T For DGVCL Transformer Repairing Tender dtd-01-04-2023

DGVCL/EE-T-1/TRANS-REP/-2023-2025/04
NOTICE INVITING TENDER

All required documents are to be submitted in online Electronic form only
except documents required against payment of tender Fee, Vendor
Registration& Earnest Money Deposit (EMD)
The Chief Engineer (O&M) -DGVCL invites “On line Tenders (e-tendering)”for Rate Contract
for Repairing of failed/damaged Distribution Transformers having CRGO Core
(STACK/WOUND/DRY/PAT/SDT)& Amorphous Core of various ratings on item wise rate
including internal parts and external parts per unit rate basis from existing agencies and new
entrepreneurs who fulfill tender conditions. Tender Papers & Specifications may be down
loaded from Web site https://DGVCL.nprocure.com (For view, down load and on line
submission) and DGVCL web site www.DGVCL.com (For view & down load only).
The documents, as mentioned given here under, should be uploaded in online

electronic form only. Tender fee& Vendor Registration (VR) fee may be submitted in
EMD cover. “ if the Tender Fee & EMD amount submitted in form of Demand
draft/Bank Guarantee/Bankers Cheque, Same is required to be submitted physically in
EMD Cover, which shall be received only by Registered Post A.D. or Speed Post
addressed to The Chief Engineer (O&M), DAKSHIN GUJARAT VIJ COMPANY LTD.,
“UrjaSadan” Corporate Office, Nana Varachha Road, Kapodara, Surat – 395006. “NO
COURIER SERVICE OR HAND DELIVERY” will be allowed.
The Tender No. & Tender Items must be mentioned on the physical EMD
cover.
The physical EMD cover must be strictly submitted within 5 days from the date of
opening of online preliminary bid, otherwise the offer will not be considered and no
any further communication in the matter will be entertained.
Tenders are invited in two bid system i.e. Techno-Commercial bid and price bid. Price bids to
be submitted ON LINE only (Dates given below is provisional, will be changed after getting
approval from competent Authority.)
1 Tender No.: DGVCL/EE-T-1/TRANS-REP/2023-25/04

Rate Contract for Repairing of
failed / damaged/Distribution Transformers
having CRGO Core (STACK/WOUND/
/DRY/PAT/SDT)& Amorphous Core of
2 Description various ratings on item wise rates
including internal parts and external
parts per unit rate basis repairing unit
should be under DGVCL Jurisdiction or
outside DGVCL.
Rs. 23.79Cr.Per annum i.e.Rs.47.58 Cr. for
3 Estimated Value of Tender
2 years.
4 Tender Fee in Rs. ( non-refundable) Rs. 11800/- (Rs. 10,000/+18 % GST)
Repairing of approximate 12,500 nos. of
Estimated no of repairing of
5 transformers per annum- i.e. @ 25,000 for
Transformer
2 years
Rs.89770 /-Per Bidder for regular* 3 times
6 Earnest Money Deposit amount in Rs.
for new bidder
Last date & Time of Online (e-tender)
7 submission of offer (This is 25-04-2023 (up to 18.00hrs)
mandatory)
Date of opening of preliminary stage
8 26-04-2023 (up to 12.00hrs)
in online mode.(If possible)
Signature of the TendererPage1 of 70
Date: Place: Company’s Round Seal Contd.(PTO)

Last Date of submission of “EMD
Cover Documents” (Tender Fee, 01-05-2023(up to 18.00hrs.) (Within 5 days
9 Vendor reg. fee& EMD documents in from the date of online preliminary bid
physical form, If applicable) by opened)
RPAD/Speed Post Only, if any
Date of opening of Physical EMD,
Tender fee& Vendor reg. Fee Cover
10 02-05-2023 (at 12.00 hrs.)
and Online Technical stage. (If
possible)
Tentative Date of opening of Price bid
11 09-05-2023 (at 12.00 hrs.)
in online mode/e-tender (if possible)
120 Days from the date of opening of
12 Validity of Tender
Technical Bid
AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER

ADVERTISEMENT), THE TENDER IS INVITED ON E-TENDERING (ON – LINE)
SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORYAND ANY
DEVIATIONWILLBE FOUND IN THE OFFER, THE TENDER / OFFERE WILL BE
OUTRIGHTLY REJECTED AND NO ANY FURTHER COMMUNICATION IN THE
MATTER WILL BE ENTERTAINED.
[A]All the relevant documents as mentioned in tender (Part III, Clause-30) (given here
under) should be uploaded in online electronic form.
[B] Required documents as mentioned in Annexure-1 of online tender should be

uploaded in technical stage of online bid. In case of non-attachment of mandatory
document or attachment of wrong document, bid may be rejected at discretion of
DGVCL and no any further communication in the matter will be entertained.
[C]Bidders are requested to submit price – bid (Schedule–A) should be uploaded in

online electronic form, it is mandatory. If price bid is submitted in physical form, the
same will not be opened / considered and only on-line submitted price bid will be
considered for evaluation.
Any technical questions, information and clarifications that may be required pertaining
to this tender, enquiry should be referred to the CHIEF ENGINEER (O&M.) DAKSHIN
GUJARAT VIJ COMPANY LTD., “UrjaSadan”, NananVarachha Road, Kapodra
Char Rasta, Surat-395 006.
DGVCL reserves the right to reject/scrap any OR all tenders without assigning any
reasons thereof.
FROM:
Chief Engineer (O&M.)
DAKSHIN GUJARAT VIJ COMPANY LTD.
Corporate Office: “UrjaSadan”,,
NanaVarachha Road,
Kapodra Char Rasta
Phone No.: 0261 – 2506151/52
Fax No.: 0261 – 2572636
e-mail :[email protected]
website:www.dgvcl.com

Tender Documents in (PDF Format) which consists of:
Part – I: Instruction to Bidder & Important conditions
Part –II: Qualifying Requirements of the Bidders
Part –III: General Conditions of Contract
Part –IV: Scope of work
Part –V: Schedule –A of Prices.
Annexure-1:Details required to be furnished by the Bidders
Annexure-A: Process card for repairing of Distribution Transformers
Annexure-B: List of Testing Instruments
Annexure-B1: List of Machinery
Annexure-C: Repairing Work Detail
Annexure-D: Undertaking & Validity
Annexure-E: Undertaking for New Repairing Agency.
Note: - Bidders should be in touch with websites https://DGVCL.nprocure.com

&www.DGVCL.comfor information regarding revision/corrigendum/amendment in
tender till due date of online submission and thereafter. No separate information shall
be sent in this regards and also not publish in newspaper.
In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:
(n) Procure Cell
(n) code solutions-A division of GNFC Ltd.,
403, GNFC Infotower, S.G. Road, Bodakdev
Ahmedabad – 380054 (Gujarat)
Toll Free: 1-800-233-1010 (Ext. 501, 512, 516 , 517, 525 )
Phone No. 079-26857315 / 316 / 317
Fax: 079-26857321 / 40007533
Email: [email protected]
Other terms & conditions are as per tender documents
Chief Engineer (O&M)

DGVCL, SURAT.

Part-I
INSTRUCTION TO BIDDERS
Tender fee is Nonrefundable.
The Bidders are forbidden from furnishing their own printed / typed commercial
and other terms and conditions.
The Bidders shall specifically note that the Tenders are invited on item wise rate for
CRGO Core (STACK/WOUND/DRY/PAT/SDT)& Amorphous Core of various ratings on
item wise rate including internal parts and external parts. Estimated rates are
furnished and bidders have to quote their rates in % above or below the
estimated rates excluding GST.
The Bidders shall specifically note that the quantities of repairing of failed
Transformers are likely to vary as per the actual failure rate and payment shall be
made on the basis of actual repairing work carried out.
The Bidders shall have to submit e complete documents sets of their offer in On-
Line Electronic forms.
The Bidders will ensure submission of all the Tenders documents should be
uploaded in online electronic form.
Bidders are not allowed to transfer their offer to other firm who have not purchased
the tender document nor to the firms who have purchased the tender document.
Seal and Signature with date at all pages of all documents / Annexure are must.
The bid which is not opened due to any reason/s in that case the same will not be
returned to the bidder in any case / circumstances and no any communication for
that.
The following documents only are to be submitted in physical form, (if applicable):-
Tender fee and EMD cover: - Original Tender fee, EMD & related
documents in sealed cover “EMD Cover Document” within 5 days of Bid
opening (If applicable) otherwise the offer will not be considered and no any
further communication in the matter will be entertained.
Bidder has to upload scanned copies of original (Notarized/ Self-Attested copies

of original- as specified in tender document) documents in online electronic
forms (e-tendering) in scheduled time with bid and physical documents not
required;
Bidders have to upload scanned copies of original (Notarized/ Self-Attested

copies of original- as specified in tender document) documents with bid and
physical documents not required
In absence of any of the above, techno-Commercial bid will not be opened /

the opening of tender of the party will be at the discretion of the DGVCL.

DELAYED AND LATE TENDERS :
The bidders are requested to submit their bids by on line through our service provider
M/s(n) Code Solutions before one day of the due date to avoid complication / dispute
at later stage.
No tender shall be accepted / opened in any case which are received after due
date and time of the receipt of tender irrespective of delayed due to postal service
or any other reasons and DGVCL shall not assume any responsibility for late
receipt of tender. Any correspondence in this matter will not be entertained.
Tender evaluation: L1 bidders (irrespective of new or existing agency) offer

shall be considered as base offer and other agency to match with base rate/
offer for placement of order.
The DGVCL may split up the work amongst more than one Tenderer. The lowest
bid will not be offered the whole contract.
After opening of the tender and within the validity period no reduction or
enhancement in offer price by the tenderer will be entertained. On the other hand, it
will make the tender liable for rejection. However management reserves the right
for negotiation of rates & terms from among the eligible bidders.
Conditional Offers shall not be accepted.
The bidder should have valid PAN No, GST Registration and workman
compensation in addition to other statutory compliances. Copy of registration to be
submitted.
Recent test certificates copy of instruments by approved Govt. /NABL laboratory

must be submitted - NOT LESS THAN ONE YEAR OLD.
IMPORTANT CONDITIONS
(1) The documents, as mentioned given here under, should be uploaded in online
electronic form. Tender fee& Vendor Registration (VR) fee may be submitted in EMD
cover. “if the Tender Fee & EMD amount submitted in form of Demand draft/Bank
Guarantee/Bankers Cheque, Same is required to be submitted physically in EMD
Cover, which shall be received only by Registered Post A.D. or Speed Post along
with e-Tendering only. Otherwise the offer will not be considered and no further
communication in the matter will be entertained. The envelope must be with heading of
“Tender No : DGVCL/EE-T-1/TRANS-REP/2023-2025/04“ Rate Contract for repairing of
distribution Transformers having CRGO Core (STACK /WOUND/DRY/PAT/SDT) and
Amorphous Core of various ratings on item wise rate including internal parts and external
parts”.
(2) Any deviation found in Data / Details / Documents between on line offer (e-
tendering) and physically submitted documents (Tender document fee, EMD, VR fee
as applicable, Technical and commercial documents etc.) of bidder, offer of the same
bidder will not be considered and no any further communication in the matter will be
entertained.

(3) Bidders are requested to submit price – bid (Schedule–A) & Technical Bid should
be uploaded in online electronic form, it is mandatory
(4) It is mandatory for all the bidders to submit their tender documents (technical bid)
in online electronic form (e – tendering).
(5) The Techno-Commercial bid shall be opened on-line at date and time mentioned in
the tender notice, if possible. Technical and pre-qualification bid details specification
will be opened first and subject to evaluation based on the qualification criteria
contained in the individual bid document. Price bids of bidders who are assessed and
declared as substantially technically responsive on evaluation of the technical bid will
be opened for commercial evaluation.
(6) TENDER FEE

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should
invariably be paid by below mentioned way otherwise offer will be ignored out rightly.
(This is Mandatory)
 Bidder can pay Tender Fee by RTGS/NEFT. If tender fee amount paid by RTGS or
NEFT in that case receipt of payment transfer through RTGS/NEFT must be uploaded in
preliminary stage
 Bidder can pay the Tender Fee amount by way of DD/Banker’s Cheque, the scanned
copy of original documents shall have to be uploaded in preliminary stage &original
DD/Banker’s Cheque must have to be submitted at the office address
specified in this tender documents within 5 days of Bid opening in Physical
“EMD Cover Documents” (Cheques are not accepted).
(7) EARNEST MONEY DEPOSIT:-
EMD of Rs. 89770.00 is payable by all existing bidders and it 3 times as

compared to regular bidders for new bidders as compare to regulars
bidders through Demand Draft in favour of DGVCL from any Scheduled /
Nationalized Banks payable at DGVCL, Corporate Office, Kapodra-Surat.
Cheques are not acceptable. No Interest will be allowed / paid against payment of
E.M.D.
 Bidder can pay EMD/Tender Fee/Vendor reg. Fee by RTGS/NEFT. If said

amount paid by RTGS or NEFT in that case receipt of payment transfer through
RTGS/NEFT must be uploaded in preliminary stage. Details of RTGS/NEFT are
shown below.
-: Performa of R.T.G.S. Details:-
Sr.
Particulars Requisite Details
No.
1 Name of Bank BANK OF BARODA
BHAGATALAO Branch, P. B. No. 286, Kanpith,
2 Name of Branch
Bhagatav, surat, Surat-395003
3 IFSC Code BARB0BHAGAT(5th character is “ZERO”)

4 Name of Account GUVNL A C DAKSHIN GUJ VIJ CO LTD
5 Account No 02590500000025
The Micro and Small Scale Industrial (manufacturing) Units registered under Small
Scale Industries of Gujarat State and holding subsequent registration with CSPO /
NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for
exemption from payment of EMD on upload of original copies of minimum one
certificate from group A & B (i.e. one certificate from group A & one certificate from
group B) for availing exemption in payment of E.M.D. (This is mandatory).
Group A Group B
1 CSPO Registration Certificates
1 UDYAM Registration Certificate 2 NSIC Registration Certificates
3 DGS & D Registration Certificates
Note: In view of Ministry of Micro, Small & Medium Enterprises, Govt. of India, New Delhi
notification S.O. 2119(E) dated 26th Jun, 2020 and subsequent amendments, Only
“UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME part II/ Udhyog Aadhar
Memorandum / Udyam Registration certificate shall remain valid from 1st July-2022 OR
from the date as amended in future by the ministry of Micro, Small & Medium
enterprises (MSME), Govt. of India. This benefit of exemption will not be admissible if
they take part in the tender indirectly either through their dealers, agents, distributors or
other intermediates)
The Certificates should indicate the item. In case of UDYAM REGISTRATION

CERTIFICATE / Udyog Aadhar Memorandum, it should indicate the manufacture of
related group of item.
Authenticated notary certified copy of the Certificates for the works / item under
tender subject is required otherwise rejected without entering in to further
correspondence in this regard and no reference will be made.
No relaxation shall be given to the bidders having valid UDYAM Registration

Certificate/NSIC certificate of Outside Gujarat State. No relaxation shall be
given to the bidders having only one registration number from Government
of Gujarat but must with subsequent registration with NSIC/CSPO/DGS&D
registration certificates for the item under tender.
NSIC/CSPO/DGS&D certificate more than 03 years old will not be considered
and the validity of the same should cover at least the validity period of the tender
and thereafter it has to be renewed and submitted immediately.
All the “UDYAM Registration Certificate” and “NSIC/CSPO/DGS&D” registration
certificates Documents furnished along with the tender submitted by the bidders
having Small, Cottage & Tiny industrial units registered under small scale
industries of Govt. of Gujarat should have clear validity as per the tender and
should invariably be renewed as per the norms of “UDYAM Registration
Certificate” and “NSIC/CSPO/DGS&D” registration certificates Otherwise they
shall have to pay E.M.D. and no exemption will be granted.

