PASCHIM BARDHAMAN ZILLA PARISHAD

(Engineering Wing)
COURT COMPOUND, ASANSOL -713304 , DIST. - PASCHIM BARDHAMAN
Tel: 0341-2252627-31 Fax: 0341-2252629 E-mail: [email protected]

Memo. No:- DE/PSBZP/e-NIT/463 Date:-25.10.19

NOTICE INVITING ELECTRONIC TENDER OF THE DISTRICT ENGINEER,
PASCHIM BARDHAMAN ZILLA PARISHAD

e-NIT No.- 24 of 2019-20

The District Engineer, Paschim Bardhaman Zilla Parishad invites e-Tender on behalf of Paschim Bardhaman Zilla Parishad
for the works in the table below from reputed & resourceful Contractors working under Zilla Parishad, P.W.D, C.P.W.D.& similar other
Govt. Deptt. having experience and requisite credential in execution of similar types of work.
(Submission of Bid through online)
List of Works:

Amoun Cost of
Estimated t of Tender Time of
S.
Amount Put to Earnest Docum completio Remarks
N. Name of works
Tender (Rs.) Money ents n
(Rs.) (Rs.)
FRESH-TENDER
1. Repair and Maintenance of Road from Jemua school more to Rs. 44,99,598/- Rs. Rs. Three Estimates
Gosai Bandh more Within Durgapur-Faridpur Block in the 90,000/- 5,000/- Months prepared as
District of Paschim Bardhaman for 2019-2020. per P.W.D (
2. Construction of Road from BDO office more to Malick House Rs. 24,72,828/- Rs. Rs. Three R) Schedule
Within Kanksa Block in the District of Paschim Bardhaman 50,000/- 5,000/- Months of Rates,
for 2019-2020. effective from
3. Repair and Maintenance of Road from Kajora Rail gate to 30.08.2018
Khaskajora Shivmandir road to Ukhra Dakhinkhanda Road (Volume-III)
Rs. Rs. Three with 4th
via 7 No project to 5-6 no pit of Jaipuria Collieary Within Rs. 39,42,377/-
79,000/- 5,000/- Months Corrigenda &
Andal Block in the District of Paschim Bardhaman for 2019-
2020. Addenda
4. Construction of Road from Palasboni FP school to Mander Rs. 39,16,428/- Rs. Rs. Three
boni Colliery 6 No Siding Within Durgapur-Faridpur Block in 79,000/- 5,000/- Months
the District of Paschim Bardhaman for 2019-2020.
Re-Tender ( 2nd Call)
Repair and Maintenance of Road from Sreerampur Jr. High
School to Royalty More (Srirampur GP & Ramprasadpur Rs. Rs. Three
1. Rs. 34,29,427/-
GP) Within Andal Block in the District of Paschim 69,000/- 5,000/- Months
Bardhaman for 2019-2020.
Repair and Maintenance of Road from Bajpaye More
Ananda More Suraj Hindu Hotel to Sanai Mukherjee House Rs. Rs. Three Estimates
2 Rs. 14,32,583/-
(Ukhra GP) Within Andal Block in the District of Paschim 29,000/- 5,000/- Months prepared as
Bardhaman for 2019-2020. per P.W.D (
Repair and Maintenance of Road from Panuria Village to R) Schedule
3 Bhatas More via Muchipara (Panuria GP) Within Barabani Rs. Rs. Three
Rs. 26,86,572/- of Rates,
Block in the District of Paschim Bardhaman for 2019-2020. 54,000/- 5,000/- Months
effective
Repair and Maintenance of Road from Chinchuria School from
More to Bagdiha Siddhapur with a link to Ghosal Pukur Rs. Rs. Three 30.08.2018
4 Rs. 26,27,187/- (Volume-III)
(Chinchuria GP) Within Jamuria Block in the District of 53,000/- 5,000/- Months
Paschim Bardhaman for 2019-2020. with 5th
Repair and Maintenance of Road from Nera Shibtala to Corrigenda
5 Aryabhatta Collage via Shibtala within Kanksa Block in the Rs. Rs. Three & Addenda
Rs. 16,70,415/-
District of Paschim Bardhaman for 2019-2020. 34,000/- 5,000/- Months

