Railway Tender

NER HQ-ELECTRICAL/NORTH EASTERN RLY
TENDER DOCUMENT
Tender No: 25-2019-COLONY Closing Date/Time: 16/12/2019 15:00
DYCEE/COLONY acting for and on behalf of The President of India invites E-Tenders against Tender No 25-2019-COLONY Closing
Date/Time 16/12/2019 15:00 Hrs. Bidders will be able to submit their original/revised bids upto closing date and time only. Manual offers
are not allowed against this tender, and any such manual offer received shall be ignored.
Contractors are allowed to make payments against this tender towards tender document cost and earnest money only through only
payment modes available on IREPS portal like net banking, debit card, credit card etc. Manual payments through Demand draft, Banker
cheque, Deposit receipts, FDR etc. are not allowed.
1. NIT HEADER
Name of Work Energy auditing for HQ Office Building, GM Office and L.N.M.Railway Hospital at Gorakhpur
Bidding type Normal Tender
Tender Type Open Bidding System Single Packet System
Tender Closing Date Time 16/12/2019 15:00 Date Time Of Uploading Tender 19/11/2019 12:09
Pre-Bid Required No Pre-Bid Query Date Time Not Applicable
Advertised Value 590000.00 Tendering Section TENDER
Single Rate for Each Schedule
Bidding Style Bidding Unit
Item
Earnest Money (Rs.) 11800.00 Validity of Offer ( Days) 45
Tender Doc. Cost (Rs.) 2000.00 Period of Completion 90 Days
Contract Type Service Contract Category Expenditure
Are Joint Venture (JV) firms
Bidding Start Date 02/12/2019 Yes
allowed to bid
Ranking Order For Bids Lowest to Highest Expenditure Type Revenue
2. SCHEDULE
S.No. Item Code Item Qty Qty Unit Unit Rate Basic Value Escl.(%) Amount Bidding
Unit
Schedule 01-Energy auditing for HQ Office Building, GM Office and L.N.M.Railway Hospital
590000.00
at Gorakhpur
01 1.00 Set 590000.00 590000.00 AT Par 590000.00 Rs.
Item Description:- [1.] Energy audit of HQ office Building - (i) GM Office, (ii) P.FA&CAO Office, (iii) PCOS Office,
01 (iv) PCE Office, (v) PCSTE Office, (vi) PCPO Office, (vii) PCOM Office, (viii) PCMD Office, (ix) PCME Office, (x)
PCEE Office, (xi) PCCM Office, (xii) PCSC Office [2.] Energy audit of L.N.M. Railway Hospital. - Total (12+1=13)
13 jobs.
3. ITEM BREAKUP
No item break up added
4. ELIGIBILITY CONDITIONS
Special Technical Criteria
S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
Only BEE accredited auditors will be considered. They should submit/upload the scan Allowed
1 No No
copies along with the tender. (Mandatory)
Special Technical Criteria

Pa g e 1 o f 9 Ru n Da te/Time: 19 /11/2 0 19 12 :10 :16

TENDER DOCUMENT
GCC - 2018 for Service Contract para 2.6.1.1 Work Experience The bidder should have
satisfactorily completed* in the last three previous financial years and the current
financial year upto the date of opening of the tender, one similar single service contract**
for a minimum of 35% of advertised value of the bid. * Completed service contract
includes on-going service contract subject to payment of bills amounting to at least 35%
of the advertised value of the bid. ** Similar service contract means any contract means
any contract that is so specified by the competent authority. Work experience certificate
Allowed
1 from private individual shall not be accepted. Certificate from public listed No No
(Mandatory)
company/private company/trusts having annual turnover of Rs 500 crore and above
subject to the same being issued from their head office by a person of the company duly
enclosing his authorization by the Management for issuing such credentials. Notes : The
bidder shall submit details of work executed by them in the prescribed format along with
bid for the service contracts to be considered for qualification of work experience criteria
clearly indicating the nature/scope of contract, actual completion cost and actual date of
completion for such contract.
Special Financial Criteria

GCC - 2018 for Service Contract para 2.6.1.2 - T1 Financial Turnover : the bidder should
have an aggregate financial turnover not less than 1.5 times the advertised Bid value
during the last three previous financial years and in the current financial year upto the Allowed
1 No No
date of opening of the tender. The audited balance sheet reflecting financial turnover (Mandatory)
certified by the charted accountant with her stamp, signature and membership number
shall be considered.
Submission of Affidavit

