The Green Book

EGA- EHSFS
[Requirements, Rules & Guidance Book

for
EGA-Contractors]
PART-1
General Requirements
EMIRATES GLOBAL ALUMINIUM
May 17, 2015

Authored by: EHSFS
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“Good Safety +Good Business”
“We are not in the business of hurting people”
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TABLE OF CONTENT
1 OUR VISION
2 EGA CORE VALUES
3 EMIRATES GLOBAL ALUMINIUM (EGA) CORE POLICIES
4 ACRONYMS
5 TERMS AND DEFINITIONS
6 INTRODUCTION
7 CODE OF CONDUCT
8 ANNUAL AWARD TO BEST CONTRACTOR IN EGA
9 VIOLATION AND BLACK POINTS
10 OFFSITE WELFARE REQUIREMENTS
11 EGA COMPETENCY REQUIREMENTS
12 HEALTH INSURANCE AND OCCUPATIONAL HEALTH SCREENING
13 WORKING HOURS AND REST PERIODS
14 UAE SUMMER MID DAY BREAK
15 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY
16 SUPERVISORS
17 PRE- QUALIFICATION
18 PRE- BID PACKAGE/ ESTABLISHMENT OF PROJECT EHS REQUIREMENTS
19 EVALUATION
20 CONTRACTUAL AGREEMENT & KICK OF MEETING
21 COORDINATION AND COMMUNICATION
22 MOBILISATION/ PRE-START
23 PROJECT EXECUTION PHASE
24 RISK ASSESSMENT
25 COMMISSIONING, HANDOVER AND ACCEPTANCE PHASE
26 DEMOBILISATION/ DECOMMISSIONING
27 CONTRACT CLOSE OUT
ANNEXURES...................................................................................................................................
1 LABOUR CAMP INSPECTION CHECKLIST
2 COMPETENCY REQUIREMENTS
3 LAY DOWN AREA INSPECTION FORM
4 EHS MANAGEMENT AUDIT FORM
5 INCIDENT NOTIFICATION FORM
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6 INCIDENT INVESTIGATION FORM
7 HAZARD/ VIOLATION NOTIFICATION FORM
8 MONTHLY EHS PERFORMANCE STATISTICS FORM
9 POST- CONTRACT PERFORMANCE EVALUATION FORM
10. SITE ACCESS & DEMOBILISATION PROCEDURE- TAWEELAH (EMAL)
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CONTRACTOR EHS REQUIREMENTS 2015
1 OUR VISION
The EGA vision is to provide the global economy with sustainable material
of the highest quality, building a legacy of excellence for the United Arab
Emirates and the world.
This vision is endorsed by a set of three core values.
2 EGA CORE VALUES
2.1 Protect
2.1.1 Safety first and always.
2.1.2 Act with integrity, transparency and fairness to safeguard our

business.
2.1.3 Protect the environment wherever we operate.
2.2 Provide
2.2.1 Ensure rewarding career and development opportunities for all our
people.
2.2.2 Sustain relationships with our customers, suppliers, and partners

built on mutual trust.
2.2.3 Contribute meaningfully to the communities where we operate
2.3 Perform
2.3.1 Promote a performance based work culture where individuals are

empowered through ownership, accountability, and team support.
2.3.2 Excel in operations through continuous improvement and

innovation.
2.3.3 Grow profitably across the globe.
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3 EMIRATES GLOBAL ALUMINIUM (EGA) CORE POLICIES
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4 ACRONYMS
Abu Dhabi Environment, Health & Safety Management System
AD- EHSMS
issued by Abu Dhabi EHS Centre
AKA Also Known As
ALARP As Low As Reasonably practicable.
ASAP As soon as Possible
AWS American welding society
BSCP Board of certified safety Professional
CAPA Corrective Action & Preventive Action
Chemicals (Hazard Information and Packaging for Supply)
CHIP
Regulations 2002. Also known as CHIP3.
CoP Code of Practice
COSHH Control of Substances Hazardous to Health
CSA Contractual Service Agreement
dB Decibel
DI Damage Incident
DO Dangerous Occurrence
DUBAL Dubai Aluminium/ EGA- Jebal Ali
e.g. Example
EGA Emirates Global Aluminium
EH40/2005 HSE Publication, Listing substances hazardous to health.
EHS Environment, Health & Safety
EHSFS Environment, Health, Safety, Fire & Security
EMAL Emirates Aluminium/ EGA- Taweelah
FAC First Aid Case
FOPS Falling objects Protection System
FtC Fatality Case
HSWA Health safety work Award Training From NEBOSH
ICSC International Chemical Safety Card
IGC International General Certificate From NEBOSH
IOSH Institute of Occupational Safety And Health, UK
IsA Isolating Authority
KPI Key Performance Indicator
LOTOV Lock Out & Tag Out Verification
LTI Lost Time Incident Case
MS Management System
MSDS Material Safety Data Sheet
MSRA Method statement & Risk Assessment
MTC Medical Treatment Case
NEBOSH National Examination Board of occupational safety and health
NM Near Miss
No. Number
NRR Noise Reduction Rating
OEM Original Equipment Manufacturer
OHS Occupational Health and Safety
OHSAS Occupational Health and Safety Assessment Series
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OSHAD Abu Dhabi OSH Centre /Abu Dhabi EHS Centre

PDC Permanent Disability Case
PEL Permissible Exposure Limit
PO Purchase Order
PPE Personal Protective Equipment
PTW Permit-to-Work
RA Receiving Authority
RFI Request for Information
RFP Request for Proposal
RFQ Request for Quotation
RFQ Request for Quotation
RFT Request for Tender
ROPS Roll Over Protection System
RTA Road and Traffic Authority, UAE
RWC Restricted Work Case
TRC Technical Review Committee
TWA Time weighted Average
UAE United Arab Emirates
YTD or Yd. Year To Date
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5 TERMS AND DEFINITIONS
5.1 Competent Person

A person who has undergone relevant training, possess appropriate knowledge,
experience and acquired knowledge and skills enabling that person to correctly perform
a specified task.
5.2 Scope of Work

The work to be done, described in sufficient detail to enable prospective contractors to
understand the content of the work required, as well as the work environment.
5.3 Contractor
A person, organisation, their employees or a nominated representative engaged to carry
out work for the EGA in a contract for service arrangement.
5.4 Supplier
A person, organisation, their employees or a nominated representative engaged to
supply goods.
A Supplier may be distinguished from a contractor who commonly adds specialised input
to deliverables. A supplier is also commonly called a vendor.
5.5 Sub-Contractor
A person, organisation, their employees or a nominated representative hired by an
EGA appointed contractor (Principal Contractor) to carry out specified and agreed task
as part of the overall Project
5.6 EHS Plan

An EHS plan is a controlled document prepared by the bidding contractor, which
describes in detail, the environment, occupational health and safety arrangements that
the contractor plans to put in place during the project in its different phases considering
Project scope, EGA EHS Requirements and applicable legal requirements. An EHS plan
shall also detail the emergency response procedures that will be put in place.
5.7 Risk
Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and
the severity of injury or ill health (5.6) that can be caused by the event or exposure(s)
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5.8 Risk Assessment

A risk assessment is a controlled document that details evaluation of risks arising from
identified hazards taking into account the adequacy of any existing controls, and
deciding whether or not the risk(s) is acceptable, mitigating risk to ALARP level
5.9 Method Statement (safe system of work)

A Method Statement is a controlled document, which describes ultimately safe
instructions in sequential manner after a process of step-wise analysis of tasks in terms
of Hazards, their risks and control measures (ALARP level). Method statement is
incomplete without establishment of clear roles and responsibilities required for
implementation and supervision.
5.10 ALARP (As Low As Reasonably Practicable)

"ALARP" is short for "as low as reasonably practicable". For a risk to be ALARP it must
be possible to demonstrate that the effort, time & money involved in reducing the risk
further would be grossly disproportionate to the benefit gained.
Nevertheless ALARP level shall never be considered achievable without compliance to
applicable legal and EGA EHS requirements.
5.11 Contractor EHS Representative

A responsible person nominated by contractor management in writing for a project.
Refer.15.7
5.12 Contractor Site Representative

A responsible person nominated by the contractor management in writing for a project.
Refer 15.6
5.13 Project Owner

Project Owner is a representative who is appointed by EGA and is In-charge of the
project/ contract. Refer 15.2
5.14 EGA EHS

Nominated EGA-EHS representative for contractors or, EGA EHS department
Refer 15.3
5.15 Procedure
Specified way to carry out an activity or a process
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5.16 Incident
An incident has been defined as work-related event(s) which has caused or could have
caused injury or ill health and/or damage (loss) to assets, the environment. (Regardless
of severity or impact)
5.17 Ill Health
Identifiable, adverse physical or mental condition arising from and/or made worse by a
work activity and/or work-related situation
5.18 Adverse Event

An adverse event has been defined as an event that leads to an incident
5.19 Root Cause

Root cause has been defined as the initiating event that begins the chain of events that
leads to an incident.
5.20 Immediate Cause

An immediate cause has been defined as the most obvious reason why an adverse
event happens, e.g. the guard is missing; the employee slips etc. There may be several
immediate causes identified in any one adverse event.
5.21 Underlying Cause

An underlying cause has been defined as the less obvious ‘system’ or ’organizational’
reason for an adverse event happening, e.g. pre-start-up machinery checks are not
carried out by supervisors; the hazard has not been adequately considered via a
suitable and sufficient risk assessment; production pressures are too great etc.
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6 INTRODUCTION
6.1 Background
6.1.1 Emirates Global Aluminium (“EGA”) is a 50/50 jointly venture

company held by Mubadala Development Company of Abu Dhabi
and the Investment Corporation of Dubai. EGA is an aluminium
conglomerate with interests in bauxite/alumina and primary
aluminium smelting; with plans for significant local growth and
international expansion. EGA’s core operating assets are Dubai
Aluminium (“DUBAL”) and Emirates Aluminium (“EMAL”)
6.1.2 Due to merger of Dubai Aluminium (“DUBAL”) and Emirates

Aluminium (“EMAL”) into EGA and in alignment with EGA new
mission, vision, Core values and EGA‘s Environment, Health and
Safety Policy, it was essential to establish an unified EHSFS
requirements for the EGA contractors & Suppliers.
6.1.3 Legal requirements and other standard requirement which EGA

subscribes i.e. OHSAS 18001:2007, ISO 14001:2004: ISO
9001:2008, applicable Abu Dhabi EHSMS, Dubai Municipality EHS
requirements & UAE federal laws which requires a robust &
effective contractor EHS management procedure that can ensure
compliance and conformance.
6.1.4 It is essential that there is a clear understanding by all contractors

and suppliers on the Environment, Occupational Health & Safety
management procedure to be followed at EGA sites.
6.2 Purpose
6.2.1 The purpose of this document is to establish, document and clearly

communicate EGA-EHSFS requirements, rules and procedures to
all interested parties, contractors & suppliers in order to facilitate
them in their planning and smooth execution of project/ contract.
6.2.2 This document shall be part of pre-bid package. This document

shall be referred along with applicable legal requirements to make
project specific EHS plan.
6.3 Scope
6.3.1 This document shall applicable to all EGA contractors and

suppliers working for EGA in UAE.
6.3.2 For the sake of convenience, suppliers and contractors will be

jointly referred to as contractor(s)
6.3.3 This document does not in any way relieve contractors from their
legal obligation to comply with all applicable legal requirements in
UAE & specific emirates in which you operate.
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6.3.4 This Contractor EGA-EHS document consists of two parts:

Part-1: General Requirements: details general procedure and requirements from
prequalification to contract close- out.
Part-2: Specific Work Requirements: details work practices and procedures that
must be followed during execution phase of the Project, for example on technical
standards for scaffolding, specific procedures, such as those for welding, hoisting
operations, working at heights, in confined spaces etc.
Part-1 has been described in nine phases:

Pre-qualification
Establishment of Project EHS Requirements/ Pre Bid Package;
Evaluation
Selection & Contractual Agreement
Mobilization (Includes Site Access Procedure);
Project Execution (Includes Risk Management, Coordination &
Communication, Monitoring & Measurement of EHS
performance, Incident Management & Periodic Mgmt.
Review).
Commissioning, Hand Over and Acceptance Phase
Demobilization (Includes clearance and cancellation of site access
permit); and
Contract Close-Out & Review Phase
6.4 Expectations
6.4.1 Contractor representatives are expected to fully understand,

effectively communicate and comply with the requirements, rules and
instructions given in this documents (AKA Green Book) with proper
planning before execution of project. This planning will be reflected in
the Project Specific EHS-plan.
6.4.2 This document must always be considered in conjunction with

applicable legal requirements.
6.5 Deviations
Deviations from this document are not permitted, except in cases where requirements
set by local authority are more stringent. In such cases, contractors are required to
follow the more stringent requirement.
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6.6 Distribution
6.6.1 This document shall be distributed with the pre-bid packages to all
bidders and shall be available in the web link.
6.6.2 In this document, all supporting documents and forms shall be made
available in the web link.
6.6.3 This document along with supporting forms is and shall remain the
property of the EGA. The document may only be used for the
purposes for which it was intended. Unauthorized use or reproduction
of this document is prohibited.
7 CODE OF CONDUCT
7.1 Professional Conduct

EGA expects all contractors to conduct themselves in a professional manner.
Horseplay, practical jokes, harassment and fighting are not allowed and will not be
tolerated while on locations under EGA. Depending on the severity, additional
repercussions, such as involvement of regulatory agencies and law enforcement, may
result.
7.2 Contraband: Drugs, Alcohol, Weapons, Offensive Material

EGA prohibits the use, possession, distribution, purchase, or sale of alcohol and illegal
drugs. Entry into or exit from any EGA office or work location is provided under the
condition of the EGA’s right to search any person, vehicle, or the personal effects of any
contractor employee for illegal drugs, intoxicating beverages, firearms, weapons.
7.3 Prescription Drugs

