I.

TOPIC AND RATIONALE

This syndicated seminar focuses on the topics of compassion fatigue and

burnout in healthcare providers, which include nurses, physicians, and other

healthcare workers. ‘Compassion fatigue’ is described as the phenomenon of

desensitization of healthcare providers (HCPs) towards patients, resulting in a

subsequent loss of his/her ability to adequately care for patients (Hinderer et al., 2014).

Compassion fatigue in HCPs is caused in large part due to ‘burnout’, which is

experienced by HCPs from feelings of frustration and powerlessness (El-bar, Levy,

Wald, & Biderman 2013) stemming from several factors of their occupation. These

factors include unhealthy work environments, high workload, poor staffing, and

increasing complexity of care without adequate resources.

The Philippines is one of the world’s leading exporters of registered nurses

(RNs) and yet suffers from low job satisfaction among nursing professionals, which

significantly correlates with an increased level of experienced burnout (Rosales et al.,

2013). The consequences of increased burnout include, but are not limited to, poorer

quality of care rendered and high turnover and emigration rates. This seminar will

initiate discussion between multiple healthcare disciplines and policy-makers not

exclusive to nursing in an attempt to mitigate the negative impact of compassion

fatigue and burnout in Philippine healthcare.

Student nurses are at a favorable position to discuss this topic due to their

capacity to gather speakers educated in this topic to facilitate the discussion and invite

healthcare professionals from the several affiliated healthcare institutions of the Xavier

University College of Nursing. Student nurses and newly-graduated registered nurses,

doctors, and other professions benefit greatly from this seminar by implementing the

1
methods of reducing burnout and compassion fatigue during the start of their careers

as healthcare professionals.

II. TITLE

This seminar is given the preliminary title of “Burnout and Fatigue in Healthcare:

Restoring the ‘Passion’ in ‘Compassion’”. This title conveys the seminar’s intent to

restore the enthusiasm of healthcare professionals in all aspects of healthcare by

focusing on quality-of-life improvements in the workplace, techniques in effectively

managing occupational stress, and finding significance and meaning in the individual’s

chosen profession in order to improve job satisfaction. Since job satisfaction is a

positive contributing factor to quality of care rendered to patient, it stands to reason

that improving job satisfaction in healthcare will also improve the overall quality of

Philippine healthcare.

III. STATUS AND LOCATION OF THE SEMINAR

The said seminar will be held on March 6, 2017, 8:00AM – 12:00PM at the

Nursing Amphitheatre of Xavier University – Ateneo de Cagayan. The aforementioned

venue has the capacity for 150 participants and with its structure designed for lectures

and large group discussions, making it conducive for the implementation of the

seminar. The group is expecting around 120 invited healthcare workers such as

registered nurses, physicians, barangay health workers, student nurses and medicine

students.

Furthermore, the venue can be adorned with various decorations so that it may

suit the syndicated seminar’s theme and motifs, simultaneously attracting the attention

of the participants.

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IV. BENEFICIARIES

The proposed seminar entitled, “Burnout and Fatigue in Healthcare: Restoring

the ‘Passion’ in ‘Compassion’” will be beneficial to the following:

a. Xavier University – College of Nursing Students and School of

Medicine will be able to understand the differences and similarities of

compassion fatigue and burnout as well as the current issues and concerns

regarding the said topics and awareness of how it could affect their future

as health care professionals.

b. The College of Nursing Faculty and Staff will be able to gain insights,

information, and updates with regards to compassion fatigue and burnout

and how they can further discuss these in future classroom settings and

how they can play a role in providing guidance as an experienced

professional.

c. Physicians, Nurses, Barangay Health Workers, and Other Members of

the Health Care Team will be aware of the issues and concerns regarding

compassion fatigue and burnout and how it can affect their roles as part of

the healthcare team. This would also provide them the platform to discuss

what they can do to prevent this from happening in their work environment.

V. BACKGROUND OF SEMINAR

According to Compassion Fatigue Awareness Project (2017), Dr. Charles

Figley emphasized that compassion fatigue is the emotional residue or strain of

exposure to helping people in distress to the degree that it can create a secondary

traumatic stress for the helper. Burnout on the other hand is of different aspect. It is

not trauma-related. Conversely, it is a cumulative process evidenced by emotional

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exhaustion and withdrawal associated with increased workload and institutional stress

(The American institute of Stress, 2012). In line with this, the group decided to make

this as the topic of interest in the proposed syndicated seminar.

In accordance with the CHED Memorandum Order No. 14 series of 2009 and

in partial fulfillment of the requirements in Nursing Care Management (NCM) 107.2

Leadership and Management, the level 4 nursing students of Xavier University –

Ateneo de Cagayan College of Nursing, will be conducting this syndicated seminar.

The seminar will run for approximately 4 hours at the Nursing Amphitheatre of Xavier

University – Ateneo de Cagayan. This seminar will provide opportunities for the

students to apply the learned concepts of leadership and management in NCM 107.2

of the first semester academic year 2017 – 2018 and in NCM 108.1, alongside NCM

107.2 of the second semester of the aforementioned academic year. This seminar will

help health care professionals, nursing students, and clinical instructors to be

knowledgeable about compassion fatigue and burnout and on how to overcome these.

This syndicated seminar is grounded from the Sustainable Development Goals

(SDGs) proposed by the United Nations Development Program which is in turn

integrated by different countries into their policies and national development plans

(United Nations, 2015). The said seminar is in line with SDG 3: Good Health and Well

– Being which include substantially increasing health financing and the recruitment,

developing, training and retention of the health workforce in developing countries,

especially in least developed countries and small island developing sates, and the

prevention and treatment and promote mental health and well – being by 2030.

Another is SDG 8: Decent Work and Economic Growth that includes protection of

labour rights and promotion of safe and secure working environments for all workers

by 2030. It is also aligned with the Xavier University Developmental Goals (UDG) on

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health, which aims to improve public health through preventive measures of which this

syndicated seminar is all about.

