Inspection and Test Plan For Valve

Procurement Department
450 Cowie Hill Rd.

P.O. Box 8388 RP0 CSC
Halifax, NS B3K 5M1
Telephone: (902) 490-4998
REQUEST FOR QUOTATION

Q16.2016
LAKE MAJOR WSP BUTTERFLY VALVES
Sealed bids submitted on the included bid form ONLY in a vendor identified envelope marked:
“Request For Quotation - Q16.2016 – “LAKE MAJOR WSP BUTTERFLY VALVES”
Addressed to:
Brent Hickman, S.C.M.P.

Procurement Officer
Halifax Water
450 Cowie Hill Road
Halifax, NS B3K 5M1
Will be received until 2:00 p.m. Atlantic Time, Wednesday, June 29, 2016 for the above Request for Quotation
as per the specifications and terms and conditions.
Check for changes to this request – before submitting your quote, visit the Provincial Government Web Portal at
www.gov.ns.ca/tenders or contact our office to see if any Addenda detailing changes have been issued on this
Request for Quotation. Changes may be posted up until the RFQ closing time. It is the bidders’ responsibility to
acknowledge and take into account all Addenda.
Proponents shall be solely responsible for the delivery of their quotes in the manner and time prescribed.
Quotes received after the time and date specified shall be rejected.
Electronic and facsimile bids will not be accepted.
The lowest or any submission will not necessarily be accepted.
RFQ Issue Date – June 15, 2016

PROPONENT’S SUBMISSION SHEET RFQ # Q16.2016
PROPONENT’S SUBMISSION SHEET
The undersigned hereby acknowledges that he/she, as an officer of the stated corporation, has read
and understands the specifications, requirements, and proposed agreement regarding the LAKE MAJOR
WSP BUTTERFLY VALVES to Halifax Water. He/she further acknowledges that the seller’s proposed
product, equipment, materials, and services fully meet or exceed those as specified in Halifax Water’s
Request for Quotations. Additionally, the Proponent agrees that all its bid documents and
responses to the aforementioned Quote will, at the option of Halifax Water, become a legally
binding and essential portion of the final contract between the successful Proponent and Halifax Water.
The following information must be completed to ensure proposal acceptance.
*ADDENDA No. to INCLUSIVE WERE CAREFULLY EXAMINED.
DATED THIS DAY OF ,2016.
PROPONENT’S COMPANY NAME:
ADDRESS:
CITY/ PROVINCE: POSTAL CODE:
PHONE NO.: FAX NO.:
EMAIL ADDRESS:
WEBSITE:
CONTACT NAME (please print):
TITLE (please print): PHONE NO.:
AUTHORIZED SIGNATURE:
HST REGISTRATION NO:
WCB COVERAGE: YES NO
* The proponent shall list and initial all addenda received during the period and shall take them into consideration when
preparing their submission. A signed copy of each Addendum must be included with the submission. Failure to comply
may be cause for rejection of submission.
HALIFAX WATER RESERVES THE RIGHT TO REJECT ANY OR ALL SUBMISSIONS. THE LOWEST OR ANY SUBMISSION
WILL NOT NECESSARLIY BE ACCEPTED.
This proposal will adhere to Halifax Water’s Standard Terms & Conditions. They can be found on our website at
http://www.halifax.ca/hrwc/Purchasing.php
Lake Major WSP Butterfly Valves Page 1 of 1
Table of Contents June 2016
Q16.2016
Section No. of Pages
BIDDING AND CONTRACT REQUIREMENTS
00 21 14 Information to Equipment Suppliers………………………………………………………….. 9 Pages