If a contractor brings prescribed drugs into an EGA facility, the medication must be in the
bottle or container in which it was originally dispensed and must be prescribed to the
individual by a licenced health practitioner. Contractor’s employees shall report the use
of medication to their supervisor who in turn shall inform to EGA Project Owner
7.4 Contractors shall not be allowed to use PPE with EGA-logo.
7.5 Shall strictly follow Road & Traffic Rules of EGA site
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7.5.1 Wear seat belts while driving or seated in passenger seat.
7.5.2 Overtaking is strictly prohibited;
7.5.3 Use of mobile phone while driving is strictly prohibited, unless using
hands free device.
7.5.4 Obey all posted safety signage: prohibitory, mandatory or warning

signs;
7.5.5 Crossing of Speed limits is strictly prohibited. Obey the site speed
limit of 10, 20 & 30 as per speed limit signs.
Auxiliary Vehicles inside core operational area are not allowed.
7.5.6 It is prohibited to transport people in the back of pick-up or utility

vehicles.
7.5.7 Vehicles should always be parked in designated parking area.
7.5.8 Pedestrian shall use only designated pedestrian pathways in

operational areas.
7.5.9 Pedestrian shall always keep a safe distance of 4m from any

standard mobile equipment.
7.5.10 In junctions, standard mobile equipment will have priority to move

first & pedestrian should stop. In the zone of mobile equipment,
keep eye to eye contact with the mobile equipment driver.
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4m
If you need to approach mobile equipment, make sure that the mobile equipment driver
gives you permission to do so.
7.6 General Site Rules
7.6.1 Wearing of jewellery strictly prohibited.
7.6.2 Must wear EGA specified PPE in the operational areas.
7.6.3 Permission is granted to access EGA site after process of site

access approval from EGA. Entry without site access approval will
be considered as trespass and might result in legal action against
the violator.
7.6.4 Photography or videography is strictly prohibited unless permitted

by EGA security and marked in EGA provided ID card.
7.6.5 Water, beverages, compressed cans are not allowed in operational

areas especially in reduction and cast house area.
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7.6.6 Smoking is only permitted in designated smoking areas, marked

with proper signage.
7.6.7 Smoking is strictly prohibited in the following areas:
7.6.7.1 In all buildings on site

7.6.7.2 In all enclosed vehicles and mobile equipment
7.6.7.3 In all areas designated as non-smoking areas due to fire
and explosion risks.
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7.6.8 Housekeeping need to be maintained all the time and everywhere.
7.6.9 Littering is strictly prohibited. Waste shall be dropped in designated

waste bins.
7.6.10 Safety and firefighting equipment must not be disabled or

tampered.
7.6.11 Use of unsafe equipment and tools is strictly prohibited. Unsafe

tools shall tagged red “DANGER: DO NOT USE”
7.6.12 Think of the safety of others as well as of your own.
7.6.13 Do not take chances. IF IN DOUBT – ASK FOR COMPETENT

ADVICE
7.6.14 Pregnant women, people with steel prosthesis e.g., knee implant;
cochlear implant, pacemaker etc. are prohibited to enter EGA
operational areas due to presence of high magnetic field of around
400 G.
8 ANNUAL AWARD TO BEST CONTRACTOR IN EGA
Following shall be the EHS criteria/ key performance indicators on which annual award
for the best contractor shall be based:
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Indicator
SN Criteria Unit
weight
1 Leading Indicators : (+ve)
% Close out of inspections findings raised by
1.1 % 20
EGA within stipulated time period.
Near-miss (NM) reporting rate (No. of NM
1.2 reported by Contractor employees * 100000/ rate 20
Total Man-Hours)
No. of "Special Topic" Tool Box talk lead by site
1.3 management (Not to include daily pre-work No. 20
checklist)
% Compliance with calendar of scheduled
1.4 inspections to be carried out by Contractor EHS % 20
& Site representative
No. of Notifications raised by contractor
employees e.g. significant Safety Hazards (SH),
Safety Violation validated by Contractor Site/
1.5 rate 20
EHS Criteria
EHS representative, closed within 24 hrs with

proper corrective- preventive actions. (No. of
SH +SNC* 100000/ Total Man-Hours)
Score 100
2 Lagging Indicators: (-ve)

Lost-Time Incident (LTI) Rate (No. of LTI cases *
2.1 rate 10
1000000 / Total Man-Hours)
Total Recordable Incident Rate (No. LTI + RW
2.2 rate 10
+MT injury cases * 1000000/ Total Man-Hours)
All lncident Rate= No. of (LTIC + RWC+ MTC+
2.3 rate 10
FAC * 1000000/ Total Man-Hours)
2.4 No. of Serious Incident (Reportable Incident) No. 20
2.5 No. of Dangerous Occurrences No. 10
2.6 No. of Black Points No. 10

No. of EHS concerns raised by EGA- EHS,
2.7 Project Owner & Area Owner on various EHS Pts 30
issues
Score 100
TOTAL SCORE
8.1 In case of fatality or major environmental incident or serious incidents, the

concerned contractor will not be eligible for annual award for that year.
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9 VIOLATION AND BLACK POINTS
9.1 Violation shall be considered whenever there non-compliance to EGA

EHSFS rules, requirements and procedures. All violations shall be notified
using the EGA prescribed notification format. After investigation, Violation
will be checked for Black points and violator will be given black points as
per 9.7
9.2 Contractor Company in any of the following conditions shall be referred to

EGA assessment panel.
9.2.1 Accumulation of 23 Black points
9.2.2 Notification of one high risk violation.
9.2.3 Notification of three low and one medium risk violation
9.3 The Assessment panel will comprise of EGA-EHS, Supply Chain and the
Contract/ Project Owner. This panel will decide on the course of action to
be taken against the contractor.
9.4 The assessment team shall ensure effective corrective-preventive actions

before allowing the contractor to resume the work. The report shall go to the
contractor file which may determine future suitability when EGA are letting
contracts.
9.5 When a safety violation has been issued to a contractor, an incident

investigation must be carried out and the normal incident investigation
process shall be followed. Refer 20.3
9.6 The decision of EGA EHS is assigning black points is final.
9.7 Black points shall be assigned based on severity of violation under following
categories:
9.7.1 General Non-compliances

9.7.1.1 Low Risk
9.7.1.1.1 Use of faulty equipment (minor) such as portable

tools/electrical equipment, welding equipment, diesel
generator etc.
9.7.1.1.2 Improper/ Inadequate Welfare facilities
9.7.1.1.3 Improper Storage of equipment & Chemicals
9.7.1.1.4 Poor housekeeping
9.7.1.1.5 Smoking in non-designated areas
9.7.1.1.6 Not Wearing Proper PPE
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9.7.1.1.7 As classified by EHS
9.7.1.1.8 Non-submission of required documents as per the

requirement of Green Book
9.7.1.1.9 Contractor representatives not attending contractor

monthly/ quarterly EHS meetings
Number of points per offence/repeat offence

1st Notification 1
2nd Notification 2
3rd Notification 4
th
4 Notification Assessment by EHS
9.7.1.2 Medium Risk
Non-compliance with rules and procedures related to:

9.7.1.2.1 Information related to equipment and personnel – e.g.
providing incorrect or false documents.
9.7.1.2.2 Using or keeping equipment without inspection (evident

by updated tag or sticker or inspection checklist etc.)
esp. Fall Protection PPE, Access Equipment, lifting
equipment and accessories.
9.7.1.2.3 Lack of equipment maintenance creating hazard with

risk rating more than 6
9.7.1.2.4 Lack of periodic waste disposal
9.7.1.2.5 As classified by EHS

1st Notification 4
2nd Notification 6
rd
3 Notification 10
th
4 Notification Assessment by EHS
9.7.1.3 High Risk

9.7.1.3.1 Failure to stop work immediately when asked because of
reasons pertaining to the health, safety and protection of
personnel, plant or the environment.
9.7.1.3.2 Breach of EHS rule or procedure that could have led to a

major incident. (Major incident to be defined)
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9.7.1.3.3 Executing work without approved EHS plan, method

statement or permit
9.7.1.3.4 Soil, water, or air contamination.
9.7.1.3.5 Using unsafe scaffolding or unsafe access equipment.
9.7.1.3.6 Breach of PTW or, LOTOV rules and procedures.
9.7.1.3.7 Not closing inspection / incident report within stipulated

time period
9.7.1.3.8 Not reporting a reportable incident to EGA EHS, Project

Owner.
9.7.1.3.9 As classified by EGA- EHS.

1st Notification 10
nd
2 Notification 14
9.7.2 Road and Traffic Violations

1st 2nd
Road and Traffic Violation
Violation Violation
Blocking a fire hydrant/ fire point by parking in front of them. 4 6
Distracted driving: eating, drinking or involved in other
8 10
activities other than driving
Driving a vehicle that does not comply with safety
6 8
requirements as stated in mobile equipment pre-use checklist.
Driving a vehicle without proper licence 6 8
Driving against traffic on a one way. 4 6
Driving in a prohibited Area 6 8
Driving on the hard shoulder 6 8
Exceeding maximum speed limit by 40km/hr or more 12 -
Exceeding speed limit by 10 Km/hr or more 6 8
Exceeding speed limit by 20 Km/hr or more 8 10
Exceeding speed limit by 30 Km/hr or more 10 -
Failure to leave a safe distance. Or tailgating 4 6
Leaving the vehicle with engine ON 4 6
Loading a heavy vehicle/ mobile equipment in a way that may
4 6
cause danger to others on the road.
Not engaging parking brakes when the vehicle/ mobile
4 6
equipment is parked.
Not reporting a damaged incident 12 -
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1st 2nd
Road and Traffic Violation
Violation Violation
Not giving pedestrians way on pedestrian crossings. 4 6
Not giving way to emergency, police or security vehicles in
4 6
EGA.
Not giving way to Hot Metal vehicles or standard mobile
4 6
equipment
Not showing EGA representative, driving license when
4 6
required to verify
Not stopping at a STOP sign 4 6
Not taking road safety measures during vehicle/ mobile
4 6
equipment breakdowns.
Not using indicators when changing direction or turning 4 6
Not wearing seatbelt while driving 4 6
Overload or protruding load from a heavy vehicle/ mobile
4 6
equipment without permission.
Overtaking by heavy vehicles in forbidden areas 12 -
Overtaking in forbidden areas 4 6
Parking in places designated for VIPs/ People with
4 6
Special needs or ambulance.
Parking behind vehicles/ mobile equipment and blocking their
4 6
movement.
Parking in non-designated areas 2 4
Parking mobile equipment improperly- Abuse of parking
4 6
space.
Reckless/ Rash driving 12 -
Reversing dangerously. 4 6
Stopping vehicle on pedestrian crossing. 4 6
Throwing waste from vehicles 4 6
Using a Mobile Phone while driving without hands free 6 8
Using mobile equipment without Bacon Light 4 6
9.7.2.1 If an employee accumulates 12 black points in a year he/she will be

referred to the assessment panel and his authorisation for driving will
be suspended or cancelled.
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CONTRACTOR EHSFS REQUIREMENTS 2015
10 OFFSITE WELFARE REQUIREMENTS
10.1 Contractor Labour Camp Requirements
10.2 Labour camp/ accommodations shall always comply with federal and local
regulatory requirements of UAE such as:
10.2.1 Federal law no 8, for 1980 On Regulation of labour relations
10.2.2 Ministerial order no [32] for the year 1982 Regarding determination of
the ways and means to protect employees against occupational
hazards
10.2.3 Resolution of the Cabinetwork number 13 of 2009 regarding the

approval of the general criterion CoP of the group labour
accommodation and supplemented services
10.2.4 Ministerial Decision No. (37/2) Year 1982 The Medical Care which the
Employer is obliged to provide to his Workers
UAE Fire and Life Safety Code 2011
10.2.5 AD- EHSMS RF-CoP-18.0 Employer Supplied Accommodation-V2.0-

February 2012
10.2.6 AD- EHSMS RF CoP-18.1 Temporary Employer Supplied

Accommodation-V2.0- February 2012
10.2.7 AD- EHSMS RF CoP 19.0 Occupational Food Handling and Food
Preparation Areas-V2.0- February 2012
10.3 Location
10.3.1 The facility must hold a valid license from regulatory authorities.
10.3.2 A clear sign should be placed in front of the accommodation that

states clearly the company name and address.
10.3.3 Accommodation should be away from schools, factories, garage,

mechanical, electrical and painting workshops
10.3.4 Accommodation must enjoy the health factors such as sunshine and
fresh air free from dust, dirt, smoke and unpleasant odours.
10.3.5 Accommodations must be far from pollution sources (garbage chutes,

sewerage collection station, swamps, etc.).
10.3.6 Site should be adequately drained, plumbed and graded to prevent

flooding and pooling of water.
10.3.7 Accommodation must be provided with water and electricity.
10.3.8 Roof of the accommodation must not be used for habitation.
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10.4 Building
10.4.1 Building should be of good condition and certified by a qualified

engineer to ensure compliance with local codes.
10.4.2 Building must be made of materials that are fire retardant (metal,
concrete, fire retardant treated wood form) and not dangerous to
humans health such as asbestos.
10.4.3 The height of the ceiling of the bedroom should not be less than 7
feet.
10.4.4 Floors must be made of easy washable and tidy material (no carpets).
10.4.5 Sewers covers must be firmly fixed and septic tank area barricaded.
10.4.6 External yard of the building must be daily cleaned and free from
waste and unnecessary material.
10.5 Entries and Exits
10.5.1 The entries/ exits should be kept totally free from obstacles.
10.5.2 The main entries/exits should be separated from the emergency

entries and exits.
10.5.3 Safety instruction and information should be placed at the entries/exits

in a clear manner.
10.5.4 The width of entries/exits should not be less than 3 meters
10.5.5 The entries/ exits should be kept totally free from obstacles.
10.5.6 A guard should be provided round the clock on the entries and exits
10.6 Mechanical and electrical safety
10.6.1 Electrical equipment and cords must be maintained and physically

protected to prevent the risk of electrocution or shock.
10.6.2 Double outlet per bed must be provided in all rooms to prevent
overloading adapters.
10.6.3 Miniature circuit breaker and ELCB (30 mA Rating) must be fitted to all
distribution boards.
10.6.4 Electrical register of equipment must be maintained and testing

undertaken and recorded by qualified electrician.
10.7 Ventilation and Air Conditioning (A/C)
10.7.1 Appropriate ventilation systems should be present in bathrooms,

storage rooms, kitchens, and other areas that contain pollution
sources and to preserve the quality of the internal air and supply it by
the external air as per the rates stated in the following table:
Page 26 of 147
Table: Minimum Exhaust Rates
Occupancy Exhaust Rate, Occupancy Exhaust Rate,

Category L/s 1 Per Person Category L/s Per Person
Dining rooms 5.0 Laundry room 5.0
Kitchens 25.0 Bathrooms 25.0
Bedrooms 5.0 Lavatories 25.0
Corridors/halls 5.0 Security office 5.0
Offices 5.0 Prayer room (mosque) 5.0
TV and entertainment hall 7.5 First Aid room 5.0
Occupancy Exhaust Rate, Exhaust Rate,

