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Map Layout in ArcMap

Workshop #10
Preparing for the Tutorial

1. Browse to the C:\Temp folder on the computer you are working at.

2. Create a New Folder and name it using your initials (for example, if your name is Rip Van Winkel, your new
folder might be C:\Temp\RVW).

3. Open your web browser and navigate to http://www.library.yale.edu/maps.

4. Look for the “Download Workshop Materials” link under QUICK LINKS, and follow it.

5. Scroll down until you find the “Creating Map Layouts in ArcMap” materials. Download the Data ZIP file to
the initials folder you created in C:\Temp.

6. Browse to the folder containing the downloaded file and extract it to your initials folder.

Using ArcMap Templates to Create Quick Maps

1. Start ArcMap. When prompted, select “Start Using

ArcMap with: A template.”

2. In the resulting Dialog Box, Select the “World” Tab at

the top.

3. Select the CentralAmericaCaribbean.mxt template

and click OK.

4. Use the Data Zoom & Pan Tools ,

to zoom and center the Data View on Cuba until you
are satisfied with it.

5. On the Main Menu, go to

View>Bookmarks>Create… and create a bookmark
called “Cuba.”

6. On the Main Menu, go to File>Save As…, and save your file to the Layout_in_ArcMap folder as
Cuba_Hurricanes_2005.mxd.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 2 of 13

Changing the Graticule Intervals

Since you zoomed into Cuba, the intervals of the template graticule have
become a little too wide to be truly useful for describing the locations of
features in the map. Here you will reduce the interval size to better fit the
extent chosen.

1. In the Table of Contents, right-click on the “Central America &

Caribbean” Data Frame and select “Properties.” Select the
Grids Tab.

2. Click on the Properties Button. Select the Intervals Tab.

3. Replace the X & Y Axis Interval values (currently set to

10.000000) with 2.5, as shown to the right. Click OK twice.

The graticule now has an interval that is more useful for describing
the position of features in the map layout. To add a graticule to any
data frame, open the Data Frame’s Properties, click on the Grids Tab
and click New Grid to start the Wizard.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 3 of 13

Adding Your Data to a Template Map

1. Use the Add Data Button to browse to the

C:\Temp\initials\Layout_In_ArcMap\Data\Table folder and add
the Hurricane_Dennis_2005.dbf table to your Map
Document.

2. The Table of Contents will change to the Source Tab and the
Hurricane_Dennis_2005 table will be added to the bottom.

3. Right-Click on Hurricane_Dennis_2005 and select “Display XY

Data.”

4. ArcMap has incorrectly chosen YEAR as the Y Field. Use the

Drop-down to select LAT as the Y Field. Click OK.

5. Define the Coordinate System as GCS WGS84.

6. A new layer called Hurricane_Dennis_2005 Events will be

added to the top of the Table of Contents and the points describing the track of Hurricane Dennis will be
added to the map layout.

Using Symbology to show Quantity

1. Right-click on
Hurricane_Dennis_2005 Events and
open the Properties dialog. Select the
Symbology Tab.

2. Select Quantities from the Show: panel

on the left. Highlight the Graduated
colors item.

3. Select WIND_KTS as the Value Field

(no normalization). Make sure there are 5
classes under the Classification
settings.

4. Click on the Symbol field header

(shown below) and select “Properties
for All Symbols” to open the Symbol
Selector.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 4 of 13

5. Click on the More Symbols button and select

Weather. Scroll to the bottom of the symbol list and
select the Hurricane symbol. Set the symbol size to
20. Click OK.

6. Double-click on the symbol for the 10-20 range and

change its color to green and click OK. Change the
101-130 range symbol color to red the same way.

7. Click on the Symbol field header again and select

Ramp Colors.

8. Check the “Show class ranges using feature values”

checkbox. Click OK.

Placing Graphics into Map Layout

Now you will use the ArcMap drawing tools to create a curve that follows the track of Hurricane Dennis.

1. Switch to Data View. If you draw graphics in data view, they will be “anchor” to the location they are placed.
When in Layout View, graphics will not scale or shift if you change the extent of the map.

2. Click on the Fixed Zoom Out tool twice.

3. On the Drawing Toolbar, click the drop-down arrow next to the New Rectangle tool and select the New
Curve tool.

4. Place the first vertex on the lower right hurricane symbol and place a
vertex on each point until you reach the upper left limit of the map view
(you don’t need to place a curve along the entire length of the hurricane
track, since you are only mapping its path across Cuba).

5. When you reach the last point, double-click to place the last vertex and
finish the line.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 5 of 13

6. Right-click on the line you just created and open the

Properties dialog. Change the color to red. Click OK.

7. Return to Layout View.

8. On the Main Menu, go to View>Bookmarks>Cuba.

9. Save your work.

Adjusting the Legend

1. Make sure the Select Elements tool is active.

2. Click on the Legend in the Map Layout to select it.

3. Right-click on the Legend and open the Properties dialog.

4. In the Legend Tab, uncheck the “Show” checkbox.

5. Change the “Spacing between Columns” to 10.

6. In the Items Tab, highlight the “Hurricane_Dennis_2005

Events” item and move it to the top of the list using the up arrow.