Repair and Maintenance of Road from Randiha More to

Love Mazumder house via Colony More Within Kanksa Rs. Rs. Three
6 Rs. 25,41,462/-
Block in the District of Paschim Bardhaman for 2019-2020. 51,000/- 5,000/- Months
 Repair and Maintenance of Road from Mahal More to
Oriental Bank (Baidyanathpur GP) Within Pandaveswar Rs. Rs. Three
7 Rs. 14,19,492/-
Block in the District of Paschim Bardhaman for 2019-2020. 29,000/- 5,000/- Months

Repair and Maintenance of Road from Jambad Benedi More

to Jambad New Colony (Bahula GP) Within Pandaveswar Rs. Rs. Three
8 Rs. 11,11,416/-
Block in the District of Paschim Bardhaman for 2019-2020. 23,000/- 5,000/- Months

Repair and Maintenance of road from Sidhu-Kanu More to

Ramlal Club via Maji Pukur (Jemari GP) Within Raniganj Rs, Rs. Three
9 Rs. 14,68,501/-
Block in the District of Paschim Bardhaman for 2019-2020. 30,000/- 5,000/- Months

Repair and Maintenance of Road from Ramesh Bouri

Furniture Shop to Radhamadhabpur Community Centre Rs. Rs. Three
10 Rs. 7,98,876/-
(Tirat GP) Within Raniganj Block in the District of Paschim 16,000/- 5,000/- Months
Bardhaman for 2019-2020.
Repair and Maintenance of Road from New Egara
Durgamandir to Kalidanga (Egara GP) Within Raniganj Rs. Rs. Three
11 Rs. 16,99,555/-
Block in the District of Paschim Bardhaman for 2019-2020. 34,000/- 5,000/- Months

Repair and Maintenance of Road from Kalanesharee Temple

To Pathacharai within Raniganj Block in the District of Rs. Rs. Three
12 Rs. 17,09,991/-
Paschim Bardhaman for 2019-2020. 34,000/- 5,000/- Months

Repair & Maintenance of Road from Kanksa 2 Number

Colony Forest Gaten to Air Forc Gate within Kanksa Block Rs. Rs. Three
13 Rs. 13,14,774/-
in the District of Paschim Bardhaman for 2019-2020. 26,000/- 5000/- Months

Repair & Maintenance of Road from Gourandi Bus Stand to

Itapara under Itapara GP within Barabani Block in the Rs. Rs. Three
14 Rs. 7,86,539/-
District of Paschim Bardhaman for 2019-2020. 16,000/- 5000/- Months

Intending bidders may download tender documents from e-procurement portal of Govt. website https://etender.wb.nic.in as per
Date & Time schedule. The pre-qualification and Financial Bid documents duly filled and digitally signed in all respect may be submitted
on-line through above e- portal. Paschim Bardhaman Zilla Parishad does not take any responsibility for the delay caused due to non
availability to internet connection or traffic jam etc. for online bidding.
The pre-qualification documents will be opened on by the District Engineer, Paschim Bardhaman Zilla Parishad or his authorized
representative electronically from the web site. While evaluation, District Engineer, Paschim Bardhaman Zilla Parishad may call the bidders
& seek clarification/ information or additional documents or original copy of any of the documents already submitted & if these are not
produced within the stipulated time frame, their proposals will be liable for rejection.
The financial bid document of the technically qualified bidders will be opened for evaluation and selection of qualified bidders on
and the other bid documents will remain unopened. No separate intimation will be given for this, unless the above date is changed. In case of
change of date, due intimation will be given in Web-site as well as in the Notice Board of the office of the undersigned. No individual
intimation will be given. Name of the qualified bidders will be displayed in the web site as well as at the office Notice Board of the
undersigned.
The District Engineer, Paschim Bardhaman Zilla Parishad reserves the right to reject or cancel any or all pre-qualification documents
and bid document without assigning any reason whatsoever.