Category L/s Per Unit L/s Per m2
Kitchens -- 3.5
Bathrooms 25 or 35 --
Lavatories 25 or 35 --
10.7.2 The relevant humidity rate should range between 30% and 60% in all
the air conditioned areas.
10.8 Lighting
10.8.1 Room should have sufficient illumination.
10.8.2 There should be natural lighting for each housing unit by making two
windows or at least one window.
10.8.3 Below are minimum requirements for the lighting level:

Table: Minimum Lighting Level
Location Area / Activity Minimum/Medium Limit (Lux)
Passages, corridors, hall, staircase,

General 100
entry, reception, etc.
Bedrooms 100
Kitchen 150
Cooling stores 100
1
Litres per Second (1 litres / second = 2.11888 cubic feet per minute)
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Location Area / Activity Minimum/Medium Limit (Lux)

Housing Common work area 100
Units
Entertainment areas 150
Ablution area 100

Storage rooms / stores 100
Reception / sorting / washing / drying 150
Laundry Dry clean 150

Clothes ironing / test / repair 200
10.9 General hygiene
10.9.1 A/C and ventilation systems must be cleaned on a regular basis.
10.9.2 An appropriate program for controlling pests/insects should be

maintained including approved pest control entities,
materials/chemicals and processes.
10.9.3 Areas must be kept free of hazards (slips, trip or fall hazards).
10.9.4 Effective housekeeping measures must be taken to ensure pests are

not attracted to the site (e.g. removal of all food sources and breeding
areas).
10.9.5 Periodic maintenance must be performed on all accommodation

facilities.
10.9.6 Rooms should be well ventilated and kept free of damp and mould.
10.9.7 The accommodation must be cleaned on a daily basis.
10.9.8 The water tanks must be cleaned periodically. Such water tanks must
be made of stainless or nontoxic and crack-free materials.
10.9.9 There should be at least 1 refuse bin per 25 workers staying at the
quarters to dispose their litter.
10.9.10 Waste must be centrally located in a segregated, easily cleaned area,

kept in rodent and fly tight containers, collected regularly and grounds
are to be kept free from rubbish, debris and other refuse.
10.9.11 Bedrooms
10.9.12 Bedding and linen that are provided should be clean and appropriate
to weather conditions.
10.9.13 Bedroom shall be well organized, regularly cleaned and not overload
by personal belongings.
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10.9.14 Beds shall be provided, spaced apart, raised off the floor and safe
access.
10.9.15 Beds shall have non-flammable frames and flame-retardant

mattresses.
10.9.16 Furniture shall be of good condition and suitable for the occupants
needs.
10.9.17 Shelves for shoes shall be provided outside the rooms.
10.9.18 Smoking, cooking and eating should be banned in bedrooms and

appropriate management control measures implemented to ensure
compliance.
10.9.19 Space should be provided to secure personal belongings. Metal

cabinets with lock and keys should be provided.
10.9.20 An area not less than 3 m2 (32 ft2) should be allocated for each
worker in the bed room.
10.9.21 The distance between 2 beds should not be less than 36 inches from
both sides and at the front and back, and the height of the bed should
not be less than 12 inches from the floor and in case of using two
storey beds, then the distance between the two beds should not be
less than 48 inches from both sides and the back, provided that the
distance between the upper bed and lower bed should not be less
than 27 inches.
10.9.22 Three storey beds are forbidden as well as the double beds.
10.9.23 The bedroom should be able to receive sunlight & natural air.
10.10 Toilets, Bathrooms & Hand Wash Facilities
10.10.1 A bug killing device should be installed.
10.10.2 Toilets, bathrooms and Wash Basins should be provided in the ratio
1:8 workers. Similarly Urinals should be provided in ratio 1:25 workers.
One mirror per wash hand basin should be provided.
10.10.3 All toilets should be daily cleaned and serviced regularly with provision
of adequate toilet paper and soaps (where provision by the individual
would not normally be the case).
10.10.4 Cold and hot water should be provided through the central heating
unit.
10.10.5 The floors of the sanitary facilities should be built with non-slip
materials which can be easily cleaned.
10.10.6 The sanitary facilities should be equipped with all the appropriate
supplies and requisites.
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10.10.7 Toilet and washing facilities should be made of impervious materials,

water-resistant, non-skid/slip and easily washable.
10.10.8 Waste water should be drained, collected and disposed as required.
10.10.9 This facility should be located separately from the food

preparation/sleeping and ventilated sufficiently to prevent odour.
10.11 Kitchen and dining hall
10.11.1 A bug killing device should be fitted in the kitchen/dining hall but
should not be placed above areas where food is present.
10.11.2 All staff should be provided with uniforms and PPE commensurate to
the task they perform (safety shoes, hats, hat nets, gloves, goggles,
chain mail gloves and aprons for butchery, etc.).
10.11.3 Catering facilities should be provided and fit for purpose to allow for
hygienic receipt, storage, preparation, cooking and service of 3 meals
per day for 100% of the occupants.
10.11.4 Food storage, preparation and service facilities should be properly

licensed by the appropriate food hygiene authority.
10.11.5 High standards of hygiene should be adopted and facilities should be

of high cleanliness.
10.11.6 If food is provided, it should cater for different cultural needs (e.g.
halal, vegetarian, indian, philipino, Arabic, etc.) and provide a good
balanced diet.
10.11.7 Kitchen areas should be appropriately ventilated and equipped with

efficient extraction systems over cooking and dishwashing equipment.
10.11.8 Kitchen doors should be self-closable or an air curtain or plastic

curtain should be fitted on the external door.
10.11.9 Kitchen floors should be made of impervious materials, water

resistant, non-skid/slip and easily washable.
10.11.10 Kitchen should be provided with a proper drainage system.
10.11.11 Kitchen should be provided with stainless sinks to washing.
10.11.12 People/companies preparing food should be trained in proper food

handling and preparation techniques and hold appropriate
qualifications where required.
10.11.13 Potable water should be made available to the workers and a nearby
place for hand washing.
10.11.14 Refrigeration equipment should be sufficient to maintain frozen food

items at -18°C and chilled food at +4°C.
10.11.15 Spoiled food or food that passes its expiry/best before date should be
disposed.
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10.11.16 Tight net should cover the windows.
10.11.17 Wall surfaces particularly in refrigerated storage and food

preparation/cooking areas should be of heavy duty ceramic tile or
other material ease of cleaning.
10.11.18 Dining room
10.11.19 A dining hall should be large enough to serve 35% to 40% of the total
employees.
10.11.20 A dining hall should be built in an appropriate manner and away from
the housing units.
10.11.21 The dining should be equipped with all requirements such as tables,
chairs and other relevant supplies.
10.11.22 Notices should be put stating the meals timings.
10.11.23 The cleanness of the dining hall should be preserved continuously.
10.11.24 Emergency exits should be provided to the dining hall to suit the hall
size.
10.11.25 Dining room should be calm, not noisy and an inviting place to have
meals.
10.12 Laundry facilities
10.12.1 Adequate laundry facilities should be provided. Washing clothes inside

bedrooms should not be allowed.
10.12.2 Clothes lines or other proper drying option should be available for all
occupants.
10.12.3 If central laundry service is provided, clothes should be properly

cleaned and service should be regular and efficient.
10.13 Recreation facilities
10.13.1 Outdoor space should be made available at a rate of 4 m2 per

occupant.
10.13.2 Prayer area should be provided to accommodate 10% of occupants at

one time.
10.13.3 Provision of recreation/living areas is to be encouraged (e.g. TV's and

sporting equipment) and of good condition.
10.13.4 Smoking area should be provided with benches to seat and bin to put
cigarette butts
10.14 Transportation
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10.14.1 Adequate size, location and number of bus boarding bays should be
established.
10.14.2 Transportation facilities should be provided to site, these should be

safe, with trained drivers and adequate seating and ventilation.
10.14.3 Transportation should be provided or available to assist camp

residents to go to and from nearby towns during free time.
10.14.4 All transport vehicles should be fitted with appropriate speed

governors and should be monitored.
10.15 Accommodation supervision and grievance management
10.15.1 A camp supervisor should be appointed to coordinate all activities,

communication and inspections of the camp. The supervisor should
be speaking at least two (2) of the languages spoken by the
workforce.
10.15.2 Grievance mechanism should be in place allowing any worker to file a

complaint with regards to the labour camp.
10.15.3 There should be strict policy on consumption, possession of drugs and

alcoholic drinks inside the accommodation
10.15.4 Accommodation rules and consequences of their violation should be

communicated, displayed and implemented.
10.15.4.1 It should be forbidden to use the cooking stoves or

washing machines inside the housing units;
10.15.4.2 Smoking should be forbidden in the housing and

services units and only allowed in the places allocated;
10.15.4.3 Animals should not be allowed
10.15.4.4 It should not be allowed to play loud music that disturbs

others.
10.16 Hazardous areas
10.16.1 Cleaning material store should be provided with adequate shelves,

lighting, MSDS, identified containers and ventilation.
10.16.2 Clear and multilingual signage should be provided around hazardous

storage areas.
10.16.3 Fuel store should comply with local dangerous goods law and all
combustible materials are to be kept clear of buildings.
10.16.4 Generator should be on stable ground, with required clearances,

ventilation and noise level.
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10.16.5 Hazardous materials (e.g. diesel) should be stored in a bunded area

and spill kit provided.
10.16.6 LPG stores should be external to occupied structures and storage

conditions as per the law.
10.16.7 Suitable PPE should be provided to cleaning staff for handling

chemicals and disinfectants.
10.17 General Safety and Health
10.17.1 Access to enable entry by emergency services (e.g. ambulance or fire

brigade) and ramps for medical equipment (e.g. stretchers) should be
provided.
10.17.2 Adequate security should be in place to protect workers and their

belongings (e.g. perimeter fencing and patrols when unoccupied).
10.17.3 All key contacts (including a camp supervisor, site manager and first
aiders) and nearest emergency services (including nearby hospital)
should be posted in a prominent place and in all languages present.
10.18 First Aid Room / Clinic

10.18.1 A first aid room or a clinic shall be provided to suit the number of the
individuals in the temporary labour accommodation.
10.18.2 The place of the first aid room or the clinic shall be selected to be
easily accessed.
10.18.3 First Aider shall be provided in accordance to the number of

individuals as per the following table:
Table: Minimum First Aider Requirement
Part-Time First-Aider (performing other jobs

No. of Employees at Establishment* and partially Full Time First Aider
available on site)
Less than 50 employees 1 ---
50 – 250 employees 1 1
250 – 500 employees 2 2
500 – 1000 employees 3 3
10.18.4 The first aid room/clinic shall be prepared and supplied with all the
medical materials as per the number of the individuals in accordance
with following table:
Table: Minimum First Aid Items Requirement
No. of Employees
Items
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1 – 10 11 – 25 26 – 50 51 – 100 101 – 150

Form (Guidance Card) 1 1 1 1 1
Plastic Band aids 40 75 150 300 450
Adhesive Plaster 5 inches X 10 yards 1 1 1 2 3
Adhesive Plaster 1 inch X 10 yards 1 1 1 2 3
Absorbent Cotton (Bundle) 1 1 1 1 2
Gauze Bandage 1 inch 1 1 2 4 6
Gauze Bandage 3 X 3 inch 1 2 5 10 15
Sterilized oval eye pads 1 3 3 6 9
Triangular Bandages 1 2 2 4 6
Ammonia Inhalant (bottle) 1 1 1 2 2
Eye wash 2 Oz. 4 Oz. 4 Oz. 4 Oz. 4 Oz.
First Aid Cream 1 1 1 1 2
Calamine Lotion 1 Oz. 2 Oz. 2 Oz 4 Oz. 6 Oz.
Cotton Tipped Applicator – 6 inches 25 50 100 200 300
Rescue Breather - 1 1 1 1
Surgical Scissors 1 1 1 1 1
Anti-septic Solution 250ml 500ml 500ml 500ml 1000ml
10.18.5
No. of Employees
Contents 250 – 1000 1001 – 3000 3001 – 5000
Stretcher 1 2 3
Wheelchair 1 2 3
A sink with Cold and Hot Running Water 1 2 3
Drinking Water 1 2 3
Paper Towels, Soap and Nail Brushes 1 2 3
Smooth Topped impermeable Work Surfaces 1 2 3
Clean Garments for Use by First Aiders 1 2 3
Clinical Thermometer 1 2 3
One Wash Bottle 1 2 3
A Couch with pillow and Blankets Frequently cleaned 1 2 3
Dressing Trolley (two shelves with caster wheels) 1 2 3
Kidney Tray (medium size (2) number). 1 2 3
Different Size Splints 1 2 3
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Full Content Mobile First Aid box 1 2 3
10.18.6 Potential health outbreaks shall be monitored and measures taken to

prevent spread.
10.18.7 Open fires/burning shall be strictly prohibited.
10.18.8 Security problems and issues are managed and properly addressed
(fighting, discrimination, alcohol, damage, etc.).
10.18.9 The design of the building shall allow fire detection, escape and
control factors, including Civil Defence access.
10.18.10 Workers should be able to come and go as they please.
10.19 Emergency and fire safety
10.19.1 All buildings shall have well lit, clearly marked escape routes and
exit doors to be used in case of emergency and workers shall be
made aware of evacuation procedures.
10.19.2 All evacuation exits (min of 2 on each floor) shall be kept unlocked
and clear of obstructions.
10.19.3 Emergency evacuation drills shall be implemented on a minimum 6

monthly basis.
10.19.4 Evacuation plans shall be posted throughout the camp and visible.
10.19.5 Extinguishers shall be available, in good condition and inspected

periodically by a competent person.
10.19.6 Fire and smoke detectors/alarms shall be installed in all

accommodation areas, in good working order and
maintained/tested.
10.19.7 Firefighting systems on a scheduled monthly inspection
10.19.8 Fire hydrants shall be available, in good condition, engineered to

provide full coverage of camp perimeter and be capable of
delivering the appropriate water pressure to fight fire.
10.19.9 There shall be nominated and trained personnel to handle incipient

fire and emergency evacuations.
10.20 Drinking Water
10.20.1 Water dispensers and bottles shall be kept clean and stored in a
designated shaded, cooled area.
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10.20.2 Drinking water should be provided from a healthy source,

dispenser cleaned and filters changed on a regular basis.
10.20.3 One (1) drinking dispenser per 20 workers should be provided.
10.20.4 Water tanks should be regularly cleaned.
10.21 Food Handlers
10.21.1 Kitchen Staff should have undergone food hygiene training.
10.21.2 Kitchen staff should be appropriately vaccinated and should

undergo periodic health screening (hepatitis A, typhoid, polio).
10.21.3 Hygiene inspection should be carried out once/week by a

competent person.
10.22 Documentation
10.22.1 Records of food hygiene trainings given to kitchen staff
10.22.2 Health records of food handlers and general staff (Sick Leaves,
vaccination records, etc.)
10.22.3 Records of general cleaning & maintenance records
10.22.4 Records of food preservations with respect to temperature etc
10.22.5 Contract with an approved pest control company
10.22.6 Documented pest control program.
10.22.7 Contract with approved Garbage/ Waste disposal company
10.22.8 Documented cleaning and maintenance program
10.22.9 Documentation for proper transport delivery and receipt of foodstuff