00 41 01 Form of Quotation………………………………………………………………………………. 5 Pages
TECHNICAL SPECIFICATIONS
40 05 23 Butterfly Valves and Actuators…………………………………………………………………. 5 Pages
END
Lake Major WSP Butterfly Valves Section 00 21 14
Information to Equipment Suppliers Page 1 of 9
Q16.2016 June 2016
1.0 PROJECT DESCRIPTION
1.1 The majority of the existing butterfly valves at the Lake Major Water Supply Plant (WSP) are original to
the plant and has come to end of its serviceable life. This project includes the replacement of the 8 filter
effluent valves with actuators.
1.2 This document provides the basis for pre-selection of the butterfly valves and actuators. The equipment
will be pre-selected by the Owner, incorporated into detailed design, and purchased by the Contractor at
a fixed cost as described herein.
1.3 The anticipated project schedule follows, but is subject to change at the discretion of the Owner:
1. Pre-selection period ends, Owner selects preferred equipment and places order for Shop
Drawings – July 31, 2016.
2. Delivery of Shop Drawings by preferred Supplier – August 21, 2016.
3. Detailed Design and Approvals – September 21, 2016.
4. Award of General Contract for installation of preselected equipment, including placement of
order by General Contractor for the preselected Equipment – November 1, 2016.
2.0 DEFINITIONS
2.1 "Owner" means Halifax Water and includes the Owner's personal representatives or
successors.
2.2 "Equipment Supplier" means a person, firm or corporation who proposes to submit, or who has submitted
a quotation for the supply of the equipment referred to herein.
2.3 "Supplier" means the Equipment Supplier whose equipment has been selected by the Owner, referred to
herein, who supplies the product, provides warrantee and to guarantee delivery to the job site.
2.4 "Contractor" means the person or persons, firm or company, whose bid for the installation of the works will
be accepted by the Owner pursuant to a General Contract.
2.5 "General Contract" means the Advertisement, Information to Bidders, Tender, Agreement, General
Provisions, Special Provisions, Technical Specifications, Contract Drawings and all interpretations or
addenda issued by the Owner.
2.6 "Delivery Period" means the period commencing on the date of mailing of the Purchaser's official order to
the Supplier and ending on the date when delivery to the site designated for delivery, covered by the
Purchase Order, has been complete.
2.7 "Purchase Order for Equipment" means the document prepared by the Contractor and
submitted to the Supplier for the purchase, delivery and commissioning of the equipment described herein.
2.8 “Purchase Order for Shop Drawings” means the document prepared by Owner and submitted to the
Supplier for the shop drawings preparation and submittal.
2.9 "Purchaser" is the party responsible for the payment of the equipment in conformance with the General
Q16.2016 June 2016
Conditions of the General Contract and the payment schedule on the Form of Quotation. The Contractor
shall be the Purchaser of all pre-selected equipment. The Owner shall be the Purchaser of the approved
shop drawings.
2.10 “Equipment Manufacturer’s Presentation” means a person employed by the Supplier, who is trained
and is experienced in the proper installation, start-up, training and maintenance of the product or system to
be supplied.
3.0 QUOTATION SUBMISSION
3.1 Submit three (3) copies (one (1) stamped “original” and two (2) stamped “copy”) of completed
quotation in sealed envelope marked as follows:
QUOTATION - LAKE MAJOR WSP BUTTERFLY VALVES

QUOTATION Q16.2016
HALIFAX WATER
and addressed to: Brent Hickman, S.C.M.P.

Procurement Officer
Halifax Water
450 Cowie Hill Road
Halifax, N.S. B3K 5M1
Tel: (902) 490-4998

Fax:(902) 490-1583
[email protected]
and must be delivered to the Owner at the above address up to 2:00 p.m., local time on Wednesday, June 29,
2016 hereinafter referred to as the Closing Date. E-mail submissions will not be accepted.
3.2 Submit quotations on the Form of Quotation provided, along with all other information requested under
clause 5.0. Completely fill out forms in ink. The completed form shall be without interlineation, alterations,
or erasures. Signatures must be witnessed.
3.3 No other form of Quotation will be acceptable. The appending of any qualifying clauses to the Quotation
or failure to comply with these instructions in the completing of any quotations renders such quotation
liable to disqualification.
3.4 The Owner will not defray any expenses whatsoever incurred by Equipment Suppliers in the
preparation and submission of their quotations.
Q16.2016 June 2016
4.0 PURPOSE AND PROCEDURE
4.1 Prior to award of the General Contract for the installation of the valves and actuators, the Purchase Order for
shop drawings will be issued by the Owner. It is intended that the selected valves and actuators will be
purchased and installed under the General Contract.
4.2 The purpose of receiving quotations in accordance with these documents is to permit examination of a
variety of equipment on a comparable basis in order to select the equipment best fulfilling the Owner's
requirements and to ensure that it is delivered on site at the appropriate time.
4.3 The procedure, in general, will be as follows:

.1 Receive and assess quotations for equipment. Request and receive additional information as
necessary.
.2 Select equipment.
.3 Notify Supplier and conduct correspondence as required.
.4 Owner places Purchase Order for the shop drawings.
.5 Receive, review and return shop drawings.
.6 Complete Tender Documents and call for Tenders for General Contract.
.7 Award a General Contract.
.8 Contractor issues Purchase Order for pre-selected equipment and is responsible for payment for
the equipment per the Payment Schedule in the Form of Quotation. The Supplier is responsible
for the supply, delivery, commissioning and guarantee of the equipment in accordance with the
requirements of this Quotation, the subsequent correspondence, and the General Contract.
.9 The Contractor, under a separate contract, will carry out or arrange for receiving/ storing and
installation of the equipment under the terms of the General Contract.
5.0 INFORMATION WITH QUOTATION
5.1 Each quotation copy shall be accompanied with copies of the following information:
.1 Descriptive literature, specifications, engineering and operating requirements and data on every
item of equipment quoted.
.2 Dimensional drawings, plans, details of every item of equipment quoted showing general
construction and assembly, principal dimensions, materials of construction, material thickness,
and finishes.
.3 Description of assembly required at the site including equipment, manpower, and time
required.
.4 Performance curves or data on the full range of design conditions.
.5 Complete materials and parts list included with the equipment quoted, with priced
recommended spare parts lists. Provide manufacturer’s name and model number for
equipment components and materials.
.6 Location of nearest qualified manufacturer’s service facility and parts stock to Halifax, NS.
.7 Size, number and weight of the shipped packages containing the equipment, and method of
shipment.
.8 Dimensioned information concerning clear space required around equipment for regular servicing
and maintenance.
.9 Any additional information as may be identified in the technical specification for any
equipment item.
Q16.2016 June 2016
.10 Price, delivery and site services information as requested in the Form of Quotation.
.11 Detailed and quantitative description of the various items of work required to be performed by the
Contractor to install the equipment in the field.
.12 List of similar equipment installations and contact persons as per Section 00 41 01.
.13 Description of Quality Assurance/Control program, if applicable, employed by the fabricator for this
project.
.14 Provide description of alternatives and provide pricing for such alternatives.
5.2 The Equipment Supplier agrees that submission of the foregoing data constitutes a guarantee that the units
proposed conform thereto, and are in accordance with, these specifications.
6.0 PRICES
6.1 Quoted prices shall include for delivery to the site of the works. Unloading at the site and
equipment storage shall be carried out by the Contractor.
6.2 Quoted prices shall exclude Harmonized Sales Tax (HST).
6.3 The fixed quoted prices shall be in Canadian dollars, and shall include and cover all contingencies and
provisional sums; all patents and licensing fees, duties, and handling charges, transportation and all other
charges.
6.4 The prices contained in quotations shall be fixed and open for acceptance for a period of six (6) months after
the Closing Date for receipt of quotations. Provided that a written Purchase Order for the equipment is
placed by the Contractor within the above-mentioned period of validity of the quotation, there shall be no
increase in the quoted price of the equipment.
6.5 The Supplier shall submit the quotation on the Form of Quotation without any connection, comparison of
figures with, or knowledge of any other corporation, firm or person making a quotation for similar
equipment for this project and the quotation shall be in all respects fair and without collusion or fraud.
6.6 Quoted prices shall allow for any supply, transport and onsite activities associated with liquids, lubricants,
etc. that are required for the operation of the equipment, but are shipped separately to the site of the work.
6.7 The Supplier shall provide recommended spare parts within their scope of supply. The cost to provide
said spare parts shall be included in the quoted price.
7.0 SHOP DRAWINGS AND PRODUCT INFORMATION MATERIAL
7.1 Within three (3) weeks of the Owner placing a Purchase Order for the shop drawings, the Supplier shall
submit for review, detailed shop drawings and product information for the equipment to be supplied as
noted in the technical specifications and as specified herein.
7.2 Three (3) copies of the material shall be submitted in their entirety for all items of equipment being supplied
and shall be complete in every detail and show clear compliance with the specifications.
7.3 The Owner will review and mark comments as required and return them to the Supplier indicating “no
apparent errors”, “apparent error noted”, “rejected – see remarks”, “revise and resubmit”. Review of
Supplier’s shop drawings by the Owner shall not relieve the Supplier of the responsibility for the correctness
Q16.2016 June 2016
thereof nor for the results arising from any error or omission in details of the design. Resubmit all drawings
marked “rejected - see remarks” or “revise and resubmit”.
7.4 Review of shop drawings and acceptance of equipment shall in any case be subject to final approval of the
equipment and materials after they have been commissioned, all guarantees being fulfilled and the general
operation of the equipment and materials having been found satisfactory by the Owner.
7.5 After the drawings, information and material have been reviewed by the Owner, no change shall be made
to them without owner’s written permission. In the event of any alterations or changes being authorized, six
(6) prints of each of the final drawings and specifications indicating these changes shall be immediately
furnished at the Supplier's expense.
7.6 The Owner will not accept responsibility for cost of changes necessary if any equipment is fabricated
without prior review of shop drawings. Review of shop drawings does not relieve the Supplier of
responsibility to meet the requirements of the specifications.
7.7 The Supplier shall not ship for delivery any equipment to the job site until approved shop drawings have
been released by the Owner or until required factory testing is complete.
7.8 The material and drawing information should include:

.1 Complete description in sufficient detail to permit comparison with the specifications.
.2 Descriptive information including catalogue cuts and manufacturers' specifications for all major
components.
.3 Electrical information including drawings, panel details, power requirements, wiring
diagrams, etc.
.4 Summary of key design parameters including a complete reiteration of design criteria are included
in Appendix.
.5 Details including anchoring/foundation details, piping and wiring interface points, and the location of
equipment required to be accessed during normal operation.
.6 A standard ladder logic control diagram or flow diagram with supporting written description of
operation.
.7 Instructions for receiving, handling and storage.
.8 Instructions for installation and alignment checks.
.9 Instructions for electrical connections.
.10 Instructions for instrumentation requirements.
.11 Detailed instruction for the erection of equipment.
.12 Recommended spare parts.
7.9 The Supplier shall provide recommended maintenance parts within their scope of supply for pre- selected
equipment. The cost to provide said maintenance parts for the first twelve (12) months of operation from the
Date of Substantial Performance shall be included in the price quoted in the Form of Quotation for pre-
selected equipment. A list of recommended maintenance parts included shall accompany the Form of
Quotation.
8.0 OPERATIONS AND MAINTENANCE MANUALS
8.1 The Supplier shall furnish operations and maintenance manuals specifying instructions for the following:
.1 Reviewed shop drawings
Q16.2016 June 2016
.2 Receiving, handling and storage;