1. Eligibility criteria for participation in tender:

i) The prospective bidders shall have satisfactorily completed as prime agency at least one similar nature of work having minimum
value of half of the estimated cost for which bid is invited during the last 5(Five) years prior to the date of issue of this notice, under
Zilla Parishad, P.W.D, C.P.W.D & similar other Govt. Deptt. Copy of completion certificate (for executed work) obtained from not
below the rank of the Executive Engineer or from the Work Order issuing authority should be produced with the technical bid.(N.B.-
Estimated amount , work done amount, date of completion of work and detailed communicational address of the client must be
indicated in the credential certificate). The bidder should have to submit Bar Chart for the work along with their bid.
i) Attested copies of a) PAN Card b) Current Professional Tax Receipt Challan) Valid 15-digit Goods & Services Tax payer
Identification Number (GSTIN) under GST Act, 2017 d) Current Income Tax acknowledgement Receipt c) Trade License
(Non Statutory Documents) should be submitted along with bid.
ii) Neither prospective bidders nor any of constituent partner had been debarred to participate in tender by any Govt. Deptt.
During the last 5 (five) years prior to the date of this e-NIT. Such debar will be considered as disqualification towards
eligibility.
iii) Registered Unemployed Engineers’ Co-operative Societies/ Unemployed Labour Co-Operative Societies are required to
furnish Valid Bye Law, Valid Register Certificate issued by the Co-operative Department, Current Audit Report, Annual
General Meeting along with other relevant supporting papers. (Non Statutory Documents).
 iv) A prospective bidder shall be allowed to participate in the job either in the capacity of individual or as a partner of a firm.
If found to have applied severally in a single job, all his applicants will be rejected for that job only.
v) A prospective bidder (including his participation in partnership) shall be allowed to participate maximum three works as
mentioned in the list of schemes. If bid is received for more than two works, first three consecutive serials will be considered
for evaluation and other bids will be rejected.
vi) The Partnership firm shall furnish the registered partnership deed and the company shall furnish the Article of Association
and Memorandum. (Non Statutory Documents).
vii) Where there is a discrepancy between the rate in figures & words, the rate in words will govern.
viii) Where there is a discrepancy between the unit rate & the line item total resulting from multiplying the unit rate by quantity,
the unit rate quoted shall govern.
ix) Any change of BOQ will not be accepted under any circumstances.
x) Tax invoice(s) needs to be issued by the supplier for raising claim under the contract showing separately the tax
charged in accordance with the provisions of GST Act,2017. (As applicable)

2. Constructional Labour Welfare Cess @ 1(one) % of cost of construction will be deducted from every bill of the selected agency.
GST, Royalty & all other statutory levy/ Cess will have to be borne by the contractor & the rate in the schedule of rates is inclusive
of all the taxes, cess & all other charges etc. Necessary deduction will be made from the contractor’s bills as per prevailing Govt.
orders and rules towards security deposit & other taxes & charges etc.
3. The Agency shall quote their rate in percentage basis i.e. Above /Less/At par (Both in figures as well as in words) in the given
space of Financial Bid Documents only.
4. a) No Mobilization Advance and Secured Advance will be allowed.
b) No Price Variation will be allowed.
5. Agency shall have to arrange land for creation of Plant & Machineries, storing of materials, labour shed, laboratory etc. at their own
cost and responsibility.
6. Bids shall remain valid for period not less than 120 (one hundred twenty) days from the date of opening of Financial Bid. “Bid valid
for a shorter period shall be rejected by the ‘Paschim Bardhaman Zilla Parishad’ as non responsive”.
7. Date & Time Schedule:-
Sl.
Particulars Date & Time
No
1 Date of Uploading of NIT, Tender Documents (online) 26.10.2019 at 18.50 IST
2 Date of start of downloading the documents etc. 26.10.2019 at 18.50 IST
3 Date of start of submission of Technical Bid & Financial Bid. 26.10.2019 at 18.50 IST
4 Date of closing downloading the documents etc. 11.11.2019 upto 10.00 IST
5 Date of closing of submission of Technical Bid & Financial Bid. 11.11.2019 upto11.00 IST
6 Date of opening of Technical Bid 13.11.2019 upto 11.30 IST
7 Date of opening of Financial Bid To be intimated later through on line and
office notice board.

