos.
vi. Hot water generator with control panel 1 No.
vii, FCU 12 Nos,
viii. Main control panel 1No
ix Pot Strainer lno
x. AHU Control Panel 6 Nos.
xi Other Accessories
2.2.2 Schedule of Maintenance:-

A) PREVENTIVE MAINTENANCE:-
Contactor shall strictly follow the Preventive Maintenance Schedule along with checklists as per
Technical Specification. However if contractor feels that any other activity is required to be additionally

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done for proper maintenance of the system as per the OEM recommendation, he shall carry out the
same. Requirement of preventive maintenance indicated in technical specification checklists is the bare
minimum. The preventive maintenance is to be carryout for complete HVAC system & its associated
accessories installed at Shastri Park Depot as per B.O.Q including replacement faulty spares and
consumable items. The Preventive Maintenance is to be carried out in such a manner that overall
functioning of the system & functional equipments is not affected.

B) CoRRECTIVE MAINTENANCE:-
The corrective/breakdown maintenance is to be carried out any time during 24hrsX 365days inclusive
of all Sundays & Holidays.
(a) Minor Maintenance:- Inclusive of Repairing and Replacernent of all Spares/Components and all
other associated accessories which are covered otherwise and attention of all defects other than major
d efects.
i. Response Time (Max.) - 04 hours
ii. Attending Time (Max.) - 0B hours
(b) Major Maintenancer - Detection of Gas leakage, Refilling/Charging of gas Pipefitting, Welding
/brazing works, Rewinding of Motors, Basically it covers attention of all types of Major
Failu res/Breakdowns.
i. Response Time (Max,) - 04 hours
ii. Fault Attending Time (Max.) - 48 hours
(Should be in proportion
With the Type of Failure)
. Call made before 16:OO Hrs shall have to be attended on same day.
.Call made after 16:OO Hrs shall be attended by 10:O0 Hrs on next day.
C) Yearly descaling /cleaning of waler- cooled condenser.
D) Repairing/overhauling the components of the equipment at site/in our service station, including
replacement of worn out parts as and when required.
E) Replenishing the refrigerant as a result of a leak from the system arislng out of standard wear and
tea r.
F) De scaling /cleaning of chiller when found necessary.
G) Checking condition and setting of panel controls, operating controls, safety controls to ensure
optimum performance, reliability and replacement of the same if found necessary.
H) Checking all electrical controls and components (switches, timer, relay and starter) in the chiller
electrical panel and replacement of the same if found necessary.
I) Checking the refrigeration system, motor and starters for performance and ensuring the overall
healthy condition of the plant.
Checking the system for leaks and then rectifying leaks, if any.
Taking a set of readings and then evaluating them to ensure satisfactory performance of the plant.

The following Maintenance Services are not Covered Under CAMC of Centralised AC plant
Day to Day/ Routine maintenance and operation of HVAC system.
Firm will not replace the equipment however in case of failure, firm will repair / overhaul the compressor
condenser, chiller, motor, cooling tower, cooling tower fillings, heating/cooling coils, fans,FCUs, AHU,
Sheet metal parts.
Repair / replacement of electrical main switch/circuit breaker, main incoming cable, fuses and indication
lamps.
Repair / replacement of component of main electrical drstribution board and distribution power control
cabling.
Repair / replacement of chilled water and condenser water valves and water piping, and all kind of
masonry/ structural work.
Ducting and its accessories like dampers off all types, Thermal and Acoustic installation,all type of piping
and valves, electrical panelf cabling, control wiring, bulbs and fuses,
Building Management System.
Replacing of fine filters and absolute filters.

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VOLU IVIE-I E/EMIRC-07 /20L7

DETAIL CHECK LISTS FOR 3-MONTHLY, 6-MONTHLY & YEARLY

3-MONTHLY
SN Items Description

1 1. Open fan section cover AHU; check belts for wear and tear. Replace
ifnecessary, check bearings and alignment of belt drive. Refit the fan
section.
2. Inspect contacts for chatter marks and clean.
3, Check if there is a rust spots o! sheet panels and intermediate
drain trey, ambry such spot and patch up with red oxide and paint.
4. inspecting the plant/system and carrying out preventive
maintenance.
Chiller System
5. Inspect cables for loose/loaded terminal, rectify if necessary.
(2nos, )
6, Checking the system for leaks and then rectifying leaks, if any.
7. Taking a set of readings and then evaluating them to ensure
satisfactory performance of the plant.
8, Checking the control and set points for operation and adjusting the
settings if necessary,
9, Check flow switch operation for proper operation,
10. Checking the electrical control and set points for operation and
adjustinq the settinqs if necessarv.
2 1. Checking the electrical control and set points for operation and
adjusting the settings if necessary.
AHU Motors 2. Check AHU motor mounts for undue vibrations. Replace mounts if
necessa ry .

