SAN JOSE DEL MONTE NATIONAL HIGH SCHOOL

Brgy. Yakal, Francisco Homes, CSJDM, Bulacan

COMPUTERIZED ENROLLMENT SYSTEM IN

In Partial Fulfillment of the Requirement for

By:
C. Prades, J. Gatil, R. Herero, M. Resocco, R. Losaynon

Year 2019
 Chapter 1
THE PROBLEM AND ITS BACKGROUND

Introduction

Over the past few years, technology serves an important role in our society,

especially in school.

Technology help the student and teacher do their school activities

accurate and faster. With The use of computers, software can make the work

easy. As time goes by the number of student continuously growing, some schools

face the difficulties of handling student’s paper-based information through

traditional or manual process. Because of this common enrollment problems, the

researcher conduct a research about computer-based enrollment system as an

replacement to manual enrollment procedure. Computer-based enrollment

system is the process of inputting data of the student with the use of computer

that need in school enrollment process through a specific computer program. The

data of the students are inputted there safely and also easy to find if it is needed.

With the use of technology, the work hour and effort can be minimize. The

purpose of an enrollment process is to provide a means for staff and the faculty

to write down data that are essential to enrollment. Enrollment System is a system

information of the enrollee. In the advancement of technology, computer

systems can that is necessary to have a system like this in schools. With this, the
enrollment transactions will be faster and accurate. This will help the group

administrating the enrollment and also enrollees.

Background of the Study

The present system of the school is done manually such as the enrollment

system, and record keeping. From the start of the school’s operation, they use the

manual system.

During the enrollment period, students will go to the enrolment

administrator and for requirements needed for the enrollment. The administrator

will then evaluate student’s grades in order to know what subject are to be taken

in the current school year and to know their status. A list of subjects that the

students are required to take will be prepared by the evaluator.

The manual updating of the student’s records slows down the admission

process because the enrolling officer takes time to search and locate the records

of the student in the filing cabinet. Delays in the evaluation of students because

the enrolling officer takes time to check student’s previous grades and some of

the student’s records are misplaced. Tallying of subjects also takes time because

of non-organized student’s files.

For these reasons, the researchers were challenged and have decided to

design and develop a computerized enrollment system that is fast, accurate,

reliable, and easy to use. The proposed enrollment system is a good step for the
school. This could be a great help to the people who are handling many tasks

during the enrollment period by providing fast and easier access to information.

Objectives

The completion of the design and development of software will depend

upon meeting the following goals and objectives:

 To minimize the effort of the teacher-in-charge or the enrolling officer in

updating student’s record.

 To speed up the enrollment process in all year levels.

 To provide a database for student’s files so that the enrolling officers would

easily update records.

 To generate reports that is fast, reliable and accurate.

INPUT PROCESS OUTPUT

 Login Form  Document

 Students ID No.
needed to be PROPOSED
prepared
 Microsoft Visual COMPUTERIZED
 Coding and
Studio 2010
Debugging ENROLLMENT
 Visual Basic
FEEDBACK SYSTEM
 Microsoft Access
 Record storage
 Database

 Software
Application

Figure 1.0 Schematic Diagram of the Conceptual Framework of the Study

The schematic diagram above shown will provide a better and easier way

for the enrollees to transact to their records during enrollment system which is

being managed by the facilitators of the enrollment system. The facilitators will

now be more comfortable because their enormous works will be minimizing

during enrollment because of fast and easy way of enrollment process

The main objective of the study is to determine the level of acceptance of

the proposed computerized enrollment system. Specifically, it will seek to answer

the following:

1. How enrollment system serves its function in terms of collecting student’s data

and information?

1.1 Accessibility to the user

1.2 Reliability of Information

1.3 Responsiveness of program

1.4 Layout

2. The level of acceptance and satisfaction to the proposed computerized

enrollment system.

Scope and Delimitation

The researchers conducted this study and created a program application

where the teacher are able to enroll the student. This study focuses on Senior High

students in San Jose Del Monte National High School.

School - This research aims to reach the schools that will be building their

own computer-based enrollment system. By building a computer-based

enrollment system, they can make enrollment process easier and faster. They can

also use it as an alternative to paper-based enrollment to easily store enrollments

records with no hassle.

Teachers - This research aims to reach the teachers who will also be using

the computer-based enrollment system. They can use the program as an

alternative to paper-based enrollment system, it can make their enrollment duties

faster and easier. In computer-based enrollment system, the teacher

administrator on enrollment just input the important information of the student on

a computer in this particular program, which is much faster and accurate than

the paper-based enrollment process.

Students – This research aims to reach the students who will also be the

beneficiary of computer-based enrollment system. By building the computer-

based enrollment system, the student just need to say their personal information

and pass their card and other important document to the teacher administrator

at the time of enrollment. It can lessen their enrollment problem because the

student of less enrollment papers to fill up.

With this research study, these people will know the importance and how

a computer-based enrollment system can help them.

REVIEW OF RELATED LITERATURE

Introduction

This chapter presents the review of the related literature and studies and

the technical background of which will discuss the technicality of the project,

details of the technologies to be used and the relevance of the project.

Computerized Enrollment System

According to Studymode.com (2012) computerized enrollment system

tends to replace what we called “Paper Less” transaction and also it will make

any transaction easier and faster. Also it tends to lessen manpower and human

efforts in terms of processing any transaction in regards with enrollment

transaction.

(http://www.studymode.com/essays/Computerized-Enrollment-Thesis-

927388.html)

Functionality of Computerized Enrollment System

Computerized enrollment system tend to replace paper or what we called

“Paper Less” transaction and also it will make any transaction easier and faster.

