CG11 - 17 Preparation of Schedule of Rates

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Preparation of Schedule of Rates
Introduction
The schedules of rates referred to in this guidance note relate to those schedules intended to be used for the valuation of
additional work and/or variations to existing lump sum contracts generally encountered in the building and civil engineering
industries. For the avoidance of doubt this guidance note does not relate to schedules of rates used in connection with
contracts which are re-measured as the works proceed, often encountered on power station / petro-chemical site maintenance
contracts.
A schedule of rates should be specific to an Indiviual Site. Schedules should not be prepared for company wide use on every
contract, unless the type of work undertaken on separate contracts is so similar, and sites are in the same geographic area, that
prices will be almost the same on every contract.
Preferably schedules of rates should be prepared at tender stage, negotiated with the client during pre-contract discussions and
incorporated into the contract documents / orders from the outset. However, it is possible to agree them after the contract
has started particularly if the contract is unexpectedly found to be subject to an excessive number of variations.
Advantages of Schedules of Rates

The Incorporation of a schedule of rates into a contract can have a number of advantages:
• Rates for additional work are agreed from the outset
• Disputes in connection with the valuation of additional works are avoided completely or at least significantly reduced
• Valuation and payment of additional work is made easier and earlier thereby improving cash flow
• Schedules can be incorporated with the order of contract documents
• Final accounts are prepared more quickly because of fewer disputes
• Having agreed a schedule from the outset clients are oftern more willing to agree additional rates to the schedule as
necessary.
Disadvantages of Schedules of Rates

There are however some significant disadvantages:
• Unless the schedule is structured to handle height and distance variations the rates will be based upon an average figure for
carrying out work anywhere on the site
• The introduction of additional rates to accommodate height and distance variables makes the schedule complicated
• Separate schedules are required for each contract as the cost of carrying out additional work will vary from site to site
• Clients are often suspicious of schedules, particularly if they perceive a significant increase over lump sum contract rates
• Care must be taken when incorporating schedules into contract documents to ensure that pro rata and other methods
included in standard forms for the valuation of additional work are deleted or amended to allow the use of schedules.
Requirements of Schedules of Rates

• Clear unambiguous descriptions with a clear method of measuring the work in appropriate units. If necessary attach sketches
and worked examples to explain the use of the schedule
• Clear definition of what the rates cover – for example erect and dismantle only or erect dismantle, and equipment hire
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• Date to which schedule is valid
• Purpose for which schedule can be used – additional work / variations
• Purpose for which schedule can not be used – daywork, rework, work on other sites
Preparation of Schedules of Rates

• Use the same labour, hire and transport rates to prepare the schedule as used in the lump sum items
• Labour outputs may be varied from the lump sum tender to accommodate different heights and locations on the site
• If the avarage outputs and hence final rates do not compare with the lump sum rates, and are strikingly different, consider
introducing additional height band rates
• Include and state the period of hire included in the rate – usually one week or one month
• Extra hire rates should be the same as used in the lump sum prices
• Provide a full description of what the rates include. If necessary do this in a set of notes appended to the schedule:-
— Access
— Carry distances
— Attendances required
— Whether rates include internal guardrails and brickguards
— Minimum sizes of scaffolds
• Clients are naturally suspicious of schedules so do not include rates which appear excessive
Example of a Schedule of Rates

The example schedule is taken from the “Scaffolding Contract 2016”. This is a bespoke form of contract produced by both the
Contractors Legal Group and The NASC and can be used for all Scaffolding works:
Unit Daily Weekly

Item Description Erection Dismantle Notes
(price per) Hire Hire
1 INDEPENDENT m² (face) or £ £ £ £ Scaffolds less than 6m in

m/run/lift length to be valued as towers
2 TOWER Lin Mtr (rising) £ £ £ £
3 CANTILEVER m² (lift) £ £ £ £
4 BIRDCAGE m³
5 SUSPENDED m² (lift) £ £ £ £ 2 x layers of 38mm boards

sandwiching polythene
sheeting
6 PROTECTION FAN Lin Mtr £ £ £ £ Class A as per current

(CLASS A) edition of TG20
7 ROOF SADDLE Each £ £ £ £ Max 8.00m to roof apex
8 DECKING (38MM m² (lift) £ £ £ £

BOARD)
9 CRASH DECK m² £ £ £ £
BOARDING
10 GUARDRAIL & Mtr £ £ £ £ Edge protection

TOEBOARD
11 GUARDRAIL Mtr £ £ £ £ Edge protection
12 STEEL LADDER BEAMS Mtr £ £ £ £
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Example of a Schedule of Rates (continued)
Unit Daily Weekly