3, Insoect cables for loose/loaded terminals. rectifv if necessarv,

3
Chiller water pump
1. Checking the electrical control and set points for operation and
(3 nos. )
adjusting the settings if necessary.
2. Insoect cables for loose/loaded terminals. rectifv if necessarv.
4 1. Checking the electrical control and set points for operation and
Condenser water adjusting the settings if necessary,
pump (3nos.) 2, Inspect cables for loose/loaded terminals, rectify if necessary,
3. Insnect contacts for chatler marks and clean.
5 All pumps/ panels 1. Checking the electrical control and set points for operation and
and contactors adjusting the settings if necessary.
(cleaning and 2. inspect cables for Ioose/loaded terminals, rectify if necessary.
se rvi ci no )
6 Cooling towers 1. Cleaning cooling tower, sump and filter.
(2nos.)
7 Cooling tower, 1. Inspect cables for loose/loaded terminals, rectify if necessary.
panel and 2. Checking the conditlon and setting of panel controls, operating
contactors controls and safety controls to optimum performance, reliability and
(cleaning and replacement of the same/ if found necessary.
servicinq)
B 1. Checking the electrical control and set points for operation and
adjusting the settings if necessary.
Fan Coil unit 2. Check FCU motor mounts undue vibrations. Replace mounts if
n ecessa ry.
3. inspect cables for loose/loaded terminals, rectifv if necessarv.
9 1. Checking the electrical control and set points for operation and
adjusting the settings if necessary.
Centrifugal fan
2. inspect cables for loose/loaded terminals, rectify if necessary.
Exhaust fan
3. Check Fan motor mounts undue vibrations. Replace mounts if
NCCCSSA TV.
10
Miscellaneous
1. Regular/scheduled maintenance of all accessories of the plant not
mentioned above

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6.MONTHLY

SN Items Description

1 1. Open fan section cover AHU; check belts for wear and tear. Replace
if necessary, check bearings and alignment of belt drive. Refit the fan
section.
2. Inspect contacts for chatter marks and clean.
3. Check if there is a rust spots op sheet panels and intermediate
drain trey, ambry such spot and patch up with red oxide and paint.
4. Inspecting the plant/system and carrying out preventive
maintenance.
5. Inspect cables for loose/loaded terminal, rectify if necessary.
6. Checking the system for leaks and then rectifying leaks, if any.
Chiller System
(2nos.)
7, Taking a set of readings and then evaluating them to ensure
satisfactory performance of the plant.
B. Checking the control and set points for operation and adjusting the
settings if necessary.
9. Check flow switch operation for proper operation.
10. Checking the electrical control and set points for operation and
adjusting the settings if necessary.
11. Descaling of condensers/Chiller if deemed necessary.
12. Checking the condition and setting of panel controls, operating
controls and safety controls to optimum performance, reliability and
reolacement of the same, if found necessary.
2 1. Checking the electrical control and set points for operation and
ad;usting the settings if necessary,
2. Check AHU motor mounts for undue vibrations. Replace mounts if
necessa ry,
AHU Motors 3. Inspect cables for loose/loaded terminals, rectify if necessary.
4. Inspect contacts for chatter marks and clean.
5. Checking the condition and setting of panel controls, operating
controls and safety controls to optimum performance, reliability and
reolacement of the same, if found necessarV,
3 1. Checking the electrical control and set points for operation and
ad.lusting the settings if necessary.
All pumps/ panels 2. Inspect cables for loose/loaded terminals, rectify if necessary.
and contactors 3. Inspect contacts for charter marks and clean.
(cleaning and 4, Checking the condition and setting of panel controls, operating
servicing )
controls and safety controls to optimum performance, reliability and
reolacement of the same, if found necessary.
4 Cooling tower, 1, Inspect cables for loose/loaded terminals, rectify if necessary.
panel and 2. Checking the condition and setting of panel controls, operattng
contactors controls and safety controls to optimum performance, reliability and
(cleaning and replacement of the same, if found necessary,
servicinc ) 3. lnspect contacts for charter marks and clean.
5 L Checking the electrical control and set points for operation and
adjusting the settings if necessary
2, Check FCU motor mounts undue vibrations, Replace mounts if
necessa ry.
Fan Coil unit 3. Inspect cables for loose/loaded terminals, rectify if necessary.
4, Inspect contacts for charter marks and clean.
5. Checking the condition and setting of panel controls, operating
controls and safety controls to optimum, performance, reliability and
reolacement of the same, if found necessary.