.3 Installation, alignment checks;
.4 Electrical connections;
.5 Instrumentation requirements;
.6 Operation;
.7 Servicing and maintenance procedures;
.8 Relevant drawings;
.9 Detailed spare parts list complete with current price list;
.10 Safety instructions;
.11 Tests and Supplier inspection procedures; and
8.2 Provide material no later than date when installation of equipment will commence. Include cost of providing
this material in quoted price for supply of equipment.
8.3 Provide three (3) sets of operation and maintenance manuals. It is intended that two (2) complete sets
shall be provided to the Owner. It is intended that one (1) additional set be provided to the Contractor to be
used during the installation, start-up and commissioning.
9.0 INSPECTION AT FACTORY
9.1 The Owner may, before or after pre-selection of equipment has been made, inspect the manufacturing,
assembling and testing facilities at the Supplier’s factory or at the factory of a proposed sub-supplier of the
Supplier, and be satisfied of the capability and facilities to manufacture and test the required equipment.
9.2 The Owner may inspect the equipment or the process of manufacture or testing of the equipment at the
Supplier’s factory or at the factory of a sub-supplier of the Supplier at any reasonable time. The Owner may
notify the Supplier at any time of unsatisfactory materials, workmanship or processes.
9.3 The Supplier shall provide at every reasonable facility, access and co-operation to assist the Owner in
carrying out inspection or testing at the factory or plant.
9.4 Shop tests shall not constitute a waiver of requirements to meet actual field operating conditions or relieve
the Supplier of their responsibility.
10.0 DELIVERY, STORAGE AND HANDLING
10.1 All equipment shall be shipped completely assembled where possible. Large fabricated assemblies shall be
shipped in sub-assemblies as large as practical from the point of view of moving them into and about the
structures, and piece-marked to facilitate field erection.
10.2 The Supplier shall co-operate with the Contractor in the matter of packaging, time of delivery and shipping.
10.3 The Supplier shall quote a guaranteed delivery period from the date of the Purchase Order for
Equipment.
10.4 The quoted delivery period shall allow for:

Q16.2016 June 2016
1. The time required by the Purchaser’s official order to reach the Supplier by mail.
2. A three (3)-week period for the Owner to review and comment on the Supplier’s shop drawings for
the equipment to be supplied.
3. The Supplier will be entitled to an extension of the quoted delivery period on account of the
following:
1. The Owner taking more than three (3) weeks to review and return to the Supplier the
Supplier’s shop drawings, provided that the excess time involved was not due to the shop
drawings containing errors or omissions or not complying with the requirements of the
specifications.
2. Delay attributable to acts of God or other matters which were not the fault of the Supplier
and over which the Supplier had no control provided that the Supplier or manufacturer
took all possible action to reduce delays and notified the Owner promptly of the
occurrence of such delays.
4. Delivery of anchor bolts and parts to be embedded which is required in advance of taking delivery
of equipment shall be made when required by the Purchaser.
10.5 The equipment and appurtenances shall be delivered to the Site of the work in a condition satisfactory to the
Owner and any omissions, discrepancies or damage evident on delivery shall be made good by the Supplier.
10.6 The Contractor at the Site shall unload the Supplier’s equipment, sign the carrier's pro bill to indicate receipt
of the required number of crates, packages, note any apparent shortages of or visible damage to such crates
and packages and shall assume care and custody of the equipment. The Supplier shall furnish to the
Contractor lists showing the contents of the crates and packages available at the job site when delivery of the
equipment and appurtenances is made. W ithin seven (7) days after the date of delivery to the job site, the
Contractor will notify the Supplier in writing of shortages or damage in the equipment delivered.
11.0 SERVICES REQUIRED AT SITE
11.1 The Supplier shall supply the services of a competent, factory-trained technical representative for the
minimum period specified in the technical specification, at no additional cost to the Contract, to commission
the equipment. Additional commissioning service shall be at the quoted price per day as outlined in the Form
of Quotation.
11.2 The technical representative shall provide the services stated in the relevant technical sections and shall
operate and demonstrate the equipment to the satisfaction of Owner's operating staff.
11.3 The Supplier shall provide to the Owner, a letter or certificate stating that the technical representative has
found the installation to be in accordance with the manufacturer's requirements.
12.0 CLARIFICATION AND ADDENDA
12.1 Notify Owner of omissions, errors or ambiguities found in the Quotation Documents. If Owner
considers that correction, explanation or interpretation is necessary; a written addendum will be
issued. All addenda will form part of Quotation Documents.
12.2 No oral explanation in regard to the meaning of the quotation documents will be made and no oral
instructions will be given before the selection of equipment.
Q16.2016 June 2016
12.3 Address technical questions to Mr. Sanjeev Tagra, EIT, via e-mail: [email protected] or telephone
number (902) 293-6461.
13.0 EVALUATION OF QUOTATIONS
13.1 The pumps and the successful supplier will be pre-selected through this process in advance of tendering
and awarding the General Contract for construction of the related works.
13.2 It is not the intent of the Owner to select equipment solely on the basis of the capital cost of the equipment,
but to consider all the factors related to the use of the equipment.
13.3 A value matrix approach will be used to assess various elements of the Quotation and weighting factors
will be applied to give an overall weighted value to the Quote. The matrix will consist of a technical (non-
financial) and a cost evaluation as detailed below.
13.4 Technical Evaluations:

1. Compliance with Specifications: Quotations that comply fully with the Technical
Specifications.
2. Quality of References: References will be evaluated based on the similarity of the installation,
similarity of the water quality, application and size, as well as comments received from the
referee. Three (3) references will be contacted for each proposal.
3. Experience of Equipment Supplier: Expected reliability of system design based on history of
existing comparable installations, experience with same or higher flowrates proposed for this
project, pump design, and experience with similar configurations.
4. Quality Control/Quality Assurance (QC/QA): Based on the Equipment Supplier’s QC/QA
program. The Equipment Supplier is to provide details of their program with their submission.
5. Equipment Quality, Maintenance, and Performance: Ease of access for maintenance with which
major equipment can be removed for inspection or parts replacement. Total number of major
pieces of equipment required for maintenance.
6. System Performance: Factors such as turndown efficiency, controls & design features that will
reduce operating costs and increase operational reliability.
13.5 Cost Evaluation: Monetary criteria will be considered as submitted by the Equipment Supplier in Section
00 41 01.
13.6 Owner reserves the right to award this RFQ IN WHOLE or IN PART to one or more suppliers as may
be deemed in his best interest.
14.0 AMENDMENT OR WITHDRAWAL OF QUOTATION
14.1 Quotations may be amended or withdrawn by letter or facsimile.
14.2 Head amendment or withdrawal as follows: "Amendment/Withdrawal of Request for Quotation, Halifax
Water, Lake Major WSP Butterfly Valves, Q16.2016”.
14.3 Sign and seal amendment or withdrawal as required for Quotation, and submit at address given for receipt of
Quotations or fax to (902) 490-1583 prior to time of closing.
Q16.2016 June 2016
15.0 INFORMAL OR UNBALANCED QUOTATION
15.1 Quotations, which in the opinion of the Owner are considered to be informal or unbalanced, may be rejected.
16.0 RIGHT TO ACCEPT OR REJECT ANY QUOTATION
16.1 The Owner will select a Supplier based on the total technical, delivery, warranty and commercial content of
the quotation packages. The low tender will not necessarily be selected by the Owner. The Owner
reserves the right to reject any or all Quotations.
17.0 GENERAL CONDITIONS OF THE CONTRACT
17.1 The General Conditions of the Construction Contract will be based on CCDC18-2001 General Conditions
of the Civil Works Contract published by the Canadian Construction Document Committee.
17.2 The Equipment Suppliers should review CCDC18 prior to quotation closing.
17.3 The General Conditions of the Construction Contract, which will be part of the Contract between the
Owner and the Contractor, will govern the relationship between the Contractor and the Supplier.
17.4 If differences arise between the CCDC18-2001 and the actual General Conditions for the executed
Construction Contract between the Owner and the Contractor and if these differences result in an increase or
decrease in the price charged by the Supplier or the delivery of the equipment, then the Supplier shall notify
the Contractor and the Owner promptly. Any change in price or delivery shall be claimed by the Supplier
through the Contractor. If, in the opinion of the Owner, the change is not acceptable, the Owner may at his
discretion, and provided that a written order has not already been placed for the said pre-selected equipment,
reject the pre-selected equipment and direct that other equipment shall be ordered instead.
17.5 The General Conditions of the Construction Contract will be amended with Supplementary General
Conditions to adapt to this specific project.
17.6 The General Conditions of the Construction Contract and its Supplementary General Conditions, which will
be part of the Contract between the Owner and the Contractor, will govern the relationship between the
Contractor and the Supplier.
17.7 All work of repair or replacement carried out during the Warranty Period shall be maintained for a period of
one (1) year from the date of the Owner’s acceptance of the work of repair or replacement notwithstanding
that the Warranty Period expires before the expiration of the said year. This clause shall not apply to normal
operation maintenance, which shall be carried out by the Owner.
18.0 NOTIFYING RESULTS
18.1 When the selection of equipment has been made, Owner will send to each of the Equipment
Suppliers a letter notifying them of the outcome of the selection process.
Form of Quotation Page 1 of 5
Q16.2016 June 2016
1.0 SALUTATION
1.1 To: Brent Hickman, S.C.M.P. Procurement Officer, Halifax Water