10. There shall be no provision of Arbitration.

11. Earnest Money Deposit and Cost of Tender Document Deposit of e-Procurement
Online receipt and refund of Earnest Money Deposit of e-Procurement through State Government e-Procurement portal. The
following procedure to be adopted for deposit of EMD/Bid Security/Tender Fees/Cost of Tender Documents related to e-
Procurement.
A) Login by bidder :-
a) A bidder desirous of taking part in a tender shall logging to the e-Procurement portal of the Government of West Bengal: -
https:// wbtenders.gov.in using his login ID and password.
b) He will select the tender to bid and initiate payment of pre-defined EMD / Tender Fees / Cost of Tender Documents for that
tender by selecting from either of the following payments modes :-
i) Net Banking (any of the Banks listed in the ICICI Bank Payment-gateway) in case of payment through ICICI Bank
Payment Gateway.
ii) RTGS/NEFT in case of offline payment through bank account in any Bank.
B) Payment Procedure:-
i) Payment by Net Banking (any listed Bank) through ICICI Bank Payment Gateway
a) On selection of net banking as the payment mode, the bidder will be directed to ICICI Bank Payment Gateway webpage (
along with a string containing a Unique ID ) where he will select the Bank through he wants to do the transaction in the A/c.
No.192601000518 having IFSC No. ICIC0001926 . Bidder will make the payment after entering his Unique ID and password
of the bank to process the transaction.
b) Bidder will receive a confirmation message regarding success/ failure of the transaction.
c) If the transaction is successful, the amount paid by the bidder will get credited in the respective Pooling Account maintained
with the Focal Point Branch of ICICI Bank at R.N Mukherjee Road, Kolkata for collection of EMD / Tender Fees / Cost of
Tender Documents.
d) If the transaction is failure the bidder will again try for payment by going back to the first step.