VI. JUSTIFICATION

The term compassion fatigue was coined to describe the phenomenon of stress

resulting from exposure to a traumatized individual rather than from exposure to the

trauma itself. Compassion fatigue is also caused by empathy, which is the natural

consequence of stress resulting from caring for and helping traumatized or suffering

people. The most commonly used definition of compassion fatigue was developed by

Charles R. Figley, who describes the concept as “a state of exhaustion and

dysfunction biologically, psychologically, and socially as a result of prolonged

exposure to compassion stress and all it invokes.”

Professions regularly exposed to the traumatic experiences of the people they

serve, specifically the members of the health care team, are increasingly susceptible

in developing compassion fatigue due to being exposed daily to patients experiencing

various concerns and crises. According to Cocker and Joss (2016), compassion

fatigue may potentially lead to depression, anxiety, and even posttraumatic stress

disorder (PTSD). These conditions are known to increase sickness absence,

psychological injury claims, and job turnover, which negatively impact productivity.

According to Lynch and Lobo (2012) in their study Compassion Fatigue in

Family Caregivers, “The attributes of compassion fatigue as an established

relationship between the caregiver and the patient or the client all associated with the

caregiving role and the psychological and physical responses it arouses.”

Furthermore, they identified system issues or organizational factors such as physical

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and emotionally demanding assignments and extra work days as risk factors for

compassion fatigue.

On other hand, Najjar et al. (2009) identified that empathy is vital to the

development of compassion fatigue, as the caregiver must have the ability to perceive

and understand what their patient or client is experiencing and be able to communicate

this understanding. In that study, it emphasized the psychological response to the

conflicting elements of empathy and suffering provides the foundation for ongoing

stress and subsequent compassion fatigue. Thus, compassion fatigue results from the

change in empathetic ability of the caregiver in reaction to the prolonged and

overwhelming stress of caregiving.

Statistics shows that the prevalence of compassion fatigue ranges from 7.3%

to 40% of workers in intensive care settings and 25% to 70% among inexperienced

mental health professionals and is often seen in health professionals among females,

repeatedly witnessing and care for people after trauma. According to the a local study

of Basmayor (2012), about the state of compassion fatigue in the Philippines as

reflected in its prevalence in caregivers in Metro Manila, it can be concluded that

compassion fatigue is experienced by most nurses and physicians in moderate level,

and the most pronounced effect is emotional stress. This kind of sickness is now

evident especially to healthcare professionals, in which they are receiver, listener and

provider of care to patients who are in need and with different conditions. The seminar

entitled, “Burnout and Fatigue in Healthcare: Restoring the ‘Passion’ in ‘Compassion’”,

is incorporated with the theme of BigHero 6 robot character Baymax. This features the

characteristics of Baymax, the “personal healthcare companion” as a benevolent, self-

sacrificing, critically knowledgeable, medically skillful and the service of a big caring

heart; which can be similarly equated to those members of the healthcare team. Unlike

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Baymax who’s a man-made robot, these professionals have the human attribute of

emotions which lead to tendencies of exhaustion from their work. The question of “Are

you satisfied with your care?” gives emphasis that caregivers should not only focus on

evaluating the care given to their patients but also the care they give to themselves

holistically.

VII. OBJECTIVES

A. GENERAL OBJECTIVES

This syndicated seminar aims to provide relevant and timely knowledge, skills,

and attitude towards spreading awareness on the current trends and issues regarding

compassion fatigue among health care workers in hospitals, clinics, and nursing

institutions. The group would also be able to comprehensively and systematically

present information regarding the topic with the help of the invited keynote speakers

highly adept in either fields of clinical psychology, psychiatry, human resource

management, or psychiatric – mental health nursing. In addition, this seminar grounds

itself in facilitating social awareness and institutional initiatives to advocate for a better

working environment and staffing as well as imparting the target participants with effect

ways in personally or professionally dealing with compassion fatigue.

Moreover, this syndicated seminar will provide an avenue for fourth-year

student nurses to apply learned concepts on planning, organizing, directing and

controlling. This activity would also help them to establish a stronger foundation and

experience in collaborating through teamwork as well as personal and professional

development.

B. SPECIFIC OBJECTIVES

At the end of the Syndicated Seminar, the group will be able to:

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Knowledge

 Familiarize themselves with the appropriate concepts necessary for health care

professionals to know about compassion fatigue.

 Incorporate concepts of psychiatry and/or clinical psychology and psychiatric -

mental health nursing when stressing significance of the following information

in the maintenance of mental health hygiene.

 Employ different creative and reliable strategies for the syndicated seminar in

order to effect sustainable learnings for application in the participants’ daily

working condition.

Skills

 Execute the concepts of nursing leadership and management especially on the

aspects of planning, organizing, directing, and controlling the functions and

demands of the seminar.

 Hone interpersonal and intrapersonal skills in organizing a syndicated seminar

that aims to raise awareness and to provide timely and relevant information

 Practice the principles of strategic, operational, and fiscal planning, time

management, and structures of an organization so as to integrate the value of

responsibilities and boundaries of each member.

Attitude

 Develop teamwork and cooperation within the group and the working

environment as a critical component to the success of this syndicated seminar.

 Integrate the values of cura personalis, Ad Majorem Dei Gloriam, and magis

from the planning to the actual implementation of the syndicated seminar.

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At the end of the Syndicated Seminar, the participants will be able to:

Knowledge

 Learn the basic concepts of compassion fatigue, its psychodynamics and/or

pathophysiology, and the related factors that accompany it.

 Correct misconceptions about concepts of compassion fatigue and its

management, considering its physical, mental, emotional, social and

professional effects.

 Be oriented with effective ways and management to cope up with stress in the

workplace especially those working in clinics, hospitals, and nursing

institutions.

 Identify ways in strengthening human resource capacities in order to facilitate

better work environment and to develop institutional measures to prevent

compassion fatigue among its employees.

Skills

 Apply the basic concepts of compassion fatigue, its management and the

institutional policies transpiring into effective and efficient practice.