Item Description Erection Dismantle Notes
(price per) Hire Hire
13 STEEL UNIT BEAMS Mtr £ £ £ £
14 ALUMINIUM BEAMS Mtr £ £ £ £
15 ADDITIONAL LADDER Mtr £ £ £ £ Over and above those

required as an integral part of
the scaffold
16 MONOFELX m² £ £ £ £
17 BRICK GUARDS Mtr £ £ £ £
18 STAIR TOWER PER LIFT £ £ £ £ Proprietary system staircase
19 LADDER TOWER PER LIFT £ £ £ £
20 GIN WHEEL (20m) Each £ £ £ £
21 DEBRIS NETTING m² PER LIFT £ £ £ £ Over and above that required

as an integral part of the
scaffold
22 PLYWOOD m² £ £ £ £ To cover gaps when

BOARDING requested
23 ADDITIONAL LADDER EACH £ £ £ £ Over and above those

GATE required as an integral part of
the scaffold
24 ADDITIONAL LADDER EACH £ £ £ £ Over and above those

TRAP DOOR required as an integral part of
the scaffold
25 SCAFFOLD DESIGN EACH £ £ £ £ Additional design

requirments Only
26 LOADING TOWER PER LIFT £ £ £ £ Inc “up and over” loading

gate
27 NPO x 1.50 PER HOUR £ £ £ £ Non productive overtime

uplift rate
28 NPO x 2.00 PER HOUR £ £ £ £ Non productive overtime

uplift rate
29 Daywork CISRS PER HOUR £ £ £ £ Advanced scaffolder for

ADVANCED modifications / incidentals
SCAFFOLDER
30 Daywork CISRS PER HOUR £ £ £ £ Scaffolder for modifications /

SCAFFOLDER incidentals
31 Daywork CISRS PER HOUR £ £ £ £ Labourer for modifications /

LABOURER incidentals
32 CISRS SCAFFOLD PER HOUR £ £ £ £ CISRS Inspector (to the

INSPECTOR appropriate grade) for
inspections
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Example of a Schedule of Rates (continued)
Height Increase
6.00m %
12.00m %
18.00m %
24.00m + %
Whilst every effort has been made to provide reliable and accurate information, we would welcome any corrections to information provided by the Writer which
may not be entirely accurate, therefore and for this reason, the NASC or indeed the Writer, cannot accept responsibility for any misinformation posted.
NASC NASC, 4TH FLOOR, 12 BRIDEWELL PLACE, LONDON EC4V 6AP

TEL: 020 7822 7400 FAX: 020 7822 7401
[email protected] www.nasc.org.uk
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CG11:17

Preparation of Schedule of Rates

Advantages of Schedules of Rates

Disadvantages of Schedules of Rates

Requirements of Schedules of Rates

NASC January 2017

Preparation of Schedules of Rates

Example of a Schedule of Rates

Unit Daily Weekly

1 INDEPENDENT m² (face) or £ £ £ £ Scaffolds less than 6m in

2 TOWER Lin Mtr (rising) £ £ £ £

5 SUSPENDED m² (lift) £ £ £ £ 2 x layers of 38mm boards

6 PROTECTION FAN Lin Mtr £ £ £ £ Class A as per current

7 ROOF SADDLE Each £ £ £ £ Max 8.00m to roof apex

8 DECKING (38MM m² (lift) £ £ £ £

10 GUARDRAIL & Mtr £ £ £ £ Edge protection

11 GUARDRAIL Mtr £ £ £ £ Edge protection

12 STEEL LADDER BEAMS Mtr £ £ £ £

Unit Daily Weekly

13 STEEL UNIT BEAMS Mtr £ £ £ £

14 ALUMINIUM BEAMS Mtr £ £ £ £

15 ADDITIONAL LADDER Mtr £ £ £ £ Over and above those

17 BRICK GUARDS Mtr £ £ £ £

18 STAIR TOWER PER LIFT £ £ £ £ Proprietary system staircase

19 LADDER TOWER PER LIFT £ £ £ £

20 GIN WHEEL (20m) Each £ £ £ £

21 DEBRIS NETTING m² PER LIFT £ £ £ £ Over and above that required

22 PLYWOOD m² £ £ £ £ To cover gaps when

23 ADDITIONAL LADDER EACH £ £ £ £ Over and above those

24 ADDITIONAL LADDER EACH £ £ £ £ Over and above those

25 SCAFFOLD DESIGN EACH £ £ £ £ Additional design

26 LOADING TOWER PER LIFT £ £ £ £ Inc “up and over” loading

27 NPO x 1.50 PER HOUR £ £ £ £ Non productive overtime

28 NPO x 2.00 PER HOUR £ £ £ £ Non productive overtime

29 Daywork CISRS PER HOUR £ £ £ £ Advanced scaffolder for

30 Daywork CISRS PER HOUR £ £ £ £ Scaffolder for modifications /

31 Daywork CISRS PER HOUR £ £ £ £ Labourer for modifications /

32 CISRS SCAFFOLD PER HOUR £ £ £ £ CISRS Inspector (to the

NASC NASC, 4TH FLOOR, 12 BRIDEWELL PLACE, LONDON EC4V 6AP

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