ii) Payment through RTGS/NEFT:-

 a) On selection of RTGS/NEFT as the payment mode, the e-Procurement portal will show a pre-filled challan having the
details to process RTGS/NEFT transaction.
b) The bidder will print the challan and use the pre-filled information to make RTGS/NEFT payment using his bank account.
c) Once payment is made, bidder will come back to the e-Procurement portal after expiry of a reasonable time to enable the
NEFT/RTGS process to complete, in order to verify the payment made and continue the bidding process.
d) If verification is successful, the fund will get credited to the respective Pooling account of the maintained with the Focal
Point Branch of ICICI Bank at R.N Mukherjee Road, Kolkata for collection of EMD / Tender Fees / Cost of Tender
Documents.
e) Hereafter, the bidder will go to e-Procurement portal for submission of his bid.
f) But if the payment verification is unsuccessful, the amount will be returned to the bidder’s account.
C) Refund/ Settlement Process:-
i) After opening of the bids and technical evaluation of the same by the tender inviting authority through electronic
processing in the e-Procurement portal of the State Government, the tender inviting authority will declare the status of the
bids as successful/ unsuccessful which will be made available, along with the details of the unsuccessful bidders to ICICI
bank by the e-Procurement portal through web services.
ii) On receipt of the information from the e-Procurement portal, the Bank will refund, through an automated process, the
EMD of the bidders disqualified at the technical evaluation to the respective bidders’ bank accounts from which they made
the payment transaction. Such refund will take place within T+2 bank working days, where “T” will mean the date on
which information on rejection of bid is uploaded to the e-Procurement portal by the tender inviting authority.
iii) Once the financial bid-evaluation is electronically processed in the e-procurement portal, EMD of the technically qualified
bidders other than that of the L1 and L2 bidders will be refunded, through an automated process to the respective bidders’
bank accounts from which they made the payment transaction. Such refund will take place within T+2 Bank Working
Days where “T” will mean the date on which information on rejection of financial bid is uploaded to the e-Procurement
portal by the tender inviting Authority. However, the L2 bidder should not be rejected till the LOI process is successful.
iv) If the L1 bidder accepts the LOI and the same is processed electronically in the e-procurement portal, EMD of the L2
bidder will be refunded through an automated process, to his bank account from which he made the payment transaction.
Such refund will take place within T+2 Bank working days where “T” will mean the date on which information on Award
of Contract (AOC) to the L1 bidder is uploaded to the e-Procurement portal by the tender inviting authority.
v) All refunds will be made mandatorily to the any account from which the payment of EMD / Tender Fees / Cost of Tender
Documents (if any) were initiated.
12. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the site of works (listed in Annexures)
and its surroundings and obtain all information that may be necessary for preparing the Bid and entering into a contract for the work
as mentioned in the e-Notice Inviting Tender, the cost of visiting the site shall be at the Bidder’s own expense.
13. The intending Bidders shall clearly understand that whatever may be outcome of the present invitation of Bids, no cost of Bidding
shall be reimbursable by the Department. Paschim Bardhaman Zilla Parishad reserves the right to accept or reject any offer without
assigning any reason whatsoever and is not liable for any cost that might have incurred by any Bidder at the stage of bidding.
14. Prospective applications are advised to note carefully the minimum qualification criteria as mentioned in “Instructions to Bidders”
before bidding.
15. In case of Ascertaining Authority at any stage of application or execution of work necessary registered power of attorney is to be
produced.
16. No CONDITIONAL/INCOMPLETE TENDER will be accepted under any circumstances.
17. In case of quoting rates, no multiple lowest rate will be entertained by the Department.
18. The District Engineer, Paschim Bardhaman Zilla Parishad reserves the right to cancel the e-N.I.T due to unavoidable circumstances
and no claim in this respect will be entertained.
19. During scrutiny, if it is come to the notice to tender inviting authority that the credential or any other papers found
incorrect/manufactured/fabricated, that tenders will not be allowed to participate in the tender and that application will be out rightly
rejected without any prejudice.
20. Before issuance of the work order, the tender inviting authority may verify the credential & other documents of the lowest tenderer,
if found necessary. After verification, if it is found that such documents submitted by the lowest tenderer, is either manufactured or
false, in that case work order will not be issued in favour of the tenderer under any circumstances.
21. Bid from Joint Venture are not allowed.
22. The Defects Liabilities period for the work is one year from completion date.
23. In case of any change of date, corrigenda, addenda, due intimation will be given in web site/ Notice Board
24. If any discrepancy arises between two similar clauses on different notifications, the clause as stated in later notification will supersede
former one in following sequence:-
i) Z.P. Form No. 2D
ii) e-NIT
iii) Technical Bid
iv) Financial Bid
25. No Departmental materials will be issued for the works from Paschim Bardhaman Zilla Parishad.
26. Since time is the essence of the contract , any unwanted delay in completion will be strictly dealt with as per norms .

District Engineer
Paschim Bardhaman Zilla Parishad
Memo. No:- DE/PSBZP/e-NIT/463/52 Date:- 25.10.19

Copy of Tender Notice (Sl.No. 24 of 2019-20) forwarded for favour of information with request to kindly display in his Notice Board for
giving wide publicity to the:-

1-2) Sabhadhipati/ Sahakari Sabbhadhipati, Paschim Bardhaman Zilla Parishad.

3-4) District Magistrate, Paschim Bardhaman & Executive Officer, Paschim Bardhaman Zilla Parishad / Additional Executive
Officer, Paschim Bardhaman Zilla Parishad .
5-6) Secretary, Paschim Bardhaman Zilla Parishad / Financial Controller& Chief Accounts Officer, Paschim Bardhaman Zilla
Parishad .
7-16) Adhyaksha, District Council/ Karmadhakshya, (All), Paschim Bardhaman Zilla Parishad.
16) Joint Secretary to the Govt. of WB of P & RD, Joint Administrative Building, Sector-II, Saltlake, Kolkata-106 .
17-19) Sub-Divisional Officer (Asansol / Durgapur ), Paschim Bardhaman .
20-23) Executive Engineer, WBSRDA, Paschim Bardhaman Division (Burdwan 2 Div.) / Executive Engineer, Asansol Highway
Division, P.W.D (Roads Directt.), Asansol / Executive Engineer, Burdwan Highway Division, P.W. (Roads) Directt.,
Burdwan / Executive Engineer, P.W.D (Social Sector) , Asansol .
24-39) Sabhapati/ Executive Officer, Panchayet Samity (All), Paschim Bardhaman
40) D.I.O & T.D, NIC, Paschim Bardhaman is requested to arrange publication in Web Site
http://www.paschimbardhaman.co.in
41) The District Information & Cultural Officer for publication of the abridged version of the said notice as enclosed in at least 3
widely published news dailies (namely Statesman (English edition), Sanmarg & Sambad Pratidin and 1 local newspapers
(namely Sambad Dakshinbanga).
42-43) Assistant Engineer (All), Paschim Bardhaman Zilla Parishad.
44-50) Sub-Assistant Engineer (All) / Sub-Assistant Engineer, Estimate Section / H.C./ Acctt., Paschim Bardhaman Zilla Parishad
51-52) Notice Board, Engineering Wing, Paschim Bardhaman Zilla Parishad/ One Extra Copy to District Engineer, Paschim
Bardhaman Zilla Parishad.