 Maximize the use of available community and/or institutional resources in ways

of handling compassion fatigue among health care providers.

 Develop ways to transform learned knowledge, skills, and attitude into a

workable approach in modifying related legislations and social initiative for

better work environment and responsibilities.

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Attitude

 Have the initiative and eagerness to modify previously learned misconceptions

about compassion fatigue as well as their policies amongst human resources

management in their respective institutions.

 Be empowered with appropriate responses according to one’s awareness and

the availability and condition of supportive resources.

VIII. DESCRIPTION OF SEMINAR

The seminar aims to educate the different working individuals most importantly

those who work in hospitals and in nursing institutes about the existence of

compassion fatigue. Healthcare professionals are invited to listen to experts both in

the nursing and medical field to impart essential insights regarding the reality of

burnout in relation to stress and demands of work. For the second time, we will be

organizing a symposium that would last for four hours starting eight in the morning on

the sixth of March 2018 at Nursing Amphitheatre of Xavier University – Ateneo de

Cagayan. The planning and brainstorming of ideas started on the first week of the

second semester of this academic year wherein ideas were gathered and selected for

the seminar proper.

We will prepare around 150 seats for our audience who mainly compose of

members of the health care team and student nurses. Several committees were

established to take care of different tasks. A formal program flow was devised

reflecting the activities of the day of the seminar with two emcees assigned. Snacks

will be provided as well as the seminar kits for the participants’ note taking purposes.

The technicalities will be taken care of which also includes the visual presentations.

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The decorations are matched with the seminar’s theme to create an ambience for a

pleasant learning experience.

IX. Application of Nursing Roles and Management Function

A.) Planning

a. Mission/Vision

Mission - The “Compassion Fatigue” syndicated seminar brings the issue of

decreasing burnouts and fatigue among members of the health care team which they

primarily experience due to increasing number of patients and ineffective staffing

schedules, with an emphasis of knowing how to manage and to follow the ideal

hospital nurse-patient ratio and to create venues in which professionals in both nursing

and medical fields can interact with students, healthcare professionals, and the

general public in order to reduce the incidence of burnout and fatigue.

Vision - The “Compassion Fatigue” syndicated seminar helps to address the irony of

the situation of the members of the health care team who are giving out care, yet fail

to fully care for themselves, neglecting their overall health. Also, this seminar aims to

help health care providers learn about the management and realities of compassion

fatigue and burnout through the awareness of an informed public and policy-makers.

b. Philosophy

The Xavier University College of Nursing believes in the individual Filipino’s

responsibility to their health and ability to adopt health-promoting and disease-

preventing behaviors through proper health education. The College of Nursing seeks

to develop nurse-leaders that will effect this change, making relevant health

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information available to all sectors of society through the use of their innate qualities

and God-given talents.

c. Goals

The following are the goals of the proponents of this seminar

1. Be knowledgeable regarding the management and realities of burnout

among health care providers

2. Give substantial education on the consequences of neglecting the overall

heath among the health care providers

3. Significantly decrease the gaps in our knowledge and understanding of

compassion fatigue and burnout

4. Chance to discuss integrated programs, management and strategies to

reduce incidences of compassion fatigue and burnout

5. Hone effective and efficient management and organization skills of

expected tasks

6. Develop amicable relationships and collaboration among members of the

group

7. Practice the principles of prioritization, competence, leadership, and time

management as the group makes decisions and gives precedence to

necessary responsibilities

d. Policies and Guidelines

The policies applied in order to ensure proper preparation and implementation of the

seminar will be as follows:

1. Attendance will be checked every group meeting. Those marked absent will

be noted on the attendance sheet unless he/she is excused. Invalid

12
 absences will be fined 50 pesos. Those who are late within 15 minutes will

be fined 20 pesos. Failure to appear 15 minutes after the designated

meeting time will be considered an absence.

2. The group treasurer is tasked with collecting the weekly due of the agreed

amount. He/she is responsible for documenting the breakdown of expenses

(liquidation). The collection will start on the 3rd week of November and will

end on the 2nd week of February.

3. Letters of solicitation are strictly prohibited and considered invalid as per the

recommendations of the clinical instructors.

4. Each member will be assigned a specific task by the group leader. Before

final assignment, each member has the right to freely express his/her

concerns which must be addressed appropriately by the heads of each

committee.

5. Each member is equally responsible for any and all revisions made during

the final submission of the written output. If the output is not passed in a

timely manner, the group will meet and decide on the possible

consequences.

6. Though assigned to different committees, all members may participate in

ALL preparatory activities even if not designated by their respective

committees. The committee head may consult another committee head for

permission when soliciting the assistance of a member not belonging to their

own committee.

7. Unity, collaboration, and honesty will be given due emphasis. All members

are encouraged to express any dissenting opinions on any issue.

8. Handling of finances will be subjected to the following additional guidelines:

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  All possible materials needing any amount of money must be listed

by item, amount, and price. This is to be approved by the group

leader (Beannca Angeles) and the committee head (Quennie

Uyguangco)

 All official receipts with the name: “XUCN- SS 1 (NA)” will be given

to the Finance Officer for proper liquidation purposes.

 Any excess funds even single centavo must be returned back to

Finance Officer; excess funds after all liquidated costs will be

apportioned and reimbursed to the group members.

e. Function of Each Committee

a. Secretariat

This committee is responsible for communication and

correspondence. They are responsible in contacting and communicating with
the guest speakers and in keeping track of the attendance, ensuring
meetings are organized and timed. With the said task and responsibilities,
they are then responsible for maintaining effective records and safe keeping
of all documents, including the formal letters and responses of any messages
that were sent. Reservation of the venue and materials to be used during the
seminar will also be delegated to this committee.

b. Program Committee

Creation and planning of the program flow during the day of the
seminar is the main task of this committee, including the specific duration of
each activity and crowd control. They will spearhead the practices and
performance of the intermission number(s). Members of this committee are
also the one who will assign other tasks to each member from different
committees, including assigning of emcees, prayer leaders and performers
as well as the preparation of certificates and tokens that will be given to the
audiences and speakers and ushering of the audience and guest speakers.

