Welcome to The Electric Theatre Hire Pack

Here you’ll find all the basic information about the Theatre, as well as the facilities and equipment that are
available for hire. If you’d like more specific information you can contact us using the following details:

Administration / Bookings 01483 444787

[email protected]
01483 444784
[email protected]
Marketing and Box Office 01483 444788
[email protected]
[email protected]
Development 01483 444788
[email protected]
Technical 01483 444785
[email protected]
[email protected]
Café Bar 01483 444786
[email protected]

General Box Office 01483 444789

Website www.electrictheatre.co.uk
Facilities for Hire

Auditorium

Formats / capacities
Theatre style 210 seats
180 seats with the orchestra pit in use / closed
Standing 250
Cabaret style 100

For other Auditorium formats / capacities, please contact the Technical Team.

Hire Fees
GATA* Members Rate Amateur / Non Commercial Rate
Commercial Rate
Weekly rate £1472 £1960 £3219
Daily rate £369 £525 £1186
Hourly rate n/a n/a £265
Please note: A commission is payable on all ticket sales taken through The Electric Theatre Box Office (see
‘Recharges / Costs’ for more information). For all performances sold through the Theatre’s Box Office, four
house seats will be held off sale.

Weekly rate includes Get in from 1400 on Sunday

Monday to Wednesday 1000 – 2300
Thursday and Friday 1800 – 2300
Saturday 1300 – 2300
Use of the Auditorium during the day on Thursday / Friday is subject to availability and an additional charge
will be levied.

Daily rate One day from 1000 – 2300

Hourly rate Per hour from 1000 – 2300 (subject to availability)

Included in the GATA and Amateur Rates:

- Duty Technician (to supervise the production, not to operate sound / LX or stage manage)
- Duty Manager (for performances)
- Ushers (for performances)
- Box Office ticket sales (online, in person, by post and by phone)
- Use of the Theatre’s drapes, rostra, lighting and sound equipment
- Use of two Dressing Rooms (from 1400 on a Monday for a week long hire)

Included in the Commercial Rate:

- All Technicians required to get in, rig, run and operate the performance/s
- Duty Manager (for performances)
- Ushers (for performances)
- Box Office ticket sales (online, in person, by post and by phone)
- Use of the Theatre’s drapes, rostra, lighting and sound equipment
- Use of two Dressing Rooms (from 1400 on a Monday for a week long hire)

The Farley Room can be used for additional dressing room space (subject to availability). There is a separate
hire fee for the use of this area and it must be cleared following every performance.

* GATA is the Guildford Amateur Theatre Association, a membership organisation for local amateur
performance groups. More details can be found at www.gata.org.uk
Farley Room
Formats / capacities
Theatre style 30 side on
Theatre style 50 end on
Classroom style 24
Around tables 24
Horseshoe 15

Please note: the Farley Room is only accessible by stairs.

Hire Fees
GATA* Members Rate Amateur / Non Commercial Rate
Commercial Rate
Hourly rate £17 £26 By negotiation

Café Bar
Formats / capacities
Theatre style 80, plus 10 standing
Café style 45, plus 10 standing

Hire Fees
Hourly rate £35
Exclusive use POA
Recharges / Costs
Please note: the current rate of VAT will be added to all costs included in this pack, including hire fees
Deposits
Deposit for hire fees £250 for week long hires
(To be paid in advance of the booking) £100 for day long hires
Box Office
Commission on ticket sales 13% on all sales
(This applies to all events where tickets are sold through the Theatre’s Box
Office)
Ticket printing fee £0.10 per ticket
(This applies to events where tickets are printed for sale at external box
offices / through local groups / agency tickets etc.)
PRS
Applies to all performances with music (unless confirmation is given by the From 3% of gross Box Office
hirer that the music being performed is not subject to PRS) income (depending on genre)
Insurance
Public Liability Insurance (£5million) £205 for week long hires
(NB if proof of £5million PL insurance is not provided in advance of the hire, £67 for day long hires
the amount opposite will be added to the event settlement)
Marketing
The Electric Theatre Season Brochure inclusion: One third of a page £61
Two thirds of a page £123
Full page £208
Technical
The Theatre’s up to date Tech Spec is available online at www.electrictheatre.co.uk
Smoke / haze machine (including 1 x 2.5litre bottle of fluid) £32 for week long hires
£16 for day long hires
Gaffa tape (after first 2 rolls used) £9.50 per roll
LX tape (after first 2 rolls used) £3 per roll
Projector £190 per week
£67 per day
12ft x 9ft screen £182 per week
£64 per day
8ft x 6ft screen £150 per week
£54 per day
Extra hours / part hours (outside of contracted hours, including run overs) £102 without notice
£69 with prior notice
Technical staff (including sound / LX operators) £15.50 per hour
Pit removal (3 x staff for one hour) £46.50
Robe Robin DLS Lights GATA
£32 per week per light
£16 per day per light
Non-GATA
£104 per week per light
£52 per day per light
Other technical equipment/services may be available. Please contact the Technical Team for a specific quote
Catering
Bar tab (on agreement) tbc
Other
Extra car parking (if available) £15.50 per space
Clean up fee From £278
Security – per person, per hour, minimum 4 hour call £17.50 per hour
Photocopying (black and white only) £0.12 per A4 sheet
Other Information
Catering
The Electric Theatre Café Bar is open to the public from 1000 – 1700 Monday to Saturday, and until after
the performance on a show night. The Café Bar serves a range of hot, alcohol and soft drinks as well as
snacks.

Marketing
The marketing of your event at The Electric Theatre is your responsibility, however our Marketing Team are
able to provide support and advice if you need it.

Box Office
The Box Office will contact you directly to confirm your event details. These will include dates / times, ticket
prices and concessions, format and general sales information.

Car Parking
Included in your hire are three car parking spaces by the Theatre’s Stage Door. When using these spaces a
valid Electric Theatre Parking Permit must be displayed. These are available from a member of Theatre staff
at the start of your hire. Please be aware that Parking Enforcement Officers do patrol this area, and you are
responsible for ensuring that your vehicles display a valid permit.

As a rule, no other car parking is available at the Theatre, other than for disabled patrons. However if you
do require extra then please check with a member of Theatre staff in advance as on occasion it may be
possible to arrange. Any extra parking will be recharged.

The nearest pay and display car park is Bedford Road, by the Odeon Cinema.

General
Wi-Fi is available in most areas of The Electric Theatre. This is free of charge.

We hope you enjoy your visit to The Electric Theatre and if you require any further information please do
not hesitate to contact us.