Tenders submitted without Earnest Money Deposit by the firms, who are not
eligible for any exemption, will be rejected without entering in to further
correspondence in this regard and no reference will be made.
The UDYAM Registration Certificate& NSIC/CSPO/DGS&D certificate should

indicate the works / services of works / services offered under this tender.
Provisional Registration Certificates are NOT allowed.
EMD will be released only on payment of security deposit in respect of successful
bidder whereas the same will be refunded to others on finalization of the tender /
placement of order to successful bidder.
Participants not covered under above categories mentioned, will have to pay
EMD compulsory, as prescribed, failing which the “Bid” will be treated as
“Disqualified Bid” and automatically, stand as “Rejected Bid” at the time of
scrutiny of Preliminary / Technical Bid No Interest will be allowed against
payment of Earnest Money Deposit. Copy of Money Receipt or DD for payment of
tender fee, Vendor Registration fee as applicable & EMD must be placed in the
Cover super scribing “EMD Cover” as mentioned in the EMD condition. (EMD and
Tender Fee cover should be submitted within 5 days from the date of Opening of
Preliminary online bid.
Bank Guarantees issued by following banks will be accepted as Performance Guarantee

(PG) for Contract Period& Performance Guarantee (PG) for Warrantee Period.
1. Nationalized Bank as approved by Govt. of Gujarat’s Circular prevailing at

the time of placing the order (banks notified latest G.R. by finance
department of Govt. of Gujarat)
If Bank Guarantee is submitted of the Bank other than the above Banks, it
will not be accepted by DGVCL and in such case, it will be considered that BG is not
submitted and action will be taken accordingly.
“NO STAGEWISE BANK GUARANTEES WILLBEACCEPTABLE IN ANY CASE.”
BANK GUARANTEE FORMAT
FOR TENDER NO.: DGVCL/EE-T-1/TRANS-REP/2023-2025/04

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)
WHEREAS M/s. ____________________________________ (name & address of

the Firm) having their registered office at
_____________________________________ (address of the firms Registered Office)
(hereinafter called the ‘Tenderer’) wish to participate in the tender No.
____________________________________ for
_______________________________________ of (repairing of failed distribution
Transformers) (Name of the material / equipment / Work) for
_________________________ Dakshin Gujarat Vij company Ltd. and WHEREAS a
Bank Guarantee for (hereinafter called the “Beneficiary”) Rs._____________ (amount
of EMD) valid till _________ (mention here date of validity of this Guarantee which will
be 4 (FOUR) months beyond initial validity of Tender’s Offer) which is required to be
submitted by the Tenderer along with the Tender.
We, ____________________________ (name of the Bank and address of the Branch

giving the Bank Guarantee) having our Registered Office at

___________________________________ (address of Bank’s Registered Office)
hereby give this Bank Guarantee No. ________________ dated _________ and
hereby agree unequivocally and unconditionally to pay immediately on demand in
writing from the Dakshin Gujarat Vij company Ltd. or any Officer authorized by it
in this behalf any amount not exceeding Rs. ______________ (amount of E.M.D.),
(Rupees ____________________ _________________ (in words) to the said
Dakshin Gujarat Vij company Ltd. on behalf of the Tenderer.
We ___________________________ (name of the Bank) also agree that withdrawal

of the Tender or part thereof by the Tenderer within its validity or Non-submission of
Security Deposit by the Tenderer within one month from the date tender or a part
thereof has been accepted by the Dakshin Gujarat Vij company Ltd/. would
constitute a default on the part of the Tenderer and that this Bank Guarantee is liable
to be invoked and enchased within its validity by the Beneficiary in case of any
occurrence of a default on the part of the Tenderer and that the encashed amount is
liable to be forfeited by the Beneficiary.
agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (mention here the date of validity of Guarantee) and shall not
be terminable by notice or by Guarantor change in the constitution of the Bank or the
firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be
impaired or discharged by any extension of time or variations or alternations made,
given, conceded with or without our knowledge or consent by or between the Tenderer
and the DGVCL.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the
beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as
assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any
invocation of the Guarantee can be made only by the beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore, our liability under this
guarantee is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees
____________________________________) (in words). Our Guarantee shall remain
in force till _________ (Date of validity of the Guarantee). Unless demands or claims
under this Bank Guarantee is made to us in writing on or before _______ (Date of
validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be
forfeited and we shall be released and discharged from all liabilities there under:
Place:
Date:
Please Mention here Complete Postal

Signature of the Bank’s Authorized
Address of the Bank with Branch Code,
Signatory with Official Round Seal
Telephone, e-Mail ID and Fax Nos.
and contact number.
[[[
NAME OF DESIGNATED BANKS: All Nationalized& Scheduled Banks.
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.

PART-II
Qualifying requirements of the bidders
(A) Bidders who fulfill any of the following criteria are eligible for offering the
bid.
1. Gujarat State firms or outside Gujarat state firms, who have got adequate facility
for repairing and testing of distribution Transformer and have supplied at least
100 nos. of new Distribution Transformers CRGO core of 1-ph 5KVA 11 KV
/0.250V,3-ph 10KVA, 16KVA, 25KVA, 50KVA, 63KVA, 100KVA, 200KVA,
300KVA & 500KVA of 11 /22 KV capacities and Amorphous core 5/10/16/25/
63/ 100/ 200/500 KVA of 11 /22 KV against Purchase Orders issued by DGVCL/
MGVCL/PGVCL/ UGVCL/ SEBs/ Power Utilities during last three financial years
& have repairing set up in jurisdiction of DGVCL OR outside jurisdiction DGVCL
area..
2. Gujarat state based existing Transformer repairing agencies who are engaged in
repairing of the CRGO &/ Amorphous core Transformers under the existing rate
contract awarded by the DGVCL/ MGVCL/PGVCL/ UGVCL Companies which are
having satisfactory performance for the repairing of OGP &WGP failed
Transformers and willing to repair the additional CRGO &/ Amorphous core
transformers within or outside jurisdiction of DGVCL of 1-ph 5KVA11 KV
/0.250V, 3-ph 10KVA, 16KVA, 25KVA, 50KVA, 63KVA, 100KVA, 200KVA,
300KVA & 500KVA of 11-22 KV capacities & Amorphous core 5/10/16/25/ 63/
100/200/500 KVA of 11-22 KV ratings by developing necessary new facility
required for repairing of CRGO & / Amorphous core transformers. To ascertain
their new repairing ability for repairing of CRGO & / Amorphous core
transformers, they will be awarded the contract on “Trial basis” to ensure the
satisfactory repairing of the transformers having CRGO &/ Amorphous core at
discretion of DGVCL.
3. Any new entrepreneur who is willing to set up repairing facility and capable of
repairing CRGO & / Amorphous transformers of various ratings have applied for
vendor registration by paying VR fees with applicable GST and confirming to set
up the unit within 120 days from the date of LOI/LOA at approved location. New
interested repairers/firms who have already paid vendor registration fee and
validity of vendor registration is in force, are eligible to participate in the tender.
The agencies which are debarred/ blacklisted/ stop deal by GUVNL Group
companies will not be eligible for offering the bid.
Eligible bidders, who are fulfilling above-mentioned criteria, in their own interest, are
advised to go through the all terms, conditions and instructions very carefully and
only then and then submit their offer.
The bidder must confirm that they own or have legal possession of repairing
Factory / workshop or are willing to establish the same within the jurisdiction of
DGVCL OR outside jurisdiction DGVCL.

(B) Registration:
1. Supplier/s:
The supplier/s who is having the repairing unit for the repairing of CRGO &/
Amorphous core Transformers established for repairing of their Within Guarantee
failed transformers in the jurisdiction of DGVCL or outside jurisdiction DGVCL shall
have to apply for separate vendor registration by paying VR fees of Rs.15000/- (plus
applicable GST) for factory within the Gujarat State and Rs 50000/- (plus applicable
GST) for factory within country but out of Gujarat State(For Micro and Smal
Industries (non-refundable) by DD payable at Kapodra-Surat and produce in EMD
cover.
2. Existing Repairing Agencies:
Separate vendor registration/ re-registration for Amorphous and CRGO (STACK

/WOUND/DRY/PAT/SDT) core Transformers as per prevailing rules of vendor
registration on chargeable basis for all agencies are required. Agency can register for
CRGO (STACK /WOUND/DRY/PAT/SDT)&Amorphous core Transformers in a single
registration wherein CRGO (STACK /WOUND/DRY/PAT/SDT)&Amorphous core
Transformers both shall be mentioned. The validity of vendor registration shall be
5 years. The existing vendor should apply for re-registration at least two
months before the date of expiry of their existing registration.
During vendor registration/ Re registration practice, agency shall have to satisfy the
tender clause No. 44 of part IV for minimum requirement for repairing agency and
have 0.5class accuracy or better for metering instruments.
All Annexure are compulsory to fill for all bidders.
3. New Repairing Agencies:
(Repairing unit should be within jurisdiction of DGVCL OR outside)
New interested repairers/firms who have already paid vendor registration fee are
eligible to participate in this tender and who have not paid vendor registration (VR)
fee also eligible to participate in tender by paying VR fees by DD payable at
Kapodara-Surat at the time of participating tender and produce in EMD cover.
During registration, party has to submit the documents of proposed location of factory
& undertaking to establish the factory set-up along with all testing instruments &
machinery as per Annexure-B & Annexure-B-1 within 120 days’ time limit from date
of LOI/LOA at approved location. However, DGVCL reserves the right to extend this
time limit of 120 days in exceptional circumstances.
Feasibility of proposed site of factory location from approachability point of view shall
be verified by DGVCL for such new bidders before technically qualifying the bidder &
if found suitable, the bidder shall be technically qualified based on the documents
submitted. Price bid of such new bidders shall be opened only if the bidder fulfills the
requirement of vendor registration & technically accepted.
In case, the bid of such vendor found acceptable, LOI/LOA shall be issued to such
bidders, subject to establishing the factory within 120 days from the date of LOI/LOA.
Subsequently a trial order for a quantity of 10 (Ten) Nos. of different capacity
transformers shall be issued after complete establishment of factory and found

satisfactory during inspection. If the agency fails to establish factory set-up within
time frame or is not considered for vendor registration then the LOI/LOA so issued
shall be withdrawn. In such case, EMD shall stand forfeited.
If new agency establishes the factory within time frame & complete all formalities
related to Vendor registration like satisfactory completion of LOI etc, A/T (Acceptance
of tender) of bidder shall be released.
The bidder should have adequate & experienced resources to ensure proper design,
engineering, and quality control and safety practices. Bidder to submit the suitable
required details of such resources for job awarded against this tender.
(C) SOLVENCY:
Existing Repairer will have to submit latest solvency certificate from scheduled Bank
as per prevailing Government of Gujarat Norms (Not more than three months old) for
amount of Rs.1 Lac. New agency has to furnish solvency certificate for Rs.5 Lac
from any nationalized Bank.
DGVCL reserves the right to call for any additional requirement and also reserves the
right to reject the proposal of any bidder, if in the opinion of the DGVCL, the
qualification data is incomplete or the bidder is found not qualified to satisfactorily
perform the works.
For all the above, attested documentary evidence should be furnished.

PART-III
General Condition of Contract
1. DEFINITION:
The "DGVCL" shall mean the DAKSHIN GUJARAT VIJ COMPANY LTD., having its
Corporate office at Kapodra-Surat. With expression shall unless repugnant to the
context include its permitted assigns or successor / authorized representatives.
The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has
been accepted by the DGVCL for award of the contract and shall include his
authorized representatives.
The "Engineer-in-Charge" shall mean the authorized officer of the DGVCL to act as
Engineer-in-Charge to supervise the work – for the purpose of the contract.
The "Specification" shall mean the tender forming a part of the contract along with
Performa, schedules, Annexure and drawings.
The "Order" shall mean the official letter issued by the DGVCL, informing the
bidder that his tender has been accepted.
The "Contract" shall mean the agreement to be entered into by the DGVCL with
the contractor and shall include the commercial technical and general conditions,
schedules, Annexure, drawings and any other conditions specifically agreed
between the parties forming a part of the contract.
The "EMD" shall mean Earnest Money Deposit.
The "Contract Value" shall mean the total amount indicated in the contract
agreement as per order placed by the DGVCL and calculated from the quantities
indicated in the tender.
The "Guarantee Period" shall mean the period during which the Contractor shall
remain liable for replacement / repair and maintenance of any defective parts /
work performed by the Contractor under the contract
The "Completion Period" shall mean the period starting from the date of issue of
"Order" and required to complete the work in all respect as specified in the Scope
of work.
The "Work" shall mean activities to carry out for repairing of the failed / damaged
Distribution Transformers.
“Inspector” shall mean the any person nominated by DGVCL from time to time to
inspect the equipments, material stores or repairing works under the contract
and/or duly authorized representative of the DGVCL.
“Notice of Award of Contract/Letter of Award” shall mean the official notice issued
by the DGVCL notifying the contractor that his bid has been accepted.
“Date of Contract” Shall mean the date on which notice of award of contract /Letter
of award-A/T has been issued.
“Month” shall mean the calendar month day or days unless herein otherwise
expressly defined shall mean calendar day or days of 24 hours each.
“AWeek” shall mean the continuous period of seven days.
HV means High Voltage, HT means high Tension.
LV means Low Voltage, LT means low Tension.

2. INVITATION OF TENDER:
The CHIEF ENGINEER (O&M), DGVCL for and on behalf of " DAKSHIN GUJARAT
VIJ COMPANY LTD.", having its Corporate Office at, Kapodra-Surat, hereafter called
the "DGVCL" intends to INVITE Tender for Rate Contract for Repairing of failed /
damaged Distribution Transformers having CRGO Core
(STACK/WOUND/DRY/PAT/SDT)& Amorphous Core of various ratings on item wise rate
including internal parts and external parts per unit rate basis.
Bids submitted after the time and date fixed for receipt of bids as set out in the
INVITATION to Bid shall be rejected.
The works referred herein shall cover the entire scope of the Tender which
include Rate Contract for Repairing of Distribution Transformers having CRGO
Core (STACK/WOUND/DRY/PAT/SDT)& Amorphous Core of various ratings on item wise
rate including internal parts and external parts per unit rate basis.
The issuance of bid document would not mean that the bidder has qualified for the
bidding. Hence bidders should ensure themselves of their credentials before
submitting their offer.
Documents towards payment of tender fee and earnest money deposit (EMD) should
be kept in the EMD cover only. First the EMD cover will be opened and if the
documents towards payment of tender fee and EMD are found in order then only
technical bid will be opened. All those who are found technically competent to carry
out the job will be considered as qualified bidders and only their financial bid i.e.
price bid will be opened.
3. BID PRICE:
The bidder shall quote in the appropriate schedule-A of bid form on item wise rate for
scope of the works as specified separately in the schedule-A in % up or down or at
par.
4. AMENDMENT TENDER
At any time prior to the deadline for submission of bids, DGVCL may, for any reason,
whether at its own initiative or in response to a clarification requested by a respective
bidder, modify the bidding documents by amendments.
The amendment will be notified on N-procure Website. DGVCL will bear no

responsibility or liability arising out of non-compliance of the same in time or
otherwise.
In order to afford prospective bidder’s reasonable time in which to take the

amendment into account in preparing their bids, DGVCL may at its discretion, extend
the deadline for the submission of bids.
Such amendments, clarification etc. shall be binding on the bidders and will be given
due consideration by the bidders while they submit their bids and invariably enclose
such amended documents as a part of the bid.

5. SUBMISSION OF TENDER :- (online electronic form only in E-Tender)
The Bidders must ensure that all the schedules and Annexure are completely filled in
their tender and the information called for is given in totality. A set of complete tender
documents is required to be submitted duly signed and stamped by bidder or by
authorized person in way of power of attorney (Notarized Copy)to sign on behalf of
bidder on each page as a token of unconditional acceptance to the conditions of
various clauses of tender documents. The bidder's bid and the documents attached
there to shall be considered for forming part of the contract documents.
The outside of the EMD Cover envelope should also indicate clearly the name of the
Bidder and his address. In addition the left hand corner of the envelope or container
should indicate the specification Number and the bid opening date and time.
The bids will be opened at the time and date set for opening of bids.
The DGVCL reserves the right to reject any bid, which is not deposited according to
the instructions and condition of bid stipulated above.
The Price Bid& Techno-commercial Bid is to be submitted ON LINE only in

online electronic form.
Note:- Bidders are requested to submit price – bid (Schedule – A)& Techno-
commercial Bid on-line only and not to submit the same in physical form.
This is mandatory.
REJECTION OF TENDER:
The Bidders is expected to examine all instructions, terms, conditions, schedules and
other details called for in this specification and keep himself fully informed about all
which may, in any way, affect the work, or cost thereof. Failure to furnish the required
information or submission of tender not as per the specification will be at the Bidders
risk may result in rejection.
The offer is liable to be out rightly rejected in case the bidding schedules are not filled
and if the prices and particulars are not given in format prescribed in the tender
documents.
Further the offer is liable summarily rejected if it contains.
a) Deviation and contradictions to the terms and conditions specified in this tender.
b) Revision of prices or any commercial terms affecting the price after opening of
technical bids shall not be considered and will be ignored.
6. LANGUAGE OF THE TENDER
All information in the bid shall be in English. Information in any other language shall
be accompanied by its translation in English. Failure to comply with this may
disqualify a bid. In the event of any discrepancy in meaning, the English language
copy of all documents shall govern.
7. SIGNATURE OF BIDDER
The bid must contain the name, residence address and place of business of the
person or persons making the bid and must be signed and sealed by the bidder with
his usual signature. The name of all persons signing should also be typed or printed
below the signature.
Bid by a partnership must be furnished with full names of all partners and be signed
with the partnership name, followed by the signature (s) and designation (s) of the
authorized partner (s) or other authorized representative(s).

Bids by corporation/ company must be signed with the legal name of the corporation/
company by the President, Managing Director or by the Secretary or other person or
persons authorized to bid on behalf of such corporation/ company in the matter.
A bid by a person who affixes to his signature the word 'President', 'Managing
Director' 'Secretary', 'Agent' or other designation without disclosing his principal will
be rejected.
Satisfactory evidence of authority of the person signing on behalf of the Bidder shall
be furnished with the bid.
The Bidder's name stated on the tender shall be exact legal name of the firm.
Erasures or other changes in the bid documents shall be over the initials of the
person signing the bid.
Bids not conforming to the above requirements of signing shall be disqualified.
9. DOCUMENTS COMPRISING THE TENDER

The bidder should submit the required information asked in tender document
Oral statements made by the bidders at any time regarding quality, quantity or
arrangement of the materials or any other matter will not be considered.
Standard catalogue pages and other documents of the Bidder may be used in the bid
to provide additional information and data as deemed necessary by the Bidder
The bidder shall also submit documentary evidence to establish that the bidder
meets the qualification requirement
10. POLICY FOR BIDS UNDER CONSIDERATION

Bids shall be deemed to be under consideration immediately after they are opened
and until such time official intimation of award/rejection is made by the DGVCL to the
bidders. While the bids are under consideration, bidders and/ or their representatives
or other interested parties are advised to refrain from contacting by any means the
DGVCL and/ or his employees/ representatives on matters related to the bids under
consideration. The DGVCL, if necessary, will obtain clarifications on the bids by
requesting for such information from any or all the bidders, either in writing or through
personal contact, as may be necessary. Bidder will not be permitted to change the
substance of the bid after the bid has been opened.
11. EFFECT AND VALIDITY OF TENDER

The submission of any bid connected with these documents and specifications shall
constitute an agreement that the bidder shall have no cause of action or claim,
against DGVCL for rejection of his bid. The DGVCL shall always be at liberty to reject
or accept any bid or bids at his sole discretion and any such action will not be called
into question and the bidder shall have no claim in that regard against the DGVCL.
The bid should be kept valid for a period of 120 DAYS from the date set for opening
of Technical bids.
DGVCL may ask for extension in validity period. The bidder will be at liberty to accept
it or not. In case bidder agrees to extend the validity period without changing his
original offer, he will be required to extend validity period of the Bank Guarantee
(Submitted against the EMD) suitably.
12. SCHEDULE PRICE BID
BIDDER is requested to offer the price in schedule A. No partial work to be offered

and if offered same will not be considered.
The prices quoted shall be Exclusive of GST and the GST component should be
clearly mentioned in the price breakup.