Internal or external auditing program should be available
10.23 Inspection and Audit

Specifically before hiring man-power supply Contractor, EGA shall conduct planned
audit to ensure that the contractor complies with applicable legal and EGA requirements
and achieve at least a rating of 350 pts or more out of total score of 635.
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11 EGA COMPETENCY REQUIREMENTS
11.1 All contractor employees shall be able to understand and speak

communicable English.
11.2 Trade like welders, electricians, fabricators, auto mechanics, painters,

mason/ refractory workers, scaffolders, riggers, heavy mechanical and
lifting equipment operators/ drivers, heavy truck drivers shall be controlled
as per EGA Competency Requirements
11.3 EGA Contractors shall address, at a minimum, identification and evaluation

of EHS training needs (e.g. Training Needs Analysis and EHS Training
Matrix), and providing appropriate EHS training including:
11.3.1 EHS Management System training;
11.3.2 EHS roles and responsibilities;
11.3.3 EHS emergency response and management;
11.3.4 EHS inductions, generic and site-specific, (including sub-

contractors and other persons) that at a minimum include
compliance with Article 98 of Federal Law No. 8, for 1980, on
Regulation of Labour Relations;
11.3.5 EHS consequences of non-conformance to specified procedures;
11.3.6 Relevant subject specific EHS training (e.g. Manual Handling,

Safety in the Heat, etc.); and
11.3.7 Specialized task-specific training (e.g. Confined Spaces, Working

at Heights, etc.).
11.4 Contractors shall maintain a proper record of the required training that
contains the following information:
11.4.1 Full Name (as per Passport) and Emirates ID number of the
employee;
11.4.2 subject(s) of training
11.4.3 training provider;
11.4.4 dates(s) of training; and
11.4.5 person(s) providing the training.
11.4.6 Assessment result

EGA reserves the right to cross check trainings provided by scrutinising documents,
training materials & interviewing employees, in order to ensure adequacy and
effectiveness of the trainings.
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12 HEALTH INSURANCE AND OCCUPATIONAL HEALTH SCREENING
12.1 Contractor shall ensure all their employees are provided with appropriate
health insurance. This shall be provided free of cost and throughout the
period of their employment.
12.2 Contractors shall ensure all their employees undergo pre-employment

occupational health screening & thereafter periodic occupational health
screening as per health risk in their job/trade and regulatory requirements
12.2.1 Occupational health is about the effect of work on health, and the
effect of health on work.
12.2.2 It plays a vital role in helping employers care for and understand
the needs of their employees and optimize staff performance and
productivity.
12.2.3 Employees exposed to specific workplace hazards (such as

chemicals or noise) are seen periodically to detect early signs of a
work ‐related health condition.
12.3 Contractor shall ensure that only certified fit employees are allowed to work
and in case any negative deviation or deterioration, an incident shall be
created, notified to EGA followed by investigation process to determine
underlying causes.
12.4 The causes shall be mitigated to an acceptable level and shall be

monitored.
13 WORKING HOURS AND REST PERIODS
13.1 All contractors working in EGA are bound to abide by UAE’s Federal Law
No. 8, Chapter IV Section 1 Articles 65 to 73 when it comes to working
hours.
13.2 The maximum working hours per day shall not exceed 10 hours including 2
hours of maximum over-time. This is excluding time taken to travel to-and-
from workplace and any lunch/ tea or other breaks.
13.3 The weekly working hours including over-time shall not exceed 60 hours.
13.4 Daily lunch, tea, prayer or other breaks shall be scheduled such that no
employee works continuously for more than 5 hours.
13.5 The total break time provided to employees during the day shall not be less
than 1 hour.
13.6 Work on Fridays shall be avoided and require prior permission from EGA
Management.
13.7 If a contractor employee works on a Friday, it shall be ensured that he/she

is given a day off within the next week.
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13.8 No contractor employee shall work consecutively for more than 13 days
without a day-off.
13.9 The maximum working hours on a particular day can exceed 10 hours
(including over-time) only when work is necessary to prevent substantial
loss to EGA or to prevent serious accidents or to eliminate or alleviate its
effects, with prior knowledge and approval of EGA management. However
in this condition, after that working day, employees shall be provided at
least 9 hours of rest time (excluding travelling time) before they can report
to work the next day. This means that for example, a contractor was
involved in a critical job at EGA up till 9:00 PM on a particular day and thus
the employees reached their residences/ camps at 11:00 PM, then they
cannot start travelling towards work (in EGA) next day before 8:00 AM. This
is to ensure that contractor employees are provided sufficient rest duration
between consecutive work days.
13.10 It is contractor’s responsibility to ensure that they comply with all special
working hours instructions issued by UAE Government during summer,
Ramadan, Public Holidays or at any other time of the year.
14 UAE SUMMER MID DAY BREAK

Reference: Ministerial Order # 688, 2013 – in relation to outlining the working Hours
during summer.
All contractors have to strictly abide by the requirements of mid-day break timings
normally 12 30 Hrs to 1500 Hrs (effective dates are announced by Ministry of labour in
UAE every year)
15 RESOURCES, ROLES, RESPONSIBILITY, ACCOUNTABILITY AND AUTHORITY
15.1 EGA Supply Chain
15.1.1 Facilitate contractor EHS pre-qualification.
15.1.2 To maintain up to date record of approved vendor list.
15.1.3 To coordinate with EGA-EHS, Project-Owner and others for post-

contract / annual EHS performance evaluation
15.1.4 The result / decision of post-performance evaluation shall be

considered in maintaining the approved vendor list.
15.1.5 To ensure that the relevant information (Refer. 18) is provided to

the prospective contractor in the pre-bid package.
15.1.6 Involve EGA-EHS in selection of contractor.
15.2 EGA Project-Owner
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15.2.1 Project Owner shall assume single point responsibility to ensure

the effective execution of the Contract by the Contractor.
15.2.2 This shall require proper management of EGA resources and

provisions involved in the execution of the Contract (personnel,
facilities, equipment, materials, expenditure forecasts, user
requirements etc.), and full compliance with the Contract
requirements.
15.2.3 Involve EGA-EHS in kick of meetings with the contractor

management, Contractor site representative & contractor EHS
representative
15.2.4 Keep them updated with the requirements of EGA-EHS. Provide

the necessary feedback to contractors with regards to EGA-EHS
requirements.
15.2.5 Review site access permit and other related form for its adequacy,
legibility and completeness.
15.2.6 Monitors & Measure contractor EHS performance and ensure

continued compliance to EGA requirements.
15.2.7 Participate in incident investigations esp. reportable incidents.

Review and endorses corrective-preventive actions that are based
on identified causes.
15.2.8 Lead, Initiate and Involves EGA-EHS, Supply Chain, Area Owners,
& Contractor Site representative / EHS Representative (Optional) in
Post-Contract performance review.
15.2.9 Company (EGA) Project Owner (s) shall apply EHS penalties and
defaults on the Contractor, as allowed in the Contract, for
unauthorized deviation(s) from the Contractor’s EHS Management
Plan and EHS Requirements. Contractor Site and EHS
Representative is to be advised in writing of all Penalties and
Defaults being imposed.
15.2.10 Project Owner shall ensure that the Contractor demobilizes from
the site of work in accordance with all contractual agreements
including the Contractor’s EHS Management Plan.
Deliverable(s): All necessary memos, letters to Contractor and reports. Post
Contract EHS Performance Evaluation Report
15.3 EGA-EHS
15.3.1 Reviews CVs, certificates, experience letters of contractor EHS

representative or EHS officers or advisors when required and
approves them for the pro
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15.3.2 Checks competency certificates and EHS related trainings and

Awareness among contractor employees and approves them.
15.3.3 Review & Approve Project Specific EHS plan, method statements
and provides necessary comments/ feedback.
15.3.4 Assessment of contractors’ pre-qualification documents.
15.3.5 Monitor and Measure contractor EHS performance throughout the

project/contract.
15.3.6 Participate in risk assessment, incident investigation esp.

reportable incident or as when required.
15.3.7 Endorses corrective preventive actions.
15.3.8 Assignment of black points.
15.3.9 Contributes in post-contract/ annual EHS performance evaluation

of contractor.
15.3.10 Maintains Contractor Receiving Authority Log in the intranet.
15.3.11 Review and approve contractor site access and related forms
15.3.12 Conduct daily, monthly and quarterly meeting with the contractors
site/ EHS representatives, contractors top management in order
ensure continued compliance, update in contractor management.
15.3.13 Conduct inspections of contractors’ laydown area, labour camps,

and works inspection.
15.3.14 Ensure proper welfare arrangements of contractors.
EGA-EHS shall have the right to stop contractor work/ project in case of high risk non-
compliance or breach of EHS related legal requirements.
15.4 Contractors Employees
15.4.1 All employees are entitled to work in environments where risks to

their health and safety are properly controlled.
15.4.2 It is duty of every employee to take care of own health and safety
and that of others who may be affected by their actions or
omissions.
15.4.3 Employees shall cooperate with their employers and co-workers to

help everyone meet legal requirements.
15.4.4 Every employee has duty to follow safe work instructions.
15.5 Contractor Top Management
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15.5.1 Shall be ultimately responsible for EHS performance with respect

to the assigned scope of work.
15.5.2 The contractor shall nominate a site representative and an EHS

representative and notify EGA in writing before start of the project.
Normally, the site representative will be the in charge of the project
or project manager from contractor and he shall have the overall
responsibility for a safe execution of job.
15.5.3 Shall allocate adequate resources to comply with applicable legal

requirements and EGA EHS Requirements (e.g. budget, human
resources, equipment, etc.)
15.5.4 Shall ensure competent and trained employees are involved in the
project.
EGA Competency Requirement
15.5.5 Shall ensure sub-contractors are selected based on competency

requirements of the project with at least 5 years of experience in
similar project. In any case subcontracting shall not exceed more
than one level.
15.5.6 Shall ensure that their employees are provided with safe, reliable,
and maintained equipment. They shall be trained for the safe use
of equipment and tools provided to them. They shall ensure that all
operation of equipment and tools are based on safe system work,
which at the minimum shall be outcome of job safety analysis,
OEM’s instructions, and pertinent legal requirements.
15.5.7 Shall ensure proper monitoring arrangements are provided to its

employees including subcontractors. Adequate numbers of
supervisors are provided depending upon the complexity, size, and
risk profile of the project.
15.5.8 Shall ensure that their employees are provided with proper
personal protective equipment as per EGA specifications & Job
Risk Assessment. All employees including subcontractors are
informed, trained & Instructed for its safe usage (including its
acceptance and rejection criteria), limitations, storage, procurement
& Disposal. As far as possible training shall be provided from the
OEM or authorized supplier.
15.5.9 Shall participate in contractor EHS Quarterly meeting in the EGA

Premises.
15.5.10 Shall ensure proper communication and coordination methods are

available to his employees with respect to EGA-EHS Requirements
15.6 Contractor Site Representative
15.6.1 Shall have minimum 5 years of experience in managing project of

similar kind.
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15.6.2 Shall be fully conversant of EGA Green Book and other project
requirements including EHS plan.
15.6.3 Ultimately responsible for Implementation of project specific EHS

plan & Method Statements.
15.6.4 Shall ensure good housekeeping is maintained throughout the

project in EGA workplace.
15.6.5 Shall ensure that proper resources including competent man-

power, safe equipment and tools only get access to the project.
15.6.6 Shall ensure all documents with respect to competency, periodic

inspection records of equipment (in-house/ 3rd party Inspection
body), PPE trainings records, EGA Provided Training Records,
Tool Box talk records, Laydown Area Inspection Records, EHS
Performance records as specified By EGA, Incident Notification &
Investigation Records, Up to date Chemical storage plan, Waste
Disposal Records, Mobile equipment Inspection and Maintenance
records are kept in the EGA workplace for random audit.
15.6.7 Shall ensure appropriate arrangements are in place in order to fully

comply with all applicable legal requirements of the project.
15.6.8 Shall be responsible for clearance and cancellation of the site

access permit.
15.6.9 Shall be responsible for incident reporting and investigation

together with Contractor EHS Representative.
15.6.10 All incidents related to injury, occupational illness, dangerous

occurrence shall be reported to EGA-EHS within 3 hrs. with a
preliminary incident report and within 2 days within 24 hours with
detailed incident investigation report showing causes and
corrective- preventive action plan.
15.6.11 Shall ensure all corrective preventive actions are implemented and
are based on identified causes of incident that are endorsed by
project/ Contract owner & EGA EHS. Shall also be responsible for
verification of effectiveness of corrective preventive actions.
15.6.12 Shall attend contractors EHS meetings (Monthly and Quarterly)

and ensure internal communication.
15.6.13 Shall be responsible for submission of monthly EHS statistics in the

EGA prescribed format to EGA-EHS & Project-Owner before 2nd of
every month.
15.6.14 Shall inform EGA-EHS and the EGA Project-Owner about the
leave/ vacation and do proper handover to his/her replacement with
respect to EGA-EHS requirements/ procedure, minutes of meetings
and, if required, transfer of PTW’s to an authorized accepter
(Receiving Authority)
Page 43 of 147
15.6.15 Shall review documents related to site access permits for its
adequacy and completeness & Submit to Project Owner & EGA-
EHS.
All submission shall only be accepted in stipulated working hours.
15.7 Contractor EHS Representative
15.7.1 Shall be focal point for EGA EHS requirements together with
contractor site representative.
15.7.2 Shall be highest position in contractor site management

responsible for the EHS Management.
15.7.3 Shall be able to qualify for the train-the-trainer course- EGA Site
orientation.
15.7.4 Depending upon the complexity, size, and risk profile of the project
may be supported by adequate nos. of EHS officers.
15.7.5 Where the numbers of contractor employees exceeds 50, a full

time qualified and experienced EHS officer shall be appointed and
accordingly with the increase in the number of employees, EHS
officer numbers shall be increased.
15.7.6 EGA-EHS & Project Owner shall have authority to demand

competent EHS officers based on risk profile, complexity and size
of the project. Refer. 15.7.29
15.7.7 Contractor EHS representative shall be approved by EGA EHS

based on interview, check of qualifications, trainings, and
experience.
15.7.8 Contractor EHS representative/ EHS officers shall be exclusively

used for EHS functions only and not for any other job.
15.7.9 Shall be fully conversant of EGA Green Book and other project
requirements including EHS plan.
15.7.10 Shall ensure proper implementation of project specific EHS plan &
Method Statements.
15.7.11 Shall ensure good housekeeping is maintained throughout the

project in EGA workplace.
15.7.12 Shall ensure that proper resources including competent man-

power, safe equipment, and tools only get access to the project.
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15.7.13 Shall ensure all documents with respect to competency, periodic

inspection records of equipment (in-house/ 3rd party Inspection
body), PPE trainings records, EGA Provided Training Records,
Tool Box talk records, Laydown Area Inspection Records, EHS
Performance records as specified By EGA, Incident Notification &
Investigation Records, Up to date Chemical storage plan, Waste
Disposal Records, Mobile equipment Inspection and Maintenance
records are kept in the EGA workplace for random audit.
15.7.14 Shall ensure appropriate arrangements are in place in order to fully

comply with all applicable legal requirements of the project.
15.7.15 Shall be responsible for clearance and cancellation of the site

access permit.
15.7.16 Shall be responsible for incident reporting and investigation

together with contractor site representative.

preliminary incident report and within 2 days with detailed incident
investigation report showing causes and corrective- preventive
action plan.
15.7.18 Shall ensure all corrective preventive actions are implemented and
are based on identified causes of incident that are endorsed by
project/ Contract owner & EGA EHS.
15.7.19 Shall also be responsible for verification of effectiveness of

corrective preventive actions.
15.7.20 Shall attend contractors EHS meetings (Monthly and Quarterly)

and ensures internal communication.
15.7.21 Shall be responsible for submission of monthly EHS statistics in the

EGA prescribed format to EGA-EHS & Project-Owner before 2nd of
every month.
15.7.22 Manages subcontractor with respect to EHS Requirements.