District Engineer
Paschim Bardhaman Zilla Parishad

INSTRUCTION TO BIDDERS
SECTION – A

1. General guidance for e-Tendering

Instructions / Guidelines for tenders for electronic submission of the tenders online have been annexed for assisting the contractors
to participate in e-Tendering.
2. Registration of Contractor
Any contractor willing to take part in the process of e-tendering will have to be enrolled & registered with the Government e-
Procurement system, through logging on to https://etender.wb.nic.in. (the web portal of P & R.D. Department) the contractor is to
click on the link for e-Tendering site as given on the web portal.
3. Digital Signature certificate (DSC)
Each contractor is required to obtain a Digital Signature Certificate (DSC) for submission of tenders from the approved service
provider of the National Information Centre (NIC) on payment of requisite amount, details are available at the Web Site.
4. The Contractor can search &download e-NIT & Tender Documents electronically from computer once he logs on to the website
mentioned in clause 2 using the Digital Signature Certificate. This is the only mode of collection of Tender Documents.
5. Participation in more than one work
A prospective bidder shall be allowed to participate maximum in three works in e- NIT either in the capacity of individual or as a
partner of a firm. If found to have applied severally in a single job, all his applications will be rejected for that job only.
6. Submission of Tenders.
General process of submission: - Tenders are to be submitted online through online the website in two folders at a time for each
work, one is Technical Proposal & the other is Financial Proposal before the prescribed date & time using the Digital Signature
Certificate (DSC). The documents are to be uploaded virus scanned copy duly Digitally signed. The documents will get encrypted
(transformed into non readable formats)

A. Technical Bid
The Technical Bid should contain scanned copies of the following further in two covers (folders).
 A-1. Statutory cover containing documents
i. Prequalification Application (Section-B, Form-I)
ii. Photo copy of RTGS/NEFT/CBS towards cost of tender documents as prescribed in the e-NIT, against each of the serial
of work in favour of District Engineer, Paschim Bardhaman Zilla Parishad.
iii. STRUCTURE AND ORGANISATION (Section-B, Form-II)
iv. Tender Form –No. 2D&e-NIT ( properly filled in & upload the same Digitally signed except quoting rate will only
encrypted in the B.O.Q. under Financial Bid. In case quoting any rate in 2D, the tender is liable to summarily rejected).

A-2. Non statutory cover containing documents

i. a) PAN Card b) Current Professional Tax Receipt Challan c) Valid 15-digit Goods & Services Taxpayer Identification
Number (GSTIN) under GST Act,2017 d) Current Income Tax acknowledgement Receipt e) Trade Licence.
ii. Registration Certificate under Company Act(if any)
iii. Registered Deed to Partnership Firm/Article of Association & Memorandum (if applicable)
iv. Power of Attorney (For Partnership Firm /Private Limited Company( if any)
v. Registered Unemployed Engineers’ Co-operative Societies /Unemployed Labour Co-operative Societies are required to
furnish Valid Bye Law, valid Register Certificate issued by the Co-operative Department, Current Audit Report, Annual
General Meeting along with relevant supporting papers.