The rate quoted shall be inclusive of freight, transportation, loading, unloading of the
material utilized for the repairing work in the repairing unit, insurance covering loss /
damage due to theft, accidents, etc.
The quoted price of the tender shall be firmed price % up/down/at par.
13. INSURANCE
The contractor at his cost shall arrange, secure and maintain all insurance as may be
pertinent to the work and obligatory in terms of law to protect his interest and
interests of DGVCL. Responsibility to maintain adequate insurance coverage at all
time during the period of contract shall be of contractor alone. The contractor’s failure
in this regard shall not relieve him from any contractual responsibilities and
obligations. Any loss, theft or damage to the equipment during handling,
transportation, storage, erection, putting into satisfactory operation and all activities
to be performed till the successful completion of commissioning of the equipment
shall be to the account of the contractor. The transfer of title shall not in any way
relieve the contractor from above responsibilities during the period of Contract. The
contractor shall provide with copy of all insurance policies and documents taken out
by him in pursuance of the Contract to DGVCL immediately after such insurance
coverage. The Contractor shall also inform the DGVCL in writing at least sixty (60)
days in advance regarding the expiry/cancellation and/or change in any of such
documents and ensure re-validation ,renewal etc, as may be necessary well in time.
The perils required to be covered under the insurance shall include, but not be
limited to fire and allied risks, miscellaneous accidents (repairing work risks)
workman compensation risks, loss of damage in transit, theft, pilferage, riot and
strikes and malicious damages, civil commotion, whether conditions, accidents of all
kinds etc.
14. UNLAWFUL ACTIVITIES
The contractor shall have to ensure that none of its employees are engaged in any
unlawful activities (whether covered under the Scope of the present General
condition of the contract or Not).
15. CHANGE/VARIATION ORDER
During execution of the contract, DGVCL reserves the rights to increase or decrease
the scope of services envisaged under the contract. Such increase or decrease in
the scope of services shall be governed by the rates agreed under the contract.
16. CONFIDENTIALITY
Contractor and its employees or representatives thereof shall strictly maintain the
confidentiality of all data’s , documents, papers, correspondence and any other
information relating to the DGVCL, its business, operations, divulge or communicate
to any third party or use for its own purpose any above mentioned information, etc.
The Contractor shall neither disclose nor use the above for any purpose whatsoever
without prior written approval to DGVCL. In case of violation of this clause, the
Contractor is liable to pay compensation and damages as may be determined by the
competent authority of the DGVCL.
17. ASSIGNMENT OR SUBCONTRACTING

Contractor shall not assign in part or otherwise any portion of this contract. No work
shall be subcontracted without DGVCL Engineer-in-Charge prior written approval.
The contractor should also ensure that sub-contractor or any of the personnel

deployed is not an employee of DGVCL. Also if any Ex-Employee of DGVCL is
deployed, specific written permission of DGVCL shall be obtained by the Contractor.
18. SUSPENSION OF WORKS

In the event of any obstruction/ exigency at site, or change in the scheme, or due to
any other reason, if work is suspended on the instructions of the company, extension
of the time may be considered by the DGVCL on merit and on the written request of
the Contractor and entirely at the company’s sole discretion only. No claim for any
compensation on this account will ever be entertained.
19. REPLACEMENTS
DGVCL has right to instruct the Contractor to change the Sub-Contractor or skilled/
unskilled workers in case the conduct, the workmanship or speed of the work is not
satisfactory.
20. CANCELLATIONS
Company reserves the right to cancel, at its sole discretion, all or any terms of this
General condition of the contract or any contract, order or terms agreed between the
parties in pursuance, without assigning any reasons and without any compensation
to the Contractors.
21. UNSATISFACTORY PERFORMANCE/ TERMINATION

In the event of Contractor not being in a position to execute the contract or any part
thereof, to the company’s satisfaction, or any other similar reason, the company will
be entitled to make alternative arrangements to complete the work at Contractor’s
costs, risks and responsibility and/or terminate the contract at its sole discretion, and
claim damages as deemed fit by the DGVCL.
22. COMPANY’S RIGHT TO USE WORKS

If taking over certificate is delayed for any reason, for which DGVCL’s decision shall
be final and binding upon the Contractor, the DGVCL shall be entitled to use the
works or portion thereof without affecting Contractor’s responsibility and liability to
complete the balance works as per Company’s directives from time to time, though
Contractor shall be afforded reasonable opportunity by the DGVCL to enable to
complete all balance works required for issuance of Taking Over Certificate by the
Company.
23. DGVCL'S RIGHT

The DGVCL reserves the right to terminate this contract or part thereof at any time
during its tendency without giving notice of Termination or the reasons thereof.
The DGVCL will be entitled to deduct directly from the bills to be paid to the
contractor, any sum or sums payable by him and which sum/sums the DGVCL is
required to pay as a principal employer on account of contractors default in respect
of all liabilities referred to.
The Bidders shall specifically note that any overwriting or corrections or manuscript
in the bid shall be ignored and will not be considered authentic unless same are
signed with Bidder's Stamp/Seal.

DGVCL reserves the right to split the contract into two or more bidders. In such
cases, the term for completion period will be negotiated and reduced proportionate to
the order quantity / value.
In case of any doubt or interpretation of the terms and condition, the decision of the
CHIEF ENGINEER (Tech), DAKSHIN GUJARAT VIJ COMPANY LTD, Kapodra-
Surat will be final and binding upon the Bidders and no dispute in this regard will be
entertained.
DGVCL reserves the right to accept any bid or reject any or all Tenders or cancel
/withdraw INVITATION to bid without assigning any reason. Such decision of the
DGVCL shall not be subject to question by any Bidders and the DGVCL shall bear no
liability whatsoever for such decision.
DGVCL reserves the right to change, increase or decrease the Nos. of transformers
depending upon the exigency of work.
24. UNDERSTANDING, CLARIFICATIONS ONDOCUMENTSANDSPECIFICATIONS.

The Bidder is required to carefully examine the specifications and documents and
fully inform himself as to all the conditions and matters which may in any way affect
the Work or the cost thereof. If any Bidder finds discrepancies or omissions in the
specifications and documents or is in doubt as to the true meaning of any part, he
shall at once request in writing for an interpretation/clarification by the DGVCL in
triplicate. The DGVCL, then, will issue interpretation and clarifications as he may
think fit of such interpretations and clarifications, the Bidder may submit his bid but
within the time and date as specified in the INVITATION to Bid. All such
interpretations and clarifications shall form a part of the specifications and
documents, and accompany the bidder's proposal.
Verbal clarifications and information given by the DGVCL or his employee(s) or his
representative(s) shall not in any way be binding on the DGVCL.
25. ARITHMETICAL ERRORS

The repairer will correct arithmetical errors during evaluation of price proposals on
the following basis:
(a) If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and the total price
shall be corrected unless in the opinion of the Purchaser there is an obvious
misplacement of the decimal point in the unit price, in which case the total price as
quoted shall govern and the unit price shall be corrected:
(b) If there is an error in a total corresponding to the addition or subtraction of subtotals,
the subtotals shall prevail and the total shall be corrected; and
(c) If there is a discrepancy between words and figures, the amount in words shall
prevail. However, where the amount expressed in words is related to an arithmetic
error, the amount in figures shall prevail subject to (a) and (b) above.
(d) If there is a discrepancy between percentage and figures related to various taxes or
levies, the percentage shall prevail over figure mentioned.
However, where the amount expressed in percentage is related to an arithmetic

error, the amount in figures shall prevail subject to (a) and (b) above. It should also
be noted that at time of payment, the prevailing tax/levy rates will be used as on the
date of approval of payment.

(e) Except as provided in sub-clauses (a) to (d) herein above, the Purchaser shall reject
the price proposal if the same contains any other computational or arithmetic
discrepancy or error.
If the Bidder that submitted the lowest evaluated Bid does not accept the correction
of errors, its Bid shall be disqualified and its Bid Security shall be forfeited.
All items in the Price Schedule-A must be listed and priced separately in the Price
Schedules. If an item listed in Price Schedule is not priced, their prices shall be
assumed to be included by the bidder in the prices of other items.
26. AWARD OF CONTRACT
Notification of award of contract will be made in writing to the successful bidder by
the DGVCL.
The contract will be awarded to the best qualified and responsive bidder offering the
lowest evaluated bid in conformity with requirements of these specifications and
documents and DGVCL shall be the sole judge in this regard and subject to the
provisions of these instructions to bidders and other terms and conditions detailed
out in these documents and specifications. A responsive bid is one which accepts all
terms and conditions of these specifications and documents without any
modifications.
The DGVCL shall have right to obtain the agreement, order and other conditions
entered into by the contractor with any of the sub-contractor/s. The technical
particulars of the work to be executed by sub-contractor shall be subject to approval
of the DGVCL.
DGVCL Reserves the right to award separate contract to two or more parties in line
with the terms and conditions specified in the specification.
27. SIGNING OF CONTRACT

a. At the same time as DGVCL notifies the successful bidder that its bid has been
accepted, DGVCL will send the detailed letter of award to bidder.
b. Within 15 days of receipt of the detailed letter of award, the successful bidder shall
sign with date the same and return it to DGVCL.
28. MANNER OF EXECUTION OF CONTRACT
a. DGVCL after the issue of the letter of award to the contractor will send one copy of
the final agreement to the contractor for his scrutiny and approval.
b. The agreement unless otherwise agreed to shall be signed within 15 days of the
acceptance of the letter of award, at the office of The Superintending Engineer of
respective circle office on a date and time to be mutually agreed.
c. The contractor shall provide for signing of the contract, performance guarantee,
appropriate power of attorney and other requisite materials. In case the contract is to
be signed beyond the stipulated time, the bid guarantee submitted with the tender will
have to be extended accordingly. Agreement will be signed in two originals copy and
the contractor shall be provided with one signed original and the rest will be retained
by the DGVCL. The contractor shall provide free of cost to the DGVCL all the
engineering data, drawings and descriptive materials submitted with tender to form a
part of the contract immediately after issue of letter of award. Subsequent to signing of
the contract, the contractor at his own cost shall provide the DGVCL (At the office of
C.E.(O&M) with at least one true copies of agreement within 15 days after the signing
of the contract.

29. COMPLETION PERIOD:

The Bidders should agree with transformer repairing work in all respect as per terms
and conditions of the scope of work mentioned separately.
30. DOCUMENTS FOR APPROVAL

The contractor should upload the following documents online in electronic form.
(1) Udhyam Registration with NSIC/CSPO/DGS&D registration certificates
(Notarized Copy).
(2) I. S.O. 9001-2008 Co. (Preferably to submit)
(3) I.S.O. 14001-2004Co. (Preferably to submit) (Environment Management
System)
(4) Testing Facility for repairing of transformers.
(5) Vender Registration with GUVNL Group companies will be eligible for offering the
bid/Approved with DGVCL for all material to be purchased for project.
(6) GST Registration No (Provisional Certificate not allowed)&PAN No.
(7) Details of qualified Engineer &total No of Staff available.
(8) Land ownership documents as per clause No 44, part IV. (Notarized Copy).
(9) Valid Factory License (Notarized Copy).
31. DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses with the DGVCL may have paid for which under the
Contract the Contractor is liable, will be recovered by the DGVCL. The DGVCL may
deduct the amount, from any monies due or becoming due by him to the Contractor
under the Contract or any other contract between the DGVCL and Contractor or may
be recovered by the actions of law or otherwise.
32. DEMURRAGE, WHARF AGE ETC.

All demurrage, Wharf age and other expenses incurred due to delayed clearance of
materials or any other reason shall be to the account of the Contractor.
33. CONTRACTORS DEFAULT

If the contractor shall neglect to execute the Works with due diligence and expedition
or shall refuse or neglect to comply with any reasonable orders given to him, in
writing, by the DGVCL in connection with the work or shall contravene the provisions
of the contracts, the DGVCL may give notice in writing to the contractor to make the
good the failure, neglect or contravention complained of. Should the contractor fail to
comply with the notice within 15 days from the date of service thereof, then and in
such case the DGVCL shall be in liberty to employ other workmen and forthwith
execute such part of the works as the Contractor may have neglected to do or if the
DGVCL shall think fit it shall be lawful for him, without prejudice to any other right he
may have under the contract, to make the works wholly or in part out of the
Contractor’s hands and re contract with any other person or persons, complete the
works or any part thereof and in that event the DGVCL shall have free use of all
Contractor’s equipment that may have been at the time on the site in connection with
the works without being responsible to the Contractor for fair wear and tear thereof
and to the exclusion of any right of the Contractor, over the same and DGVCL shall be
entitled to retain and apply any balance which may otherwise due on the Contract by
him to the Contractor, or such part thereof as may be necessary, to the payment of
the cost executing the said part of the works or executing a part thereof is aforesaid
shall exceed the balance due to the Contractor, the Contractor shall pay such excess.

Such payment of excess amount shall be independent of the liquidated damages for
the delay which the Contractor shall have to pay if the completion of works is delayed.
The termination of the Contract under this clause shall not entitle the Contractor to
reduce the value of the Performance Guarantee nor the time thereof. The performance
Guarantee shall be valid for the full value of the full period as originally stipulated in the
contract.
34. PAYMENTS IF CONTRACT IS TERMINATED

If the contract shall be terminated as aforesaid, the Contractor shall be paid by the
DGVCL (Insofar as such amounts shall not have already been covered by payments
on account made to the Contractor) for all work executed and accepted by the DGVCL
prior to the date of termination at the rates and prices provided in the Contract and in
addition:
(a) The amount payable in respect of any preliminary items, so far as the work or service
comprised therein has been carried out or performed and an appropriate portion as
certified by the DGVCL of any such items of the work or service comprised which has
been partially carried out or performed
In the event of any dispute in regard to the price of the works and portion of the
payment to be made to the Contractor, the decision of the DGVCL shall be final.
The contractor will be further required to transfer the title and provide the DGVCL
with the following, in the manner and as directed by the DGVCL
(a) Any Completed Works
(b) Such partially completed works including Drawing, Information and Contract rifts as
the Contractor has specifically performed, produces or acquired for the performance
of the contract.
35. TERMINATION OF THE CONTRACT BY THE DGVCL

The DGVCL may terminate the Contract after giving seven (7) days’ notice if any of the
following occurs:
a) If the Contractor commits any “Acts of Insolvency” or shall be adjudged an insolvent, or
shall make as assignment or composition for the greater part in number of amounts of
his creditors , or shall enter into a deed of Assignment with his creditors , or being an
Incorporated Company shall have an order made against him or pass an effective
Resolution for winding up either compulsory or subject to the supervision of the Court or
Voluntary , or if the Official Assignee of the Contractor shall repudiate the Contract, or if
the Official Assigner or the Liquidator in any such winding up shall be unable, within the
seven days after notice to him, requiring him to do so, to show, to the reasonable
satisfaction of the DGVCL that he is able to carry out and fulfill the contract and if
required by the DGVCL to give security thereof if the Contractor (whether Individual firm
or Incorporated Company) shall suffer any payment under the contract to be attached to
by or on behalf of any of creditors of the Contractor or if the Contractor shall assign or
sublet the contract without obtaining through consent in writing of the DGVCL or if
Contractor shall charge or encumber this contract for any payment due or which may
become due to the contractor there-under.
b) Has abandoned the contract or
c) Has failed to commence the work or has without any lawful excuse under these
conditions , suspended the progress of the works for seven (7) days after receiving
from the DGVCL / Engineer written notice to proceed, or
d) Has failed to proceed with the works with such due diligence and failed to make sue
progress as would enable the works to be completed within the time agreed upon , or
e) Has failed to remove the materials from the site or to pull down and replace the works
within the seven (7) days after receiving from the DGVCL/ Engineer written notice that
said materials or works were condemned and rejected by the Engineer under these
conditions, or

f) Has neglected or failed persistently to observe and perform all or any of the acts,
matters or things by this contract to be observed and performed by the Contractor for
seven (7) days after written notice shall have been given to the Contractor requiring the
Contractor to observe or perform the same, or
g) On termination of the contract for any cause the Contractor shall see the orderly
suspension and termination of operations, with due consideration to the interest of the
DGVCL with respect to the Completion, safeguarding or storing of equipment produced
for the performance of the Contract and the salvage and resale thereof or any other
lawful reason which deems fit to the DGVCL.
36. GRAFT & COMMISSION ETC.