15.7.22.1 Ensures only competent subcontractors are selected for
job. Refer. EGA competency requirements.
15.7.22.1 Ensures sub-contractors are selected for job. Refer EGA

competency requirements.
15.7.22.2 Ensures sub-contractors are aware of EGA EHS

requirements e.g. EGA Green Book, project specific
requirements, applicable legal requirements.
15.7.22.3 Ensure participation in joint risk assessment with sub-

contractors.
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15.7.22.4 Consult them in weekly/ monthly meetings.

15.7.22.5 Monitor and Measure their EHS performance.
15.7.23 Shall be responsible for carrying out daily, weekly, & monthly
inspection of workplace with respect to work practice, work
conditions, and maintain record.
15.7.24 Shall be responsible for submission of monthly inspection checklist

for the laydown area and, closer report of inspection findings by
EGA EHS within stipulated time period.
15.7.25 Shall inform EGA-EHS and the EGA Project-Owner about the
leave/ vacation and do proper handover to his/her replacement with
respect to EGA-EHS requirements/ procedure, minutes of meetings
etc.
15.7.26 Shall review documents related to site access permits for its
adequacy and completeness & Submit to Project Owner & EGA-
EHS for approval.
15.7.27 Shall submit monthly EHS statistics in the prescribed EGA format
to EGA-EHS and Project owner before 2nd of every month.
15.7.28 Shall submit EHS Training records in the prescribed format to

EGA-EHS after its deployment.
15.7.29 Competency Requirement of Contractor EHS representative shall

be based on following criteria: (Risk levels to be defined Low,
Medium & High)
15.7.29.1 Low Risk Projects
15.7.29.1.1 Science or Engineering Graduate / Diploma

Holder
15.7.29.1.2 Shall have at least 5 years of experience in

handling project of same time with EHS
management
15.7.29.1.3 Competent in understanding hazards and

their risk and implementing appropriate
control measures.
15.7.29.1.4 Qualifies as train-the trainer for EGA work

safe Induction.
15.7.29.2 Medium Risk Project

Holder and,
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15.7.29.2.2 Shall have at-least one recognised EHS

training: e.g. IOSH Managing Safely;
HSWA- NEBOSH, OSHA 30 hrs and,
15.7.29.2.3 Minimum 5 years Gulf experience in EHS

functions and in same type of project.
15.7.29.3 High Risk Project

Holder and,
15.7.29.3.2 Minimum one year full time Diploma in OHS

from Labour Institute/ Govt. Recognised
Institute e.g. Advanced Diploma in
Industrial Safety from 15.7.29.3.4 Central
Labour Institute or Regional Labour
Institute, India; or,
15.7.29.3.3 NEBOSH - IGC with 5 Years Gulf

Experience in the capacity of safety officer or
equivalent and in same type of projects; or
15.7.29.3.4 NEBOSH OHS Diploma with minimum 1

year of Gulf Experience in EHS functions and
in same type of project; or,
15.7.29.3.5 Any of the following certifications, licenses

or memberships
i. Board of certified safety professional, USA
 Associate Safety Professional (ASP)
 Graduate Safety Practitioner (GSP)
 Certified Industrial Hygienist (CIH)
ii. Graduate or Chartered Member of IOSH

(Grad IOSH, CMIOSH)*
iii. Canadian Registered Safety Professional

(CRSP)*
iv. Professional Member of the Singapore

Institute of Safety Officers (SISO)*
15.7.29.4 Note: For working in EGA Taweelah, UAE: Contractor

EHS representative for high and medium risk projects
shall be register with OSHAD by passing “The Abu
Dhabi Occupational Health and Safety Practitioners
Course”
Page 47 of 147
16 SUPERVISORS
16.1 Standard supervisors are defined as those persons directly supervising

work activities. They are the front line supervisors with direct responsibility
for putting people to work and who will typically brief their workers on how
to carry out their work and ensure that they are carrying out their work
safely.
16.2 The training standard

Supervisors shall have the ability to demonstrate that they have
satisfied the following two key criteria:-
16.2.1 FIRSTLY – That they have sufficient knowledge of health and

safety gained at a construction specific course of at least two days
duration. The course content shall include the following as a
minimum requirement:
16.2.1.1 The role of the supervisor
16.2.1.2 Health and safety law and enforcement
16.2.1.3 Safety systems of work
16.2.1.3.1 Hazard identification
16.2.1.3.2 Risk assessment
16.2.1.3.3 Method statement
16.2.1.3.4 Principles of prevention
16.2.1.3.5 Special considerations
16.2.1.4 Health and safety management
16.2.1.4.1 Safety policies
16.2.1.4.2 Measuring performance
16.2.1.4.3 Permit systems
16.2.1.5 Occupational health
16.2.1.5.1 Noise
16.2.1.5.2 Vibration
16.2.1.5.3 Asbestos
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16.2.1.5.4 Drugs and alcohol
16.2.1.5.5 Dermatitis
16.2.1.5.6 Asthma
16.2.1.5.7 Health monitoring
16.2.1.6 Fire prevention, control and other emergencies
16.2.1.6.1 Anatomy of fire
16.2.1.6.2 Types of fire
16.2.1.6.3 Fire prevention (fire plan)
16.2.1.6.4 Raising the alarm and escape
16.2.1.6.5 Fire fighting
16.2.1.6.6 Other emergencies
16.2.1.7 Hazardous substances
16.2.1.7.1 Five principles
16.2.1.7.2 Hierarchy of COSHH assessment
16.2.1.8 Control of substances hazardous to health (COSHH)
16.2.1.8.1 COSHH symbols
16.2.1.8.2 Protecting the work
16.2.1.8.3 Harmful substances
16.2.1.9 Risk assessment and method statements
16.2.1.10 Working at Height
16.2.1.10.1 Exploring Working at heights best practice
16.2.1.10.2 Working at heights regulations
16.2.1.11 Personal Protective equipment (PPE)
16.2.1.11.1 Definition of PPE, maintenance, compatibility,

suitability
16.2.1.11.2 Information, instruction and training
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16.2.1.12 Manual Handling
16.2.1.12.1 Definition of manual handling
16.2.1.12.2 Manual handling operations regulations
16.2.1.12.3 Manual handling assessment
16.2.1.12.4 Information and training
16.2.1.13 Accidents and First aid
16.2.1.13.1 Definition of accidents
16.2.1.13.2 First aid
16.2.1.13.3 Data protection
Courses shall incorporate a form of testing and training providers shall issue a certificate
stating whether or not the delegate has passed the examination.
16.2.2 SECONDLY – That they have sufficient skills to be an effective

supervisor of their workers. They will need to demonstrate having
attended training which includes an understanding of behavioural
issues, leadership and effective intervention skills. This training
shall include delivering effective presentations (e.g. tool box talks),
role-play, have a form of testing, and successful candidates shall
be issued with a certificate to demonstrate a suitable standard has
been achieved.
16.2.3 All contractor employees shall be, at all times, under proper
supervision when working in EGA.
16.2.4 Where a contractor is both employer and employee, or where he

has only one or two employees working on site (and accordingly
does not have specifically designated supervisors) the contractor
shall ensure that both he and his employees are competent to work
unsupervised.
16.2.5 Contractor shall ensure that supervisors are both familiar and shall
comply with EGA safety procedures.
16.2.6 Supervisors shall be empowered to take immediate action on any

matters of safety and inform the EGA contract owner of any
changes in working conditions or activities which might create a
safety hazard to the contractor’s employees or anybody else on the
site.
16.2.7 The Contractor shall ensure that his supervisor discusses, with the
employees, the following matters prior to the commencement of job
16.2.7.1 Nature of job
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16.2.7.2 Associated hazards
16.2.7.3 Safe working methods to be adopted
16.2.7.4 Requirements of the Permit to Work
16.2.7.5 EGA’s emergency preparedness response procedure.
16.2.8 Supervisors shall communicate all issues on EHS to the EGA Area
Owner and the Contractor Company Management.
16.2.9 Supervisors shall ensure that no work is undertaken without a

suitable risk assessment and Method Statement being produced
and acted upon.
16.2.10 Supervisors shall maintain adequate records relating to EHS

matters, tool box talks etc. This shall include a daily roll call of the
contractor workforce on the EGA site in order that numbers can be
satisfactorily accounted for in the event of fire or other emergency.
17 PRE- QUALIFICATION
17.1 Prequalification is process in which an interested party (contractor/supplier)

answers with objective evidence, a set of predefined EHS- questionnaire
which subsequently gets assessed and scored. Based on the scoring, the
contractor shall qualify for the APPROVED VENDOR LIST.
17.2 This list shall only be used for invitation for work requirement in EGA.
17.3 Prequalifying score is based on the scope of work which classified as

below:
Sr.No Risk Category Prequalification score criteria

1 Low Risk Category >20
2 Medium Risk Category >50
3 High Risk Category >70
17.4 The approved vendor list shall be maintained by supply chain department.
17.5 Prequalification is a mandatory requirement for all those who wish to work
for EGA. Contracts can only be awarded by EGA to pre-qualified
contractors.
17.6 The EHS Pre-Qualification Questionnaire shall be sent with the enquiry
documents to all proposed tenderers, if they are not already pre-qualified.
When the completed prequalification questionnaire along with attachment is
returned by the contractor, the supply chain department will forward the
same to the EGA-EHS for its assessment.
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17.7 Interested Party having a formal OHSMS 2 in place will definitely help them
to qualify comfortably through this questionnaire. As a minimum, following
are the EHS requirements that need proper management.
17.7.1 Adequate EHS Resources;
17.7.2 Legal Compliance;
17.7.3 Risk Management Programs;
17.7.4 EHS performance monitoring and incident reporting;
17.7.5 EHS Training and Competency;
17.7.6 EHS reporting
17.7.7 Incident Investigation
17.7.8 Emergency Management
17.7.9 EHS Inspection and Auditing requirements; and
17.7.10 Non Compliance and Enforcement procedures.
18 PRE- BID PACKAGE/ ESTABLISHMENT OF PROJECT EHS REQUIREMENTS
18.1 As minimum the following shall be included within the tender

documentation for a project:
18.1.1 Detailed scope of work
18.1.2 Known EHS Hazards and Risks;
18.1.3 EGA Contractors EHS Requirements-The Green Book
18.2 The main purpose of providing this information is to ensure that all parties
who are tendering for the project are fully aware of all the significant risks,
any restrictions that are to be placed on them whilst working on the project
and also the minimum EHS requirements/systems they shall have in place.
18.3 Project EHS objectives/ Targets

The EGA shall define objectives and targets for contractors. These
objectives shall be based on the following:
18.3.1 100% Compliance to Legal requirements related EHS
18.3.2 Zero Lost Time Incident
18.3.3 Zero Heat Illness Case
2
Occupational Health & Safety Management System
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18.3.4 Recordable Incident Frequency Rate as per EGA specification
18.3.5 All Incident Frequency Rate as per EGA specification
18.4 Pre-bid Site Visit and Meeting
18.4.1 When required the Project Owner & Supply Chain shall arrange
pre-bid site visit and meeting for all bidders in order to clarify scope
of work, risk profile, and the minimum EHS requirements, & project
specifics such as location, timelines, milestones, quality and
responsibilities for human and material resources. Area EHS shall
be involved in the site visit & meeting.
18.5 Agreements reached during the pre-bid meeting shall ultimately be defined
in the commercial agreement, before the work begins.
19 EVALUATION
19.1 Following the release of tender information and responses from interested
contractors, the EGA shall evaluate these responses to ensure EHS
requirements have been fully considered and complies with the EHS
requirements issued within the tender documentation.
19.2 Apart from technical and commercial evaluation, EHS evaluation shall be
integrated into an overall contractor review process to ensure that the
successful contractor has not only solid EHS systems and performance, but
has adequate resources, financial ability and experience to undertake the
project.
19.3 The process that is utilised for the review, shall take into account the
complexity and risk of the project that is going to be undertaken, for
example for a high risk contract the EGA shall consider meeting with
prospective contractors to review their systems and examine how they have
undertaken previous similar works. EGA may also wish to visit previous
project to judge completion.
19.4 For a low risk, straight forward project, a desk top review of responses may
be considered adequate.
19.5 Project Specific EHS Plan
19.5.1 An EHS plan is a document prepared by the contractor after

receiving pre-bid package, which describes the EHS arrangements
that the contractor plans to put in place during the project in its
different phases to meet EGA requirements of the project.
19.5.2 Submission of EHS plan shall be mandatory requirement for

medium and high risk projects.
19.5.3 The plan shall explain in detail how EHS would be managed during
the project.
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19.5.4 It shall contain at the minimum, the description/details of the

following:
19.5.4.1 Company EHS policy & other supporting policies.
19.5.4.2 Scope of project/ contract
19.5.4.3 Project specific risk assessment
19.5.4.4 Management of change
19.5.4.5 Applicable legal requirements
19.5.4.6 Roles, responsibility, accountability & authority with project

organisation chart.
19.5.4.7 Sub-contractor management
19.5.4.8 Competence, Training & Awareness on EHS
19.5.4.9 Welfare & transportation arrangement.
19.5.4.10 Supervision
19.5.4.11 PPE Assessment & arrangement
19.5.4.12 Arrangement of safe use, inspection &, maintenance of

equipment & tools including mobile equipment.
19.5.4.13 Emergency preparedness and response plan
19.5.4.14 Risk Assessment and safe system of work/ method

statements
19.5.4.15 Monitoring & Measurement of EHS Performance
19.5.4.16 Incident Management and Protocols
19.5.4.17 Arrangement for Inspection and audit
19.5.4.18 Management Review of EHS performance
20 CONTRACTUAL AGREEMENT & KICK OF MEETING
20.1 Before the commencement of work on site, the EGA Project-Owner and Area
Owner will arrange a meeting with the contractor's representatives.
20.2 Agenda of this Meeting will be introduction of the contractor's management

team, Site representative and EHS representative to project owner, Area
EHS, EGA-EHS, Area Owner(s) etc.
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20.3 Revision of EHS Plan
20.3.1 Any amendments required in the EHS plan shall be discussed. It shall
be contractor responsibility to ensure all the feedback and comments
made by EGA EHS & project owner are duly addressed and revised
EHS Plan is submitted for approval. Only after approval of EHS plan,
contractual agreement shall be signed and contractor shall be allowed
to mobilise.
20.3.2 The EGA shall not be held responsible for any delays and additional
costs due to late submission of the Contractor EHS Plan or
submission of non-compliant, deficient, incorrect, inappropriate, or
inadequate material, or for the time taken for the required revision of
the Contractor’s EHS Plan.
20.3.3 Site access related matter and way forward.
20.3.4 Minutes of the above meeting shall be circulated to the contractor and
EHS team by Project-Owner.
21 COORDINATION AND COMMUNICATION
21.1 A contractor shall appoint Competent Site Representative and EHS