S. Category Sub- Category

Details
N. Name Description
A Certificates Certificates 1. Valid 15-digit Goods & Services Taxpayer Identification Number (GSTIN)
under GST Act,2017
2. Pan Card
3. Current Professional Tax Receipt Challan
4. Latest IT Return Acknowledgement.
B Company Company 1. Proprietorship firm (Trade License)
Details Details 2. Partnership firm (Partnership deed, Trade license)
3. LTD. Company (Incorporation certificate ,Trade license )
4. Society (Trade License)
5. Power of Attorney
6. Valid Bye Law
7. Valid Registration Certificate issued by the Co-operative Department.
8. Current Audit Report
9. Annual General Meeting.
C Credential Credential 1. Satisfactorily completed as prime agency at least one similar nature of work
having minimum value of half of the estimated cost for which bid is invited
during the last 3(Three) years prior to the date of issue of this notice, under
Zilla Parishad, P.W.D., C.P.W.D., & similar other Govt. Deptt. Copy of
completion certificate (for executed work) obtained from not below the rank of
the Work Order issuing authority should be produced with the technical bid.

B. Tender Evaluation Committee (TEC)

i) Opening &Evaluation of Tender :-

Exemption of cost of tender document is not allowed.
ii) Opening of Technical proposal:
Technical proposals will be opened by the District Engineer, Paschim Bardhaman Zilla Parishad or his authorized
representative electronically from the web site.
iii) Decrypted (transformed in to readable formats) documents of the statutory/ non statutory cover will be downloaded &
handed over to the Tender Evaluation Committee.
iv) Pursuant to scrutiny & decision of the Tender Evaluation Committee, the summary list of eligible tenders will be uploaded
in the web portals/ Notice Board before opening of financial bid.
v) While evaluation the Committee may summon of the bidders & seek clarification/ information or additional documents or
original hard copy of any of the documents already submitted & if these are not produced within the stipulated time frame,
their proposals will be liable for rejection.
vi) Intending tenderers may remain present, if they so desire.

C. Financial Bid
i. The financial proposal should contain the following documents in one cover (folder) i.e. Bill of quantities (BOQ).
The Bidder is to quote the rate (on Percentage basis i.e. Above / Less/At par) online through computer in
the space marked for quoting rate in the BOQ.
 ii. Only downloaded copies of the above documents are to be uploaded virus scanned & Digitally Signed by the
contractor.
iii. Intending tenderer may remain present, if they so desire.

7. Penalty for suppression/distortion of facts

Submission of false document by tendered is strictly prohibited and if found action will be taken as per clause -19 of this
e-NIT.

8. Rejection of Bid
The Paschim Bardhaman Zilla Parishad reserves the right to accept or reject any bid and to cancel the bid process and reject
all bids at any time prior to the award of contract without there by incurring any liability to the affected bidder or bidders
or any obligation to inform the affected bidder or bidders of the ground for Zilla Parishad’s action.

10. Award of Contract

The Bidder whose bid has been accepted will be notified by Paschim Bardhaman Zilla Parishad through (LOI) as per format.
The Letter of Intent will constitute the formation of the Contract.
The Agreement in Form No.-2Dwill incorporate all agreements between Paschim Bardhaman Zilla Parishad and the
successful Bidder. All the tender documents including e-NIT & BOQ will be the part of the contract document.

11. Additional terms and conditions

a) A work programme in the form of Bar chart should be submitted by the successful bidder at the time of execution of
agreement.
b) Additional Performance Security @ 5.00% (five percent) on estimated cost put to tender for the work to be deposited
by the successful bidder at the time of execution of agreement, in the form of Bank Guarantee from any schedule Bank
/Fixed Deposit as per direction if the offered rate is beyond 15% (fifteen percent) less.

District Engineer,
Paschim Bardhaman Zilla Parishad
 SECTION –B

FORM- I

PRE-QUALIFICATION APPLICATION

To

The District Engineer,

Paschim Bardhaman Zilla Parishad

Tender for (Name of Work)------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------------------------------------
Reference :- e-NIT.No.-24 of 2019-20, (Sl No---------.)