(studymoose.com)
Paper-Less Enrollment System

The Computerized Enrolment System was proposed in replacement of the

manual process of enrollment in public high schools for it to have an organized

flow of transaction and an ease of work. The study is concerned on how the

manual enrolment performs throughout the company’s transaction. The

numerous transactions that the manual system covers, such as updating and

adding student records, generating the advising and assessment slips, and the

like are commending the manual enrolment system to be inefficient for the needs

of the institution.

(studymose.com)

Accessibility of Computerized Enrollment System

Computerized enrollment system process is the way the school can find an

easier and better way to implement an enrollment system. The automation of the

said system will be implemented through the use of equipment like computers

and printers. Users can use this equipment in order for the work to be done faster

and it can lessen the processing time because of fast accessing of grades. The

researchers will develop a system that can minimize the processing time in order

to access records of the students quickly so that enrollment process will be much

faster than usual.

(www.inettutor.com
Responsiveness of the program

The progress of institutions is largely determined by the ability to make use

of computer technology. Computerization is a conclusive evidence of the

advancement in science and technology which task is to maximize its purpose,

primarily in education. The converting of manual to computerized system is one

best alternative to carry out manually workloads such as keeping records,

computations, and retrieving information in the shortest possible. In the global

village of the new economy, larger automation companies have little option-

they must find more ways and means to expand worldwide. to do this they need

to minimize domination of the central corporate culture, and maximize

responsiveness to local customer needs.

(www.automationworld.c-om.auto.html).

Reliability of Information

In Bataan Polytechnic State College, the college-wide computerized

enrollment system was implemented. Last October 2005, they put into operation

the college –wide enrollment system for the first semester of the academic year

2005-2006.

Applying the results and data generated by the administration, the college

was able to remedy usual problems during admissions and enrollments such as
the tendency to overlook procedures, confusion among the students on proper

enrollment steps, and the inconsistency of the information generated and

submitted to various offices within and outside the BPST. Furthermore, the college

was able to triple the number of students served each day during the enrollment

period. This made the operation faster, more accurate and efficient.

(http://-www.bpsc.edu.ph/-news2.html)
 Chapter 3

RESEARCH METHODOLOGY

Introduction
This chapter presents the research method, respondents of the study

and research instruments in gathering data, data processing and statistical

treatment.

Research Design

This study is a quantitative-descriptive in nature where the purpose is to

describe the level of students satisfaction on services provided by the school

computerized enrollment system through quantitative research method to

quantify and reflect in numbers all the answers made by the respondents.

Project Development

The researcher have used Visual Basic as program language and Visual

Studio 2010 as their workplace environment.

After the loading page, Log In form will appear, there’s an input boxes

where the user or admin can type their username and password to access the

program.

Then, there’s button indicates choices what enrollees will use.

to type information needed in enrollment.

Data and information will be stored to program databased (Microsoft Access

2013)
Population and Sample

The locale of the study was the public secondary school namely: San Jose

Del Monte National High School (SJDMNHS). The study focuses on the Grade 11

students of San Jose del Monte National High School. 211 the total population of

this study, using the Slovene’s formula, the researcher have computed for the

desired sample that taken from the total of population that results to 136 number

of sample size.

Table 1.0: Population and the sample of Grade 11 Students.

Total Population of Grade11 = 211

Grade11 Students

Section Population Sample Size

12
11 ABM A 19
11
11 ABM B 17
18
11 HUMSS A 28

11 HUMSS B 30 19

11 HUMSS C 27 17

ICT-CP 25 16

ICT-TD 26 17
 FBS 22 14

BPP 17 11

TOTAL 211 136

Instrumentation

Survey questionnaire is used by the researcher to gather information from

the students where all the needed data based on the study where written in

questions.

The said instrument developed after thorough reading and examination of

related literature and studies and of several questionnaire as main data

gathering. Instruments of similar study review by the researchers.

performed as very satisfied, satisfied, neutral, dissatisfied, very dissatisfied by the

grade 11 and grade 12 students of San Jose Del Monte National High School.

Sampling Technique

The researcher have used stratified random sampling where the total

population of grade 11 students were divided into strands or smaller groups called

strata that represents student’s specific response to the researchers instrument.

Data Gathering Procedure

The researcher where guided by the following steps to govern the research

instrument.

1. Upon the approval of the research proposal, the researchers searched for

a similar questionnaire with regards to proposed system and used it as their

reference to make their own survey-questionnaire.

2. The researchers made a formal letter to the expert validators to check and

validate the questionnaire for comments and suggestions to improve the

instrument.

3. The researchers asked for the permission and approval of the expertise of

San Jose Del Monte National High School to conduct study.

4. The researchers required the approval of the members if they can manage

a survey-questionnaire.
 5. The researchers collected, sorted, analyzed the data, computed and find

the frequency of the data.

6. The researchers interpreted the data and they presented the data in

textual and tabular form with due consideration of the problem.

Statistical Treatment of Data

Statistics is one way of getting the information’s organized. To have a

general view of the whole scenario of the study where the researchers have

created a proposed Computerized Enrollment System and the data gathered

interpret, monitor and analyzed using statistical tools.

Statistical Tools

Scaling system is used as statistical tool which is used by the proponents as a

technique to monitor the respondent’s interpretation of facts. (See Table 2.0 &

Table 3.0)

Table 2.0: Scaling Systems of the Proposed Computerized Enrollment System.

SCALE INTERPRETATION

1 Strongly Dissatisfied

2 Dissatisfied

3 Neutral

4 Satisfied
 5 Very Satisfied

Parameters of Limit

Table 3.0: The data that were gathered from the questionnaire were analyzed

and interpreted using the statistical tool:

LOWER LIMIT UPPER LIMIT QUALITATIVE DESCRIPTION