Representative for the project in writing.
21.2 They shall be responsible for all the communication. EGA shall not be
responsible for any consequences that may result from missed
communication from the contractor representatives.
Refer to roles, responsibilities of contractor Site & EHS representative mentioned in
15.4, 15.6, & 15.7.
21.3 EGA-EHS and Project-Owner shall be main focal point for contractors for
any EHS related issues.
21.4 Depending on the length and complexity of the contract, EGA shall hold
regular meetings with contractors to discuss performance and any ongoing
issues.
21.5 Periodic Meetings
21.5.1 Weekly Progress Meeting with Project Owner, Area Owner & if
required EGA EHS
21.5.2 Contractors Monthly & Quarterly EHS Meetings
21.5.3 These meeting shall be a valuable tool to ensure that contracts run
smoothly and all parties are aware of any EHS issues and updated.
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21.5.4 The following issues shall be considered when meeting with

contractors:
Key performance Indicators;
21.5.4.1 Key Performance Indicators;
21.5.4.2 Results of audits and inspections;
21.5.4.3 Incidents;
21.5.4.4 Ongoing issues / remedial actions;
21.5.4.5 Feedback from other suppliers; and
21.5.4.6 Future planned activities (both from the EGA and

contractor).
21.6 Contractors shall co-ordinate the activities of their sub-contractors and

obtain their co-operation in ensuring that the EHS requirements of the
contract are satisfied. This shall be achieved by weekly meetings.
22 MOBILISATION/ PRE-START
22.1 Only after approval of EHS Plan and contract agreement, the contractor
shall be allowed to mobilise the approved resources as per site access
procedure.
22.2 Arrange for EGA site orientation and other required trainings specified by
EGA. This shall be done by placing a formal request to the project- owner.
22.3 It is encouraged by EGA to apply for the train- the trainer course. This will
be help contractor to train their employees for the work safe induction
without facing any waiting period.
Site Access Procedure: Refer to procedure specific to EGA site included in
annexures
23 PROJECT EXECUTION PHASE
23.1 Operational Control

Refer. to Part-2 of this document which describes work specific requirements that are
required to be followed in EGA.
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23.2 Work Method Statement
23.2.1 Work Method Statement (or Safe system of work) is a mandatory

requirement to receive Permit to Work for any job by a contractor.
23.2.2 The work method statement shall be established after carrying out
a proper task risk assessment, taking into account applicable legal
requirements and EGA- Project requirements.
23.2.3 Task Risk Assessment (TRA) shall be done in the EGA Prescribed
format.
23.2.4 TRA should be able to provide necessary instructions to be

followed by all work parties and, should be communicated in
advance and recorded.
23.2.5 TRA shall be a controlled document.
23.2.6 If there is any significant change in methodology then this change

shall be govern by EGA’s management of change procedure.
23.2.7 It shall be submitted to EGA project owner & EGA area EHS for
review & approval, at least 7 days prior to the intended date of
its commencement.
23.2.8 A copy of MSDS, crane load chart or any other relevant supporting
documents shall be attached to method statement as a part of
approval process
24 RISK ASSESSMENT
AD EHSMS RF – VERSION 2.0 – FEBRUARY 2012 (JUST WRITE THE REFERENCE AS THIS WILL
BE APPLICABLE FOR ALL EGA SITES)
TECHNICAL GUIDELINE – PROCESS OF RISK MANAGEMENT
24.1 EHS risk assessment is an on-going process and shall be undertaken at

various times including:
24.1.1 when planning or making a change to a work procedure, activity

and/or practices;
24.1.2 when introducing new plant, equipment, materials or substances

into the workplace;
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24.1.3 after an EHS incident (including near misses);
24.1.4 introduction of new workers;
24.1.5 presence of a high level of risk associated with a specific work

activity (e.g. confined space);
24.1.6 at regular or scheduled intervals appropriate to the nature of the

workplace and the hazards present;
24.1.7 when legislative obligations change (including regulations); and
24.1.8 before work activities begin.
24.2 All Risk Assessment shall be based on the following Matrix
24.2.1 Consequences (C)

Table: Risk Matrix: Consequence Level
Impact Types
Consequence (C)
Reputation and
Asset Value People Environment
Image
Localized temporary
Slight injury /
Insignificant
< $10,000 - Slight Slight effect; No impact - Slight

illness not
damage - No environmental impact – Public
1 affecting work
disruption to damage. Within awareness may
performance -
operation the premises exist, but there is no
First Aid Injury
public concern
Localized short-
term impact -
Limited impact –
Minor injury /
Some local public
illness slightly Minor effect; No
concern. Some
Minor
<$100 000 - Brief affecting work permanent

2 local media and/or
disruption performance - damage to the
political attention
Medical environment
with potentially
Treatment Injury
adverse aspects for
company
operations.
Localized long-term
impact but
Serious injury / Localized effect; manageable -
Moderate
Up to $500,000 - illness affecting Statutory non- Considerable

3 Local damage – work compliances. impact – Regional
Partial shutdown performance - Neighbourhood public concern.
Lost Time Injury affected. Extensive adverse
attention in local
media.
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Impact Types
Consequence (C)
Reputation and
Asset Value People Environment
Image
Major effect; Localized long-term
severe impact with
Severe injury / environmental unmanageable
Up to $10m - Partial illness resulting damage. outcomes - National
Major
4 operation loss i.e. 2 in LTI -potential Extensive impact – National

weeks shutdown - permanent measures public concern.
disability required to Extensive adverse
restore area to attention in the
original state. national media.
Massive effect;
Catastrophic
> $10m - Substantial Persistent severe

Multiple serious
or total loss of environmental Long term
5 LTI's - Potential
operation - Extensive damage irreparable
Fatality
damage extending over a
large area.
24.2.2 Probability (P)

Table: Risk Matrix: Probability Level
Probability Level
Occ. Health & Safety Environment
1 Rare/ Improbable Never occurred Less than once every five

years.
2 Possible Has occurred

Once every 5 years.
3 Likely Has occurred more than once

1 – 5 times per year.
4 Often Occurs several times per year 5 – 12 times per year.
Continuous or will happen

5 Frequent/ Almost Certain Occurs frequently
frequently
24.2.3 Risk Rating (RR)

Table: Risk Matrix- Risk Rating
Insignifica
Consequence nt Minor Moderate Major Catastrophic
Probability (1) (2) (3) (4) (5)
Rare
1 2 3 4 5
(1)
Possible 2 4 6 8 10
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(2)
Likely
3 6 9 12 15
(3)
Often
4 8 12 16 20
(4)
Frequent/ Almost
Certain 5 10 15 20 25
(5)
Extreme
15--25 Activity or industry should not proceed in current form.
Risk
Activity or industry should be modified to include remedial
High
8--12 planning and action and be subject to detailed EHS
Risk
assessment.
Moderate Activity or industry can operate subject to management and /or
4--6
Risk modification.
Low
1--3 No action required, unless escalation of risk is possible.
Risk
24.3 PRE- WORK CHECK LIST
24.3.1 A pre-work checklist will be required for all jobs even when permit
to work is not required.
24.3.2 The contractor receiving authority and the contractor workers will
complete the pre-work checklist before starting the work.
24.3.3 The contractor receiving authority will sign the pre-work checklist
and therefore confirming that the hazards and countermeasures
were explained and understood to the workers.
24.3.4 The pre-work checklist should be carried out at the worksite and
should take into account the environmental conditions of the work
area. It should not be used as a tick box exercise only.
24.3.5 The pre-work checklist should be carried out on a daily basis or

the start of a new shift.
24.3.6 When carrying out incident investigations both contractor and EGA
shall request the copy of the pre-work checklist that was completed
at the start of the shift.
24.4 Monitoring & Measurement of Contractor Performance
24.4.1 One of the purposes of monitoring contractor performance is to

ensure that the requirements and procedures that have been
agreed through the pre tender information are being adhered to.
24.4.2 Dependent on the risk and complexity of the project, the EGA shall
do audit and inspection.
Page 60 of 147
24.4.3 Further the EGA shall undertake random unplanned inspections.

The project shall be inspected to ensure that the safe systems of
work and risk assessments that the contractor provided are being
followed and correctly implemented.
24.4.4 The contractor employees shall be questioned on site to ensure

they are aware of the content of the risk assessments and the
actions they will take to mitigate any risks.
24.4.5 Monitoring shall be recorded and used as part of the evaluation of

performance.
24.4.6 Contractor shall measure their ongoing performance and record

shall be maintained.
24.4.7 Contractor representatives shall submit monthly EHS statistics in

the prescribed EGA format to EGA- EHS before 2nd of every
month. Failure to do so shall be considered as non-conformance to
EGA requirement.
24.5 Incident Management
24.5.1 In EGA, all contractor employees are required and encouraged to

report incidents, uncontrolled existing hazards, violations to their
supervisors. Contractor representatives shall established proper
incident communication protocol and reporting arrangement in
alignment with EGA requirements.

preliminary incident report and within 2 days with detailed incident
investigation report showing causes and corrective- preventive
action plan.
24.5.3 The investigator’s goal shall be to identify specific underlying

causes. The more specific the investigator can be about why an
event occurred, the easier it will be to arrive at recommendations
that will prevent recurrence.
Root Causes are specific underlying causes, reasonably identified,
linked with management /system and, on effective
mitigation, prevent re- occurrences.
Page 61 of 147
24.5.4 Corrective preventive action plan shall be based on Identified

underlying causes including root causes, based on incident data
and evidences gathered. These shall be endorsed by project/
Contract owner & EGA EHS.
24.5.5 Contractor representatives shall implement all corrective preventive

actions and shall submit closer report with evidences of closed
actions.
24.5.6 The non-communication of an Incident shall be considered a

serious EHS Violation and actions will be taken.
24.5.7 In case of an incident with injuries/ illness during the work

execution, EGA shall provide the contractor all emergency medical
assistance necessary.
24.5.8 EGA Occupational Health Services shall be authority to classify

any injury/ illness case.
24.5.9 Incidents involving those contractors working under direct

supervision of an EGA employee, EGA will take the lead in incident
reporting and investigation.
24.5.10 All incidents resulting in injury, the injured person shall be taken to
the EGA site Clinic / Medical Centre for assessment & treatment.
Should the incident require emergency response, the emergency
response team should by contacted by phoning Emergency Nos. of
the EGA Site as below. The EGA Project Owner and Nominated
EHS shall be notified immediately.
Emergency Hot line numbers for Emergency response team (ERT)

DUBAL: 04 - 802 2222
EMAL: 02 - 509 2111
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24.6 EGA incident classification:
24.6.1 Near Miss (NM)
24.6.2 Equipment/ Property Damage Incident (DI)
24.6.3 Dangerous Occurrence (DO)
24.6.4 Injury/ Illness Cases (IWI)

24.6.4.1 Fatalities (FtC)
24.6.4.2 Permanent Disability case (PDC)
24.6.4.3 Lost time Incident case (LTIC)
24.6.4.4 Restricted Work Case (RWC)
24.6.4.5 Medical treatment Case (MTC)
24.6.4.6 First Aid Case (FAC)
24.6.5 Environment Incident