Please submit notarized affidavit on a non-judicial stamp paper in the prescribed format
(please download format from the link given below) for verification / confirmation of the
documents submitted for compliance of eligibility/qualifying criteria. Non submission of Allowed
1 No No
properly filled affidavit in the prescribed format shall lead to summary rejection of your (Mandatory)
offer.
Click here to download the format for Affidavit
5. COMPLIANCE
Commercial-Compliance

All the bidders/tenders should ensure that they are GST complaint and their
Allowed
1 quoted tax structure/rates are as per GST Law.(Please upload certificate of No No
(Optional)
GSTIN registration)
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items. The Allowed
2 No Yes
definition and calculation of local content shall be in accordance with the Make (Optional)
in India policy as incorporated in the tender conditions.
Please furnish the list of personnel, organization available in hand and Allowed
3 No No
proposed to be engaged for the subject work. (Mandatory)
Furnish the list of plant & machinery available in hand (own)and proposed to Allowed
4 No No
be included (own and hired to be given separately) for the subject work. (Mandatory)
Furnish the List of Work completed in the last three financial year giving
description of work, organization for the time of award, date of award and date Allowed
5 No No
of schedule completion of work. Date of actual start, actual completion date (Mandatory)
and final value of contract should also be given.
Furnish the list of work in hand including description of work, contract value Allowed
6 No No
and approximate value of balance work yet to be done and date of award. (Mandatory)
Furnish the Audited balance sheet duly certified by the Chartered Accountant Allowed
7 No No
for last three years. (Mandatory)
At the time of submission of bid, if you have any special condition then upload Allowed
8 No No
in scanned PDF copy. (Mandatory)

TENDER DOCUMENT
Please enter the percentage of local content in the material being offered.
Please enter 0 for fully imported items, and 100 for fully indigenous items. The Allowed
9 No Yes
definition and calculation of local content shall be in accordance with the Make (Optional)
in India policy as incorporated in the tender conditions.
Payment of Tender Papers & Earnest Money:- Payment of tender document &
earnest money cost, in respect of e-tendering should be accepted through net Allowed
10 Yes No
banking or payment gateway only. Note:- Fixed Deposit Receipt (FDR) will not (Mandatory)
be accepted as EMD for tenders invited on IREPS (e-tender portal).
No tender will be considered without deposit of full earnest money and tender Allowed
11 Yes No
fee alongwith the tender. (Mandatory)
Please Submit your bank details i.e. Name of the bank along with bank branch Allowed
12 No No
code, Account Number, IFSC Code and PAN details. (Mandatory)
General Instructions

Service Contract :- If her Bid is accepted, this earnest money will be returned
to the successful bidder after the submission and verification of the
Performance Guarantees as per clause 4.11 of this General Conditions of
1 Contract for Services. The Earnest Money of other Bidders shall, save as No No Not Allowed
herein before provided, be returned to them, but the Railway shall not be
responsible for any loss or depreciation that may happen thereto while in their
possession, nor be liable to pay interest thereon .
Service Contract :- This contract shall be governed by the provision of GCC for
2 Services (General Condition of Contract for Services) January 2018 edition No No Not Allowed
with up to date corrections thereto.
SERVICE CONTRACT :---- Partnership Deeds, Power of Attorney Etc.: The
bidder shall clearly specify whether the bid is submitted on her own or on
behalf of a partnership concern. If the bid is submitted on behalf of a
partnership concern, she should submit the certified copy of partnership deed
along with the tender and authorize at ion to sign the tender documents on
behalf of partnership firm. If these documents are not enclosed along with
3 No No Not Allowed
tender documents, the tender will be treated as having been submitted by
individual signing the tender documents. The Railway will not be bound by any
power of attorney granted by the bidder or by changes in the composition of
the firm made subsequent to the execution of the contract. It may, however,
recognize such power of attorney and changes after obtaining proper legal
advice, the cost of which will be chargeable to the contractor.
The bidder whether sole proprietor, a limited company or a partnership firm if
they want to act through agent or individual partner(s) should submit along
with the tender or at a later stage, a power of attorney duly stamped and
authenticated by a Notary Public or by Magistrate in favour of the specific
3.1 person whether she/they be partner(s) of the firm or any other person No No Not Allowed
specifically authorizing her/them to submit the tender, sign the agreement,
receive money, witness measurements, sign measurement books,
compromise, settle, relinquish any claim(s) preferred by the firm and sign "No
Claim Certificate" and refer all or any disputes to arbitration.
The bidder shall clearly specify whether the bid is submitted on her own or on
behalf of a Partnership Firm/Joint Venture (JV)/Society etc. The bidder(s) who
is/are constituents of Firm, Company, Association or Society shall enclose self-
3.2 attested copies of the Constitution of their concern, Partnership Deed and No No Not Allowed
Power of Attorney along with their bid. Bid Documents in such cases shall to
be signed by such persons as may be legally competent, Association or
Society, as the case may be.
The bidder shall give full details of the constitution of the
3.3 Firm/JV/Company/Society etc. and shall also submit following documents (as No No Not Allowed
applicable), in addition to documents mentioned above:
(a) Sole Proprietorship Firm: The bidder shall submit the notarized copy of the
3.3.1 No No Not Allowed
affidavit.