c. Food committee

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 This committee is designated to choose and purchase the selected
snacks and refreshments to be distributed. They are also in-charge of
distributing these the audience, clinical instructors, and guest speakers.
Preparation of garbage bags and ensuring maintenance of clean
surroundings are also highly encouraged. Coordination of both food
committee and finance officer is also done to settle the allotted budget for
food.

d. Finance Officer

She will primarily oversee the financing and budgeting aspects of this
seminar. She will spearhead the collection and safekeeping of money
including the receipts of each expense. They will collect funds from the
penalties incurred by each members from failing to follow discussed policies
and guidelines. A formal breakdown and liquidation of the expenses will also
be shown and discussed to the whole group.

e. Physical Set-up Committee

Decoration of the said venue and making it suitable for the theme and
motif is the responsibility of this committee. They are the one who will
conceptualize and facilitate the creation of props and decorations for the
program with the help of all the members of the group. Collaboration with the
program and secretariat committee is also done for planning of the layouts
and design of the media campaigns, posters, invitations, certificates, and
plaques to be distributed.

f. Technical Committee

This committee is focused on ensuring that the flow of the program is

error-free and smooth while preventing the occurrence of a dead air during
the program proper. They are in-charge of the manipulation of the
Powerpoint presentations, sound effects, visuals, and lighting. They should
also coordinate with the laboratory technician for further troubleshooting and
dry-runs.

15
 f. Contingency Plan
The following contingency plans were formulated in order to properly

respond to possible problems during the seminar. These measures will

eliminate or reduce setbacks brought by possible lapses. The identified

problems and their appropriate responses are detailed below:

Area Problem Effects Response

1. Speaker The speaker Delays or - In case of

arrives late, possibly cancels delay, the hosts
cancels, or is the seminar of the program
missing on the day will improvise in
of the seminar order to engage
the audience;
questions and
ice breakers be
implemented.
- Proponents of
the seminar will
request that the
speaker
designate an
emergency
substitute in
case of
unavoidable
absence.

2. Technical The equipment Broken - Rented or

difficulties used by the group equipment may purchased
may be cause delay or equipment will
malfunctioning or compromise the be examined
completely quality of the and tested for
unusable (i.e. program. This problems.
faulty will interfere Double
microphones, with the checking will be
laptops); electrical participants’ done during the
difficulties such as comprehension dry-run of the
lack of electrical of the seminar. event. Further
sources or Lack of checking will be
blackouts. electrical supply performed prior

16
 may mean that to the start of
majority of the seminar.
equipment Spare batteries
would be and equipment
unusable and will also be
cause secured.
disruption. - The
proponents will
consult the
CEPALCO
website to
check for any
foreseeable
blackouts and
plan the date of
the seminar
accordingly.

3. Audience Audience The speakers - Silence and

members are not as well as the attentiveness
participative and other members will be
cause of the audience emphasized
unnecessary noise will be during the
and distraction distracted, announcement
compromising of the house
comprehension rules. The
of the seminar’s emcees will
topics. also emphasize
the house rules
during their
introduction of
the seminar.
Audience
members who
continue to be
disruptive will
be asked to
leave the
seminar.

4. Conflict Misunderstanding The quality of - Proper

Between and conflict in the seminar will channels of
Group regards to roles, be communication
Members
miscommunication, compromised and promotion

17
and inappropriate due to of group
attitude such as disorganization dynamics;
uncooperativeness and group in- emphasis of
and passivity fighting; goals maintaining
will not be respectful and
achieved proper attitudes
to each other
even during
disagreements

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 B.) Organizing
a. Creation of Organizational Structure

Xavier University- Ateneo de Cagayan

Dr. Ramona Heidi C. Palad, RN, MAN, MaEd

Dean of College of Nursing

Mrs. Mary Grace Paayas, RN, MAN

Level 4 Coordinator

Mrs. Leny Baguio, RN, MN

Mrs. Renzi Pepito, RN, MN
Mrs. Mildred Pinque, RN, MN
Mr. Philip Eli Nalzaro, RN, MN
Fourth Year Level- Clinical Instructors

Beannca A. Angeles
Syndicated Seminar Head

Philip Gabriel G. Gimotea

Syndicated Seminar Assistant Head

Kassandra Queenie Reingel Uy Barbie Andrew

Romero Rose Arsenal Quennie Estrada Rey del
Head of
Head of Head of Food Uyguangco Head of Fierro
Secretariat Program Committee Finance Physical Set- Head of
Committee Officer up Technicals
Committee Committee
Daniel Casino

Mya Andrea Lao Arra Talian Janelle

Jillian Allyssa
Sheynicka Caumban
Yanson Dianne Trisha Rey Juwen Orencia
Rosales Algodon
Obert Noble Member
Members
Saimah Gulam Members
Eloisa Bretana
Merielle Ferrer
Members
Members

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 b. Description of Specific Roles and Responsibilities

A. Syndicated Seminar Head (Beannca Angeles)

 Over-all facilitator of the seminar
 Initiates the planning and formulation of the topic, title/s, theme, rules,
speakers and other things needed for the seminar
 Acknowledges each committee’s concern
 Encourages and facilitates brainstorming of ideas, giving chances and
hearing everyone’s idea
 Schedule group meetings, including the venue
 Promote expression of ideas for the seminar
 Working across functions with peers in other groups to ensure
collaboration for shared goals
 Disseminates the roles and responsibilities to each committee head
 Coordinates with the assistant head, ensuring clarity around priorities
and goals
 Final evaluation of preparation done for the seminar
B. Syndicated Seminar Assistant Head (Philip Gimotea)
 Coordinates with the head regarding the progress of the seminar
 Aids in leading and heading the members with the head
 Supervises the group, especially in the absence of the head
 Aids in addressing the concerns and needs of each committee
 Ensures to sustain the harmony and teamwork within the group
 Monitors and maintains the implementation of rules and regulations
 Support the head in ensuring that the goals are effectively met
 Contributes and oversees the process and quality improvement of the
output to identify areas for development
C. Secretariat Committee
 Document specific information and records made by the group as well
as the minutes of the meeting that were conducted
 Monitor and check the attendance of each member
 Select and communicate with the guest speakers

