The document discusses the levels and responsibilities of local governments in the Philippines. It provides details on the roles and typical offices of provinces, cities/municipalities, and barangays. It also outlines general design guidelines and considerations for city/municipal halls and departments within.
The document discusses the levels and responsibilities of local governments in the Philippines. It provides details on the roles and typical offices of provinces, cities/municipalities, and barangays. It also outlines general design guidelines and considerations for city/municipal halls and departments within.
The document discusses the levels and responsibilities of local governments in the Philippines. It provides details on the roles and typical offices of provinces, cities/municipalities, and barangays. It also outlines general design guidelines and considerations for city/municipal halls and departments within.
The document discusses the levels and responsibilities of local governments in the Philippines. It provides details on the roles and typical offices of provinces, cities/municipalities, and barangays. It also outlines general design guidelines and considerations for city/municipal halls and departments within.
Copyright This is the property of Arch. Pedro Santos Jr., and may not be reused or redistributed without the author’s consent. For questions, contact the author at [email protected]. The Local Government Levels of Local Government • Provinces • Cities/municipalities • Barangays • Puroks or sitios, if applicable Levels of Local Government • Executives and legislatures are elected for provinces, cities/municipalities, and barangays. • Local governments enjoy local autonomy, and are generally supervised by the Philippine President. Province • The highest-level local government • Governed by a Governor as its executive and the Sangguniang Panlalawigan as its legislature. City/Municipality • The next level of local government, and is usually part of a province. • Governed by a Mayor as its executive and the Sangguniang Panglunsod or Sangguniang Bayan as its legislature. City/Municipality • Kinds of municipal governments: 1. Independent cities (not governed by a province) 2. Component cities 3. Component municipalities/towns Barangay • The smallest local government unit. May be further subdivided into sitios and puroks, but these divisions do not have elected leaders. • Governed by the Barangay Captain as its executive, and by the Sangguniang Barangay as its legislature. Responsibilities Responsibilities of LGUs • Facilities and research services for agriculture and fishery activities • Health services, which include access to primary health care, maternal and child care, and medicines Responsibilities of LGUs • Social welfare services, which include programs and projects for women, children, elderly, and persons with disabilities, as well as vagrants, beggars, street children, juvenile delinquents, and victims of drug abuse • Information services, which include job placement information systems and a public library Responsibilities of LGUs • A solid waste disposal system or environmental management system; • Government buildings, cultural centers, public parks, playgrounds, and sports facilities and equipment • Infrastructure such as roads, bridges, school buildings, drainage, traffic signals, and road signs Responsibilities of LGUs • Public markets, slaughterhouses, and other local enterprises • Public cemetery • Tourism facilities • Police stations, fire stations, municipal jail Common Offices in the Local Government Offices in the Local Government • There are 21 kinds of common offices in local governments (provincial, and city/municipal). Some of there are required, while some are optional. Offices in the Local Government Office Municipal City Provincial Secretary to the Sanggunian Required Required Required Treasurer’s Office Required Required Required Assessor’s Office Required Required Required Accounting Office Required Required Required Budget Office Required Required Required Planning and Development Office Required Required Required Engineer’s Office Required Required Required Health Office Required Required Required Office of the Civil Registry Required Required NA Office of the Administrator Required Required Required Offices in the Local Government Office Municipal City Provincial Office for Legal Services Optional Required Required Office of Agricultural Services Optional Optional Required Social Welfare and Dev’t Office Required Required Required Environment and Natural Resources Office Optional Optional Optional Office of Architectural Planning and Design Optional Optional Optional Office of Public Information Optional Optional Optional Office for the Dev’t of Cooperatives NA Optional Optional Population Office Optional Optional Optional Veterinary Office NA Required Required Public Safety Office Optional Optional Optional General Services Office NA Required Required The City/Municipal Hall The City Hall • The chief administrative building of a city or municipality, usually housing the city or municipal council as well as Mayor’s office. The City Hall • Mainly contains offices for the executive (Mayor) and the city or municipal council, as well as other required offices and government agencies. The City Hall • A secondary, but not core function, of the City/Municipal Hall is to serve as venues for civic and cultural activities. General Guidelines General Guidelines • Always remember that the city hall is an office building primarily, and not a monument or an ornament. General Guidelines • Locate the city hall where it will be most convenient and where land values are reasonable. • Ideally, it should be located in areas already zoned for institutional use. General Guidelines • Consider the departments to be housed, the number of offices required, the number of employees per office, and the amount of storage and kind of furniture required. General Guidelines • Provide ample parking for both employees and the public. General Guidelines • Try to locate all offices of agencies and departments inside the city hall. General Guidelines • Ensure that the offices are comfortable and efficient. • Provide for ample natural light and ventilation, and ensure that departments that interact with each other are located close together. General Guidelines • Use finishes, materials, and furnishings that are reasonable in cost and are easy to maintain. General Guidelines • Provide sufficient counters for transactions with the public. General Guidelines • Do not allow to public to come in contact with police activities or criminal activities. General Guidelines • Avoid facilities that encourage loitering, especially in the lobby. These may include food stalls near seating, as well as vending machines for snacks and drinks. • Smoking areas should be located away from the