TENDER DOCUMENT
(b) Partnership Firm: The bidder shall submit self-attested copies of (i)
registered/notarized Partnership Deed and (ii) Power of Attorney duly
authorizing one or more of the partners of the firm or any other persons(s),
authorized by all the partners to act on behalf of the firm and to submit & sign
3.3.2 the Bid, sign the agreement, witness measurements , sign Measurement No No Not Allowed
Books, receive payment, make correspondences ,
compromise/settle/relinquish any claim (s) preferred by the firm, sign 'No
Claim certificate', refer all or any dispute to arbitration and to take similar
action in respect of all Bids/contracts OR said Bid/contract.
(C) Joint Venture (JV): The Bidder shall submit documents as mentioned in
Clause 2.4 to GCC.
(d) (d)Company registered under Companies Act-1956: The Bidder shall
submit (i) the copies of MOA (Memorandum of Association) and AOA (Articles
3.3.4 of Association) of the Company; and (ii) Power of Attorney duly No No Not Allowed
registered/notarized by the company (backed by the resolution of Board of
Directors) in favour of the individual, signing the Bid on behalf of the Company.
(e)Society: The Bidder shall submit (i) self-attested copy of the Certificate of
3.3.5 Registration, (ii) Deed of Formation and (iii) Power of Attorney in favour of the No No Not Allowed
Tender signatory.
If it is mentioned in the Bid that it is being submitted on behalf of/by a Sole
Proprietorship Firm/Partnership Firm/Joint Venture/Registered Company etc.,
the afore - mentioned document/s (as applicable) should been closed along
3.4 with Bid. If it is NOT mentioned in the Bid that it is being submitted on behalf No No Not Allowed
of/by a Sole Proprietorship Firm/ Partnership Firs/ Joint Venture/ Registered
Company etc., then the Bid shall be treated as having been submitted by the
individual who has signed the Bid.
After opening of the Bid, any document pertaining to the Constitution of the
3.5 No No Not Allowed
Firm/JV/Society etc. shall neither be asked nor be entertained/considered.
A Bid from JV/Consortium/Partnership Firm etc. shall be considered only
where permissible as per the Bid/Tender conditions
SRVICE CONTRACT - VARIATION - Powers of Modification To Contract: The
Manager on behalf of the Railway shall be entitled by order in writing to
enlarge or extend, diminish or reduce the services or make any alterations in
their design, character position, site, quantities, dimensions or in the method of
their execution or in the combination and use of materials for the execution
4 No No Not Allowed
thereof or to order any additional service to be done or any services not to be
done and the contractor will not be entitled, to any compensation for any
increase/reduction in the quantities of work but will be paid only for the actual
amount of work done and for approved materials supplied against a specific
order.
Unless otherwise specified in the special conditions of the contract, the
accepted variation in quantity of each individual item of the contract would be
upto 25% of the quantity originally contracted. The contractor shall be bound
to carry out the service at the agreed rates and shall not be entitled to any
claim or any compensation whatsoever upto the limit of 25% variation in
quantity of individual item of services.
Valuation of Variations: The variation referred to in Sub-Clause (as above)of
this Clause shall in no degree affect the validity of the contract; but shall be
performed by the Contractor as provided therein and be subject to the same
conditions, stipulations and obligations as if they had been originally and
4.2 expressively included and provided for in the Specifications and Drawings and No No Not Allowed
the amounts to be paid therefore shall be calculated in accordance with the
accepted Schedule of Rates. Any extra items/quantities of work falling outside
the purview of the provisions of Sub-Clause (as above) above shall be paid for
at the rates determined under Clause - 4.42.1 (GCC) of these Conditions.
Variations in Quantities During Execution of Service Contracts - The procedure
detailed below shall be adopted for dealing with variations in quantities during
execution of service contracts:- (1) Individual NS items in contracts shall be
operated with variation of plus or minus 25% and payment would be made as
per the agreement rate. For this, no finance concurrence would be required.
(2) In case an increase in quantity of an individual item by more than 25% of
the agreement quantity is considered unavoidable, the same shall be got
executed by floating a fresh tender. If floating a fresh tender for operating that
item is considered not practicable, quantity of that item may be operated in
excess of 125% of the agreement quantity subject to the following conditions:

TENDER DOCUMENT
(a) Operation of an item by more than 125% of the agreement quantity needs
the approval of an officer of the rank not less than S.A. Grade; (b)Quantities
operated in excess of 125% but upto 140% of the agreement quantity of the
4.3.1 concerned item, shall be paid at 98% of the rate awarded for that item in that No No Not Allowed
particular tender; (c) Quantities operated in excess of 140% but upto 150% of
the agreement quantity of the concerned item shall be paid at 96% of the rate
awarded for that item in that particular tender;
(d) Variation in quantities of individual items beyond 150% will be prohibited
and would be permitted only in exceptional unavoidable circumstances with
the concurrence of associate finance and shall be paid at 96% of the rate
awarded for that item in that particular tender. (e)The variation in quantities as
per the above formula will apply only to the Individual items of the contract and
not on the overall contract value. (f) Execution of quantities beyond 150% of
the overall agreement value should not be permitted and, if found necessary,
should be only through fresh tenders or by negotiating with existing contractor,
with prior personal concurrence of FA&CAO / FA&CAO(C) and approval of
General Manager.
(3) In cases where decrease is involved during execution of contract - (a) The
contract signing authority can decrease the items upto 25% of individual item
without finance concurrence. (b) For decrease beyond 25% for individual items
or 25% of contract agreement value, the approval of an officer not less than
rank of S.A. Grade may be taken, after obtaining 'No Claim Certificate' from
the contractor and with finance concurrence, giving detailed reasons for each
such decrease in the quantities. (c) It should be certified that the work
proposed to be reduced will not be required in the same work.
(4) The limit for varying quantities for minor value items shall be 100% (as
against 25% prescribed for other items). A minor value item for this purpose is
defined as an item whose original agreement value is less than 1 % of the total
original agreement value. (5) As far as SOR items are concerned, the limit of
25% would apply to the value of SOR schedule as a whole and not on
individual SOR items. However, in case of NS items , the limit of 25% would
apply on the individual items irrespective of the manner of quoting the rate
(single percentage rate or individual item rate).
SERVICE CONTRACT - PERFORMANCE GUARANTEE - Performance
guarantee at a rate of 10% of the contractual value shall be deposited by the
successful bidder. The successful bidder shall have to submit a Performance
Guarantee (PG) valuing 10% of the contract value in four separate parts of 2.5
% each of the contract value, within 30 (thirty) days from the date of issue of
Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30
(thirty) days and up to the date of submission of PG from the date of issue of
LOA may be given by the Authority who is competent to sign the contract
agreement. However, a penal interest of 15% per annum shall be charged for
the delay beyond 30 (thirty days, i.e. from 31st day after the date of issue of
5 LOA. In case the contractor fails to submit the requisite PG after 60 days from No No Not Allowed
the date of issue of LOA, a notice shall be served to the contractor to deposit
the PG immediately however not exceeding 90 days from the date of issue of
LOA). In case the contractor fails to submit the requisite PG even after 90 days
from the date of issue of LOA, the contract shall be terminated duly forfeiting
EMD and other dues, if any payable against that contract. The failed
contractor shall be debarred from participating in re-tender for that work. In
case 60th day is a bank holiday or office closure next working day should be
considered as the last day for submission of the PGs. Decision of Authority
competent to sign the Contract Agreement would be final in case of any
dispute.
The value of PG to be submitted by the, contractor will not change for variation
up to 25% (either increase or decrease). In case during the course of
execution, value of the contract increases by more than 25% of the original
contract value, an additional Performance Guarantee amounting to 10% (ten
percent) for the excess value over the original contract value shall be
5.1 deposited in four equal parts by the contractor. On the other hand, if the value No No Not Allowed
of Contract decreases by more than 25% of the original contract value,
Performance guarantee amounting to 10% of the decrease in the contract
value shall be returned to contractor. The PG amount in excess of required PG
for decreased contract value, available with railways shall be returned to the
contractor duly safeguarding the interest of Railways.