20
  Update and announce to the members any upcoming meetings or
changes in the details of the syndicated seminar
D. Program Committee
 Manage the flow of the program
 Design promotional materials such as media campaigns and posters
while coordinating with the Office of Student Affairs for validation and
permission to post such materials
 Ensure the seminar was advertised accordingly
 Crowd control during the said seminar
E. Food Committee
 Propose the budget plan for food
 Procure snacks and refreshments suited for the proposed budget
 Distributes snacks and refreshments after the seminar
 Ensure that there is cleanliness and order before and after the
distribution of the foods in the seminar
F. Finance Officer
 Proposes the budget plan to the group and clinical instructors for
approval
 Passes a proposed budget plan to the officers especially the leader
 Manages the funds monthly with regards to the budget plan
 Monitors and review the funds every planned meeting
 Ensures the committees follow the assigned budget plan and use the
funds efficiently and appropriately
 Periodically reminds the group about their liquidation reports and
receipts
G. Physical Set-up Committee
 Coordinate with the finance officer in managing budget for physical set-
up
 Canvass materials and makes sure the materials are bought according
to budget
 Utilize the materials in making props and backdrop for the venue
 Collaborate with the program committee in producing necessary props
for program activities

21
  Assist in designing invitations, certificates, and plaques.
 Assure that the floor plan is followed and the area is well utilized and is
in accordance with the theme and the topic of the seminar
H. Technical Committee
 Propose background music and audio-visual presentations
appropriate and relevant for the seminar
 Collaborate with the program committee for the background music
and other possible presentations
 Prepare background music and other audio-visual presentations for
specific parts/segment of the program
 Assures that dead air will not occur during the program and present
videos relevant to the seminar during dull moments

C.) Directing

a. Creation of Different Committee & Specific task of Each

Proponents

A. Secretariat

Head: Kassandra Romero

 Assigned in finding possible speakers for the seminar

 Contacts and communicates with the different speakers for the seminar
 Distributes the invitational letters for the speakers
 Creates proposed budget plan to be submitted to the finance officer

Members: Mya Sheynicka Yanson, Daniel Casiño

 Assigned in finding possible speakers for the seminar

 Assigned in making room reservations and borrowing of necessary materials
 Assigned in communicating with the different speakers for the seminar
 Assigned in distributing the letters to the speakers
 Help in making a proposed budget plan to be submitted to the finance officer
 Assigned in printing and distributing promotional materials for the seminar
 Help in promoting the seminar through social media (Facebook, Twitter,
Instagram, etc)

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 B. Program Committee

Head: Queenie Rose Arsenal

 Facilitates the group during brainstorming of ideas regarding the program and
its specific parts
 Formulates the plan of activities for the seminar
 Proposes the planned program flow for the seminar
 Schedules team meetings and evaluations for the program
 Passes a proposed budget plan for promotional materials and expenses

Members: Andrea Claudette Lao, Saimah Gulam, Merielle Ferrer

 Contribute ideas for the program flow including the allotted time for each
speaker
 Assigned in making promotional materials (posters, brochure, pamphlets, etc.)
 Assigned in facilitating the games during the program
 Assigned in making production numbers or performances
 In-charge of making invitations for the speakers in collaboration with the
secretariat committee as well as the invitations for the beneficiaries and
certificates for the speakers
 In-charge of the conceptualization of audio-visual presentations
C. Food Committee

Head: Reingel Uy

 Proposes budget plan to the group and clinical instructors for approval
 Ensures cleanliness and order before and after the distribution of the
foods in the seminar
 Assures safety of the food to be taken up in the seminar
 Prepares the food and in-charge of the handling and distribution during
the seminar

Members: Arraceilli Talian, Rey Juwen Algodon

 Assigned in canvassing of foods to be served in the seminar

23
 In-charge of buying the snacks and other materials (e.g. table napkins,
wrappers)
 In-charge of the preparation and distribution of the snacks in the seminar
 Collaborate with other committees whenever additional manpower is needed
D. Finance Officer

Head: Quennie Uyguangco

 Passes a proposed budget plan to the officers especially the leader

 Manages the funds monthly with regards to the budget plan
 Monitors and reviews the funds every planned meeting
 Ensures that committees follow the assigned budget plan and use the
funds efficiently and appropriately
 Periodically reminds the group about their liquidation reports and
receipts
E. Physical Set-up Committee

Head: Barbie Estrada

 Over-all head of the physical set-up team

 Plans for the decoration, backdrop, theme of the seminar
 In-charge in making props and other designs for the venue
 Proposes a budget plan for the expenses to be used for the backdrop and
motifs of the venue in collaboration with finance officer

Members: Jillian Caumban, Obert Noble, Dianne Trisha Rosales

 Brainstorm for ideas for decorations, backdrop, and theme of the seminar as
well as the floor plan and seating arrangements
 In-charge in buying the materials needed for making the designs and
decorations
 Help in making the props, decoration, and backdrop of the venue
 Assist in designing the invitations
 Collaborate with the program committee for with regards to the program flow
(such as facilitating games and production numbers)

24
 F. Technical Committee

Head: Andrew Rey Del Fierro

 Proposes background music and audio-visual presentations appropriate and

relevant for the seminar
 Collaborates with the program committee for the background music and other
possible presentations
 Prepares background music and other audio-visual presentations for specific
parts/segment of the program

Member: Janelle Allyssa Orencia

 Helps in preparing the background music and sound checking

 In-charge of checking the sound system and music, PowerPoint presentations,
and video presentations before the start of the program
 In-charge of obtaining the PowerPoint presentations and video presentations
of each speaker.