lobby. General Guidelines • Departments requiring constant contact with the general public and the collection of payment of money (tax department and finance departments, for example) should as much as possible be located on the lower floors. General Guidelines • Departments related in function should be located near each other. • Consecutive operations should be planned production-style. General Guidelines • Expensive lobbies and hall space add to the cost of construction without adding usable space. General Guidelines • Any government building taller than two floors ideally should have elevators, especially if there are often-accessed offices on the topmost floors. General Guidelines • Avoid locating general offices in the basements. Basements should generally be used for storage, services, utilities, and parking. Departmental Layouts Departmental Layout • Layout of departments is extremely variable and greatly depends on the activities and workflows of each particular department. Departmental Layout • A finance department typically requires an open plan for accountants/clerks, and one or two private offices. A vault for records may also be provided, as well as window counters for collection. Departmental Layout • The public works department, on the other hand, may require private offices for the director, engineer, inspectors, a drafting room, a plan room, and conference rooms. Private Offices Private Offices • The requirement for greater space and higher construction cost requires a selective approach • Typically provided for executive positions and department heads. Private Offices • Pros: • Cons: 1. Transactions of a confidential 1. More expensive, requires more nature can be made more easily space (alternative for open plans: 2. More complicated ventilation general purpose conference and HVAC rooms) 3. Supervision and coordination of 2. Affords privacy and better work as well as communication concentration especially for jobs are impaired of an independent nature 4. An open, well-arranged office often has a more business-like appearance The Mayor’s Office The Mayor’s Office • The location is important for good public relations • It should give the impression of being accessible and open to any caller, yet should not be too prominent so as to invite curious intruders The Mayor’s Office • The second floor is often a good location since while accessible enough, some effort must still be expended to visit it • If located on the ground floor, the layout must allow for visitors to be screened (provide one or two intervening areas) The Mayor’s Office • A conference room for at least 12 people should be provided for meetings of the city council or the department heads The Finance Department The Finance Department • With the exception of perhaps the police department, the finance department typically has more contact with the public than any other department, due to their collection activities. • This means that a prominent location on the ground floor, typically in front, is practical. The Finance Department • Avoid cubbyholes for separate functions and provide a large work area to improve the workflow and to give the appearance of an efficient and well-planned layout. The Finance Department • Collection functions should be located closer to the public counter while accounting, purchasing, and budgeting may be located farther away. • These activities should be so grouped that the supervisor can observe the work of all his employees. The Finance Department • A vault for record safekeeping of records should be provided unless a space is provided nearby by the City Clerk’s office. The Police Department The Police Department • The police department has to be discussed separately because it requires special facilities that ordinary offices do not. The Police Department • Police departments are often not included in the city hall, but when they are, they must be separate from all other city hall activities. • Criminal activities should always be segregated away from public activities. The Police Department • If jail cells will be provided, they should be located away from public areas. • Additionally, prisoner retention automatically requires toilet and kitchen facilities. • Men and women should also be kept/jailed separately. The Police Department • If jail cells will not be provided, the provision of at least a retention room with toilet facilities is still recommended. The Police Department • Fingerprinting, photographic, identification, and booking areas should be located together, although not necessarily in the same room. • There should be sufficient storage for firearms (locked cabinets) and confiscated/lost/abandoned articles. The Police Department • For large prisoners, an interrogation room should be provided, as well as rooms for use of attorneys and prisoners, for facilities that house prisoners. Sample Offices/Departments Pasig City Hall (8 Levels) Level 1 • National Offices • Local Government Offices • None • Education/Central Printing Office • Pasig City Employees Cooperative • Payroll Section • Public Office and Safety Unit Level 2 • National Offices • Local Government Offices • None • Business Permit Licensing Office • Community Tax Certificate • Cashier • Idle Land Unit • Real Property tax • Treasurer’s Office Level 3 • National Offices • Local Government Offices • Commission on Audit • City Accountant • NSO • City Assessor • Register of Deeds • Business Permit and Licensing • Local Civil Registry • Management Info Systems Office Level 4 • National Offices • Local Government Offices • None • Human Resource Records • Claims and Benefits Section • Baranggay Computer Literacy Program • Office of the Building Official • City Records office • CENRO • General Services Office • Senior Citizen’s Office Level 5 • National Offices • Local Government Offices • COMELEC • City Health Department • X-Ray Section • Drug Testing • Sanitation Office • Land Inventory • Legal Department Level 6 • National Offices • Local Government Offices • None • City Engineer’s Office • Engineering Department • Architectural Office • Structural Section • Survey Section • Water Management • Flood Control Office • Drainage Maintenance Level 7 • National Offices • Local Government Offices • None • Vice Mayor’s office • Sangguniang Panlungsod • Sanggunian Secretariat Level 8 • National Offices • Local Government Offices • DILG • Mayor’s Office • People’s Law Enforcement • Executive Assistant’s Office Board • City Administrator’s Office • Budget Office • Solid Waste Management Office • Internal Audit Service Unit • Cooperative Development Office Others (Located Outside the City Hall) • National Offices • BIR • Criminal Investigation and Detention Group (CIDG) • Fire Department • PNP • Post Office • Public Attorney’s Office Sample Floor Plans Beaverton City Hall (Washington County, Oregon) Sample Floor Plans Bacoor City Hall