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VOLU N4 E-] E/Et\/RC-07 /2017

1, Checking the electrical control and set points for operation and
adjusting the settings if necessary
2. Inspect cables for loose/loaded terminals, rectify if necessary.
Centrifugal fan/
3. Check Fan motor mounts undue vibrations. Replace mounts if
necessa ry.
Exhaust fan
4. lnspect contacts for chatter marks and clean.
5. Checking the condition and setting of panel controls, operating
controls and safety controls to optimum performance, reliability and
ment of the same, if found necessa
YEARLY

SN Items Activity to be performed

1 1. Open fan section cover AHU; check belts for wear and tear. Replace
if necessary, check bearings and alignment of belt drive. Refit the fan
section.
2. Inspect contacts for chatter marks and clean.
3. Check if there is a rust spots on sheet panels and intermediate
drain trey, ambry such spot and patch up with red oxide and paint.
4. Inspecting the plant/system and carrying out preventive
maintenance,
5. Inspect cables for loose/loaded terminal, rectify if necessary.
6. Checking the system for leaks and then rectifying leaks, if any.
Chiller System
7. Taking a set of readings and then evaluating them to ensure
(2nos,) satisfactory performance of the plant
8. Checking the control and set points for operation and adjusting the
settings if necessary.
9. Check flow switch operation for proper operation.
10. Checking the electrical control and set points for operation and
adjusting the settings if necessary.
11. Descaling of condensers/Chiller if deemed necessary,
12. Checking the condition and setting of panel controls, operating
controls and safety controls to optimum performance, reliability and
replacement of the same, if found necessary.
13. Carry out chemical cleaning of AHU coil.
14. Descalinq of water-cooled condenser.
2 1. Checking the electrical control and set points for operation and
adjusting the settings if necessary.
2. Check AHU motor mounts for undue vibrations. Replace mounts if
necessa ry.
3. inspect cables for loose/loaded terminals, rectify if necessary.
AHU Motors 4. Inspect contacts for chatter marks and clean.
5. Checking the condition and setting of panel controls, operating
controls and safety controls to optimum performance, reliability and
replacement of the same, if found necessary.
6, Lubricating the bearings of motor, Carry out chemical cleaning AHU
coils.
3 1. Checking the electrical control and set points for operation and
Chiller water pump ad;usting the settings if necessary
(3nos. ) 2, Inspect cables for loose/loaded terminals, rectify if necessary.
3. Lubricatinq the bearinqs of Pump^
4 1. Checking the electrical control and set points for operation and
adjusting the settings if necessary.
Condenser water 2. Inspect cables for loose/loaded terminals, rectify if necessary.
pump (3nos.)
3. Inspect contacts for chatter marks and clean.
4. Lubricatino the bearincs of Pump.
5 1. Cleaning cooling tower, sump and filter. 2. Inspect
cables for loose/loaded terminals, rectify if necessary.
Cooling towers
3. Checking the condition and setting of panel controls, operating
(2nos. )
controls and safety controls to optimum performance, reliability and
replacement of the samef lf found necessary,
4. Inspect contacts for charter marks and clean.
5. Lubricatinq the bearinqs of motor.

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VOLUME.I ElEM/RC.O7 I20L7

6 1. Checkillg the electrical control and set points for operation and
adjusting the settings if necessary
2. Check FCU motor mounts undue vibrations. Replace mounts if
necessa ry .