7. Change the number of columns to 2.

8. Uncheck “Reorder the legend items when the map layers are
reordered.”

9. Click OK.

Final Touches

1. With the Select Elements tool active, select and move the
Legend to the left until you can see the North Arrow and
Projection text which has been hidden by the resized Legend.

2. Using the Select Elements tool, drag a box across the text and
North Arrow to select them all.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 6 of 13

3. Move the selected elements to the other side of the map layout. Click outside the map layout page to
deselect the elements, then select them one at a time and place them as shown to the right.

4. Pan back to the Legend and use the

Select Elements tool to select it. Right-
click the Legend and select Order>Bring
to Front.

5. In the Table of Contents, click on the

Hurricane_Dennis_2005 Events layer
name, pause and click again to make the
name editable. Change the layer name to
“Wind Speed”.

6. Using the same method, change the

WIND_KTS field name to “in Knots”.

7. Use the Select Elements tool to resize and reposition the

Legend as shown at the right.

8. Double-click on the “Central America & Caribbean”

Title Text.

9. In the Title Text Properties dialog, change the Map

Title to “The Path of Hurricane Dennis across Cuba in
2005”. Be sure to enter line breaks as shown on the right.

10. Activate the Select elements tool and position the Title Text as shown below.

11. Save your work.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 7 of 13

Map Layout from Scratch

1. Click on the New Map Document Button

to create a new empty map document.

2. Click on the Add Data Button and

browse to the
C:\Temp\initials\Layout_In_ArcMap\Data\
Shapefile folder. Select the
Madagascar_Cities.shp and VEGGEOL.shp
layers and click Add to add them to your map
layout.

3. Change to Layout View, if you are not

already.

4. Right-click on the Data Frame in the map

layout and open the Properties dialog.

5. In the General Tab, rename the Data

Frame “Madagascar,” and change the
Display Units to Kilometers.

6. In the Frame Tab, select the 3.0 point

Border and set both X & Y Gaps to 10.
Select the Grey 10% Background.

7. In the Size and Position Tab, set the Width

to 5.5 inches, and the Height to 8.5 inches.
Click OK to apply the settings and close the
Properties dialog.

8. Activate the Select Elements Tool right-click in

Madagascar Data Frame and go to Align>Align to
Margins.

9. Right-click on the data frame again and go to Align>Align

Center, then Align>Align Vertical Center. This will center the
Madagascar Data Frame on the page.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 8 of 13

Using Dissolve to Create an Outline Layer

The VEGGEOL.shp layer included with this tutorial contains detailed

information about the vegetation and geology of Madagascar. You don’t need
this information since this will simply be an overview map of the country.
However, as in many cases, the detail of
the political boundaries in the
VEGGEOL.shp layer is much greater
than in the readily available political
boundaries layers (as shown on the left).
Rather than using the less detailed
political boundary layer for your map, you
will create a blank country boundary layer
from the VEGGEOL.shp layer for your
map. To do this, you will use the Dissolve
Tool.

1. Launch ArcToolbox and select the Search Tab. Search the ArcToolbox
using the search term “dissolve.”

2. In the results panel, double-click on the Dissolve Tool

from the Data Management Toolbox to open its
dialog.

3. If it is visible, click on the Show Help>> button to

make the Contextual Help panel visible. Examine the
overview of what the Dissolve tool does.

4. Select the VEGGEOL layer as the Input Features

layer. Browse to the
C:\Temp\initials\Layout_In_ArcMap\Data\Shapefile
folder and save your Output Feature Class as
Madagascar_Boundary.shp.

5. Scroll to the bottom of the Dissolve_Field(s) panel and check the

DUMMY field. This is a field that has the same value for every record in
the layer.

6. Leave all other settings as their default value and click OK to run the
Dissolve Tool.

7. A new Madagascar_Boundary layer will be added to your Table of

Contents and map layout. The new layer should only have the outline of
the country, without the vegetation & geologic features of the previous
layer. You can right-click on the VEGGEOL layer and Remove it.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 9 of 13

Applying Symbology & Labels to the City Features

1. Right-click on the Madagascar_Cities layer and

open the Properties dialog.

2. In the General Tab, change the Layer Name to

“Cities.”

3. In the Symbology Tab, click on the Categories

item in the “Show:” panel on the left. Unique
values should be the highlighted selection for this
section.

4. Change the Value Field to STATUS and click the

“Add All Values” button.

5. Uncheck the <all other values> item.

6. Double-click on the point symbol next to the “National

and Provincial Capital” item to open the Symbol
Selector dialog. Scroll down the list to Star 4, select it,
change its color to white and change its size to 26. Click
OK.

7. Double-click on the point symbol next to the “Provincial

Capital” item to open the Symbol Selector dialog.
Scroll down the list to Circle 3, select it, change its color
to white and change its size to 20. Click OK. Click
Apply to Apply the Symbology to the map layout.

8. In the Labels Tab, check the “Label features in this

layer” checkbox.

9. Make sure that CITY_NAME is selected as the

Label Field.