450 Cowie Hill Road, P.O. Box 8388 RP0 CSC
Halifax, N.S. B3K 5M1
Tel: (902) 490-4998

Fax: (902) 490-1583
[email protected]
1.2 For: LAKE MAJOR WSP BUTTERFLY VALVES

QUOTATION Q16.2016
HALIFAX WATER
1.3 From:
2.0 DECLARATION
We, the undersigned Equipment Supplier, having carefully examined the Quotation Documents in respect of
quotations for the equipment listed in the Form of Quotation, and Specifications herewith submit in accordance with
the terms set out in the documents our quotation for the specified equipment.
We agree that, in case of any conflict between the terms and conditions set out in our accompanying quotation and
the terms and conditions set out in the quotation documents, the provisions of the quotation documents shall take
precedence and shall govern.
We declare that our quotation for the equipment is made without any connection, comparison of figures, or
arrangements with or knowledge of any other corporation, firm or person making a quotation for similar equipment for
this project and is in all respects fair, without collusion or fraud.
We undertake to keep our quotation valid and open for acceptance for a period of six (6) months after the Closing
Date for submission of quotations, and to make the equipment quoted on hereunder, or any item thereof available
for sale to the Owner during the said period at the price and delivery stated herein.
The fixed quote prices quoted shall be in Canadian dollars and shall include and cover all contingencies and
provisional sums; all patents and licensing fees, duties, and handling charges, transportation and all other. Prices
exclude Harmonized Sales Tax.
Q16.2016 June 2016
3.0 DESCRIPTION OF EQUIPMENT AND EXPERIENCE
3.1 Particulars of Equipment Suppliers Recent Installations
(1) Owner:
Owner Representative (Contact Name):
Phone No.:
Brief Description:
Date:
Approx. Value: $
(2) Owner:
Phone No.:
Brief Description:
Date:
Approx. Value: $
(3) Owner:
Phone No.:
Brief Description:
Date:
Approx. Value: $
Q16.2016 June 2016
4.0 QUOTATION BREAKDOWN
Quotation Break Down Sheet
2016 Purchase
Option 1 Option 2
Unit Unit
Price, Extended Price, Extended
Equipment: $ Quantity Price, $ $ Quantity Price, $
1 14" Butterfly Valve (BFV) 4 4
2 Electric Actuator (for 14" BFV) 4 4
TOTAL PRICE TOTAL PRICE
2017 Purchase
Option 1 Option 2
Unit Unit
Equipment: $ Quantity Price, $ $ Quantity Price, $
14" Butterfly Valve (BFV) 4 4
Electric Actuator (for 14" BFV) 4 4
TOTAL PRICE TOTAL PRICE
Recommended Spare Parts

Option 1 Option 2
Unit Unit
Part Name $ Quantity Price, $ $ Quantity Price, $
1
2
Shop Drawing Price (Lump Sum) $
Delivery Time: Weeks
1 CAD = USD
Additional Installation Inspection and

Commissioning per day including travelling
and other expenses $ per day
NOTES:
1. The design/technical requirements for valves and actuators are outlined in Section 40 05 23.
2. If you only have one brand/model choice to propose, only fill Option 1. Proponent does not need to fill both
Option 1 and 2.
3. Quotation shall be valid for four (4) months from the date of closing of the RFQ (for 2016 purchase).
4. Purchase of 2017 valves and actuators is provisional and subject to funding approvals for next fiscal year.
Halifax Water will allow for currency adjustment (CAD to USD ratio) if there is a plus/minus 5% difference.
Q16.2016 June 2016
5.0 PAYMENT SCHEDULE
5.1 PAYMENT FOR SHOP DRAWINGS
1. The Owner will pay to the Supplier a one-time payment for Shop Drawings preparation and
submittal upon approval of the Shop Drawings.
5.2 PAYMENT FOR EQUIPMENT
1. Payment for equipment will be through the Contractor and claimed by way of submission of
approved progress claims.
2. Equipment payment will be allowed for at the following milestones during the execution of the
General Contract:
1. Delivery of all equipment to the

construction site 70%
2. Installation of equipment into

the works of the Treatment Plant 20%
It shall be assumed that equipment will be installed within ninety (90) days from its delivery
to the site.
3. Successful completion of trial

testing, commissioning &
operator training 10%
It shall be assumed that completion of equipment trial testing, commissioning and

operator training will occur within six (6) months of equipment delivery.
3. Payments will be subject to holdback requirements in accordance with the Builders’ Lien Act of
Nova Scotia.
Q16.2016 June 2016
6.0 SIGNATURE
DATED THIS DAY OF , 2016.
[Seal]
Name of Firm Quoting:
Address Telephone
Address
Signature Name and Title (Printed)
Witness Signature Name and Title (Printed)
* NOTE: Quotations submitted by or on behalf of any Corporation must be signed in the name of such
corporation by a duly authorized officer or agent, who shall also subscribe own name and office. Affix
seal.
END
Butterfly and Actuators Page 1 of 5
Q16.2016 June 2016
PART 1 – GENERAL
1.1 Work Included .1 This Section specifies requirements for all operations necessary to
complete the supply and commissioning of the butterfly valves and actuators.
.2 Equipment shall comply or exceed the minimum requirements listed in this

section.
1.2 Intent .1 The intent is to provide peristaltic pumps for various chemicals as outlined in
this quotation document. The pump head, tube or any component coming in
contact with the chemical should be compatible with it.
1.3 Reference
Standards .1 Have equipment comply with the latest edition of the applicable codes and
regulations including, but not limited to, the following:
.1 Canadian Standards Association (CSA)
.2 Canadian Electrical Manufacturers Association (CEMA)
.3 National Electrical Manufacturers Association (NEMA)
.4 American Society for Testing and Materials (ASTM)
.5 American National Standard Institute (ANSI)
.6 Electrical and Electronic Manufacturing Assoc. of Canada (EEMAC).
.7 Canadian Electrical Code (CEC)
.8 Underwriters Laboratory (UL and cUL)
.9 National Electrical Code (NEC)
NOTE: In case of any conflict between these specifications and any of the
above standards, the most stringent standard will have precedence.
1.4 Shop Drawings

and Submittals .1 Shop drawings for all process equipment shall be submitted to the Owner for
review prior to shipment, in accordance with Section 00 21 14.
1.5 Maintenance
Manuals .1 The Supplier will be asked to provide three (3) copies of all maintenance
information for inclusion in the Operations and Maintenance manuals, in
accordance with Section 00 21 14.
1.6 Maintenance
Parts .1 The Supplier shall provide a list of recommended maintenance parts including
prices that the Owner may purchase at their discretion that shall be valid for
twelve (12) months.
1.7 Delivery to Site