Any graft, commission, gift or advantage given, provided or offered by or on behalf of
the Contractor or his partner, agent, officers, director, employee or servant or any one
on his or their behalf in relation to the obtaining or to the execution of this or any other
contract with the DGVCL, shall, in addition to any criminal liability which may incur,
subject to contractor to the cancellation of this and all other contracts and also to
payment of any loss or damage to the DGVCL resulting from any cancellation. The
DGVCL shall then be entitled to deduct the amounts so payable from any money
otherwise due to the Contractor under the Contract or any other Contract
37. LANGUAGES AND MEASURES

All documents pertaining to the Contract including specification, schedule, notices,
correspondence, operating and maintenance instructions, drawings or any other writing
shall be written in English language. The metric system of measurement shall be used
exclusively in the Contract
38. RELEASE OF INFORMATION

The Contractor shall not communicate or use in advertising, publicity, sales, releases
or in any other medium, photographs or other reproduction of the works under this
contract or description of the site, dimension, quantity, quality or other information,
concerning the works unless prior written permission has been obtained from the
DGVCL.
39. JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of
Surat shall have exclusive jurisdiction in all matters arising under this contract
40. ENFORCEMENT OF TERMS:

The failure of the either party to enforce at any time any of the provisions of this
contract or any rights in respect thereto or to exercise any option therein provided, shall
in no way be construed to be a waiver of such provisions, rights or options or in any
way to affect the validity of the contract. The exercise by either party of any of its rights
herein shall not preclude or prejudice either party from exercising the same or any
other right it may have under the contract.
41. FORCE MAJUERE

"D.G.S. & D. FORCE MAJUERE CLAUSE"
"If, at any time during the continuance of this contract, the performance in whole or any
part by either party of any obligation under this contract shall be prevented or delayed
by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires,
floods, explosion, epidemics. Quarantine restrictions, strikes, lock-outs or acts of god

(hereinafter referred to as event)" then provided notice of the happening of any such
event is given by either party to the other within twenty one days from the date of
occurrence there of neither party shall be reason of such event be entitled to terminate
this contract nor shall either party shall have any claim for damages against the other
in respect of such nonperformance or delay in performance, and deliveries under the
contract shall be resumed as soon as practicable after such event has come to end or
ceased of exist, and the decision of the Managing Director as to whether the deliveries
have been so resumed or not shall be final and conclusive.
Provide further that if the performance in whole or part of any obligation under this
contract is prevented or delayed by reasons of any such event for a period exceeding
60 days, either party may at its option terminate the contract provided also that if the
contract is terminated under this clause, the Principal agency shall be at liberty to take
over from the Contractor at a price to be fixed by the Managing Director, which shall be
final, all used undamaged and acceptable materials brought out components and
stores in course of manufacture in the possession of the contractor at the time of such
termination or such portion thereof as the Purchaser may deem fit excepting such
materials, brought out components and stores as the contractor may with concurrence
of the Purchaser elect to retain."
Notwithstanding any provision mentioned above, the DGVCL shall not be in any way
be liable for non-performance either in whole or in part of any contract or for any delay
in performance thereof in consequence of strikes, shortages, combination of labour or
workman or lockout, breakdown or Accident to machinery or accidents of whatever
nature.
The Contractor or the DGVCL shall not be liable for delays in performing their
respective obligations resulting from any force majeure causes as defined above. The
date of completion will be extended by a reasonable time by the competent authorities
of the DGVCL, by mutual agreement.
In case of damage or destruction of any property or equipment belonging to the
Contractor due to force majeure causes, the DGVCL shall not be liable for the same.
42. ARBITRATION
All questions, disputes or differences whatsoever, which may, at any time, arise
between the parties i.e. the DGVCL and the contractor upon or in relation to or in
connection with the Contract shall be referred to sole Arbitrator appointed by the
Managing Director, DGVCL for that purpose, who shall be retired High Court Judge or
a retired District Judge and the decision of the said Arbitrator shall be final and binding
upon the parties.
Reference to the Arbitrator shall be final and binding upon the parties governed by the
provisions of The Arbitration & Conciliation Act, 1996 as amended from time to time
and the Rules made there under. The Arbitration proceedings shall be conducted at
Kapodara-Surat, Corporate Office of DGVCL or at any such place as the sole
Arbitrator may determine. The award of the sole Arbitrator shall be final and binding
upon the parties.
Performance under this contract shall, if reasonably possible, continue during the
Arbitration proceedings and no payments due or payable by the DGVCL shall be
withheld unless they are the subject matter of the Arbitration proceeding.
43. EMPLOYMENT OF LABOUR
Persons below the age of 18 years shall not be employed for the work. No female
worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next
day.
Contractor shall maintain a valid labour license under the Contract Labour (Regulation
and abolition) Act for employing necessary manpower required by him. In the absence

of such a license, the contract shall be liable to be terminated without assigning any
reason thereof. Contractor should also employ qualified and experienced persons as
per requirement of Electricity Act and rules for carrying out supply and erection work
under this contract.
In case the DGVCL becomes liable to pay any wages or dues to labour or any
Government agency under any of the provisions of the Minimum Wages Act, Payment
of wages Act, employee Compensation Act, Contract Labour Regulation Abolition Act,
employee provident fund or any other law due to act of omission of the Contractor, the
DGVCL may make such payment and shall recover the same from the Contractor’s
bills.
44. COMPLIANCE WITH LABOUR REGULATION:

During continuance of the contract, the contractor and his sub-contractors shall abide
at all times by all applicable existing labour enactments and rules made there under,
regulations, notifications and bye laws of the state or central government or local
authority and any other labour law (including rules) regulations, bye laws that may be
passed or notification that may be issued under any labour law in future either by the
state or the central government or the local authority. The employees of the contractor
and the sub-contractor in no case shall be treated as the employees of the DGVCL at
any point of time.
45. CONTRACTORS TO INDEMNIFY THE DGVCL

The Contractor shall indemnify the DGVCL and every officer and employees of the
DGVCL including, Engineer-in-charge and his staff against all actions, proceedings,
claims, demands, cost and expenses whatever, arising out of or in connection with the
matters referred herein above and elsewhere and against all actions, proceedings,
claims, demands, costs and expenses which may be made against the DGVCL or
Government for or in respect of performance of its obligation under the contract
documents.
46. WORKMAN’S COMPENSATION AND EMPLOYERS LIABILITY INSURANCE
Insurance shall be affected for all the Contractor's employees engaged in the
Performance of this contract. If any of the work is sublet, the Contractor shall require the
Sub-Contractor to provide workmen's employer's liability insurance for the latter's
employees and ensure that such employees are covered under the Contractor's
Insurance.
47. WORK & SAFETY REGULATIONS
The contractor shall ensure proper safety of all the workmen, materials, plant and
equipment belonging to him or to the DGVCL or to others, working at the site. The
contractor shall also be responsible for provision of all safety notices and safety
equipment required both by the relevant legislations and the engineer, as he may deem
necessary.
• All equipment used in construction and erection by contractor shall meet
Indian/International standards and where such standards do not exist, the contractor
shall ensure these to be absolutely safe. All equipment shall be strictly operated and
maintained by the contractor in accordance with manufacturer's operation manual and
safety instructions and as per guidelines/rules of the DGVCL in this regard.

• The contractor shall provide suitable safety equipment of prescribed standard to all
employees and workmen according to the need, as may be directed by the engineer
who will also have right to examine these safety equipment to determine their
suitability, reliability, acceptability and adaptability.
• The contractor shall not interfere or disturb electric fuses, wiring and other electrical
equipment belonging to the DGVCL or other contractors under any circumstances,
whatsoever, unless expressly permitted in writing by the DGVCL to handle such fuses,
wiring or electrical equipment.
• No repair work shall be carried out on any live equipment. The equipment must be
declared safe by the engineer and a permit to work shall be issued by the engineer
before any repair work is carried out by the contractor. While working on electric
lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will
have to he provided by the contractor to electricians/workmen/officers.
• In case any accident occurs during the construction/erection or other associated
activities undertaken by the contractor thereby causing any minor or major or fatal
injury to his employees due to any reason, whatsoever, it shall be the responsibility of
the contractor to promptly inform the same to the engineer in prescribed form and also
to all the authorities envisaged under the applicable laws.
• It is mandatory for the contractor to observe during the execution of the works,
requirements of safety rules.
• The contractor shall follow and comply with the employer's safety rules relevant
provisions of applicable laws pertaining to the safety of workmen, employees, plant and
equipment as may be prescribed from time to time without any demur, protest or
contest or reservations. In case of any discrepancy between statutory requirement and
employer's safety rules referred above, the latter shall be binding on the contractor
unless the statutory provisions are more stringent.
If the contractor fails in providing safe working environment as per employer's
safety rules or continues the work even after being instructed to stop work by the
engineer, the contractor shall promptly pay to the DGVCL, on demand by the
employer, compensation at the rate of Rs.5000/- per day of part thereof till the
instructions are complied with and so certified by the engineer. If the contractor does
not take all safety precautions and/or fails to comply with the safety rules as prescribed
by the DGVCL or under the applicable law for the safety of the equipment and plant
and for the safety or personnel and the contractor does not prevent hazardous
conditions which cause injury to his own employees or employees of other contractors
or DGVCL's employees of any other person who are at site or adjacent thereto, the
contractor shall be responsible for payment of compensation to the DGVCL.
48. DEFENSE OF SUITS

If any action in court is brought against the DGVCL or the Engineer or an officer or
agent of the DGVCL for the failure, omission or neglect on the part of the contractor
to perform any acts, matters, covenants or things under the Contract or for damage
or injury caused by the alleged omission or negligence on the part of the Contractor,
his agents, representatives or his SUB VENDOR/ SUB CONTRACTOR: or in
connection with any claim based on lawful demands of SUB VENDOR/ SUB
CONTRACTOR, workmen, suppliers or employees, the Contractor shall in all such
cases indemnify and keep the DGVCL or the Engineer and/or his representatives
harmless from all losses, damages, expenses or decrees arising out of such action.
The DGVCL shall have full power and right at his discretion to defend or compromise
any suit or pay claim or demand brought or made against him as aforesaid whether
pending or threatened, as he may consider necessary or desirable and shall be
entitled to recover from the Contractor all sums of money including the amount of
damages and compensation and all legal cost, charges and expenses in connection

with any compromise or awards which shall not be called into question by the
Contractor and shall be final and binding upon him.
49. SECRECY
The technical information, drawings, specifications and other related documents
forming part of the enquiry or Contract are property of DGVCL and shall not be used
for any other purpose, except for the execution of the contract. All rights related to
the technical specifications, drawings and records are reserved by DGVCL only and
no part or partial should be reproduced, copied or alter without prior permission to the
DGVCL in writing. In the event of the breach of this provision, DGVCL can claim the
damages caused by such events.

PART-IV
SCOPE OF WORK
1.0 PERIOD OF CONTRACT:
The contract for repairing of failed distribution transformer shall be for two years
from the date of execution of agreement and based upon the performance,
necessary extension shall be given on mutual discussion and as per agreement.
Performance, filed office comments and suggestions are to be taken into
consideration.
2.0 RATES:
The rates for various items shall be as per the Schedule-A attached. The price
bids as above / below /at par the rates.
3.0 TRANSFORMER RATING:
 11 KV / 250 V, 1-Phase Transformer - 5 KVA
 11 KV / 433 V, 3-Phase Transformer - 10 to 500 KVA

(Stack/Wound/Dry/SDT/PAT/ Any other)
 22 KV / 433 V, 3-Phase Transformer - 16 to 500 KVA

(Stack/Wound/Dry/SDT/PAT/ Any other)
 11 / 22 KV, 3-Phase Amorphous Transformer - 5 to 500 KVA
 Special Design Transformers.
The Transformers will be either sealed or bolted type and either with copper or aluminum
winding. The transformers will be made available from any distribution Circle as decided by
DGVCL. However, actual quantity and rating of transformers which may be given for
repairs will vary depending on the performance of units repaired by you, quickness in
repairing, technology adopted for repairing and testing instruments and economical quality
repair of transformers.
4.0 ESTIMATE APPROVING AUTHORITY
A) CRGO (STACK/WOUND/DRY/PAT/SDT)&Amorphous Core Transformers: External

and internal inspection of failed transformers is to be done in presence of authorized
representative of DGVCL. Based on this, repairer will prepare an estimate for items
to be repaired as per approved item wise rate and submit report to concerned SE
(O&M) for approval. The repairer will give advance intimation for witnessing the
external and internal inspection. The failed transformers shall not be opened in
absence of authorized representative of DGVCL. Only after approval of estimate, the
repairing work has to be attended. Repairing cost 25% of NEW transformers are
given as under.

Voltage Class
Sr. Capacity in 11 KV (Amount in Rs.) 22 KV (Amt in Rs.)
No. KVA 3 Star & 3 , 4 – Star &
4 Star Level-1 Level-2 Level - 1
other Others
01 1-ph 5 KVA 5422 6206 13287 0 0 0
02 10 KVA 8716 7707 14367 0 0 0
03 16 KVA 8696 11729 15546 10851 16455 0
04 25 KVA 10124 15651 18585 13998 18889 0
05 63 KVA 20423 23684 34156 22137 33661 0
06 100 KVA 24609 31094 44750 27700 48700 0
07 200 KVA 47170 65139 85124 55986 87710 141250
08 500 KVA 148260 193768 294789 198914 161287 301741
The estimate for repairing cost up to 25 % i.e. 25 % cost of new Transformer can be
Approved by concern S.E. (O&M) with proper justification with a copy to the C.E.
DGVCL for information. The estimate for repairing cost more than 25% and up to 30 %
cost of the new transformers is to be sent to C.E. (O&M) DGVCL for approval. If the
estimate for repairing is exceeding 30% price of new transformer of 11 KV / 22
KV capacity from 5 KVA to 500 KVA and which are not repairable, the
transformer has to be made scrap and intimation to be sent to the C.E.(O&M)
DGVCL. The transformers of old and obsolete designs, heavily damaged
tank/radiator, copper winding and core are to be scrapped. (Tank, Conservator
Tank &radiator damage charges are not included in the cost of 25 % & 30 %)
In case of damage of core and tank, the transformers are to be declared scrap and
transformer with all the parts are to be deposited to Division store. The internal
inspection team is instructed to seal the transformer at site& Division JE TMS have
to lift the Transformers immediately and proceed for scrap proposal& auction
process.
The Joint internal inspection of failed distribution transformers MUST be carried out
by the concerned EE (O&M) along with One EE/DE of Circle office and JE
(TMS).Videography for internal inspection of damaged transformers should
be mandatory. Opening of transformer activity shall be started only in presence of
DGVCL’s representative. If transformer will be found opened before the arrival of
DGVCL’S representative at the works of repairing agency, then the estimate shall
not be approved for repairs of failed transformers and further transformer shall not
be allotted to the repairing agency.
5.0 DETAILS OF FACTORY SET UP:

A} In case two or more nos. of repairing agencies are found using common
Equipment/instruments for repair/testing work, the DGVCL shall not permit such
arrangement. If this is observed further allotment of transformers shall be stopped
and contract shall be cancelled.
b} The repairing agency shall have separate entity i.e. separate shed (not in same
Premises), separate ownership, different partners/proprietor, separate 20 KW
electricity connection, different qualified engineers, separate equipment
machineries/ instruments etc. In case any of the above things is found common for
any repairer, the contract shall be cancelled.
c} It is JE / DE Division office’s responsibility to report the name of agencies at corporate office

which are using common equipment/ instruments for repair/testing work.

d}- Minimum 3000 Sq. ft(built up area with open land) shall be required for factory
premises for new bidder.
- If a premise is on lease then the remaining registered lease deed period is at least
5 years from the date of the Tender. There should be a separate entry from the road.
- If existing agencies who are having less area as compare to above and if they are
not supplying repaired transformer timely then their annual allotment for transformer
repairing shall be reduced proportionately considering total built up area with open
land.
6.0 TECHNICAL KNOW HOW:
At least one full time qualified and having minimum one year experienced Engineer
shall supervise various activities pertaining to repairs of damaged Distribution
Transformers. Each & every test certificate should be signed by qualified engineer
of agency. The name of Engineer with his qualifications, passport size Photo and
experience to be considered indicated in your offer. During factory visit if qualified
engineer is not found, the contract shall be cancelled.
7.0 SHIFTING OF PREMISES/ SHED:
a} In the same circle -In case of shifting of factory premises of the Registered Vendor, such
Vendor has to pay Registration Charges of Rs. 1500/- towards Registration Fees, along
with the other relevant documents. Factory inspection by DGVCL's engineer not below the
rank of EE of Corporate Office and concerned Circle Office jointly shall be carryout and
necessary approval for shifting of premises shall be issued by concerned Circle Office. Only
after that transformers at the new premises shall be issued.
b} In the other Circle - In case of shifting of factory premises in the Circle other than circle
allotted, such Vendor has to pay Registration Charges of Rs. 1500/- towards Registration
Fees, along with the other relevant documents. Factory inspection by DGVCL's engineer
not below the rank of EE of Corporate Office and concerned Circle Office (New Circle)
jointly shall be carryout and necessary approval for shifting of premises shall be issued by
concerned Circle Office (New Circle). Only after that transformers at the new premises shall
be issued. Before shifting to new premises, repairer has to complete repairing of all the
OGP transformers issued to him by their original Circle. After shifting to new premises, in
case of GP failed Transformers of old Circle the transportation charges as decided by
DGVCL shall have to borne by the repairer and shall be deducted from their bill pertaining
to old Circle or new circle.
c) GST shall be applicable on all kind of registration charges.
8.0 CHANGE OF PARTNERS:
In case of selling of repairing agency to other party or addition/deletion of partners,

the repairer has to submit fresh partnership deed and power of attorney for
authorized signature on various documents to concerned Circle office for approval
with a copy to the Chief Engineer DGVCL. In case of change of name or ownership
or control of company/ firm of registered agency, process fee of Rs.5000/- shall be
recovered.
9.0 In case any instrument at the factory work is replaced/changed/required to be sent

for repairs during the period of contract, the same shall have to be intimated to The
Chief Engineer, DGVCL, and to the Circle and Divisional Head immediately or else

contract will be liable to be cancelled for full or part period. You shall have factory
shed with sufficient open land, electric connection with minimum 20 KW under
LTMD or NRGP category, having all required machinery / testing equipment and
permanent qualified experienced engineer. If the same is not observed during
contractual period, Company shall cancel the contract and the GP failed
transformers shall be repaired at your risk and cost from other repairing agency till
completion of guarantee period. Calibration with NABL approved Lab should be
insisted every year & on repairing of instrument.
10.0 TRANSPORTATION:
For repairing Agency situated in the jurisdiction of DGVCL area

DGVCL shall make necessary arrangement for transportation of failed transformer and
repaired transformer from field to your works and back to field respectively, Loading of
failed transformers and unloading of repaired transformers at field shall be arranged by
DGVCL. However, the unloading of failed transformer and loading of repaired transformer
at your work shall be arranged by repairer at your cost. If transformer fails within
guarantee period then Lump sum amount of Rs.275/- per transformer will be
recovered against to & fro transportation charges.
For repairing Agency situated outside jurisdiction of DGVCL area
Repairing agency shall make necessary arrangement for transportation of failed

transformer (OGP and WGP) and repair transformer from field to your works and back to
field respectively, loading of failed transformers and unloading of repaired transformer at
field shall be arranged by DGVCL. However the unloading of failed transformers and
loading of repaired transformer at your works shall be arranged by repairer at your cost.
Thus to and fro transportation charges will be borne by repairing agency situated
outside jurisdiction of DGVCL area.
11.0 PAYMENT:
Full payment shall be made by concerned Division Office, normally within one
month from the date of submission of the bills, which will have to be submitted on
completion of each work. While submitting the bills for repairs of transformers,
following procedure shall have to be adhered to:
I Each and every bill for repaired transformer shall be submitted along with test
certificate duly signed by representative of repairing agency and Company's
representatives. No payments will be done without test certificate.
II The repairer shall certify on the bills that materials, spares mentioned in the bill
have been actually fitted/ used on Transformers. No change is made in electrical
connections i.e. star/delta etc.
III The repairer will have to give a guarantee for performance of Transformers
which have been repaired by him as per Clause No.38 of the conditions.
12.0 INDEMNITY BOND
You will have to execute indemnity bond on stamped paper of Rs. 300/- at concern
circle Office before commencement of works as per Company's prescribed
Performa i.e. Circle office is instructed that no any Transformers is to allot before
execution of indemnity bond.