TENDER DOCUMENT
The applicable Performance Guarantee shall be calculated as per the revised

5.2 value of the contract covering all variations up to the determination of the No No Not Allowed
contract.
If the penalty imposed exceeds 50% of the applicable maximum penalty (as
per the revised value of the contract), a PG equivalent to 25% of the applicable
5.3 PG shall be forfeited. If the penalty imposed exceeds 75% of the applicable No No Not Allowed
PG, a PG equivalent to 50% of the applicable PG shall be forfeited. The PGs
shall be encashed after the completion of the contract.
The successful bidder shall submit the Performance Guarantees (PG) in any
of the following forms, amounting to 10% of the contract value - (a) A deposit
of cash; (b) Irrevocable Bank Guarantee; (c) Government Securities including
State Loan Bonds at 5% below the market value; (d) Deposit Receipts, Pay
Orders, Demand Drafts and Guarantee Bonds. These forms of Performance
Guarantee could be either of the State Bank of India or of any of the
Nationalized Banks; (e) Guarantee Bonds executed or Deposits Receipts
tendered by all Scheduled Banks; (f) A Deposit in the Post Office Saving Bank;
(g) A Deposit in the National Savings Certificates; (h) Twelve years National
Defence Certificates; (i) Ten years Defence Deposits; (j) National Defence
Bonds and (k) Unit Trust Certificates at 5% below market value or at the face
value whichever is less. Also, FDR in favour of FA&CAO (free from any
encumbrance) may be accepted. Note - The instruments as listed above will
also be acceptable for Guarantees in case of Mobilization Advance.
The Performance Guarantees shall be submitted by the successful bidder
after the Letter of Acceptance (LOA) has been issued, but before signing of
the contract agreement. These PGs shall be initially valid up to the stipulated
5.5 date of completion and maintenance period, if any plus 60 days beyond that. No No Not Allowed
In case, the time for completion of service gets extended, the contractor shall
get the validity of PGs extended to cover such extended time for completion
and maintenance period, if any of service plus 60 days.
The Performance Guarantees (PGs) shall be released after physical
completion of the work/ service delivery based on 'Completion Certificate'
issued by the competent authority stating that the contractor has completed
the assigned services in all respects satisfactorily and passing of final bill
based on "No Claims Certificate" from the contractor. In case any contract
provides for warranty/ maintenance clause then 25 % of the Performance
Guarantee would be retained till the warranty/ maintenance period is over and
a certificate to that effect is issued by the Manager.
Whenever the contract is rescinded, the Performance Guarantees shall be
encashed/ forfeited. The balance work or services for the same shall be got
done independently without risk & cost of the failed contractor. The failed
contractor shall be debarred for a period of 2 years from the date of such
5.7 rescindment from participating in the bid which includes delivery of balance No No Not Allowed
services of failed contract. If the failed contractor is a Partnership firm, then
every member/ partner of such a firm shall be debarred for a period of 2 years
from the date of such rescindment from participating in the bid which includes
delivery of balance services of failed contract in his/her individual capacity.
The Manager shall not make a claim under the Performance Guarantee
except for amounts to which the President of India is entitled under the
contract (not withstanding and/or without prejudice to any other provisions in
the contract agreement) in the event of - (a) Failure by the contractor to
extend the validity of the Performance Guarantee as described herein above,
in which event the Manager may claim the full amount of the Performance
Guarantee. (b) Failure by the contractor to pay President of India any amount
due, either as agreed by the contractor or determined under any of the
Clauses/Conditions of the Agreement, within 30 days of the service of notice to
this effect by Manager. (c) The Contract being determined or rescinded under
provision of the GCC, the Performance Guarantee shall be forfeited in full and
shall be absolutely at the disposal of the President of India.