& Storage .1 Supplier is responsible for shipping the equipment to site. General Contractor
will provide machinery and labour to unload and store the equipment in
accordance to manufacturer’s requirement.
1.8 Quality
Assurance .1 Manufacturer/Supplier shall demonstrate a history of at least ten (10) years
Q16.2016 June 2016
experience metering the specified chemicals in similar installation.
PART 2 – PRODUCTS
2.1 Manufacturer .1 Supplier shall have proven experience supplying butterfly valves
and actuators of similar configuration over the past ten (10) years.
2.2 Design Criteria .1 Butterfly Valve

14” Butterfly Valve conforming to AWWA C504 (latest edition)
Class 150B and corresponding electric actuator for modulating
flow. The valves shall be able to withstand submergence in
chlorinated water at all times.
2.3 Design, Construction .1 Valve:

and Materials .1 Valve shall conform to AWWA C504 (latest edition) Class
150B.
.2 The valve shall be resilient seat, double flanged.
.3 All components of the valve that could potentially come in
contact with water shall comply with NSF 61 standard.
.4 Valve body shall be ductile iron ASTM A536 with EPDM
seat (the valve will be in chlorinated water).
.5 Valve disc shall be 316 Stainless Steel, ASTM A743.
.6 Disc seating edge, tangential pin and shaft shall be 316
Stainless Steel, ASTM A276.
.7 Valve bearings shall be corrosion resistant.
.8 Valve coatings shall comply to AWWA C550 (latest
revision).
.2 Actuators:
.1 The actuator shall be able to deliver a minimum torque of
5055 lb-in.
.2 The actuator motor shall be permanent magnet
synchronous Electric AC motor, 600Volt, 3 phase, 60 Hz.
The actuator should be able to provide its rated torque
within the following power supply tolerances:
Nominal voltage: ± 10%
Frequency: ± 2%
.3 All internal electrical components requiring connection to
external cables shall be wired to suitable terminals, in a
terminal compartment provided with the appropriate
number and size of cable entries, in accordance with
acceptable electrical standards. In general, when power,
control, and signaling wires have different types of
potential, two cable entries are required as a minimum.
.3 Actuator motor shall be non-coasting, capable to

withstand 60 starts (or stops) per minute. It shall be self-
locking and self-releasing without the use of a separate
brake winding, mechanical brake or worm gear
mechanism.
.4 Actuator shall have a mechanical indicator to show valve
position.
.5 The actuator shall have a battery pack to “close” during
Q16.2016 June 2016
power failure.
.6 The actuator shall include a means of de-energizing the
motor in response to reaching set open and close
position. This may be by mechanical, electro-mechanical,
or electronic device. Travel limiting devices shall be
independently adjustable to set the open and closed
valve positions. The correct setting of such devices shall
not be lost, even under loss of power and/or with manual
operation. If the device can be connected electrically to
an external circuit, the electrical rating should be stated
in the technical documentation.
.6 The actuator shall “close” during control signal failure.
.7 Multi-character LCD displays may be included to indicate
position and diagnostic information.
.7 Remote Control Capabilities:
.1 Actuator shall 110 Volt logic.
.2 Control Input and Output: 4-20 mA
.3 Actuators shall be provided with an integrally-
mounted device providing connectivity with
host control system for actuator control, status
indication, and monitoring. The control device
shall meet the appropriate recognized protocol
or BUS system standards. The units should be
certified by the appropriate organization.
Typical protocols/buses include
a) Modbus
b) Profibus
c) Devicenet
d) Foundation Fieldbus
e) Proprietary BUS. Proprietary systems
specified by the manufacturer/supplier or
purchaser may also be used.
.4 The following minimum interface requirements
shall be provided all the following inputs and
outputs to be communicated to and from plant
control system.
 Inputs – Analog
o Position Set Point
 Outputs – Discrete
o Remote Valve alarms
o General Fault
o Over torque
o Full Open
o Full Closed
 Outputs – Analog
o Position Feedback
.9 Actuator shall have Nema 4X enclosure or better.
.10 Actuator shall have Auto/Off/Manual Switches. Also it
shall have indicator lights for open/close.
.11 Actuator shall have a hand wheel with clutch for manual
operation of the valve. For safety reasons, it is strongly
recommended that a manual declutch mechanism be
included. Engaging the declutch mechanism changes the
operation from motor to manual (handwheel) operation.
.12 The actuator must be delivered with a suitable electrical /
electronic device to inhibit condensation inside the
Q16.2016 June 2016
actuator housing, properly connected to the power /

control circuitry.
PART 3 – EXECUTION
3.1 Delivery .1 Ensure delivery dates of the equipment to permit

installation and operation such that there is no delay
experienced in completing the work.
3.2 Installation .1 The Contractor will arrange to offload the equipment.
3.3 Supervision .1 Contract price shall include for the services of a skilled
suppliers representative of each item of equipment to be
present during installation and testing and to be present on as
many further occasions as are required to put each item of
equipment in working order approved by the Owner.
3.4 Responsibility of .1 Obtain written permission from the Owner to use and test
Temporary Trial permanent equipment and systems prior to acceptance.
Usage
.2 The warrantee period shall not be affected by temporary trial use

of the equipment.
.3 Clean and renew equipment and systems used prior to

acceptance. Restore to original or new working condition.
.4 Protect equipment and systems openings from dirt, dust, and other
foreign materials during temporary usage.
3.5 Inspection, .1 Provide the services of competent servicemen,