D.) Implementation
a. Calendar of Activities

Date Activity

November 6, 2017  First Meeting

 Election of team leader and
committee heads
 Approval of 1000 pesos per
person for SS funds
 Presentation of suggested titles
and brainstorming of ideas for the
seminar
November 29, 2017  Second Meeting
 Finalization of Topic
 Setting of rules and regulations
regarding tardiness and absences
during meetings.
 Division of task of output for
proposal
December 6, 2017  Looking for proposed speakers
(XU Medicine, MRXUH)

25
December 7, 2017  Looking for proposed speakers
(DOH)
December 8, 2017  Third Meeting
 Finalization of SS title and theme
 Presented possible speakers
 Finalization of seminar title and
theme
 Presented Proposed Program
Flow and finalized tasks and
assigned persons on the day of
the seminar
December 16, 2017  Passing of individual outputs for
proposal
January 11, 2018  Fourth Meeting
 Submission of Proposal Output

January 12, 13, 2018  Preparation for Proposal

January 15, 2018  Proposal Day

January 18, 19, 2018  Meet Speakers

 Edit of Program Invitation,
Certificates, etc.
January 25, 26, 2018  Buy Materials
 Print Program Invitation,
Certificates, etc.
 Meet Beneficiaries and Give
Invitation (Hospital, Barangay
Health Workers)
January 27, 2018  Making Props of Physical Set-Up

February 4, 5, 6, 7, 2018  Social Media Advertisement

 Signing of Certificate, Finalizing
Booklet, Canvassing and Buying
of Ballpens, Envelopes
 Meet Beneficiaries and Give
Invitation (Hospital, Barangay
Health Workers)
February 8, 9, 10, 2018  Making Props of Physical Set-Up
 Finalize Participants
February 18, 19, 20, 21, 2018  Social Media Advertisement
 Finalization Participants
February 22, 23, 24, 2018  Making of Props for Physical Set-
Up
 Practice Intermission Number

February 28, 2018  Update Speakers for Seminar

February 4, 2018  Finalize Props, Materials, and

Program Flow

26
February 5, 2018  Setting Up the Area
 Final Dry Run of Program
March 6, 2018  Actual date of SS

b. Progress Report

Progress Report for November 2017

November 6, 2017  First meeting

 Election of team leader and
appointed committee heads and
members
 Research on possible topics
November 29, 2017  Presented suggested title and
theme of the SS
 Policies and guidelines regarding
punctuality and offenses
 Goal setting and objectives for
the SS

Progress Report for December 2017

December 6, 2017  Looking for proposed speakers

(XU Medicine, MRXUH)
December 7, 2017  Looking for proposed speakers
(DOH)
December 8, 2017  Third Meeting
 Finalization of SS title and theme
 Presented possible speakers
 Finalization of seminar title and
theme
 Presented Proposed Program
Flow and finalized tasks and
assigned persons on the day of
the seminar
December 16, 2017  Passing of individual outputs for
proposal

Progress Report for January 2017

January 10, 2018  Follow up DOH

January 11, 2018  Fourth Meeting

 Submission of Proposal Output

27
 c. Speakers

The students of Level 4 block NA have decided possible speaker in the

seminar. Possible first speaker, Dr. Benson C. Go, a psychiatrist and the Chief of

Department of health in Cagayan de Oro Treatment & Rehabilitation Center. Another

possible first speaker, Dr. Maria Nena Peñaranda both psychiatrists at CUMC and a

faculty of a school of medicine. As a first speaker, they will provide relevant details

and discuss the plans of Department of Health on the current trends and issues

regarding compassion fatigue among health care workers in hospitals, clinics, and

nursing institutions. The second speaker will be either, Ma’am April Kristine Tianzon,

RN,MN, the Nursing Service Director at Maria Reyna-Xavier University Hospital or Sir

Hashley Kynt C. Maape, RN, who will be discussing on behalf of health care providers

about how compassion fatigue affect a certain health professionals. They will also

discuss interventions, managements and strategies to cope up from this compassion

fatigue. The above-mentioned speakers were chosen because of their knowledge on

dealing a person with compassion fatigue that will enable the participants of the

seminar to be informed and knowledgeable about the topic.

d. Program Flow
i. Overall Flow of Seminar

TIME ACTIVITY IN-CHARGE

6:00-7:30am Venue preparation Program/Logistics/Physical set-up

Committee
7:30-8:00am Registration Secretariat Committee

8:00-8:05am Opening Prayer Reingel Uy & Janelle Orencia

8:05-8:15am National Anthem To be conducted by: Quennie

Uyguangco
Video Presentation (VTR)
Technicals Committee
8:15-8:20am Opening Salvo ALL MEMBERS

28
8:20-8:25am Opening Spiel Philip Gimotea and Mya Sheynicka
Yanson
8:25-8:30am Opening Remarks Beannca Angeles

8:30-9:00am 1st Talk (Input 1) Introduction of speaker: Gimotea

Speaker 1
9:00-9:10am Open floor Discussion Philip Gimotea and Mya Yanson

9:10-9:15am Giving of Tokens and Certificates Philip Gimotea and Mya Yanson

9:15-9:20am Intermission number ALL MEMBERS

9:20-9:50am 2nd Talk (Input 2) Introduction of Speaker: Yanson

Speaker 2
9:50-10:00am Open Floor Discussion Philip Gimotea and Mya Yanson
10:00-10:05am Giving of Tokens and Certificates Philip Gimotea and Mya Yanson

10:05-10:10am Closing Remarks Andrew del Fierro

10:10-10:15am Photo op Secretariat Committee

10:15-10:20am Closing Prayer Andrea Lao

10:20-10:30am Snacks Food Committee

10:30-11:30am After Care ALL MEMBERS

Masters of Ceremony: Philip Gimotea and Mya Sheynicka Yanson

Floor Managers: Queenie Arsenal and Saimah Gulam

ii. Specific Activities During Program

 6:00-7:30am - Venue Preparations

(By: Physical Set up Committee/Programs/Technical Committee)