24.6.5.1 Off specified air emissions (EV1)
24.6.5.2 Chemical / Oil spillage (EV2)
24.6.5.3 Off spec waste water release (EV3)
24.6.5.4 Free flowing channel contamination (EV4)
24.6.5.5 Flora & Fauna Damage (EV5)
24.6.5.6 Soil contamination (EV6)
24.6.5.7 Noise (EV7)
25 COMMISSIONING, HANDOVER AND ACCEPTANCE PHASE
25.1 Depending on the project that have been undertaken, the EGA shall
ensure that all activities related to the commissioning of plant and
equipment are undertaken by trained and competent persons and that prior
to any activities being undertaken, the contractor shall ensure that he has
full documented operating procedures for the commissioning activity.
25.2 The commissioning procedures shall document a logical progression of

steps necessary to verify that installed plant is fully functional and fit for
purpose.
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25.3 These procedures shall include the following steps (not an exhaustive list):
25.3.1 Permit to work procedures;
25.3.2 Isolation (Lock-out / Tag-out) procedures;
25.3.3 Restrictive access;
25.3.4 Operator training and competency;
25.3.5 System configuration check;
25.3.6 Calibration of vessels and instrumentation;
25.3.7 Start-up protocol;
25.3.8 Shut-down protocol;
25.3.9 Chemical (live) trials; and
25.3.10 Handover
25.4 The project shall be considered completed after Inspections of the work
area to ensure all redundant material and equipment have been removed
and the area is safe for use. This includes:
25.4.1 Physical inspections have been performed on all plant and

equipment to ensure all safeguards are operational prior to the
plant and equipment being returned to service
25.4.2 Safety barriers and general housekeeping levels have been

restored
25.4.3 Safety provisions are available and functioning as designed
25.4.4 All relevant documentation, records and information relating to

safety have been handed to the EGA member including where
appropriate, relevant operational or safe work procedures, “as built”
drawings or schematics and any testing records required by local
legislation.
25.4.5 The EGA and the Contractor then, where appropriate shall sign a
record of acceptance that they are satisfied that the area is safe,
including equipment and materials, and that they approve the
closure of the Contract to commence.
26 DEMOBILISATION/ DECOMMISSIONING
Pl. refer to EGA site Specific requirement.
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27 CONTRACT CLOSE OUT
27.1 Upon completion of the project or end of the contractual period, the
contractor shall ensure that all EHS requirements have been complied with
and all necessary records have been handed over.
27.2 Contractor shall ensure the area of the project has been returned to the
original state or to an agreed condition.
27.3 Contractor site/ EHS representative shall invite EGA- EHS for inspection.
Upon verification, the original site access permit shall be cancelled and
closed by EGA-EHS and Project Owner. (Applicable to EGA- Taweelah,
UAE).
27.4 For medium and high risk contractors, Post contract EHS performance
review shall be undertaken at the completion of each contract to evaluate
the overall EHS performance of the contractor. This shall include
27.4.1 KPI related to EHS performance
27.4.2 Any EHS incidents or accidents that occurred during the Contract
27.4.3 Overall Contractor commitment to EHS obligations
27.4.4 Any situations that required work to be suspended based on EHS

concerns
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Annexures
1 LABOUR CAMP INSPECTION CHECKLIST
2 COMPETENCY REQUIREMENTS
3 LAY DOWN AREA INSPECTION FORM
4 EHS MANAGEMENT AUDIT FORM
5 INCIDENT NOTIFICATION FORM
6 INCIDENT INVESTIGATION FORM
7 HAZARD/ VIOLATION NOTIFICATION FORM
8 MONTHLY EHS PERFORMANCE STATISTICS FORM
9 POST- CONTRACT PERFORMANCE EVALUATION FORM
10. SITE ACCESS & DEMOBILISATION PROCEDURE
10.1 Access to Employees, Equipment & Machines, and Mobile Equipment,

Lifting appliances And Accessories, Fall Protection-PPE, Chemicals /
Materials and Sub Contractors are controlled.
10.2 Following are the access forms available in EGA web link. Kindly note that
each form is linked with certain requirements need to be submitted as
attachments
Form Title Requirements ( to be attach with the respective form)

Normal Site Access Nomination of Contractor Site and EHS Representative, EHS
Permit Form Plan
Sub-Contractor Plan for Management of Subcontractors, Competency
Access Form requirements
Employee Access 3rd Party Trainings Records, In- House Training Records,
Form Experience Letters, CV if requested
Equipment and Work Equipment with Periodic Inspection Record
Machinery Access
Form
Mobile Equipment Copy of Valid Registration Cards Issued by Licensing authority-
Access Form RTA, UAE
Fall Protection PPE Inspection Record, Plan for storage, usage, and maintenance.
Access Form Training record
Lifting Equipment Valid 3rd party inspection/ examination Certificate from
Access Form authorised and approved inspection body
Chemical Access MSDS with safe storage, handling, usage and disposal plan
Form
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10.3 Main Site Access Permit
10.3.1 All the accesses granted to the contractor shall be controlled by the
main site access permit form.
10.3.2 Main site access permit form shall be filled by contractor with all
required detailed typed such as project scope, Contract No.,
Company address, nomination of Contr. EHS and site representative
(refer to roles and responsibilities of contractor representatives),
estimated man power etc.
10.3.3 Validity of main site access permit shall not be in any case exceeding
contract period or 12 months, whichever is shorter. The Main site
access permit can be renewed 10 days prior to the expiry of the
permit.
10.3.4 All accesses shall be linked to the main site access permit through
site access permit no. assigned by EGA-Security on the main site
access permit form.
10.3.5 The site access permit form shall be signed by the relevant
authorities from different departments/ areas such as Project-Owner,
EGA-Security, and Security. EHS will keep a copy of the access
permit and all documentation in the CONTRACTORS
DOCUMENTATION FILE.
10.3.6 The access permit allows the contractor to request Security

department for personnel badges and equipment entry
authorizations.
10.4 Contractor Employee Access:
10.4.1 Contractor employee access shall be requested through employee

access form. Criteria for the approval shall be based on the following
factors:
10.4.1.1 EGA Site orientation (Work Safe Induction)
10.4.1.2 Job specific Trainings depend upon the task an employee

going perform:
Task / Work that involves Training

Use of Fall Protection PPE Safe use of Fall Protection PPE Training
Work in Confined Space Confined Space entrant & attendant
Training
Hot Work Hot Work Operator Training
10.4.1.3 Meeting EGA competency requirement.
The relevant certificates of competence and training records shall be made available
during the approval of Employee Access.
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10.5 Allotment of Laydown Area
Following shall be criteria for allotment of Laydown Area in EGA
10.5.1 Layout drawings with EHS arrangements of equipment, tools,

materials including flammable & Combustible liquids and temporary
structures e.g. porta cabin, shall be based on applicable legal
requirements related to Environment, Health & Safety.
10.5.2 Mode of transport for employees/equipment and the route to be

taken for access/egress shall also be highlighted
10.5.3 This shall be approved by EGA Engineering, Project Owner & EGA-
EHS before the allotment.
10.6 Equipment & Machine Access
10.6.1 The contractor shall provide a complete list of all equipment and
machines to be used on the project along with relevant
documentation.
10.6.2 The documentation shall include a copy of the manufacturer

instructions, and shall be available in the workplace, equipment
certification (if applicable) and legal inspections by third party of all
equipment and machines to be used in the project/ contract
(welding machines, power generators, compressed air equipment,
etc.).
10.6.3 Quarterly Inspections shall be done on all equipment’s and machines

by a qualified inspector appointed by the contractor and an
inspection tag shall be posted in accordance with EGA Electrical
Safety Code / Portable electrical tools standard.
10.6.4 EGA can verify and inspect any equipment, inspection record.
10.7 Mobile equipment Access
10.7.1 The contractor shall provide a complete list of all standard free
moving mobile equipment’s and their related documentation (Police
registration document, valid third party certification, latest inspection
record, operator license and operator’s third party certification etc.)
10.7.2 In order to obtain the mobile equipment entry authorization, the

contractor will have to apply to EGA Assets Protection / Security
department.
10.8 Fall Protection Equipment Access
10.8.1 The contractor shall provide complete list of all fall prevention
equipment to be used within EGA. These include harnesses,
Page 68 of 147
lanyards, hooks, life lines, safety nets, etc. The information required
for the PPE includes their unique serial numbers, manufacturing
date, last inspection date and accompanying record and the next
inspection due date.
10.8.2 Fall prevention equipment shall be inspected by the contractor’s

competent authorised inspector at least every 6 months and
records of inspection shall be kept in the file for verification.
10.8.3 An inspection tag shall be attached to safety harnesses and lanyards

in accordance to EGA standards.
10.9 Lifting Equipment Access
10.9.1 The contractor shall provide EGA with a complete list of all lifting
equipment like forklifts, mobile cranes, and truck mounted cranes,
etc. along with valid third party inspection reports, operator license
and operator’s third party certification.
10.9.2 It shall also be noted that all lifting equipment will undergo inspection
by the EGA Inspection Services Department before being allowed
to use.
10.9.3 The contractor shall provide complete list of all lifting equipment to
EGA. These include lifting/ rigging tools and accessories like slings,
wire ropes, U-bolts and other such accessories. The information
required for these tools includes unique serial numbers,
manufacturing date, third party inspection records and certificates.
10.9.4 It shall also be noted that all lifting equipment will undergo an
inspection by the EGA Inspection Services Department before prior
to being used on site.
10.10 Chemical Access
10.10.1 The contractor shall provide a list of all chemicals along with their
MSDS, which are to be used during the work.
10.10.2 The Material Safety datasheets (MSDS) shall also be available at

the workplace & in the laydown area if applicable.
10.10.3 Shall keep up-to-date record of inventory.
10.10.4 Training records for handling of chemicals
10.10.5 Emergency Preparedness and response plan related to chemicals.
10.11 Medical Check-Up Certificates
10.11.1 Each contractor has to confirm that all its employees have gone
through the regular medical checks for verifying fitness for duty. In
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case of following types of professions, additional check-ups/

medical surveillance will be required:
10.11.1.1 Food Handlers – Have to go through an annual check

focusing on communicable diseases.
10.11.1.1 Radiographers – Have to go through periodic surveillance

for radiation exposure.
Page 70 of 147
EGA- EHSFS
[Requirements, Rules & Guidance Book for

EGA-Contractors]
PART-2
Specific Work Requirements
Page 71 of 147
Important Safety Information
Electro Medical Implants

The electro-magnetic fields generated in the production of
aluminium may cause malfunction of heart pacemakers or other
electronic medical implants. Visitors to site fitted with these types
of devices are prohibited from entering the EGA Industrial Area.
All visitors fitted with heart pacemakers or other electronic medical
implants must inform the EGA site Security Department on arrival at
the Main Security Gate.
Emergency Contact Telephone Numbers

Ambulance and Fire:
DUBAL: 04 - 802 2222
EMAL: 02 - 509 2111
State clearly the location of the fire
State clearly the nature of emergency and victims if any
Page 72 of 147
Content
1. INTRODUCTION
2. ACCESS & EGRESS
3. LIGHTING
4. AUTHORISATION
5. PERSONAL PROTECTIVE EQUIPMENT (PPE)
6. HOUSEKEEPING
7. WORK METHOD STATEMENT
8. PRE- WORK CHECK LIST
9. PERMIT TO WORK (PTW)
10. LOCKOUT, TAGOUT & VERIFICATION (LOTOV)
11. COLOUR CODE SYSTEM FOR PIPE LINES
12. HOT WORK
13. CONFINED SPACE
14. EXCAVATION & TRENCHING
15. FLOOR OPENINGS
16. WORK AT HEIGHT
17. MOBILE ELEVATING WORK PLATFORMS (MEWP’S)
18. MAN BASKETS/ CRANE SUSPENDED BASKET
19. WORKING ON ROOF AND FRAGILE SURFACES
20. SCAFFOLDING
21. SIGNS, SIGNALS AND BARRIERS
22. WORK OVER WATER
23. ELECTRICAL SAFETY
24. MACHINES AND POWER TOOLS
25. ABRASIVE WHEELS
26. CARTRIDGE TOOL
27. HIGH PRESSURE TOOLS AND EQUIPMENTS
28. MOBILE EQUIPMENT AND TRANSPORT
29. LIFTING APPLIANCES
30. LIFTING ACCESSORIES
31. LIFTING OPERATIONS
32. FIRE SAFETY
Page 73 of 147
33. FIRE PREVENTION & PROTECTION

A. OCCUPATIONAL HEALTH & HYGIENE
33. NOISE
34. HEAT STRESS
35. ERGONOMICS AND MANUAL HANDLING
36. HAZARDOUS SUBSTANCES
37. IONIZING RADIATION 132
38. OCCUPATIONAL HEALTH SCREENING AND MEDICAL SURVEILLANCE
39. WELFARE FACILITIES, STORAGE AND OFFICE ACCOMMODATION
ENVIRONMENTAL MANAGEMENT
40. ENVIRONMENTAL MANAGEMENT
41. ATMOSPHERIC EMISSION
42. WASTE MANAGEMENT
43. SPILL PREVENTION & RESPONSE
44. GENERAL REQUIREMENTS
45. SECONDARY CONTAINMENT REQUIREMENTS:
46. INSPECTIONS & MAINTENANCE
47. SPILL RESPONSE
48. WATER MANAGEMENT
49. NOISE MANAGEMENT
SECURITY
ANNEXURES
1. ALLOWABLE DURATION OF EXPOSURE BASED ON SOUND LEVEL DB(A)
2. CALCULATION OF TOTAL NOISE EXPOSURE (DOSE)
Page 74 of 147
1 INTRODUCTION
1.1 This part of the Green Book describes EGA-EHS requirements, rules and
general work instructions mainly applicable during execution phase of a
contract, mostly related to certain specific works such as hot work (such as in
fabrication, machining, welding etc.), confined space, excavation, digging
mechanical & electrical works, use of heavy/lifting equipment, working at
height, , working with ionizing radiations etc.
1.1 Contractors are expected to understand, communicate and comply with the
requirements, together with the applicable legal & standards requirements
1.2 In case of any further clarification, we recommend that these should be
discussed in pre- bid Meeting or during pre- execution phase of the contract.
2. ACCESS & EGRESS

The contractor shall adhere to the following general requirements when working on EGA
site.
2.1 Not to block recognised gangways and access ways unless a clear, safe
diversion has been provided.
2.2 Only authorised routes shall be used to and from work sites. Contractor’s
vehicles are not allowed to cross Hot Metal Roads.
2.3 Contractor shall not remove guardrails or barriers without approval from EGA-
relevant area owners.
2.4 Only suitable, sound and properly maintained equipment shall be used to
reach work locations. Travelling with passengers in back of pick-ups, Pay
loader or Forklift is not allowed.
2.5 No road shall be closed off without written approval from EGA. A request for
road closure shall be made at least 48 hours before the closure is required.
EGA- Project engineer/ representative shall send a copy of the approved
request to EGA Security prior to closure.
2.6 A flag-man shall be positioned to control traffic and, during night, the area
shall be barricaded and flashing beacons to be placed.
3. LIGHTING
3.1 Where necessary, the Contractor shall provide adequate lighting, both general
background lighting to enable safe access and spot lighting to enable work to
be carried out.
3.2 Portable lighting shall be rated 110 V
3.3 Where there is a risk of explosion, explosion-proof lighting shall be used.
3.4 Work inside vessel or other confined spaces may require lower voltage lighting
of max. 24 V. This is particularly relevant where work is being carried out in
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damp or severely restricted areas.
4. AUTHORISATION
4.1 The following personnel of contractor shall be required to carry an EGA
authorisation-card in their possession at all times during their work.
4.1.1 Operators of mobile crane
4.1.2 Drivers / Operators of mobile plant (mechanically propelled vehicles)
4.1.3 Persons authorised to use cartridge operated fixing tools.
4.1.4 Fire Watchers.
4.1.5 Persons authorised to change abrasive wheels
4.1.6 Persons entering in Potlines and Wharf area.
5. PERSONAL PROTECTIVE EQUIPMENT (PPE)
PPE is defined as ‘all equipment which is intended to be worn or held by a person at

work and which protects them against one or more risks to his health or safety.
5.1 At EGA, employees are required to wear mandatory and area / task specific
PPE.
5.2 Area / Task specific PPE - Area specific PPE will be identified by mandatory
signage. Task specific shall be determined through Risk Assessments of task.
5.3 Respirators shall be worn in the areas defined by EGA. Respirators shall be
correctly used and maintained. The respiratory protection shall be adequate
for the specific chemical agents present in the area. The respirators to be
used by contractors shall be approved by EGA EHS Department
5.4 Employees must receive training for correct use and maintenance of
respirators.
Figure: Mandatory PPE
MANDATORY PPE
SPECIFICATIONS CERTIFICATIONS PICTURE
Clothing Work Clothing with long sleeve NA
and pants with reflective strips
on the arms
Hardhat • Orange Colour Hard Hat for Type I (top impact)

