Community Hire Fees

COMMUNITY HIRE FEES
Sir Robert Helpmann Theatre - Mt Gambier

Chaffey Theatre – Renmark
Northern Festival Centre - Port Pirie
Middleback Arts Centre - Whyalla
Theatre Rental Deposit
Payable prior to tickets going on sale. $440
Cheques payable to Country Arts SA
(In the case of a non ticketed event 4 weeks prior to Performance)
Hiring Fees – Per Performance (6 hour period)

Basic Rental (per 6 hours) Includes a community hire
rebate
$820 VS 11%
Basic Rental overrun per ½ hour (after 6 hours) $90
Energy Consumed 47c per KWH
Gas Consumed $0.0250 per MJ
or 70c per Litre
Eftpos/Credit Card Fees Actual Costs up to 1.54%
Payment Gateway per transaction .25 cents
Program / Merchandise Sales Commission 10%
* Whichever is the greater. Percentage calculated on net box office.
Other Fees
Additional Technicians & Front of House staff per hour $45.00
Fire Warden (if required) – per 4 hours $180 ($260 Sun)
Fire Warden overrun fee – per hour (after initial 4hrs) $50 ($65 Sun)
Cleaning overrun fee – per hour (after initial 3hrs) $55
Grand Piano / Data Projector / Hazer $70 each/per day
Season Hiring: Per day fee if days omitted at hirers request. $500
Rehearsal per 4 hours $360.00

Rehearsal over run per 1/2 $55.00
All fees listed are GST Exclusive
Ticket Handling Fee

The ticket handling fee for ALL tickets is aligned to the highest ticket price and is calculated on the *Total
Ticket Price GST exclusive.
Ticket Price Ticket Handling Fee Ticket Handling Fee
GST Exc. GST Inc.
Complimentary $2.00 $2.20
Less than and including $5.00 $2.00 $2.20
$5.01 up to and including $15.00 $3.00 $3.30
Over $50.00 $5.00 $5.50
Effective Date 1/07/2021
THIRD SCHEDULE
Facilities included in Basic Rental - per performance:
1. The Contractual Period is a 6 hour period commencing from bump in
2. Front of House Staff:

Up to a total of 4 hours per staff member as detailed below;
1 House Manager
2 Theatre Attendants
3. Duty Technician
Up to a total of 6 hours for the bump in, set up, Performance and bump out in a single
day between 8.00am and 11.00pm.
4. Standard Lighting Rig, as detailed in the Technical Facilities form provided, with the
condition that it is operated by, or under the supervision of, Trust production staff.
Please note that any variation to the standard lighting rig will need to be coloured and
focused as part of the Hirer’s set up.
5. Sound Equipment, as detailed in the Technical Facilities form provided, with the
condition that it is operated by, or under the supervision of, Trust production staff.
6. Standard Rig, theatre drapes, legs, borders, cyclorama as detailed in the Technical
Facilities form provided.
7. Use of all equipment listed in the Technical Facilities form excluding the Grand Piano
and Data Projector which is charged at an additional rate.
8. Use of dressing rooms and wardrobe rooms.
9. Use of rehearsal and Green rooms where applicable.
10. Use of foyers, if available, for displays provided access is not impeded.
11. Cleaning (note an additional cleaning fee may be incurred after 3 hours)
12. Ticket Printing

FOURTH SCHEDULE
Facilities NOT included in Basic Rental;
1. Staff additional to those detailed in the Third Schedule, including;
a) All production staff necessary to set up, run and bump out the event (including
adequate stage management) in addition to the Duty Technicians time nominated
in the Third Schedule. The Trust reserves the right to determine required staffing
levels based on the information provided by the hirer.
b) Front of House staff required in addition to the number and hours nominated in
the Third Schedule.
Additional casual Staff will be charged to the Hirer at the rate of $40 per hour plus
any penalty rates incurred for overtime.
Staff Penalty Rates will apply under the following conditions:
• Hours worked between 11.00pm and 8.00am.

• Hours worked on Sundays and Public Holidays.
• Hours worked in excess of 8 hours in any one day.
• Hours worked in excess of 5 hours without a 1/2 hour meal break
A minimum call of 3 hours duration applies to all Trust staff. The Hirer will be
charged for the minimum call when the work performed is less than 3 hours.
Provided the Hirer gives sufficient notice of staff requirements, every effort will be
made to minimise staff penalty rates.
2. Electricity and gas consumed with a surcharge to cover replacement costs of lamps
used.
3. Colour media, dry ice, smoke fluid and other consumable stage materials.
4. Hire of technical equipment over and above the designated standard rig, when
requested by the Hirer.
5. Additional cleaning after 3 hours
6. Piano and data projector usage fees and piano tuning.
7. Television, newspaper, radio advertising, poster distribution, mailout charges and any
other marketing. As requested by the Hirer.
8. Use of telephone, office supplies, photocopying, e-mail and facsimile facilities.
9. Table cloth laundering

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COMMUNITY HIRE FEES

Sir Robert Helpmann Theatre - Mt Gambier

Hiring Fees – Per Performance (6 hour period)

Rehearsal per 4 hours $360.00

All fees listed are GST Exclusive

Ticket Handling Fee

Facilities included in Basic Rental - per performance:

1. The Contractual Period is a 6 hour period commencing from bump in

2. Front of House Staff:

8. Use of dressing rooms and wardrobe rooms.

9. Use of rehearsal and Green rooms where applicable.

12. Ticket Printing

Facilities NOT included in Basic Rental;

1. Staff additional to those detailed in the Third Schedule, including;

Staff Penalty Rates will apply under the following conditions:

• Hours worked between 11.00pm and 8.00am.

5. Additional cleaning after 3 hours

6. Piano and data projector usage fees and piano tuning.

8. Use of telephone, office supplies, photocopying, e-mail and facsimile facilities.

9. Table cloth laundering

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