3, Inspect cables for loose/loaded terminals, rectify if necessary'

Fan Coil unit
4. Inspect contacts for charter marks and clean.
5, Checking the condition and setting of panel controls, operating
controls and safety controls to optimum, performance, reliability and
replacement of the same, if found necessary.
6. Lubricatinq the bearings of motor.
7 1. Checkns the electrical control and set points for operation and
adjusting the settings if necessary'
2. Inspect cables for loose/loaded terminals, rectify if necessary'
3, Check Fan motor mountS undue vibrations. Replace mounts if
neceSsa ry.
Centrifugal f an/
4. Inspect contacts for chatter marks and clean'
Exhaust fan
5. Checking the condition and setting of panel controls, operating
controls and safety controls to optimum performance, reliability and
replacement of the same, if found necessary.
6. Lubricating the bearings of motor.
7. Carrv out chemical cleaning of AHU coil.
2.3.t Operation of the plant and Maintenance Schedules as per check lists shall be in such a way that
the comfort conditions are achieved in the building before the office starts functioning i.e. 09.00
AM daily basis excluding Sundays and remain working as per day to day requirement. However,
exact time of operation is sub;ect to change.
2.3.2 The plant is subjected to operation up to t hrs per day and no extra charge shall be paid to the
contractor. The firms/ bidders are advised to quote accordingly'
2.3.3 If the operation of the plant is required to be done on Sunday the permission shall be given by
the DMRC at least one day in advance, In lieu of that Sunday contractor has to give
compensatory rest to their one staff at a time.
2.3.4 One operator & one helper will be available for t hrs. daily during the contract period including
holidays. They shall be in proper uniform suitable for the work'
2.3.5 Starting and stopping of the plant shall be done as per requirement of the user. Checking of
water in the cooling towers (applicable for water cooled units) shall be done by the firm.
2.3.6 Checking the operation of each equipment and recording the abnormalities observed of the
plant, readings in log sheet shall be done by the firm for its normal operating conditions and
informing the abnormalities to DMRC's concerned official &Voltas.
2.3.7 Cleaning of AHU Air filters as and when requtred shall be done by the firm' Maintain general
cleanliness in the plant room shall be done by the firm.
2.3.8 The firm shall provide accommodation, conveyance, uniform, safety shoes, rain Coat, helmet to
their operating staff at their cost
2.3.g Detailed Maintenance Schedules (Daily, Weekiy & Monthly) shall be done as per
s pecificatio n/checkl ists.

2.4 DMRC is an ISO-14001 & OHSAS 1BOO1 certified Organization for Environment, Health & safety.
The work is to be carried out as per International Norms/Standards and in such a manner that
all premises always look Neat & Clean. Similarly, the waste disposal is also carried out in totally
sealed manner without affecting the Environment.

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VOLUME-] EIEM/RC-0712017

SECTION 3

TENDER PRICES AND

SCHEDULE OF PAYMENT

3.O Tender Prices

a, Unless explicitly stated otherwise in the Tender Documents, the contractor shall be
responsible for the whole works, based on the Bill of Quantities and payment shall be as
per accepted rates based on the activities carried out as in the Schedule of work,
b, The rate quoted by Lhe tenderer shall be inclusive of all duties, taxes, fees, octroi and other
levies, tools & tackles and labour charges etc,
c. All duties, taxes, fees, octroi and other levies etc shall be applicable as per Indian
government statutory norms,
3.1 Schedule of Payment
3.1.1 The payment shall be made based on actual work done as per the accepted rates on
quarterly basis after getting it certified by DMRC representative.
3.7.2
' The payment shall be made subject to deduction of statutory charges /taxes /duties/ TDS/
levies etc.
3.1,3 The contractor shall have to furnish the proof of compliance on various issues such as EPF,
ESI, Payment of wages Act- 1936, Minimum Wages Act- 1948, Workman's Compensation
Act- 1923, Contract Labour Act- 1938, Factories Act- 1948 etc. with the bill.
3.1.4 The contract price shall not be adjusted to take into account any change in taxes,
duties, levies or introduction of any new tax (including GST which is likely to be
implemented shortly) duty or levy till the completion date including the date of
extended period of contract.

Page 13 of 13.