Turn on air conditioning

Check cleanliness and orderliness of the area

Check Decorations, and do adjustments if there are any

Prepare attendance sheets outside the Amphitheater

Do sound system checks

29
 Prepare projector and re-check contents to be projected

Do last and final blocking for the performers and speakers

 7:30-8:00am Registration

(By: Secretariat Committee/Program Committee)

Facilitate Registration

Contact Speakers and usher them to the Amphitheater

Play background music

Project back ground video

Emcee preparations and last checks for the sound system

 8:00-8:25am First Segment of the Program

(By: Technicals and Program Committees)

Opening Prayer

National Anthem

Video Presentation

Opening Remarks

Opening Salvo (Dance Number)

Opening Spiel

 8:25-9:15am First Speaker Segment of the Program

Introduction of the speaker

Speaker’s Discussion (Input 1)

Open floor discussion

Giving of Certificates and Tokens of Appreciation

 9:15-10:05am Second Speaker Segment of the Program

Intermission Number (Song Number)

30
 Introduction of the Second Speaker

Speaker’s Discussion (Input 2)

Open Floor Discussion

Giving of certificates and tokens of appreciation

 10:05-10:30nn Closing Segment of the Program

Giving of Certificates and Token of Appreciation to clinical instructors

Photo op (Care of Secretariat Committee)

Distribution of snacks to the speakers and the participants

 10:30am-11:30am After care (Care of all Group Members)

Keep the decorations

Sweep the floor

Turn off the air-conditioner, projector and light

31
 E.) Controlling

a. Attendance Sheet Monitoring

Names 11/6/17 11/29/17 12/8/17 1/11/17

Algodon, Rey Juwen PRESENT PRESENT PRESENT PENDING AT

this time
Angeles, Beannca PRESENT PRESENT PRESENT PENDING AT
this time
Arsenal, Queenie PRESENT PRESENT PRESENT PENDING AT
this time
Bretana, Eloisa ABSENT ABSENT PRESENT PENDING AT
this time
Casino, Daniel PRESENT PRESENT PRESENT PENDING AT
this time
Caumban, Jillian PRESENT ABSENT ABSENT PENDING AT
this time

Del Fierro, Andrew PRESENT PRESENT PRESENT PENDING AT

this time
Estrada, Barbie PRESENT ABSENT PRESENT PENDING AT
this time
Ferrer, Merielle PRESENT PRESENT PRESENT PENDING AT
this time
Gimotea, Phillip PRESENT PRESENT PRESENT PENDING AT
this time
Gulam, Saimah PRESENT ABSENT PRESENT PENDING AT
this time
Lao, Claudette PRESENT PRESENT PRESENT PENDING AT
this time
Noble, Obert PRESENT PRESENT PRESENT PENDING AT
this time
Orencia, Janelle PRESENT PRESENT PRESENT PENDING AT
this time
Romero, Kassandra PRESENT PRESENT PRESENT PENDING AT
this time
Rosales, Dianne Trisha PRESENT PRESENT PRESENT PENDING AT
this time
Talian, Arraceile PRESENT PRESENT PRESENT PENDING AT
this time
Uy, Reingel PRESENT PRESENT PRESENT PENDING AT
this time
Uyguangco, Quennie PRESENT PRESENT PRESENT PENDING AT
this time
Yanson, Sheynicka PRESENT PRESENT PRESENT PENDING AT
this time

32
 b. Budget Proposal

Proposed Budget: 20 students x 1000 = Php 20,000.00

Item Quantity Price/Unit Amount
A) Documentation
 Printing
- 50 pages/book 6 books 150.00 900.00
- Colored invitation 150 pieces 6.00 900.00
- Colored certificate 150 pieces 3.00 450.00
- Colored poster 5 pieces 50.00 250.00
 Book Ringbinding 5 books 60.00 300.00
 Vellum Paper 10 packs 23.00 230.00
 Hardbound 1 piece 350.00 350.00
Subtotal 3,380.00
B) Speakers
 Professional fee 2 speakers 2000.00 4,000.00
 Token for speakers 2 pieces 400.00 800.00
Subtotal 4,800.00
C) Food, Drinks & Others
 Arbee’s Egg Bread 150 pcs. 5.00 550.00
(for participants)
 Refresh Big Sip (for 15 boxes(10pcs/box) 59.50 892.50
participants)
 Food for CI & 10 meals 70.00 700.00
Speakers
 Drinks for CI and 10 drinks 30.00 300.00
Speakers
 Trash bag 1 pack 27.60 27.60
 Paper bag 1 pack 24.85 24.85
 Water jugs 1 piece 25.00 25.00
4 packs 50.00 200.00
 Iced cubes
Subtotal 2,719.95
B) Physical Set-up
 Cartolina 70 pcs 8.00 560.00
 Cardboard 10 pcs 20.00 200.00
 Scotch tape 3 rolls 30.00 90.00
 Masking tape 5 rolls 30.00 150.00
 Glue stick 15 pcs 10.00 150.00
 Glue 5 bottles 40.00 200.00
Subtotal 1,350.00

Total: PHP 12,249.95

Contingency Money: PHP. 7,750.05

33
c. Floor Plan/Seat Arrangemet

34
 X. Evaluation

Name (Optional): __________________________ Date: _______________

Thank you and we appreciate your presence in attending our event. Please
rate on the following evaluation for the seminar you attended. Place a check
mark ( ) on the boxes corresponding to your rating. Your feedback will help
us evaluate the effectiveness of this program and allow us to make
improvements we provide to you and other people.

Legend: 1- Poor 2- Fair 3- Satisfactory 4- Good 5- Excellent

1 2 3 4 5
1.Relevance of the seminar
2.Content consistent with objectives
3.Content appropriate with intended audience
4.Speakers are knowledgeable in content
areas
5.Punctuality of Speakers
6. Speaker’s ability to answer and
knowledgeable of the topic
7.Speaker’s voice and words are audible and
easily understood
8.Organization and flow of presentations
9.Attainment of Objectives
10.Venue is conducive and comfortable
11.Venue is well ventilated and well lighted
12. Quality of Audio Sound
13. Stage design is appropriate to the theme
with creativeness and appeal
14. How would you rate the learning
experience you gained from attending this
seminar?
15. What is your overall rating of the seminar?