TENDER DOCUMENT
SERVICE CONTRACT - PRICE VARIATION CLAUSE (PVC) - The Price

Variation Clause is devised as per the composition of an individual work/
service contract can be incorporated by the tender inviting authorities based
on the following general principles. The amount payable on account of Price
variation shall be settled every quarter. Price Variation Clause (PVC) shall be
applicable only for tenders of value as prescribed by the Ministry of Railways
6 through instructions/circulars issued from time to time and for long term No No Not Allowed
contracts, where delivery period extends beyond 18 months.* Materials
supplied free of cost by Railway to the contractors shall fall outside the purview
of Price Variation Clause. If, in any case, accepted offer includes some specific
payment to be made to consultants or some materials supplied by Railway
free or at fixed rate, such payments shall be excluded from the gross value of
the work for the purpose of payment/recovery of price variation.
Bank Guarantees BGs to be submitted by suppliers/contractors should be sent
7 directly to be concerned authorities by issuing Bank under registered POST No No Not Allowed
A.D.
Rates are inclusive of all taxes / octroi, license fee, royalty charges etc. legally
8 No No Not Allowed
leviable by state, Central Government and/or any other local authority.
Sales Tax, Business Tax, Income Tax, Cess and any other tax will be
9 No No Not Allowed
recovered as per extant instruction on the subject.
Tender Document Cost - All the tenderers/ contractors have to deposit tender
document cost as stipulated in the tender document through online modes as
10 permitted in IREPS application. Payment of Tender Document Cost (TDC)in No No Not Allowed
respect of e-Tendering, should be accepted through net banking or payment
gateway only.
Earnest Money - All the tenderers/ contractors have to deposit Earnest Money
Deposite as stipulated in the tender document through online modes as
11 permitted in IREPS application. Payment of Earnest Money (EMD)in respect of No No Not Allowed
e-Tendering, should be accepted through net banking or payment gateway
only.
INDIAN RAILWAY STANDARD GERNERAL CONDITION OF CONTRACT is
12 available on the Indian Railways website. Tenderers are requested to visit the No No Not Allowed
website and be aware of the Terms and Conditions of GCC 2018.
Advertisement Period - Time during which all information pertaining to tender
13 shall be available but offers can not be submitted. i.e from tender publication No No Not Allowed
date to till sixteen days prier to opening of Tender.
Offer Submission Period - Fifteen days prior to opening of tender, during which
14 No No Not Allowed
tenderers can submit their offer.

TENDER DOCUMENT
(a) Quantities operated in excess of 125% but upto 140% of the agreement
quantity of the concerned item, shall be paid at 98% of the rate awarded for
that item in that particular tender; (b) Quantities operated in excess of 140%
but up to 150% of the agreement quantity of the concerned item shall be paid
at 96% of the rate awarded for that item in that particular tender; (c) Variation
in quantities of individual items beyond 150% will be avoided and would be
permitted only in exceptional unavoidable circumstances and shall be paid at
96% of the rate awarded for that item in that particular tender. (d)Variation to
quantities of Minor Value Item: The limit for varying quantities for minor value
items shall be 100% (as against 25% prescribed for other items). A minor
value item for this purpose is defined as an item whose original agreement
value is less than 1 % of the total original agreement value.d.(i) Quantities
operated up to and including 100% of the agreement quantity of the
concerned minor value item, shall be paid at the rate awarded for that item in
15 that particular tender; (ii)Quantities operated in excess of 100% but up to No No Not Allowed
200% of the agreement quantity of the concerned minor value item, shall be
paid at 98% of the rate awarded for that item in that particular tender; d.(iii)
Variation in quantities of individual minor value item beyond 200% will be
avoided and would be permitted only in exceptional unavoidable
circumstances and shall be paid at 96% of the rate awarded for that item in
that particular tender.(iv) In case of earthwork, the variation limit of 25% shall
apply to the gross quantity of earthwork and variation in the quantities of
individual classifications of soil shall not be subject to this limit. (v) In case of
foundation work, no variation limit shall apply and the work shall be carried out
by the Contractor on agreed rates irrespective of any variation. (vi) As far as
SOR items are concerned, the limit of 25% would apply to the value of SOR
schedule as a whole and not on individual SOR items. However, in case of NS
items, the limit of 25% would apply on the individual items irrespective of the
manner of quoting the rate (single percentage rate or individual item rate).
Special Conditions