Testing and mechanics or other trained personnel of the
Start-up equipment supplier's or manufacturer's to check the complete
installation and be present for start-up of the equipment. A
written report signed by the equipment manufacturer's
representative shall be submitted to the Owner stating the
following:
.1 That a satisfactory installation of equipment has been
performed and outlining any modifications that have
been made as a result of the commissioning or testing
of the equipment at no additional cost to the Contract.
.2 That the equipment is now ready for permanent
operation;
.3 That the operation and maintenance instructions for the
equipment have been presented to the Owner;
.2 The equipment manufacturer's representative shall fully instruct the

Owner's staff in the proper operation and maintenance of all
equipment at no additional cost to the Contract.
.3 Advise in writing at least one week in advance of the proposed

Q16.2016 June 2016
date for testing and start-up. All tests shall be conducted in the
presence of the Owner.
.4 Replace defective material or equipment with new material or
equipment. Bear cost including re-testing and repairing.
.5 A minimum period of 4 days on site for skilled supervision and
instruction and a minimum of three (3) trips (for the entire
project) to the site should be assumed by the equipment
manufacturer. Provide as many trips and days on site to
complete the installation and put the equipment into satisfactory
operation.
3.6 Final Acceptance of

Equipment .1 Acceptance of the equipment shall be subject to final approval
of the equipment and materials after they have been put in
commission, all deficiencies have been corrected, all guarantees
being fulfilled and the general operation of the equipment and
materials having been found satisfactory by the Owner.
_____________________________________END_________________________________

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Procurement Department

450 Cowie Hill Rd.

REQUEST FOR QUOTATION

LAKE MAJOR WSP BUTTERFLY VALVES

“Request For Quotation - Q16.2016 – “LAKE MAJOR WSP BUTTERFLY VALVES”

Brent Hickman, S.C.M.P.

Electronic and facsimile bids will not be accepted.

The lowest or any submission will not necessarily be accepted.

RFQ Issue Date – June 15, 2016

PROPONENT’S SUBMISSION SHEET

The following information must be completed to ensure proposal acceptance.

*ADDENDA No. to INCLUSIVE WERE CAREFULLY EXAMINED.

DATED THIS DAY OF ,2016.

PROPONENT’S COMPANY NAME:

CITY/ PROVINCE: POSTAL CODE:

PHONE NO.: FAX NO.:

CONTACT NAME (please print):

TITLE (please print): PHONE NO.:

HST REGISTRATION NO:

WCB COVERAGE: YES NO

Section No. of Pages

BIDDING AND CONTRACT REQUIREMENTS

00 21 14 Information to Equipment Suppliers………………………………………………………….. 9 Pages

40 05 23 Butterfly Valves and Actuators…………………………………………………………………. 5 Pages

1.0 PROJECT DESCRIPTION

3.0 QUOTATION SUBMISSION

QUOTATION - LAKE MAJOR WSP BUTTERFLY VALVES

and addressed to: Brent Hickman, S.C.M.P.

Tel: (902) 490-4998

4.0 PURPOSE AND PROCEDURE

4.3 The procedure, in general, will be as follows:

5.0 INFORMATION WITH QUOTATION

6.2 Quoted prices shall exclude Harmonized Sales Tax (HST).

7.0 SHOP DRAWINGS AND PRODUCT INFORMATION MATERIAL

7.8 The material and drawing information should include:

8.0 OPERATIONS AND MAINTENANCE MANUALS

.2 Receiving, handling and storage;

9.0 INSPECTION AT FACTORY

10.0 DELIVERY, STORAGE AND HANDLING

10.4 The quoted delivery period shall allow for:

11.0 SERVICES REQUIRED AT SITE

12.0 CLARIFICATION AND ADDENDA

13.0 EVALUATION OF QUOTATIONS

13.4 Technical Evaluations:

14.0 AMENDMENT OR WITHDRAWAL OF QUOTATION

14.1 Quotations may be amended or withdrawn by letter or facsimile.

15.0 INFORMAL OR UNBALANCED QUOTATION

16.0 RIGHT TO ACCEPT OR REJECT ANY QUOTATION

17.0 GENERAL CONDITIONS OF THE CONTRACT

18.0 NOTIFYING RESULTS

1.1 To: Brent Hickman, S.C.M.P. Procurement Officer, Halifax Water

Tel: (902) 490-4998

1.2 For: LAKE MAJOR WSP BUTTERFLY VALVES

3.0 DESCRIPTION OF EQUIPMENT AND EXPERIENCE