13.0 TAX
“Any kind of tax if payable will be paid extra as per rules and it should be claimed as
a separate item in the bill. Any statutory increase or decrease in the taxes and
duties subsequent to your offer if it takes place within the original contractual
delivery date will be to DGVCL’s account subject to the claim being supported by
documentary evidence. However, if any decrease takes place after the contractual
delivery date, the advantage will have to be passed on DGVCL.”
14.0 PERFORMANCE GUARANTEE towards execution period/ PERFORMANCE

GUARANTEE towards guarantee/warrantee period
Performance guarantee towards execution period
Performance guarantee towards guarantee/warrantee period shall be paid by all the

bidders to the concerned Superintending Engineer, DGVCL, Circle Offices in the form of
Demand Draft issued by any Scheduled Commercial Bank in favour of Dakshin Gujarat Vij
Co. Ltd. payable at the Head Quarter of the Circle Office or in the form of Bank Guarantee
from Nationalized Bank as approved by Govt.of Gujarat’s Circular prevailing at the time of
placing the order (banks notified latest G.R. by finance department of Govt. of
Gujarat) prior to order placed.
Total amount of Performance guarantee towards execution period / Performance

guarantee towards guarantee/warrantee period shall be 10 % of total Tender value, which
is to be recovered from all successful Agencies (Bidders) after equally splitting among
existing bidders. Further as the tender will be for two years, it shall be half of 10%. i.e. 5% of
Tender value i.e Rs. 448850(subject to Minimum Rs.1.5 Lac if applicable).
Validity of the Performance guarantee towards execution period / Performance guarantee

towards guarantee/warrantee periods for 43 Months (24 months work order plus 18 months
Guarantee period plus 01 month claim period) for CRGO/Amorphous/CRGO Wound Core
transformer and 31 Months for SDT/PAT (24 months work order plus 06 months Guarantee period
plus 01 month claim period).
The outage period i.e. period from the date of receipt of the transformer till unit is repaired
shall not be counted for arriving at the guarantee period i.e. guarantee period of the
particular transformers will be extended for such outage period. In such case, suppliers
have to extend performance guarantee towards guarantee/warranty period accordingly.
Security Deposit / Performance guarantee will be returned after one month from the expiry
of guarantee period of last repaired transformer.
The Performance guarantee towards execution period / Performance guarantee towards

guarantee/warrantee period submitted in the form of Demand Draft will be retained till
completion of the guarantee period. No interest will be paid on the Security Deposit.
If repairing agency fails to pay the security deposit within the stipulated time limit, then the
Company reserves the right to forfeit the bid security (EMD) and cancel the contract.

15.0 INSURANCE
The repairing agency shall have to submit Insurance of Rupees10 Lac per
repairer to concern Superintending Engineer within one month on receipt of the
order. This amount of Insurance will be enhanced in proportion to the total
number of transformers lying in custody of repairing agency at a time if
necessary. The agency shall have to insure at their cost, the Company's materials
against all risks like theft, misappropriation, riots, fire etc. and due intimation of
having done so shall be sent by him to concern CEO & SE, Circle, (Further details
of insurance please refer clause 13 part III).
16.0 EXTENSION OF CONTRACT PERIOD:

The contract for repairing of failed distribution transformer shall be for two years
from the date of execution of agreement and based upon the performance,
necessary extension shall be given on mutual discussion and as per agreement.
Performance, filed office comments and suggestions are to be taken into
consideration. Company reserves the right to cancel the contract in between also.
17.0 SETTLEMENT OF DISPUTE

In case of any dispute, the decision of the Superintending Engineer of concerned
circle will be final and binding to repairing agency. All questions, disputes or
differences arise under, out of or in connection with the tender / contract if
concluded shall be subject to the exclusive jurisdiction of the court under whose
jurisdiction the place from which the tender / Acceptance of tender is issued, is
situated i.e. SURAT.
18.0 The contract or any part thereof shall not be sublet to any other agency/individual.
19.0 RADIATORS/TANK/CONSERVATOR TANK

In case of damage of Radiator, Tank, Conservator tank in CRGO Core
(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core, charges for replacement shall be
paid as per Sr. No.18a,18b & 20 of Schedule-A The rate quoted should be net of
salvage value.
20.0 NAME PLATE
The following details shall have to be written on nameplate to be provided
additionally with welding on the tank of the repaired transformers, at the time of
repair.
1. Property of DGVCL
2. Name of Division.
3. Transformer unique ID No.
4. Estimate number.
5. Name of repairer
6. Date of dispatch
7. Date of expiry of guarantee after repair
8. SR No as per repairer's record
9. No of times job is repaired
No repairer will remove the original nameplate on receipt of transformer for repairs.
The original nameplate of the manufacturer shall also be retained. If the original
nameplate is missing, the following details have to be provided as per specimen
given in addition to above.

DGVCL/EE-T-1/DE-T-6/TRANS-REP/2020-21/03
KVA Make
Volt at HV Frequency
No Load LV Impedance
Amp. HV Oil quantity in Transformer
LV Serial No.
Phase. HV No. of time job Repaired No
LV Type of CORE
Type of Winding-AL/CU
Irrespective of availability or non-availability of nameplate of original manufacturer/

repairer, repairer has to provide the additional nameplate duly riveted on the other
side of tank over and above nameplate of original manufacturer. The nameplate
shall be as per DGVCL drawing containing all the above-specified details duly
printed and Sr. No. of repairer & date of dispatch & other details shall be provided.
The record of such details - Sr. No. of transformer, date of dispatch shall be
maintained. On the basis of this, guarantee period of transformer shall be reckoned.
In the joint inspection report, this shall be mentioned by the inspector. No
transformer without name plate shall be accepted.
Repairer shall provide Yellow, White, Red, Blue painted strips vertical in alternative
manner for first, second, third repair etc. i.e. for first repair yellow, second repair
white, red & blue etc so on, to know the nos. of repairs carried out.
21.0 TAPPING SWITCH:

If tapping switch needs replacement, the same will be discarded in case of old 25,
63 & 100 KVA transformers and Transformer has to be made fixed ratio of normal
tap. The damaged tapping switch will be deposited to DGVCL's Divisional store by
the agency. However, the tapping switches for 200 KVA & 500 KVA transformers
are essential and hence shall not be discarded.
22.0 BUSHING:
If bushing needs replacement, same will be replaced at the time of repairing. It
should be replaced by DISCOM approved make.
23.0 METAL PARTS:-

All the aluminum/ damaged metal parts shall be removed and brass metal parts are
to be used. Quoted rates are net of salvage value.
HV & LV terminal studs shall be used as per following size only:
HV (11KV & 22KV)-140mm X 12mm, LV (up to 100KVA)-205mm X 12mm, LV
(above 100KVA & up to 200KVA)-260mm X 20mm
Transformer top cover shall be provided with special bolt nut of sheared type bolt of
stainless steel to avoid oil theft. Transformer drain valve shall be removed/ sealed.
24.0 DAMAGED PARTS:-
The damaged HV and LV coils will be retained by repairer after cutting the same in
four pieces as not to be re-used in presence of DGVCL Company's representative
of which necessary details shall be given in joint inspection Report to be signed by
the repairer and DGVCL Company's representative. During Internal Inspection,
videography of cutting of damaged winding should be mandatory.

25.0 (a) WINDING: -
New coils to be replaced with damaged coils shall be wound with similar quality of
materials & insulation. Insulation of wire/ strip, inter layers between LV & HV
winding & windings to earth shall be of class-'A', and section as utilized by the
original manufacturer of transformers. In case it is found that proper size & type of
material are not used then the contract will be cancelled immediately and ongoing
payments will be withhold.
(b) IDENTIFICATION MARK FOR NEW COILS :
In the process of repairing of transformers, the repairers replace the coils with new
material. There is no visual facility to verify whether the coil is new or old. In order to
verify and confirm that the repairer has replaced the old coil by new one, the
repairer shall insert a non-tear able polyester strip containing their company's name
and month of manufacturing at least at 2 places in each HV/LV coil. This polyester
strip shall not be removable even on pulling out the same. This will enable the
company to check and verify the exact number of coils newly prepared and
replaced.
26.0 CHANGE IN NUMBER OF COILS: -
The design of coil should be as per the original design & the repairer is not allowed
to change it without approval in writing of competent authority.
27.0 TRANSFORMER OIL: -

The failed transformer shall be supplied with full of transformer oil filled up to oil
level gauge mark or totally empty. Maximum 5% losses towards filtration/
impregnation and wastage shall be allowed for oil filled in failed transformers. No
filtration loss/ impregnation loss will be allowed for the transformers failed in
guarantee period or where fresh oil is given. The used carbonized oil taken out from
failed transformer will be filtered free of cost and shall be used by agencies. Filtered
oil shall be tested electrically and shall meet the BDV values required and filled
after repairs of transformers. Oil should be tanked after proper cleaning the
transformer tank and after removing sludge from the oil. However, though the
transformer will be supplied with full of oil or empty, it should invariably be recorded
in physical &internal inspection report.
In case of fresh oil is to be filled up in repaired transformer, it is mandatory

the presence of Junior Engineer / Deputy Engineer at the time of oil filling.
The quantity of fresh oil is to be clearly mentioned in the report and dully
signed by the concerned JE/DE & Authorized representative of repairing
agency.
Scrap Transformer oil (with sludge) shall be disposed of by repairer at own risk.
28. WORK ALLOTMENT:
(A) Repairing agency shall be allotted failed distribution transformers from any circles
under DGVCL to carry out repairing of failed transformer. However, initial quantity
of allotment will be decided by the CE , DGVCL depending on established repair
work capacity, upgraded technology / facility for repairing the transformer , past
performance of earlier repairing order and return of transformer failed within

guarantee period back to DGVCL in time. You shall carry out repairing of failed /
damaged Dist. Transformer of any Circle.
Subsequent allotment of transformer will be determined only after return of 90 %
quantity of repaired transformer allotted in previous lot back to Company and
performance and % failure of repaired unit of the concerned agency in service.
If the repairing agency does not return 90 % of the allotted transformers, then no
further allotment to that agency should be made. On receipt of the 90 % repaired
transformers from the allotted quantity, further allotment may be made to avoid
blocking of the inventory.
In case % failure of transformers is found more than 15 % (fifteen percent in case

of 11KV and 20% in case of 22 KV Transformer), further additional failed
Distribution transformer will be allotted to repairing agency at the discretion of the
DGVCL or allotment may be stopped.
J.E. / D.E. (TMS) Divisional office will review the performance of repairing
agency in every monthly TMS MIS reports and will report same to circle
office and circle office will review the performance of repairing agency by
compelling all division report and report same to corporate office duly
signed latest by 10th of every month.
Performance of repairing agency will be reviewed every month

with TMS MIS……….Kind Attention JE TMS.
(B) Separate allotment will be given for 11KV and 22KV Transformers based on past
performance and % failure. Field will issue transformers strictly as per 11 KV and
22 KV Class wise allotments only i.e. 11 KV is not available 22 KV rated
transformer should not be issued and vice versa.
(C) DGVCL reserves the right to allot any numbers of transformers of any capacity
against poor performance or to stop deal with poor performance agency and
agency doing breach of trust.
29.0 DRYING OF ACTIVE PARTS:-

The repairer shall have to dry the transformer in oven up to the desired/ specified
limits in order to remove the complete moisture from the active part. The repairer
shall keep proper records of drying of every active part mentioning estimate, weight
of transformer, date of placement in oven, date of removal from oven and megger
value. During checking, if oven records are not found from repairing agencies,
the contract shall be cancelled.
30.0 PAINTING: -
The tank must be internally painted with a coat of special paint anti corrosive hot oil
resistive paint, which will not affect the transformer oil. Externally one coat of zinc
chromate anti-corrosive paint and two further coats of Admiral Gray have to be
applied. Before applying Zinc Chromate, tank surface shall be properly cleaned.

Also, DGVCL symbol of size 4" to be painted on both side of transformer to identify
DGVCL transformer from distance (Red colour).
31.0 TESTING OF TRANSFORMERS AFTER REPAIRS: -
Each and every transformers shall be tested for Routine tests by repairing agency
as per IS 1180 and IS 2026:2014 before delivered to the Company. The testing
arrangement will have to be made by the repairer. The repairer shall give an
advance intimation of seven days in writing to Company's representative before the
repaired transformers are ready for inspection and testing, failing which the repairer
shall be responsible for delay in delivery and penalty as per clause No 37 will be
imposed. The testing shall be done in presence of Company's authorized
representatives and the test results shall be recorded in the register and also
repairer and representative of the Company shall sign test witness report jointly. All
the components parts used for replacing defective one shall confirm to relevant BIS
and shall be of standard / reputed makes and best quality. Necessary test
certificates and documentary evidence of purchase and use thereof in repairs of
Company's transformers shall be produced if asked for. The repairer shall have
facility for testing of transformer for all acceptance tests & all the instruments shall
have to be calibrated every year at the Govt. approved testing calibration
laboratory.
The Following Acceptance / Routine tests as per IS 1180 / IS 2026 shall be carried
out on each transformer by repairing agency after repairs.
a. Measurement of winding resistance.

b. Measurement of voltage ratio and check of voltage vector relationship.
c. Measurement of Impedance voltage / short circuit impedance
(Principal tapping, when applicable) , Measurement of No load losses and
current.
d. Measurement of Insulation Resistance.
f. Induced over voltage withstand test (Double power & Double Frequency test)
g. Separate source voltage withstand test (HV test)-(HT-28KV for 11KV, 50KV for 22KV
Transformer, LT-3KV for one minute).
h. BDV Test for oil.
The reference guaranteed no load losses and load losses for and % impedance is
specified as under.
In earlier tender, repairing agency was provided reference guaranteed no load

losses and load losses and % impedance table/relevant IS in tender.
DISCOMs had also purchased transformers having evaluation based on Total

Owning Cost (TOC) formula which transformer may have lower losses compared to
losses mentioned in IS 1180:2014.
Therefore, reference guaranteed no load losses, load losses and % impedance of
failed transformer from Name plate of failed transformer and if Name plate or losses
on Name plate are not available then losses as per A/T of specific Supplier for
which transformer belongs be taken. The details of A/T, suppliers can also be
ascertained by TIN plate also.
And only for those classes, capacity and winding which are not covered above for
that case the reference guaranteed no load losses; load losses and % impedance for
CRGO and Amorphous transformers are to be maintained as per losses shown in
earlier finalized tender as under.