GST: All the bidders/tenderers should ensure that they are GST complaint and
1 No No Not Allowed
their quoted tax structure/rates are as per GST law.
Compliance with the GST Act, 2017 - Change in Para (a) of Clause 6, Part I of
Indian Railway Standard General Conditions of Contract, July 2014. (Ref :
2 No No Not Allowed
Railway Board letter No. 2017/CE-I/CT/4/GST New Delhi Dated 23.06.2017).
The revised Para(a) of clause 6 shall be read as under:
3 SERVICE CONTRACT :- Care in submission of Bids No No Not Allowed
Before submitting a Bid, the Bidder shall be deemed to have satisfied herself
by actual inspection of the site and locality of the services, that all conditions
liable to be encountered during the delivery o f t h e services are taken into
3.1 account and that the rates she enters in the Bid forms are adequate and all- No No Not Allowed
inclusive to accord with the provisions in Clause - 4.42 of the General
Conditions of Contract for the delivery of services to the entire satisfaction of
the Manager.
When the service is bidded for, by a firm or a company of contractors, the Bid
3.2 shall be signed by the individual legally authorized to enter into commitments No No Not Allowed
on their behalf.
Railway shall not be bound by any power of attorney granted by the Bidder or
by changes in the composition of the firm made subsequent to the execution
3.3 of the contract. It may, however, recognize such power of attorney and No No Not Allowed
changes after obtaining proper legal advice, the cost of which will be
chargeable to the contractor.
Undertakings


TENDER DOCUMENT
Service Contract :- I/We also hereby agree to abide by the GENERAL

CONDITION OF CONTRACT FOR SERVICES, JANUARY 2018 with all
correction slip up to date and to carry out the work according to the Special
1 No No Not Allowed
Condition of Contract and Specifications of material and works as laid down by
Railway in the annexed Special Condition/Specifications, Schedule of Rates
with all correction slips up to date for the present contract.
The amount as stipulated in tender document is herewith forwarded as
Earnest Money. Full value of the Earnest Money shall stand forfeited without
prejudice to any other right or remedies in case my/our tender is accepted and
2 if :- 1. 1/We do not execute the contract document as stipulated in No No Not Allowed
performance guarantee clause of GCC as detailed in General Condition. 2.
1/We do not commence the work within fifteen days after receipt of order to
that effect.
I/We have read the various conditions to tender attached hereto and agree to
abide by the said conditions. I/we have also agreed to keep this tender open
for acceptance for a period of 45 days from the date fixed for opening the
same and in default thereof. I/We will be liable for forfeiture of my/our Earnest
3 No No Not Allowed
Money. I/We offer to do work for North Eastern Railway, at the rates quoted in
the attached schedule and hereby bind myself/ourselves to complete the work
in all respects within the period of completion stipulated in the tender
document, from the date of issue of letter of acceptance of the tender.
I/We have read the various conditions attached/ referred to in this tender
4 No No Not Allowed
document and agree to abide by the said conditions.
I/We also hereby agree to abide by the GCC for Services (General Condition
of Contract for Services) January 2018 edition with up to date corrections
thereto. , with all correction slip up to date and to carry out the work according
5 No No Not Allowed
to the Special Condition of Contract and Specifications of material and works
as laid down by Railway in the annexed Special Condition/Specifications,
Schedule of Rates with all correction slips up to date for the present contract.
6. Documents attached with tender
S.No. Document Name Document Description

1 GCC2018forServiceContract.pdf GCC 2018 for Service Contract
2 IRGCC2018.pdf IR GCC 2018
3 SPECIALTERMSANDCONDITIONS.pdf Special Terms and Conditions
4 EXPLANATORYNOTE.pdf EXPLANATORY NOTE
5 ComplianceofRailwayBoard.pdf Compliance of Railway Board
This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017.
Signed By: ASHOK KUMAR SINGH
Designation : Dy.CEE/HQ

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NER HQ-ELECTRICAL/NORTH EASTERN RLY

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Special Technical Criteria

S.No. Description Confirmation Remarks Documents

Special Technical Criteria

S.No. Description Confirmation Remarks Documents

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Special Financial Criteria

S.No. Description Confirmation Remarks Documents

S.No. Description Confirmation Remarks Documents

S.No. Description Confirmation Remarks Documents

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S.No. Description Confirmation Remarks Documents

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The applicable Performance Guarantee shall be calculated as per the revised

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SERVICE CONTRACT - PRICE VARIATION CLAUSE (PVC) - The Price

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S.No. Description Confirmation Remarks Documents

S.No. Description Confirmation Remarks Documents

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Service Contract :- I/We also hereby agree to abide by the GENERAL

6. Documents attached with tender

S.No. Document Name Document Description

Signed By: ASHOK KUMAR SINGH

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