10. Click on the Symbol Button in the Text Symbol

Settings to open the Symbol Selector. Click on the
Properties Button (be patient, sometimes it takes a
while for these windows to open).

11. In the General Tab, change the Font Size to 12 and

change the Style to “Bold.”.

12. In the Formatted Text Tab, increase the Character

Spacing to 10.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 10 of 13

13. In the Mask Tab, check the Halo Checkbox, set its size to .5. The default color should be white. If not, click
on the Symbol Button to change the halo color to white.

14. Click OK three times to apply all settings and close the Properties dialog.

Applying Symbology to the Country Boundary and Labeling Using Graphics

1. Click once on the Color Patch next to the Madagascar_Boundary layer to open the Symbol Selector.
Change the Fill Color to White and click OK to apply the change.

2. On the Drawing Toolbar, click the drop-down arrow for the Text tool and select the New Spline Text tool.

3. Place three vertices within the outline of Madagascar, with the

center vertex offset from the two ends to create a curve (as
shown on the right). Double-click to place the third vertex and
finish the new spline.

4. You will be presented with (a very small) text box to enter the
country name “Madagascar” into. Press the Enter key to finish
your text entry and snap the text to the spline.

5. The text you just added should be highlighted by a blue dashed

box. On the Drawing Toolbar, change the Text Size to 72 and
the Text Color to Grey.

6. Activate the Select Elements tool and use

it to reposition the spline text within the
boundary of Madagascar.

7. Save your work.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 11 of 13

Adding an Overview Inset with an Extent Box for Orientation

1. On the Main Menu, go to Insert>Data Frame. A new empty data

frame will be added to your map layout.

2. Right-Click on the New Data Frame layer name and select Add
Data. Browse to the
C:\Temp\initials\Layout_In_ArcMap\Data\Shapefile folder and
select the Continent.shp. Click Add to add this layer to the new
data layer.

3. In the Table of Contents, right-click on the New Data Frame and

open the Properties dialog.

4. In the General Tab, change the Layer Name to “Inset.”

5. In the Frame Tab, Change the Border to 3.0 points and give the data frame a black background.

6. In the Size and Position Tab, change the Width & Height to 2 inches.

7. In the Extent Rectangles Tab, select the Madagascar

data frame name and add it to the “Show extent
rectangle…” list.

8. Also in the Extent Rectangles Tab, click on the Frame

Button and change the border to 2 point, then change the
color to white. Click OK twice to apply the changes and
exit the Data Frame Properties dialog.

9. Use the Select

Elements tool to
move the Inset
Data Frame to the
upper left part of the
map layout.

10. Use the Data Zoom

Tool to zoom
(in the Inset Data
Frame) into the
African Continent,
taking care to ensure that Madagascar and the Extent Rectangle are
visible.

11. Click once on the color patch for the Continent layer to open the
Symbol Selector. Change the Fill Color to a light grey and the Outline

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 12 of 13

Color to “No Color.”

12. Save your work.

Inserting Map Elements

Customizing a Scale Bar

1. Right-click on the Madagascar Data Frame name in the Table

of Contents and select Activate to change from editing the Inset
Data Frame to the Main Data Frame.

2. In the Main Menu, go to Insert>Scale Bar to open the Scale

Bar Selector.

3. Select Scale Line 1 and click on the Properties Button.

4. In the Scale and Units Tab, change the Number

of Divisions to 1. Change the Number of
Subdivisions to 0.

5. Under the item “When resizing…” use the drop-

down to change to Adjust Width. The “Division
value:” item will become active. Make sure it has
a value of 200 km.

6. Change the Label Position to “before labels.”

7. Increase the Units Label Gap to 10 pt.

8. Click on the Numbers and Marks Tab, and change the Numbers
Frequency to divisions.

9. Change the Marks Frequency to “no marks.”

10. Click on the Format Tab and change the Font Weight to Bold.

11. Click on the Bar Symbol Button and change the Width to 2.00,
then click OK twice to apply the settings and insert the scale bar
into the map layout.

12. Use the Select Elements Tool to Move the inserted Scale Bar to
the lower right of the Map Layout.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps
 390839689.doc Page 13 of 13

Inserting a North Arrow

1. In the Main Menu, go to Insert>North Arrow.

2. Select a North Arrow from the North Arrow Selector and click OK to insert it into your map layout.

3. Use the Select Elements Tool to move the North Arrow above the Scale Bar.

4. Adjust the size of the Scale Bar using the blue Resize Handles, if needed.

Inserting & Rotating Descriptive Text

1. In the Main Menu, go to Insert>Text. A textbox will be inserted.

2. Insert the text: “Cartographer: YOUR NAME /

Yale University” into the text box and press the
enter key.

3. On the Drawing Toolbar, change the text size to

14.

4. On the Drawing Toolbar, click the Drawing

Button and select >Rotate or Flip>Rotate Left.

5. Use the Select Elements Tool to reposition the

text at the left margin of the map layout.

6. Save your work.

The Yale Map Collection Stacey Maples – GIS Assistant

At Sterling Memorial Library 203-432-8269 / [email protected]
130 Wall Street, Room 707 www.library.yale.edu/maps