In the tender of the year 2015, the reference guaranteed no load losses and
load losses for and % impedance is specified as under- for CRGO:
NO LOAD FULL LOAD LOSSES

Sr. VOLTAGE / KVA LOSSES IN IN WATTS (MAX)
% IMPEDANCE
No. RATIO RATING WATTS AT 75 DEG.
(MAX) CENTIGRADE
4% (Stack)
1 11000/ 250 V 5 23 123
3% (wound)
2 11000/ 433 V 10 45 224 3.75%
3 11000/ 433 V 16 54 381 4.5%
4 11000/ 433 V 25 100 685 4.5 %
5 11000/ 433 V 63 180 1235 4.5 %
6 11000/ 433 V 100 260 1760 4.5 %
7 11000/ 433 V 200 500 2800 4.5 %
8 11000/ 433 V 500 950 5500 5.0 %
9 11000/ 433 V 1000 900 6199 5.0 %
10 22000/ 433 V 16 64 384 4.5 %
11 22000/ 433 V 25 115 700 4.5 %
12 22000/ 433 V 63 200 1400 4.5 %
13 22000/ 433 V 100 280 1850 4.5 %
14 22000/ 433 V 200 500 3000 4.5 %
15 22000/ 433 V 500 1050 5800 5.0 %
In the tender of the year 2015, the reference guaranteed no load losses and load
losses for and % impedance is specified as under- for Amorphous:
FULL LOAD LOSSES

WINDING NO LOAD %
SR. VOLTAGE KVA IN WATTS (MAX) AT
MATERIAL LOSSES IN IMPEDANC
NO. RATIO RATING 75 DEG.
(AL / CU) WATTS (MAX) E
CENTIGRADE
1 11000 / 433 V AL 10 45 225 4.5 %
2 11000 / 433 V AL 16 60 480 4.5 %
3 11000 / 433 V AL 25 28 490 4.5 %

4 11000 / 433 V AL 63 57.5 958 4.5 %
5 11000 / 433 V AL 100 78.5 1458 4.5 %
6 11000 / 433 V AL 200 270 2300 4.75 %
7 11000 / 433 V CU 5 24 74 -
8 11000 / 433 V CU 63 58 971 4.5 %
9 11000 / 433 V CU 100 64.5 995 4.5 %
10 22000 / 433 V CU 63 38 1100 4.5 %
11 22000 / 433 V CU 100 55 1575 4.5 %
12 22000 / 433 V CU 200 124 2312 4.75 %

In the tender of the year 2023, the reference guaranteed no load losses and load
losses for and % impedance is specified as under- for CRGO & Amorphous:
Maximum
Maximum total total
Maximum no
Sr. VOLTAGE / KVA Losses at 50 % Losses at %
Load Losses
No. RATIO RATING loading in 100 % IMPEDANCE
in Watt
Watt loading in
Watt
1 11000/ 250 V 5 15 35 95 4%
2 11000/ 433 V 10 40 84 240 4.5 %
3 11000/ 433 V 16 50 135 440 4.5 %
4 11000/ 433 V 25 60 190 635 4.5 %
5 11000/ 433 V 63 125 340 1140 4.5 %
6 11000/ 433 V 100 170 475 1650 4.5 %
7 11000/ 433 V 200 270 780 2300 4.75 %
8 11000/ 433 V 500 545 1510 4300 4.75 %
9 22000/ 433 V 200 311 819 2415 4.75 %
10 22000/ 433 V 500 730 1585 4515 4.75 %
( Total losses in watt at 100 % loading = No load losses in watt + Full load
losses in watt at 75 Deg. C )
(a) No load losses & Load losses for 5, 10, 16, 25, 63 & 100 KVA of 11/22 KV
Transformers are max. losses and hence, no Tolerance is permissible as per
IS-2026 for the first time repairing, however for second time and onward
time repairing further maximum 10% (+) losses will be allowed.
(b) In case of No load losses & Full load losses for 200 & 500 KVA of 11/22 KV
transformers as per IS 2026, following tolerance is given.
(i) +15% tolerance can be given on each no load & Full load losses
provided the tolerance for total losses not exceeded tolerance of +10%.
(ii) Tolerance on % impedance can be given as per IS 2026.
The each and every transformer repaired shall be tested for routine test as stated
above. Every repairing agency shall maintain a register for each transformer
tested and no load losses and load losses measured shall be invariably
mentioned in the register. The register kept giving details of testing of all the tests
carried out as specified in the clause shall be checked by the inspecting officer of
the DGVCL at any time and the same shall be produced for verification. In case,
the register is not found with appropriate details, the action taken by the DGVCL
shall be binding to the agency.
For old age DTR having age more than 20 years life, some deviation shall be
allowed for all capacity (as per IS 1180/IS 2026). Guaranteed no load losses & Full
load losses for the transformers with loss capitalization formula will be as declared
by manufacturer which will be available on name plate or from respective A/T.

32.0 SEALING OF TRANSFORMERS: -

After repairing & testing of transformer, two Seals shall be provided on the opposite
side of the transformer by Divisional JE TMS. In case of failure, these seals are to
be opened in presence of Company's representative at the time of internal
inspection. Again after repairing & testing of Transformer, fresh seals shall be
provided by DGVCL.
33.0 INSPECTION: -
A team from DGVCL shall visit the works of repairing agency at any time and verify
the estimate / assessment for transformer repairing, quality of components used,
testing instruments, machineries / equipments, test reports of earlier transformers
tested etc. They may also witness some or all tests on the transformers available in
the factory / workshop of the repairing agency. Repairing agency shall give co-
operation to this team during its visit and furnish all the details required by them. In
case any default is observed during this visit, necessary action shall be taken
against repairing agency & Company may cancel the contract / black list the
repairing agency.
34.0 INSPECTION CHARGES: -

Repairing agency shall not charge for inspection and assessment of damaged
transformers.
35.0 INSPECTION CHARGES FOR UNECONOMICAL UNITS :-
Rs.500/- will be paid for inspection of uneconomical units. However, repairer will
have to reseal the unit by tack welding at six places in presence of Company’s
representative. The repairer has to assemble the unit again – i.e. core / HV, LV
winding etc. in the actual position before tack welding – instead of just dumping the
part in the transformer tank. For uneconomical units, no charges shall be payable .
36.0 TRANSPORTATION CHARGES FOR TRANSFORMER FAILED WITHIN

GUARANTEE PERIOD
For repairing Agency situated in the jurisdiction of DGVCL area

DGVCL shall make necessary arrangement for transportation of failed transformer and
repaired transformer from field to your works and back to field respectively, Loading of failed
transformers and unloading of repaired transformers at field shall be arranged by DGVCL.
However, the unloading of failed transformer and loading of repaired transformer at your
work shall be arranged by repairer at your cost. If transformer fails within guarantee
period then Lump sum amount of Rs.275/- per transformer will be recovered against
transportation charges. Both the way, transportation shall be done by DISCOM.
.
For repairing Agency situated outside jurisdiction of DGVCL area
Repairing agency shall make necessary arrangement for transportation of failed

transformer (OGP and WGP) and repair transformer from field to your works and back to
field respectively, loading of failed transformers and unloading of repaired transformer at
field shall be arranged by DGVCL. However the unloading of failed transformers and
loading of repaired transformer at your works shall be arranged by repairer at your cost.
Thus to and fro transportation charges will be borne by repairing agency situated
outside jurisdiction of DGVCL area.

37.0 DELIVERY , INTEREST & PENALTY.
It must be seen that joint inspection is positively to be carried out within 10 days
from the date of sending transformers. The repairer must send estimate within 2
days from the date of joint inspection. If the estimate of repairing agency not
received within two days from the date of internal inspection, notice to be issued for
same to the agency by Division Office. Concerned JE of Division
office(TMS/Store)must prepare release within 3 days after receipt of estimate from
agency. Division JE TMS has to follow up with circle/corporate for approval of
estimate after preparing the release.
The approval of the estimate/release is to be conveyed by Circle office within 4
days and by corporate office within 15 days from the receipt of estimate/release.
Concerned JE of Division Office shall arrange the required oil within short period
from date of approval of estimate.
(A) “The repairer will repair the transformer within 30 days from the date of approval of
estimate for OGP and within 30 days for GP failed transformer from the date of
receipt of the transformer. No Transformer shall be kept un-repaired beyond 30
days after the date of approval of the estimate for OGP and from the date of receipt
of the transformer for GP, failing which repairer may become liable to pay
interest charges on capital locked at 15% per annum for the Transformers
with no oil pending to issue to agency from the date of completion of granted
period on purchase price of Board/Company for each rating of transformers taken
from the nearest date of A/T for new Transformers.”
(B) The repairer will repair the transformers within 30 days from the date of approval of
estimate for OGP and from the date of receipt of the transformer for GP failed
transformer, failing which, notice for 15 Days shall be issued by the concerned
Division office then and even after that if transformers are not repaired within 15
days, penalty at the rate of ½ % per week plus applicable taxes, if any on
repairing cost of transformer under repair shall be recovered without issuing any
further notice for the Transformers with no oil pending to issue to agency. (For
GP on repairing cost of transformer may be last repaired cost).
CLARIFICATION:
The penalty at the rate of ½ % per week plus applicable taxes, if any on
repairing cost of transformer under repair shall be recovered after 45 days (30
days + 15 days of Notice period) from the date of approval of estimate for
OGP and from the date of receipt of the transformer for GP for the
Transformers with no oil pending to issue to agency. This means that
effective delivery period is 45 days only.

38 GUARANTEE
38.1 While attending repairs of the transformers, the repairer shall ensure that
guaranteed technical particulars and performance of the same are maintained for
repaired transformers except where voltage ratio is to be changed. Under no
circumstance, the value of percentage impedance, losses and efficiency shall be
altered from original value except when voltage is changed. Item used in repairing
of failed transformers should be standard specifications.
38.2 “The repairer shall have to give guarantee for the satisfactory performance of
repaired transformers as under from the date of dispatch for the whole unit
irrespective of parts repaired/replaced during repairing.
a. 11 KV Transformers-( 5 KVA to 500 KVA)- CRGO Core18 Months
b. 11 KV / 22 KV Transformers- (5 to 500 KVA)- Amorphous Core 18 Months
c. 22 KV Transformers- CRGO Core 12 Months
d. 11 / 22 KV SDT/PAT of various Ampere Ratings 06 Months
Therefore, during the joint inspection, repairer shall thoroughly checkup each coil and
each parts of the unit in presence of DGVCL’s Engineers while submitting the
estimate for repairs to concerned Superintending Engineer. No extra charges will be
allowed to transformer failed within guarantee period even though damages are
found other than repaired/replaced parts. Transformers failed within guarantee period
shall be repaired within 30 days from the date of intimation by EE concerned;
otherwise further joint inspection of other deposited transformers will not be carried
out till the repair of guarantee period failed transformers is completed. Only external
physical inspection will be carried out for the transformers failed within guarantee
period and no internal inspection will be carried.
39.0 The transformers delivered before the expiry of present order and whose joint
Inspection are completed will have to be repaired at old rate.
40.0 FAILURE TO EXECUTE ORDER.
In case of failure on the part of the repairer to cope up with the work within the
specified period, the same will be got executed through some other agency even at
higher rates and the difference in amount if any, shall be recovered from the
repairer.
41.0 In case of poor progress of repairs of transformers, Company reserves the right to
curtail the quantity. If performance is too poor, then cancellation of order will be
carried out. The Company reserves the rights for cancellation without giving any
reasons.
42.0 Repairer shall have to maintain Process Card for repairing of Distribution
transformers as per Annexure-A enclosed in respect of each transformer repaired
by them. The process card shall be produced by agency for verification as and
when required up to 24 months from date of dispatch.

43.0 The repairer shall have to complete all formalities of agreement and payment of
security deposit, Performance Guarantee& indemnity bond etc at respective
Circle, prior to contract order placed(before A/T issue), otherwise contract order
shall be automatically treated as cancelled and no further correspondences in this
regards will be entertained.
44.0 MINIMUM REQUIREMENT FOR REPAIRING AGENCY

THE REPAIRING AGENCY SHALL HAVE THE FOLLOWING REQUIREMENT.
1. Independent constructed factory shed with Minimum 3000 Sq. ft(built up

area with open land) shall be required for factory premises for new bidder.
If a premise is on lease then the remaining registered lease deed period is
at least 5 years from the date of the Tender.There should be a separate entry
from the road.
2. Sufficient open land for storing of failed/repaired transformer with movement

of man/material/vehicle.
3. Loading and unloading facility for failed/repaired transformer.
4. Permanent Electric connection with minimum 20 KW under NRGP or LTMD
category tariff.
5. All necessary machinery for repairing of dist. Transformers such as winding
machine, drill machine, welding machine (electric/arc welding/gas welding)
6. Oven for storing minimum 10 Nos. of job of 11 KV/22 KV.
7. Oil filter machine with sufficient capacity.
8. Chain pulley block of 2 ton capacity or electric hoist of similar capacity.
9. Testing equipment suitable to carry out all acceptance test as per IS: 1180
and IS: 2026 along with calibrated meters.
10. Test bench for conducting acceptance test with high accuracy class of
meters.
11. List of machinery as per Annexure B-1.
12. List of testing instruments as per Annexure B.
13. Proof of owner ship deed as per Annexure-C.
14. List of partner/director.
15. Power analyzer.
16. Qualified Engineer.
45.0 DECLARATION OF TRANSFORMER FAILED WITHIN G.P. AS SCRAPPED DUE

TO DAMAGE OF CORE ETC.
If during guarantee period, transformer core is found damaged or due to any other
reason transformer is un-repairable and required to be scrapped, then in that case,
total amount of last repairing bill shall be recovered from the repairing agency and
no other charges shall be paid to the repairing agency such as opening of
transformer, labour etc.
As no internal inspection is to be carried out in presence of representative of

DGVCL in case of transformer failed within guarantee period, and hence if during
the initial opening of transformer by repairing agency, any damage found in the
core, then repairing agency shall not disturb anything in the transformer such as
HV/LV coils, cores etc. and immediately call concerned EE of division office for
internal inspection.
“If, the GP repaired transformer is failed within 6 months, from the date of
installation in that case, the clause mentioned in the contract shall be applicable. In

case, if, transformer is failed after six months, no recovery shall be applicable and
the transformer shall be declared as scrap.”
If during inspection by DGVCL, the core, HV/LV coils etc. is found disturbed by the
repairing agency then in the case, 50% of cost of transformer purchased in last A/T
shall be recovered. Joint inspection report should be prepared in details.
However, all such cases with joint inspection report may be referred to CE, DGVCL
and his decision shall be binding to the repairing agency.
The Company has every right to carry out the internal inspection of the job and
stage inspection during repairing.
46.0 No transformer should be converted from copper winding to aluminum winding.
47.0 You shall have to provide 0.5 class accuracy or better power analyzer, duly
calibrated at third party Government/NABL approved laboratory within 03 months.
This shall be verified during inspection of the transformer testing. Failing to do so
Further allotment shall be stopped.
48.0 DGVCL reserves the right to repair SDT (Special Design Transformer)/PAT/PLMT
in line with CRGO rates conditions according to our own requirement of company.
48.1 Over and above, if any clause from above (tender specifications) is violated at any stage,
the firm registered as Vendor in GUVNL or in any subsidiary Company of the GUVNL will be
stop deal and/ or banned for business dealing and/ or blacklist. Further, The firm, stop
deal and/ or banned for business dealing and/ or blacklist by GUVNL or any subsidiary
Companies of GUVNL shall be considered as a stop deal and/ or banned for business
dealing and/ or blacklisting for all Companies,
Every bidder, at the time of submission of bid submission, has to give a declaration that
bidder and/or proprietor/ partner/ director of the firm has not been placed on Stop
dealing/Banned for business dealing / blacklisting by GUVNL or/and it’s any Subsidiary
Companies.