Dear Sir,
Having examined the Statutory, Non statutory & e-NIT documents, I/we hereby submit all necessary information and relevant
documents for evaluation.
The application is made by me / us on behalf of …………………………………………………………………in the capacity
………………………………………………………………………………. duly authorized to submit the order.
The necessary evidence admissible by law in respect of authority assigned to us on behalf of the group of firms for application and for
completion of the contract documents is attached herewith.
We are interested in bidding for the work(s) given in Enclosure to this letter.
We understand that:
(a) Tender Inviting & Accepting Authority/Engineering-in-Charge can amend the scope & value of the contract bid under this project.
(b) Tender Inviting & Accepting Authority/Engineering-in-Charge reserve the right to reject any application without assigning any
reason.

Enclo: e-Filling :-
1. Statutory Documents
2. Non Statutory Documents

Date :- …………….. _____________________________

Signature of applicant including title
and capacity in which application is made.
 SECTION –B
FORM-II

STRUCTURE AND ORGANISATION

A.1 Name of Applicant :______________________________________

A.2 Office Address :______________________________________

E-Mail :_______________________________________
Telephone No.& Mobile No. :_____________________________________
Fax No. :_____________________________________

A.3 Name and address of Bankers :_____________________________________

A.4 Attach one organization chart showing

the structure of the company with : _____________________________________
names of Key personnel and technical
staff with Bio-data.

Note :- Application covers Proprietary Firm, Partnership, Limited Company or Corporation.

_________________________
Signature of applicant including title and
capacity in which application is made.
 SECTION C

A. The contractor would furnished an affidavit in following manner in non-judicial stamp paper :-

PROFORMA FOR AFFIDAVIT

(To be furnished in Non Judicial stamp paper of appropriate value duly notarized)

I, Sri ………………………………………………………., S/o …………………………………… aged, ………. Years, Residing

at,…………………………………………………………………… Proprietor/Partner/Director of
……………………………………………………………… do here by solemnly affirm and declare in connection with e-NIT No.
17 of 2019-20 as follows.
1. That I, the undersigned, do certify that all the information furnished and statements made in the bid documents are true and correct
to the best of my knowledge and belief.
2. That the undersigned also hereby certify that neither any near relations of DE /AE/SAE of the Department nor any retired gazetted
officers are in our employment.
3. The undersigned understands and agrees that the bid shall remain open for Acceptance 120 days from the date of opening of financial
bid.
4. If the contract is awarded to us, we will deploy at site all necessary T&P and equipment as listed in the tender notice on receipt of
the work order. We would commence the work only on deployment of machineries at site to the full satisfaction of Engineer -in –
Charge. We would be duty bound to use those equipment at site to achieve the best result as per requirement of the contract. We
would upkeep and maintain those equipment in running condition till completion of the work . Any breakdown of any equipment
will be replaced immediately. No part of equipment will be shifted to another site without the written permission of the E.I.C.
5. We will arrange necessary minimum testing equipment /apparatus as listed to conduct the various tests on aggregates, bitumen etc
to maintain the quality at site.
6. We would deploy at site all necessary Technical Personnel/Laboratory Assistance as required for efficient contract management and
supervision of works with a view to achieving best quality of work at site.
7. Any departure what so ever in any form will be considered as breach of contract. In such situation the department at his liberty may
with hold our payment till we rectify the defects or fulfill our contractual obligation. In this connection, departmental decision will
be final and binding.
8. The undersigned also certifies that neither we have abandoned any work awarded to us, nor any penal action was taken against us
by any department. The undersigned also declares that we do not have any running litigation with any department.
 PASCHIM BARDHAMAN ZILLA PARISHAD
Bidding Document
REF: e-NIT No.- 24 of 2019-20 (Circulated vide Memo. No. DE/PSBZP/e-NIT/463
Dated- 25.10.2019)

END
OF
TECHNICAL BID

PASCHIM BARDHAMAN ZILLA PARISHAD

(Engineering Wing)
Court Compound, Asansol – 713304, Dist.: Paschim Bardhaman
Tel: 0341-2252627-31 Fax: 0341-2252629 Email: [email protected]

Signature Not Verified

Digitally signed by Ramacharan Choudhury
Date: 2019.10.25 17:53:26 IST
Location: West Bengal-WB