Comments and Suggestions:_________________________________________________

________________________________________________________________________
______________________________________________________________________

35
XI. Recommendations (FINAL OUTPUT)
XII. Bibliography/References
Internet Sources:
1. American Institute of Stress. (2017). Compassion Fatigue. Retrieved from
https://www.stress.org/military/for-practitionersleaders/compassion-fatigue/
2. Compassion Fatigue Awareness Project. (2017). Did you know? Retrieved
from http://www.compassionfatigue.org/
3. El-bar, N., Levy, A., Wald, H.S., & BIderman, A. (2013).
Compassion fatigue, burnout and compassion satisfaction among family
physicians in the Negev area - A cross-sectional study. Israel Journal of
Health Policy Research, 2(1), 31-39.
4. Hinderer, K.A., Von Rueden, K.T., Friedmann, E., McQuillan, K.A., Gilmore,
R., Kramer, B., & Murray, M. (2014). Burnout, compassion fatigue,
compassion satisfaction, and secondary traumatic stress in trauma nurses.
Journal of Trauma Nursing, 21(4), 160-169.
doi:10.1097/JTN.0000000000000055
5. Rosales, R. & Labrague, L., & Lao Rosales, G. (2013). Nurses’ job
satisfaction and burnout: is there a connection?. International Journal of
Advanced Nursing Studies. 2. . 10.14419/ijans.v2i1.583.
6. United Nations. (2015). Sustainable development goals. Retrieved from
http://www.un.org/sustainabledevelopment/sustainable-development-
goals/
7. United Nations. (2015). Health - United Nations Sustainable Development.
Retrieved from http://www.un.org/sustainabledevelopment/health/
8. United Nations. (2015). Economic Growth - United Nations Sustainable
Development. Retrieved from
http://www.un.org/sustainabledevelopment/economic-growth/
9. Xavier University. (2011). Research Agenda. Retrieved from
http://www.xu.edu.ph/research-agenda-krc

36
XIII. Appendix
A.)Invitation

B.)Booklet

37
C.)Poster

38
D.)Certificates

39
E.) Physical Set-Up

40
41
 F.) Game Mechanics

Game 1: Kindness Game:

This is a bingo-style "Kindness Game" to encourage random acts of kindness
to everyone. There is no wrong way to play. No one loses, and everyone wins.
Turning your compassion into action puts you in the Games. By playing together, we
build more peaceful, sustainable, and healthy communities and a better world.

-Big picture of the kindness board game

-Clay or sticky balls

Mechanics:

1. There will be 10-20 participants that can participate (by volunteer or chosen by
the emcees)
2. Each participant will be given 3 balls.
3. Goal is to throw the ball inside the boxes on the board.
4. The participant will have to do the task written on the specific box where the
ball has landed to show kindness.

42
 G.) Letters
a. Letter to DOH

NIMFA B. TORRIZO, MD, MPH

Director IV – Department of Health
Regional Office X
J.V. Seriña St., Carmen, Cagayan de Oro City
December 8, 2017

Dear Dr. Torrizo,

Christian greetings!

We, the 4th year nursing students of Xavier University – Ateneo de Cagayan,
will be conducting a syndicated seminar entitled “Burnout and Fatigue in Healthcare:
Restoring the ‘Passion’ in ‘Compassion”. The aforementioned event aims to discuss
about the timely and relevant topic of compassion fatigue, specifically targeting the
members of the health profession such as doctors, nurses, midwives, barangay health
workers, and members of ancillary health care team. It also commits to hone the
student nurses’ knowledge, skills, and attitude on psychiatric nursing and nursing
leadership and management. This is in partial fulfillment of the requirements of Nursing
Leadership and Management (NCM 107.2).

In line with this, we would like to ask from your good office possible suggestions
as keynote speakers for the syndicated seminar, more preferably on the fields of
psychiatric health and/or human resources. Should you have any response/feedback
regarding this concern, feel free to contact Ms. Beannca A. Angeles at 0955-124-8629.

+Ad Majorem Dei Gloriam

Sincerely yours,

Beannca A. Angeles
BSN – 4 (NA) SS1 Leader

Noted by:

Mrs. Mary Grace S. Paayas, RN, MAN

4th Year Level Coordinator

43
4th Year Level Coordinator
HASHLEY KINT C. MAAPE, RN
Nursing Service Director
Misamis Oriental Provincial Hospital – Magsaysay
Magsaysay, Misamis Oriental
January 10, 2018

Dear Mr. Maape,

Christian greetings!
We, the 4th year student nurses of Xavier University – Ateneo de Cagayan, will
be conducting a syndicated seminar entitled “Burnout and Fatigue in Healthcare:
Restoring the ‘Passion’,” scheduled this upcoming March 6, 2018, 8 AM to 12 PM. We
are pleased to invite you as one of our keynote speakers.
The aforementioned event aims to provide relevant and timely knowledge,
skills, and attitude towards spreading awareness on the current trends and issues
regarding compassion fatigue and burnout among health care workers in hospitals,
clinics, and nursing institutions. It also commits to hone the student nurses’ abilities on
psychiatric nursing and nursing leadership and management. This is in partial
fulfilment of our requirements in Nursing Leadership and Management (NCM 107.2).
Your unparalleled expertise and experience in the fields of nursing
administration and human resource management would be an excellent addition to
the nursing sense of one and all especially to the members of the health care team.
We will allow 40 minutes for your talk with a question/answer time following.
Therefore, it would be a great honor and privilege if you would graciously
participate in our syndicated seminar. We look forward to a positive confirmation.
Kindly confirm your acceptance to the undersigned at 0955-124-8629.
+Ad Majorem Dei Gloriam,

Beannca A. Angeles
BSN – 4 (NA) SS1 Leader

Noted by:

Mrs. Mary Grace S. Paayas, RN, MAN

4th Year Level Coordinator

44