PART-V
The schedule-A of prices is attached as under.
SCHEDULE-A (DGVCL-2023)
ITEM-WISE RATE FOR REPAIRING OF DAMAGED 11/22 KV, 5 to 500 KVA CRGO
(STACK /Wound/DRY/PAT/SDT) / Amorphous Core DIST. TRANSFORMERS
Rates per unit-in Rs.
SR. NATURE OF WORK TO BE CARRIED 10 & 50, above
Unit 25 100
No. OUT 5 KVA 16 63, 75 100
KVA KVA
KVA KVA KVA
1 2 3 4 5 6 7 8
Labour charge only : Loading & unloading

of transformer, draining out oil, opening
bolt-nuts of top cover, un tanking of the
active part, disconnecting of leads,
removal of top cover, removal of core
yoke and windings, and re-assembly of
1a the same, dismantling of bushings & Job 1347 1571 2020 2020 2020 2020
metal parts & other fittings on cover or
tank and re-fitting of the same, tanking of
the active part, bolting of top cover. This
does not include any material or other
consumable charge except labour charge.
Rate per No.
Replacement of top cover gasket, oil

gauge gasket, air plug gasket, oil cap
1b No. 28 39 45 45 45 45
gasket, breather cap, thermometer pocket
cap, explosion vent flat gaskets etc.
Replacement of HV/LV rod gaskets, viz

1c rod 20 28 33 33 33 56
Flat gasket, D bush, cone bush
Replacement of insulation : core-LV wrap,
LV-HV wrap, phase barriers, yoke-
channel barrier, wedges, inter coil
1d Job 113 224 280 280 280 381
spacers, top-bottom blocks, main lead
insulation, interlayer insulation of LV-HV
coils etc.
Replacement of M.S. bolt-nuts: viz top lid
bolts, HV bushing studs, oil gauge studs,
1e Job 33 45 56 56 56 78
conservator bolts, explosion vent bolts &
nuts.
Drying of active part by ovening for 48 to
72 hours at 90-100°C temperature for
1f Job 134 179 224 224 224 337
removal of moisture of the repaired
transformer
2 Outside painting of the tank : No.
a) Cleaning dirty tank outside surface &
No. 23 28 33 33 33 33
preparing the outer surface for painting.
b) Spray painting by synthetic enamel
No. 84 113 146 146 146 191
paint
3 Inside painting of tank No. 113 134 153 153 153 172
4 Replacement of valve (Gun metal brass)

i) Size ¾” No. 134 134 134 134 134 134
ii) Size 1 ¼” No. 199 199 199 199 199 199
Replacement of glass of oil level gauge,
5 No. 45 45 45 45 45 45
each
Replacement of breather dully charged,
6 No. 0 303 303 303 303 303
each
Replacement of tap changing switch,
7 No. 0 0 0 3366 3928 5050
each
Replacement of HT bushing porcelain,
8-A No. 172 172 172 172 172 172
per piece, 11 KV
Replacement of HT bushing porcelain,
8-B No. 260 260 260 260 260 260
per piece, 22 KV
A. Replacement of HT Metal parts
9 No. 128 128 128 128 128 128
complete per piece, brass metal parts
B. Providing HV connectors for cable
No. 78 78 78 78 78 78
connection
10 Replacement of LT bushing porcelain No. 59 59 59 59 59 96
A. Replacement of LT Metal parts
11 No. 153 153 153 153 153 283
complete set
B. Providing LV connectors for cable
No. 146 146 146 146 146 179
connection
Original coils are not missing and damaged coils will not
Cost of replacement of HT coils Rate per
be returned to the DISCOM as quoted rates are net of the
Kg.
salvage value
12A
a) Copper coil rate per kg Without S.E. Kg. 350 350 350 350 350 350
a-1) Copper coil rate per kg With S.E. Kg. 399 399 399 399 399 399
b) Aluminium coil rate per kg Without S.E Kg. 160 160 160 160 160 160
b-1) Aluminium coil rate per kg With S.E. Kg. 209 209 209 209 209 209
-do but original coils are missing
12B
b) Aluminium coil rate per kg Without S.E. Kg. 215 215 215 215 215 215
12C
Labour charge for HV coil Winding :
a) Copper coil rate per kg Kg. 11 11 11 11 11 11
b) Aluminium coil rate per kg Kg. 33 33 33 33 33 33
Original coils are not missing and damaged coils will not
Cost of replacement of LT coil rate per kg be returned to the DISCOM as quoted rates are net of the
salvage value
13A
-do but original coils are missing
13B
b-1) Aluminium coil rate per kg With S.E. 250 250 250 250 250 250
13C Labor charge for LV coil Winding :

a) Copper coil rate per kg Kg. 17 17 17 17 17 17
b) Aluminium coil rate per kg Kg. 51 51 51 51 51 51
Re-insulation of LV coils with existing
conductor (Where ever it is intact but
14
using new insulating material for all type
of LV coils rate per kg)
i) Copper Kg. 99 99 99 99 99 99
ii) Aluminium Kg. 113 113 113 113 113 113
15 Insulation Washer ring for coils No. 53 53 53 53 53 53
16 Rating Plate charge for WNP transformer No. 140 140 140 140 140 140
Extra payment for conversion of sealed
17 No. 1481 1481 1481 1481 1481 1481
transformer into bolted type transformer
18a Tank replacement charge Kg. 53 53 53 53 53 53
18b Conservator tank replacement charge Kg. 53 53 53 53 53 53
19 Testing of Transformer No. 113 113 169 169 169 169
1932.26
(FOR
200
Replacement of radiator, Rate per KVA)
20 No. 0 1031 1031 1223 1417
radiator 2577.46
(FOR
500
KVA)
Overhauling of transformer including
outside cleaning and painting.
21 1952 2411 3099 3099 3099 3411
(Physical damages will be charged extra
as above rates).
N.B.:-
• Rates quoted by Bidder have to be on percentage above/below/at par the estimated rates
specified.
• The rates quoted by bidder will be exclusive of GST. Any escalation in rate of GST during the
tenure of the contract will be paid by DGVCL as part of statutory variation on production of
Document.
•.Above rates quoted are net of the salvage value.
For CRGO / Amorphous Core Transformers
In Figures ……. % Above /below/at par the estimated rate of DGVCL
In Words ……………….. Above/below/at par the estimated rate of DGVCL
CHIEF ENGINEER (O&M)

DGVCL-SURAT

Rate for Overhauling of the transformer

Sr. Rate for Overhauling of the transformer
Unit
No (11 KV / 22 KV) RATE IN RS.
7 Each Transformer
Overhauling of complete transformer:
As per Sr.
During overhauling, following works are required to be No 21 of
carried out:- Schedule-A
Overhauling charges shall be paid for below works
which includes the opening &closing/refitting of
transformer including minor repairing works and
loading &unloading of Transformers, repairing of Tanks
& radiators by welding to stop leakage of oil,
replacement of burnt /damaged external parts like
bushing/ nut-bolts /breather if any with Dismantling of
bushing replacement of all the old gaskets by new ,
opening welding of top cover plate if necessary un-
tanking of the winding, removal of the core plate
assembly and reassembly of the same including
replacement of all types of insulations whenever
necessary replacement of diaphragm of explosion vent,
testing of the same, Cleaning of transformer tank,
removal of sludge, filtration of transformer oil,
Strengthening / brazing of joints of winding,
Fitting/tightening of internal joints at the HV/LV
bushing, Internal painting of transformer, Drying of the
active parts of the transformer to ensure proper IR
value as mentioned herein , fixing of name plates and
as per conditions wherever mentioned in this tender.
N.B.:-
• Rates quoted by Bidder have to be on percentage above/below/at par the estimated rates
specified.
• The rates quoted by bidder will be exclusive of GST. Any escalation in rate of GST during the
tenure of the contract will be paid by DGVCL as part of statutory variation on production of
Document.
•.Above rates quoted are net of the salvage value.

ANNEXURE-1
DETAILS REQUIRED TO BE FURNISHED BY THE BIDDERS
SR PARTICULAR
NO
1 Whether the Bid submitted is on item wise rate for CRGO Core YES / NO
(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings
on item wise rate including internal parts and external parts.
2 Whether the tender Price Bid is submitted ON LINE only. YES / NO
3 Whether all pages of Tender Specifications / offer are sealed and signed YES / NO
by the Bidders.
4-a Whether the Bidder is registered with DGVCL or its subsidiary company YES / NO
for repairing of Transformer.(Vendor)
4-b In case of yes in above, please furnish following details

4-b-i Registration Letter No. & Date. Enclosed the copy of the same
4-b-ii Validity of registration up to.
5-a Whether Tender fee paid YES / NO
5-b In case of Yes, please furnish details M.R. No. & Date
5-c Whether EMD paid YES / NO
5-d In case of Yes, please furnish details ( D.D./Cash)
6 Whether following documents of General terms and condition are YES / NO
submitted
6-a Human Resources details YES / NO
6-b Availability of machinery and instruments as per the Anx B ,B1 YES / NO
6-c Details of experience of firm & detail of qualified engineer. YES / NO
6-d Financial capability YES / NO
6-e Transformer repairing capability YES / NO
6-f Last three years audited annual account YES / NO
6-g Company’s Article Of Association / Partnership deeds YES / NO
6-h Details of Partners / Directors YES / NO

6-i Board Resolution / P.A. Authorizing Person to sign on behalf of firm YES / NO
7 Vendor Registration fee Paid YES / NO

8 Solvency Certificate enclosed YES / NO
9 Self-declaration as never been black listed and defaulted by any YES / NO
Organization, Bank and Police station.

ACKNOWLEDGEMENT
To,
The Chief Engineer (O&M),
Dakshin Gujarat Vij Company Limited,
Corporate Office,
Surat.
Sub: Rate Contract for Repairing of failed / damaged 11/22 KV Distribution Transformers having
CRGO Core (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings ( 5
KVA to 500 KVA) on item wise rate including internal parts and external parts.
Ref.: (1) Tender No. DGVCL/EE-T-1/TRANS-REP/-2023-25/04. Opened on

……………………
(2) Our rate consent letter dated ……..
Dear Sir,
We acknowledge with thanks receipt of your above referred order No :

………………………………………………… dtd ________, for repairing of failed
Distribution (cited as reference 3). Transformers of various rating of Dakshin Gujarat Vij
Company Limited. We agree with the terms and conditions mentioned by you in your order
No : ……………………………………………….. dtd ________, for undertaking the work of
repairing of failed Dist. Transformer of Dakshin Gujarat Vij Company Limited.
In case of not fulfillment of any of the terms and conditions of the above said order for
repairing of damaged distribution transformers, our order shall be cancelled and the
decision of the DGVCL shall be binding to us. We shall also not claim for the conditions
mentioned in any of our letters written to the Company against this tender.
Thanking you,
Yours faithfully,
Place:
Date:
Seal of the Company:

ANNEXURE –A
PROCESS CARD FOR REPAIRING OF DISTRIBUTION TRANSFORMERS
CUSTOMER: DATE:
WORK ORDER NO:
MAKE: EST. NO.
KVA/KV APP. NO.
SERIAL NO: BOLTED/SEALED.
SR. PROCESS STAGE PASSED DEFECT

NO INITIALS & DATE
1 CORE
2 LV ASSEMBLED
3 HV ASSEMBLED
4 FIRST RATIO TEST A.
(BEFORE B. CONNECTION)
C.
5 FULL YOKE, CORE CLAMPING
6 CONNECTION
7 SECOND RATIO TEST A.
(AFTER CONNECTION) B.
C.
8 OVENING IN DATE
OUT DATE
9 I.R VALUE (BEFORE TANKING)
HV/EARTH
LV/EARTH
HV/LV
10 FITTING ON TANK & COVER.
a) HV BUSHING
b) HV METAL PARTS
c) HV TOP METAL PARTS
d) LV BUSHING.
e) LV METALPARTS.
f) LV TOP METAL PARTS.
g) OIL LEVEL GAUGE
h) CONSERVATOR CLEANING
i) EXPLOSION VENT
j) VALVE (0.75”)1.25”)
11 B.D.V. OF OIL IN KV.
12 TANKING DATE
13 I.R VALUE (AFTER TANKING)
HV/EARTH
LV/EARTH
HV/LV
14 PRE-SEALING TESTS
a) NO LOAD TEST
b) D.V.D.F. TEST.
c) FULL LOAD TEST.
d) H.V. TEST.
15 SEALING & TEST.
16 FINAL TESTING

ANNEXURE – B
LIST OF TESTING INSTRUMENTS.
Sr. QTY MAKE SR. RANG Accurac DATE Lab.Rep

NO ITEM NO OF E y OF ort No &
METER Calibrati Date
on
1 RATIO METER 1 No
RANGE 111.1
2 MEGGAR 1000 1 No
VOLTS
3 H.V. 1 No
TRANSFORMER
0-50 KV
4 L.V. 1 No
TRANSFORMER
0-3 KV
5 OIL TESTING SET 1 No
6 DOUBLE VOLTAGE 1 No
GENERATOR
100 CYCLE 250
500, 1000 V
7 STOP WATCH 1 No
8 CLIP ON METER 1 No
9 PANEL METERS 1 No
OF TEST BENCH
10 POWER ANALYZER 1
(with panel) No.
NOTE – ALL THE TESTING INSTRUMENTS SHALL BE CALIBRATED ONCE IN A YEAR IN

GOVERNMENT/NABL APPROVED LABORATORY. CALIBRATION CERTIFICATE
SHOULD BE MADE AVAILABLE TO INSPECTOR WHENEVER ASKED FOR DURING
TESTING / INSPECTION.
All testing equipment's should be 0.5 class accuracy or better.
Power analyzer should be provided 0.5 class accuracy or better, duly calibrated at third
party Government/NABL approved laboratory within 12 months.

ANNEXURE–B-1
LIST OF MACHINERY
SR. DESCRIPTION QTY. MAKE SR. NO.

NO.
1 H.V. WINDING MACHINE 1 HP 1 NO.
2 L.V. WINDING MACHINE 2 HP 1 NO.
3 AIR COMPRESSOR WITH MOTOR & 1 NO.
OTHER ACCESSORIES
4 SPRAY GUN 1 NO.
5 DRILLING MACHINE 1 NO.
6 FLEXIBLE SHAFT GRINDER 1 NO.
7 JIB CRANE 1 TON CAPACITY 1 NO.
8 CHAIN PULLEY BLOCKS WITH 1 NO.
LOADING & UN LOADING
ARRANGEMENT 2 TON CAPACITY.
9 OVEN/DRIER WITH 1 HP MOTOR 8 1 NO.
KW CAPACITY 100 DEG. C TEMP
(Temp. controlled oven)
10 OIL FILTER MACHINE 120GPH 1 NO.
CAPACITY
11 VARNIER CALIPERS AND GUAGE 1 NO.
METER
12 WELDING MACHINE-300 AMP 1 NO.
13 GAS CUTTING CYLINDER AND 1 NO.
EQUIPMENT.
14 CIRCLE CUTTING MACHINE 1 NO.
15 WEIGHING MACHINE 1 NO.
16 SHEARING MACHINE 1 NO.
17 FLY PRESS AND DIE FOR CUTTING 1 NO.
DOVETAIL BLOCKS.
18 Coil Cutting M/C. 1 No.

Annexure -C
Repairing works detail
No. Particulars Description

1. Name of Repairing Agency/Firm
2. Address & Phone No:
A) Office:
B) Works:
3.A Udhyam registration No. & Date & valid up to
3.B NSIC/CSPO/DGS&D Registration No. & Date &

valid up to
4. Details of Shed
A) Open Area
B) Built up Area
C) Total Area
5. Type of shed- own / rental
6. Proprietorship / Partnership / Company
A) Name of Proprietor/ partners / Directors
B) Residential Address
C) Office Address
7. A) Name of Engineer
B) Address
C) Qualification
D) Experience
8 No. of workers
a) Skilled.
b) Unskilled.

9
List of machinery / equipments, (List as per
appendix – A is to be uploaded)
10
Plant machinery lay out - to be submitted.
11
Electricity Supply
a)Name of consumer.
b) Consumer No.
c)Connected load (Copy of light bill is to be

submitted)
12
Details of failure rate of last contract.(As on
date of issue of tender documents) as per
following format . Separate details for 11 KV
and 22 KV are to be submitted.
( Format
1. Sr. No.
2. Name of Circle
3. Name of Divn.
4. No. of X’mers issued.
5. No. of X’mers repaired.
6. No. of X’mers failed (GP)
7. No. of X’mers failed (OGP).
8. % of failure.
9. % of failure (OGP)
13
Preferential Circle for allotment.
Preference 1)
Preference 2)
Preference 3)

Annexure-D (Under taking & Validity)

Subject: - Rate Contract for Repairing of Distribution Transformers having CRGO Core
(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings ( 5 KVA
to 500 KVA) on item wise rate including internal parts and external parts.
In connection with the above subject, I / We confirm the following:
1 I / We the undersigned have read and examined the Tender Document No.
for Rate Contract for Repairing of Distribution Transformers having CRGO Core
(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings ( 5 KVA to 500
KVA) on item wise rate including internal parts and external parts.
2 I / We declare that our offer is strictly in line with Tender scope of work. Further, I / We also
agree that additional conditions/ deviations, if any, found in bid, the offer shall be out rightly
rejected without assigning any reason thereof.
3 I / We hereby submit our bid and undertake to keep our bid valid for a period of120 days
from the date of opening of technical bid. I / We hereby further undertake that during the said
period I / We shall not vary/ alter or revoke my/ our bid.
This undertaking is in consideration of DGVCL agreeing to open my bid and consider and
evaluate the same for the purposes of award of rate contract as per the bid documents.
Should this bid be accepted, I / We also agree to abide by and fulfill all the terms, conditions
and provisions of the above mentioned bid documents.
Signature along with Seal of Co.
__________________________
(Duly authorized to sign the Tender
On behalf of the Company)
Name: _____________________
Designation: ________________
Name of Co.________________
(In block letters)
Witness:
Signature_____________
Date ______________ Date& Postal Address
Name & Address________________ Telegraphic Address:
______________________________ _________________________
_________________________
E Mail Address:___________________ Telephone No ._____________
Fax No._____________

Annexure-E (Under taking for new agency)
To,
The CHIEF ENGINEER (O&M)
DAKSHIN GUJARAT VIJ COMPANY LTD.
CORPORATE OFFICE
KAPODRA, SURAT-6
Subject :- Establishment of factory set-up for Rate Contract for Repairing of Distribution
Transformers having CRGO & Amorphous core
Dear Sir,
We are hereby applying for vendor registration as new repairing agency for participating in the
tender for repairing of CRGO (STACK /WOUND/DRY/PAT/SDT) / Amorphous Transformers &
submitting VR fees of Rs.15000/-with applicable GST (non-refundable) or as applicable by DD
payable at Kapodara-Surat along with tender technical bid and proposed location of factory.
We are hereby giving undertaking to establish the factory set-up along with all testing instruments
& machinery as stated below within 120 days time limit from the date of LOI/LOA at proposed
location. If we will fail to establish factory set-up within time frame or will not be considered for
vendor registration then in such case, we agree that our EMD & SD shall stand forfeited.
We are also submitting solvency certificate from nationalized Bank for Rs.5 Lacs with Tender
Documents.
Before issue of order, security deposit, insurance and performance guarantee will be submitted.
List of Testing Instruments and Machinery is as under.
LIST OF TESTING INSTRUMENTS.

Sr. QTY MAK SR. RANG Accur DATE OF Lab.Re
NO ITEM E NO OF E acy Calibratio port No
METER n & Date
1 RATIO METER RANGE 1 No
111.1
2 MEGGAR 1000 1 No
VOLTS
3 H.V. 1 No
TRANSFORMER
0-50 KV
4 L.V. 1 No
TRANSFORMER
0-3 KV
5 OIL TESTING SET 1 No
6 DOUBLE VOLTAGE 1 No
GENERATOR
100 CYCLE 250
500, 1000 V
7 STOP WATCH 1 No
8 CLIP ON METER 1 No
9 PANEL METERS 1 No
OF TEST BENCH
10 POWER ANALYZER 1
(with panel) No.

ANNEXURE–B-1
LIST OF MACHINERY
SR. DESCRIPTION QTY. MAKE SR. NO.
NO.
1 H.V. WINDING MACHINE 1 HP 1 NO.
2 L.V. WINDING MACHINE 2 HP 1 NO.
3 AIR COMPRESSOR WITH MOTOR & 1 NO.
OTHER ACCESSORIES
4 SPRAY GUN 1 NO.
5 DRILLING MACHINE 1 NO.
6 FLEXIBLE SHAFT GRINDER 1 NO.
7 JIB CRANE 1 TON CAPACITY 1 NO.
8 CHAIN PULLEY BLOCKS WITH 1 NO.
LOADING & UN LOADING
ARRANGEMENT 2 TON CAPACITY.
9 OVEN/DRIER WITH 1 HP MOTOR 8 1 NO.
KW CAPACITY 100 DEG. C TEMP
(Temp. controlled oven)
10 OIL FILTER MACHINE 120GPH 1 NO.
CAPACITY
11 VARNIER CALIPERS AND GUAGE 1 NO.
METER
12 WELDING MACHINE-300 AMP 1 NO.
13 GAS CUTTING CYLINDER AND 1 NO.
EQUIPMENT.
14 CIRCLE CUTTING MACHINE 1 NO.
15 WEIGHING MACHINE 1 NO.
16 SHEARING MACHINE 1 NO.
17 FLY PRESS AND DIE FOR CUTTING 1 NO.
DOVETAIL BLOCKS.
18 Coil Cutting M/C. 1 No.
Thanking you,
Signature along with Seal of Co.
__________________________
(Duly authorized to sign the Tender
On behalf of the Company)
Name: _____________________
Designation: ________________
Name of Co.________________

(In block letters)

The Chief Engineer (O&M)
DGVCL, Corporate office,
Surat.
ANNEXURE – 2
I / WE, confirm that following documents are uploadedin electronic form with the offer.
Confirmation
Sr.
Details (Tick  any
No.
one)
1 ‘Annexure-1’ Details required to be furnished by bidders YES / NO
2 ‘Annexure-B’ List of Testing Instruments YES / NO
3 ‘Annexure-B-1’ List of Machinery YES / NO
4 ‘Annexure-C’ Repairing Works Detail YES / NO
5 ‘Annexure-D’ Undertaking and Validity YES / NO
6 ‘Annexure-E’ Undertaking for New Agency YES / NO
4 ‘Annexure-2’ Details of documents attached YES / NO
5 ‘Annexure-3’ Details of Firm YES / NO
6 ‘Annexure-4’ Details of repairing capacity YES / NO
7 ‘Annexure-5’ Details of experience YES / NO
8 ‘Annexure-6’ Details of Human resources YES / NO
9 ‘Annexure-7’ YES / NO
10 ‘Annexure-8’ Details of technical deviation YES / NO
11 ‘Annexure-9’ Undertaking regarding Stop deal/Black list YES / NO

12
‘Annexure-10’ Banker’s Detail YES / NO

ANNEXURE – 3
DETAILS OF THE FIRM
Tenderer may MANDATORILY fill all the details in this form.
(These details are necessary to create the database of Repairer)
Repairer Name
Within Gujarat / Outside Gujarat
RepairerCategory Manufacturer/ Repairer
GST Registration No. and GST Date
MSEs / Udhyam registration Certificate /EM No.
and Date
NSIC/DGS&D/CSPO Certificate No. (Should be
revalidated since last 3 yrs.)
NSIC/DGS&D/CSPOCertificate Date.
Whether under NSIC/DGS&D/CSPO scheme. If
Rs.
Yes then Monetary limit.
License Type (ISO9001/9002) ISO 9001 / ISO 9002 (Tick Applicable)
License Validity Period From Date___________ to Date___________
Authorized
Address of Registered Office Factory Works
Representative
Contact person name
Designation
Address
City & Pin code
State
Country
Phone Nos.(Office)
Phone Nos.(Residence)
Fax Nos.
STD Code.
Mobile No.
Web site address
Email-id

ANNEXURE – 4
Sr. Firm’s Per Annum Repairing Capacity for

Details of the Services Offered
No. offered Service (In Nos.)
1. CRGO (STACK
/WOUND/DRY/PAT/SDT) /
Amorphous Transformers

ANNEXURE- 5
DETAILS OF THE EXPERIENCE FOR REPAIR OF SIMILAR TYPE OF ITEMS IN LAST FIVE YEARS FROM
THE DUE DATE OF TENDER:
ORDER STATUS, IF
ITEMS ORDER
Sr. FULLY ORDER
REPAIRED REFERENCE ITEMS QUENTITY REMARKS
No EXECUTED. UNDER
TO No. & DATE
YES/NO EXECUTION
A GEB (Now GUVNL)/PGVCL/UGVCL/DGVCL/MGVCL/PGVCL
1)
2)
3)
4)
5)
B OTHER STATE ELECTRICITY Board’s:

1)
2)
3)
4)
5)
C PRIVATE FIRMS:
1)
2)
3)
4)
5)

ANNEXURE – 6
Details of Human Resources available with Firm.
Sr.
Educational
Name of employee Years of Experience
qualification
No. Designation
1 2 3 4

ANNEXURE - 7
Repairer must fill up below details
1 GST : [In percentage]

(If opted for Composition under GST, please mention “C”
instead of percentage)
(In case different rate of GST applicable on different

, details shall be provided separate annexure) _____________%
Please quote your GST Registration No.& Date of the

location wherefrom Repairer / Contractor intends to
provide services)
PENALTY TERMS AGREED:

2 (Please Specify YES / NO.)
PERFORMANCE GUARANTEE TO COVER EXECUTION PERIOD

3 (SECURITY) TERMS AGREED:
(Please Specify YES / NO.)
PERFORMANCE GUARANTEE TO COVER WARRANTY PERIOD

4 TERMS AGREED:(Wherever applicable):
Please Specify YES / NO.)
DELIVERY, INTEREST & PAYMENT TERMS AGREED:

VALIDITY OF THE OFFER AGREED:

TELEPHONE NOS. & FAX NO:

7
Authorized person of the firm:

8
Name of the proprietor, partners, directors [as the case

9 may be], along with address, telephone, fax no. etc.
Financial Capability
10 The financial turn over for the last three years
Note: % age/amount of GST/Cess will be considered as offered in price bid.

ANNEXURE – 8
TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND TO BE UPLOADED WITH
TECHNICAL BID.

ANNEXURE – 9
(UNDERTAKING IN REGARD TO STOP DEAL/ BANNED FOR BUSINESS DEALING / BLACK LIST
THEREOF)
Sub:-Undertaking In regard to Stop Deal / Banned for Business dealing / /Black List Thereof
Ref:- Tender No: ………………………………….
All bidders will have to furnish the following undertaking duly filled in, signed and stamped
for each quoted item of the tender along with the Technical Bid.
----------------------------------------------------------------------------------------------
I/We_________________________________________________________________ authorized
signatory of M/s_____________________________________________ hereby certify that
M/s__________________________________________and their proprietor / any partner / any
directors of the firm is not stop deal and/or banned for business dealing and/or black listed
by GUVNL and/or their any subsidiary company viz.
GSECL/GETCO/DGVCL/MGVCL/UGVCL/PGVCL.
Seal of the Firm Signature of the Tenderer

ANNEXURE – 10
Repairer must upload the Banker’s/Bankdetails along with technical Bid.
(This is Mandatory)
Name of Banker/Bank:-
1
Full address of Banker/Bank with

2 PIN Code:-
PIN Code
Fax No. Of Banker/Bank:-

3
Phone No. of Banker/Bank:-

4
E-Mail Address of Banker/Bank:-

5

(on Non-judicial stamp paper of Rs.300/- duly Notarized)
A G R E E M E N T
THIS AGREEMENT made on this …………. day of ……………… Two thousand ……………………….
BETWEEN
……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and
designation of the Authorized Officer (herein after called “The Supplier/Repairer”, which
expression where the context so requires or admits shall include his legal heir, administrators,
executors, assignees and legal representatives) of the ONE PART.
AND
……………..……………………………… (Name of the Company), having Registered Office at
……………………………………………. and represented by ……………………………………………………. (Name and
designation of the Authorized Officer (here in after called “The Purchaser / purchaser
Company”, which expression where the context so requires or admits shall include his
administrators, executors, authorized person, assignees and legal representatives) of the OTHER
PART.
WHEREAS, the Supplier/Repairer willingly submitted bids for the Tender

No……………………………….of the Purchaser company for supply/Service of ………………………………..
[items to be Repairer by the Repairer] as specified and as per delivery instructions provided
in the Acceptance of Tender (AT) / Letter of Acceptance (LOA) issued vide
No……………….dtd……………. by the Purchaser company at the accepted respective prices or rates
mentioned against the said items / materials.
AND WHEREAS THE PURCHASERCompany has accepted the tender of the Supplier/Repairer for
therepair for the total sum of Rs. __________ (Rupees ___________________________ only)
*including / excluding taxes upon the terms and subject to the conditions herein mentioned in
the agreement.
AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said
documents of the Schedule are deemed to form part of this agreement and included in the
expression “the repair” wherever herein used, upon the terms and subject to the conditions
hereinafter mentioned.
NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED
THAT:-
(1) The Supplier/Repairer has accepted the Terms and Conditions set out in the Tender Notice
No. ……………… dtd. ………….. as well as in the form of Acceptance of Tender (AT) / Letter
of Acceptance (LOA) No. .……………………………… dtd. ……………. which will hold good & valid
during the period of this Agreement.
(2) The supplier/Repairer shall do and perform for all supplies and things in this agreement
mentioned and described or which are implied therein or therefrom respectively or are
reasonably necessary for the in-time and in manner supplies as mentioned and subject to
the general / commercial terms & conditions and stipulations contained in this agreement.
(3) In consideration of the due provision, executions, completion of the Supply/repair, as
agreed to by the Supplier/Repairer as aforesaid, the Purchaser company hereby agrees to
pay all the sums of money as and when they become due and payable to the
supplier/Repairer under the provisions of the agreement and such payment to be made at
such times and in such manner as provided in the agreement.
(4) In respect of the said Tender as per the terms & conditions of this Agreement, the
Supplier/Repairer has deposited amount in Cash or DD or has provided valid Bank
Guarantee of Rs. ………. (Rupees ………………………………………..only) with the Purchaser

Company towards performance guarantee of execution period i.e. for security deposit of
the supply material / items.
(5) Upon breach by the Supplier/Repairer of any of the conditions of this Agreement, the
Purchaser Company may give a notice in writing to rescind, determine and put to an end
to the A/T without prejudice to the right of the Purchaser company to claim damages for
antecedent breaches thereof on the part of the Supplier/Repairer and also to claim
reasonable compensation / risk & cost purchase for the loss occasioned by the Purchaser
Company due to failure of the Supplier/Repairer to fulfill the Order as certified in writing
by the Purchaser for which Certificate shall be conclusive evidence of the amount of such
compensation payable by the Supplier/Repairer to the Purchaser.
(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered
quantity herein or therein mentioned in the LOA / AT and may cancel the contract at any
time after giving TWO MONTH’S NOTICE IN WRITING without compensating the
Supplier/Repairer.
(7) This Agreement shall remain in force till the expiry of satisfactory performance of the
Supply during Guarantee / Warranty period including for the quantity mentioned in the
repeat order, if any as per the terms & conditions of the LOA / AT.
(8) Any Notice in connection with the repair including the Notice for termination may be given
by the Purchaser or any Authorized Officer for the said purpose as per the Commercial
Terms & Conditions of the LOA / AT.
(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the
Supplier/repairer fails to deliver the materials/services, the same shall be governed as per
the Tender Documents.
(10) The agreed value, extent of supply/repair, delivery dates, specifications, and other
relevant matters may be altered by mutual agreement as per the policy of the purchaser
Company and if so altered shall not be deemed or construed to mean or apply to affect or
alter other general / commercial terms & conditions of the agreement and the agreement
so altered or revised shall be and shall always be deemed to have been adhered subject to
and without prejudice to said stipulation.
(11) The following is the Schedule forming part of this agreement as provided herein above:
SCHEDULE
List of documents:
1.
2.
3.
4.
5.
6.
7.
In witness whereof the parties hereto have set their hands and seals this day, month and year
first above written.
Place:
Date:
1. Signed, Sealed and delivered by :
(Signature with Name, Designation & official seal / stamp)
For and on behalf of M/s. _____________________ (Supplier/Repairer)

(Complete Name, Address of the authorized person of the Supplier/Repairer with
Authority letter or Board’s Resolution in case of company)
In the presence of Name, full Address & Signatures:
i) ________________________

________________________
ii) ________________________
________________________
2. Signed, Sealed and Delivered by :
(Signature with Name, Designation & official seal / Stamp)
For and on behalf of _________________ (Purchaser),

(Complete Name, Designation & Location / Address of the authorized officer as per DOP
of the Purchaser Company)
In the presence of Name, Full Address & Signature:
i) ________________________
________________________
ii) ________________________
________________________
Note:-
1. All successful Bidders will have to sign a Contract Agreement in above prescribed format, on
Non-judicial stamp paper of Rs.300/- duly Notarized - .
2. From the successful Bidder’s side the Agreement can be signed by the Authorized
Representative as under:
a) If the Authorized Representative is from a Partnership Firm, then a certified copy of the
Registered Partnership Deed must be attached along with the signatures of other
partners who have authorized the particular partner to execute and sign the Agreement;
b) If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person
to execute and sign the Agreement on behalf of the firm, passed by the Board of
Directors along with the Company’s Seal must be attached with the Agreement; &
c) If it is a Proprietary Firm, then the Proprietor himself should execute and sign the
Agreement and his full residential address must be available in the file.
The Security Deposit, if any, is duly paid as stipulated in the Agreement and that meets with the
Condition stipulated in the Tender;

T For DGVCL Transformer Repairing Tender dtd-01-04-2023

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DGVCL/EE-T-1/TRANS-REP/-2023-2025/04

NOTICE INVITING TENDER

The documents, as mentioned given here under, should be uploaded in online

1 Tender No.: DGVCL/EE-T-1/TRANS-REP/2023-25/04

Date: Place: Company’s Round Seal Contd.(PTO)

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER

[B] Required documents as mentioned in Annexure-1 of online tender should be

[C]Bidders are requested to submit price – bid (Schedule–A) should be uploaded in

Signature of the TendererPage2 of 70

Date: Place: Company’s Round Seal Contd.(PTO)

Note: - Bidders should be in touch with websites https://DGVCL.nprocure.com

In case bidder needs any clarification or if training required for participating in

Chief Engineer (O&M)

Signature of the TendererPage3 of 70

Date: Place: Company’s Round Seal Contd.(PTO)

Bidder has to upload scanned copies of original (Notarized/ Self-Attested copies

Bidders have to upload scanned copies of original (Notarized/ Self-Attested

In absence of any of the above, techno-Commercial bid will not be opened /

Signature of the TendererPage4 of 70

Date: Place: Company’s Round Seal Contd.(PTO)

Tender evaluation: L1 bidders (irrespective of new or existing agency) offer

Conditional Offers shall not be accepted.

Recent test certificates copy of instruments by approved Govt. /NABL laboratory

Date: Place: Company’s Round Seal Contd.(PTO)

(6) TENDER FEE

(7) EARNEST MONEY DEPOSIT:-

EMD of Rs. 89770.00 is payable by all existing bidders and it 3 times as

 Bidder can pay EMD/Tender Fee/Vendor reg. Fee by RTGS/NEFT. If said

-: Performa of R.T.G.S. Details:-

Date: Place: Company’s Round Seal Contd.(PTO)

1 UDYAM Registration Certificate 2 NSIC Registration Certificates

3 DGS & D Registration Certificates

The Certificates should indicate the item. In case of UDYAM REGISTRATION

No relaxation shall be given to the bidders having valid UDYAM Registration

Signature of the TendererPage7 of 70

Date: Place: Company’s Round Seal Contd.(PTO)

The UDYAM Registration Certificate& NSIC/CSPO/DGS&D certificate should

Bank Guarantees issued by following banks will be accepted as Performance Guarantee

1. Nationalized Bank as approved by Govt. of Gujarat’s Circular prevailing at

“NO STAGEWISE BANK GUARANTEES WILLBEACCEPTABLE IN ANY CASE.”

BANK GUARANTEE FORMAT

FOR TENDER NO.: DGVCL/EE-T-1/TRANS-REP/2023-2025/04

WHEREAS M/s. ____________________________________ (name & address of

We, ____________________________ (name of the Bank and address of the Branch

Date: Place: Company’s Round Seal Contd.(PTO)

We ___________________________ (name of the Bank) also agree that withdrawal

agreement shall be valid and binding on this Bank up to and inclusive of

Please Mention here Complete Postal

NAME OF DESIGNATED BANKS: All Nationalized& Scheduled Banks.

Signature of the TendererPage9 of 70

Date: Place: Company’s Round Seal Contd.(PTO)

Signature of the TendererPage10 of 70

Date: Place: Company’s Round Seal Contd.(PTO)

2. Existing Repairing Agencies:

Separate vendor registration/ re-registration for Amorphous and CRGO (STACK

All Annexure are compulsory to fill for all bidders.

3. New Repairing Agencies:

(Repairing unit should be within jurisdiction of DGVCL OR outside)

Date: Place: Company’s Round Seal Contd.(PTO)