Man Power Supply helmet as outlined
Contractors including those in ANSI/ISEA
Z89.1-2009 (Class
directly supervised.
Page 76 of 147
MANDATORY PPE
SPECIFICATIONS CERTIFICATIONS PICTURE
• Blue Colour Hard Hat for all G) or equivalent
Independent contractors and
their subcontractors.
Safety White safety goggles with EN 166: optical

googles lateral protection. class 1, F, 9 (frame)
or equivalent
Safety Safety Shoes with toe cap EN 345: I, M or

Shoes equivalent
Figure: Task Specific PPE
PPE REQUIRED DEPENDING ON THE ACTIVITY
HEARING Mandatory when personal EN 352-1 (muffs)

PROTECTION exposure exceeds 85 dBA EN 352-2 (plugs
for 8h or 100 dBA for 15 and bands), or
minutes or 137 dBA for equivalent
peaks
GLOVES Protection against EN 388 or

mechanical risks. equivalent
For welding works EN 166 or

HOT WORK equivalent
ACTIVITIES
MASK 3M 8810 Housekeeping, presence of

OR 3M 8240 dust during unloading, sand EN 149 or
storm, etc.) equivalent
Page 77 of 147
LIFE-JACKET Required while working CE standard EN

closer than 1.8 m from the 396.
edge in wharf Area.
5.5 Mandatory PPE requirements are applicable when not working in office areas
and are as follows:
5.6 In addition we have the following requirements:
5.6.1 All PPE shall be to either the European (EN) or American (ANSI)
standards and suitable for purpose.
5.6.2 All types equipment shall be compatible with each other to ensure
continued, unaltered protection from all items.
5.6.3 All PPE must fit the individuals properly.
5.6.4 All PPE issued must be provided free of charge to the employee.
5.6.5 PPE must be replaced when damaged or worn to the point where
protection is reduced.
5.7 RESPIRATORY PROTECTION
5.7.1 Respirators must be worn in the areas defined by EGA. Respirators
must be correctly used and maintained. The respiratory protection
must be adequate for the specific chemical agents present in the area.
The respirators to be used by contractors must be approved by EGA
EHS Department
5.7.2 Contractor’s employees wearing respiratory protection must pass a fit
test and must be medically qualified for wearing respirator.
5.7.3 Employees must receive training for correct use and maintenance of
respirators.
5.8 HEARING PROTECTION
5.8.1 Hearing protection must be worn all time in designated areas.
5.8.2 Hearing protection is also required while using or working close to
tools or equipment emitting more than 85 dBA. Pneumatic electrical
tools like jack hammer; drill, etc. normally exceed the emission level of
80 dBA.
5.8.3 Employees must receive training for correct use and maintenance of
hearing protection.
6. HOUSEKEEPING
6.1 Good Housekeeping is as essential to the day to day working of a site as a
Page 78 of 147
method statement or risk assessment. Good housekeeping is the

responsibility of all those involved, at all levels and is a continual process. By
maintaining a clean and tidy site we can:
6.1.1 Create a positive perception of the site and ourselves

6.1.2 Prevent incidents and subsequent delays
6.2 Contractors should take into account and initiate the following:
6.2.1 Keep the work areas tidy and prevent an accumulation of rubbish and
scrap materials.
6.2.2 Ensure that ALL waste is placed in the CORRECT containers/areas.
6.2.3 Contact the EGA site representative if a storage area is required.
6.2.4 Dispose of all flammable waste at the end of each shift as a minimum.
6.2.5 Ensure that waste is disposed of in accordance with UAE legislation.
6.2.6 Place warning signs around the work area when items such as trailing
cables present hazards to the work team and others.
6.2.7 Provide/nominate dedicated housekeeping crews in line with the size
of the task.
6.2.8 Carry out regular inspections to ensure housekeeping is maintained to
satisfactory standards.
6.3 In the event that housekeeping deteriorates to a low standard, EGA reserves
the right to mobilise housekeeping crews and back charge offending
contractors accordingly.
7. PERMIT TO WORK (PTW)

7.1 A permit to work (PTW) is a formal written document used to control certain
non-routine work that are potentially hazardous work
7.2 Authorises to carry out the work in accordance with an agreed safe system of
work in specific area and time period.
7.3 The permit forms an agreement between an issuer and receiver on the
location, time, conditions, precautions and limitations of the work, before the
work commences.
7.4 At EGA, a PTW shall be required for the construction, modification,
maintenance and inspection. However if work involves hot work, roof work,
confined space, Excavation, High Voltage Isolation and testing then, one or
more supplementary permit shall also be required.
Page 79 of 147
7.5 ALL work carried out by contractors shall require a PTW.

7.6 PTW Responsible Persons
7.6.1 Issuing Authority (IA)
7.6.1.1 An Issuing Authority shall always be an EGA employee.
7.6.1.2 An Issuing authority shall issue permit only after verifying the
details of a RA e.g. Name, Receiving Authority validity,
Permits allowed etc. from Contractor RA Log File in the
Intranet.
7.6.2 Receiving Authority (RA)

7.6.2.1 Shall be an individual who is suitably qualified, trained and
experienced (minimum 3 years work experience in similar
roles and responsibilities) from contractor, should be able to
demonstrate competency for doing the work safely.
7.6.2.2 Competency Requirements of RA shall be evaluated by CV,
experience letters, certificates of trainings, training records
and panel interview performance.
7.6.2.3 Shall be approved by EGA EHS, Project Owner & Area
Owner after the nominated RA undergoing specified
trainings and successful panel interview.
7.6.2.4 Responsibilities
7.6.2.4.1 A RA shall ensure that work party under his

supervision are competent by the nature of fitness,
knowledge, trainings and experience.
7.6.2.4.2 Lead and Prepare the Pre-work check list. Ensure

work party are brief about the method statement
and agreed terms and condition of PTW. Discuss
consequences that may result from any deviations.
7.6.2.4.3 Shall stop the work in case of agreed conditions

specified in the PTW changes
7.6.2.4.4 Follow proper responsibility transmission procedure

in case required.
7.6.2.4.5 Clear the PTW within the stipulated time period

after ensuring proper housekeeping, removal of
work party, equipment’s, material and tools.
Note: In the event of a contractor coming to site for the purpose of consulting, attending to
a breakdown or doing an ad-hoc, one off task, the contractor may be allowed to work under
EGA supervision. In such case the permit shall be received by an authorised EGA
Receiving Authority only after verifying the method statement & ensuring all controls to
make the work activity safe.
Page 80 of 147
7.6.3 Work Party

The Work Party who undertakes the work shall comply with the
requirements of the PTW at all times including:
7.6.3.1 shall understand the scope of work and the control measures
implemented;
7.6.3.2 shall participate in the development or review of the risk

assessment;
7.6.3.3 shall ensure that all control measures defined in the PTW are
strictly followed;
7.6.3.4 shall not interfere with the work of their colleagues and shall
adhere to the roles and responsibilities assigned under the
PTW;
7.6.3.5 shall cease work and inform the Receiving Authority when
there is a breach of the PTW conditions; and
7.6.3.6 shall leave a clean and safe work site.
8. LOCKOUT, TAGOUT & VERIFICATION (LOTOV)
The EGA Lockout, Tagout & Verification Program, describes the

requirements for guaranteeing a “Zero Energy” state for all Construction,
Inspection or Maintenance Jobs.
9. COLOUR CODE SYSTEM FOR PIPE LINES

9.1 EGA uses a colour coding system for pipelines which shall be used to identify
different service pipes. The identification bands and / or text are painted
adjacent to all valves and junctions and at appropriate intervals along straight
runs of the pipes. Please contact the EGA Engineering Department for the
Colour Coding Specification.
9.2 All the pipeline in EGA are coloured in light grey colour.
9.3 The individual services are distinguished by provision of different colour bands
at specific distance. The different bands of colour used are:
Plant Air Blue Band

Green Band
All Water (Potable Water or Boiler)
Red Band
Fire Quenching Fluids e.g. Fire Water
Flammable Gas Yellow Band
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Hazardous Chemical Purple Band
9.4 Contractors are not allowed to use any services without prior permission from
EGA Area owner.
10. HOT WORK

10.1 Hot work is defined as any work that generates sparks, flames and / or heat.
Hot work includes, but is not limited to, welding, cutting, burning, grinding, and
any related heat-producing jobs that could ignite combustible materials or
flammable atmospheres.
10.2 A Hot Work Permit shall be required for any hot work irrelevant of duration and
area.
Reference: Abu Dhabi EHSMS Regulatory Framework (AD EHSMS RF) Code
of Practice: EHS RI - CoP 28.0 – Hot Work Operations / Dubai Municipality
COP (e.g. welding and Cutting) shall be minimum followed.
10.3 Designated Hot Work Area

10.3.1 A designated hot work area is a permanent location designed for hot
work. Access / Egress to the designated area shall be only for
authorized person(s).
10.3.2 A hot work permit can be given for more than one shift or continuously
for the required duration of work in the designated hot work area. The
Issuing Authority and Area Owner shall access the situation and decide
for the duration of work in the designated area.
10.3.4 A designated hot work area shall be:
10.3.4.1 of non-combustible, fire-resistive construction, essentially free

of combustibles and flammables;
10.3.4.2 Appropriately segregated from adjacent areas;
10.3.4.3 equipped with automatic fire protection or fire extinguishers;
10.3.4.4 inspected and approved by EGA Area Management; and
10.3.4.5 have appropriate ventilation.
10.4 Non-Designated Hot Work Area
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10.4.1 All area other than the designated hot work areas shall be considered
as non-designated hot work area
10.4.2 In this area Hot Work Permit shall be required and issued for not more
than one shift or maximum 12 hrs.
10.4.3 A proper fire risk assessment shall be carried out by the contractor,
reviewed and approved by EGA.
10.5 Contractor Receiving Authority & Work Party
10.5.1 Contractor Receiving Authority should be suitably qualified and
experienced with min. 5-years in supervising hot work.
10.5.2 Apart from EGA Provided – Hot work operator, Receiving Authority
trainings, the contractor RA shall be trained (In-House/ 3rd Party) in
the following:
10.5.2.1 Concept of Fire Triangle, Fire terminology and its practical
usage.
10.5.2.2 Fire Risk Assessment with understanding of fire prevention,

protection and precaution
10.5.2.3 Principles and use of fire extinguishers.
10.5.2.4 As mentioned in 11.5.4.1, 11.5.4.2, 11.5.4.3
10.5.3 Should be aware of:

10.5.3.1 applicable code of practices/ regulatory requirements.
10.5.3.2 EGA Green Book
10.5.4 Work Party shall be competent based on the following:

10.5.4.1 systems of work needed for the safe hot work operations;
10.5.4.2 safe use of hot work equipment including care, maintenance

and inspection of equipment.
10.5.4.3 type, selection, acceptance/ rejection criteria, safe usage

and storage of PPE; and
10.5.4.4 Refer: EGA Competency Requirement
10.5.4.5 EGA-Hot Work Operator training
10.5.5 Contractor shall conduct additional retraining whenever a periodic

inspection reveals, or there is reason to believe, that there are
deviations from or inadequacies in the employee’s knowledge of the
correct hot work operations.
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10.6 Preventing Fire

Contractor shall ensure the following fire precautions are taken:
10.6.1 move the work-piece to a safe location for carrying out the hot work
process;
10.6.2 remove any combustible materials (such as flammable liquids, wood,
paper, textiles, packaging or plastics) from within 10 meters of the
work;
10.6.3 ventilate spaces where vapours could accumulate, such as vehicle
pits or trenches;
10.6.4 protect any combustible materials that cannot be moved, from close
contact with flame, heat, sparks or hot slag. Use appropriate guards
or covers such as metal sheeting, mineral fibre-boards or fire
retardant blankets;
10.6.5 check that there are no combustible materials hidden behind walls or
partitions which could be ignited, particularly if prolonged welding or
cutting is planned;
10.6.6 use guards or covers to prevent hot particles passing through
openings in floors and walls (doorways, windows, etc.);
10.6.7 maintain a continuous fire watch during the period of the work, and for
at least an hour afterwards; and
10.6.8 keep fire extinguishers nearby.
10.7 Fire Watch

10.7.1 A Fire Watch shall be trained and made competent to tackle any
incipient fire, initiate & participate in emergency response.
10.7.2 Area and criticality of hot work area shall determine the number of fire
watch.
10.7.3 Fire Watch shall only be designated for fire watch.
10.7.4 Remain on duty for at least 30- 60 minutes after end of Hot-Work & in
some areas such as Green Mill or Carbon Plant for 4 hours.
11. CONFINED SPACE

11.1 Below are the three minimum criteria on which an enclosed space can be
labelled as confined space
11.1.1 A space that is large enough and so configured that an employee can
bodily enter and perform assigned work.
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11.1.2 Has limited or restricted means for entry or exit (for example, tanks,
vessels, silos, storage bins, hoppers, vaults, and pits are spaces that
may have limited means of entry.)
11.1.3 Is not designed for continuous employee occupancy.

11.2 Confined spaces shall be classified Class A or Class B confined spaces. All
the confined spaces entrances shall be identified with a sign reading
DANGER- PERMIT REQUIRED CONFINED SPACE, DO NOT ENTER
11.3 If hot works is required in the confined space then the confined space shall be
classified as Category-A Confined Space and an addition supplementary
permit- Hot work permit shall also be required to carry out the operation.
11.4 Confined Space Entry Permit
11.4.1 A Confined Spaced Entry Permit shall be required to entry in any
Confined Space.
11.5 Equipment and materials, introduced into a confined space for the purpose of
facilitating the work process, can be potentially hazardous to confined space
entrants. A careful identification of these hazards shall be carried out as part
of the risk assessment.
11.5.1 As a general rule internal combustion engines, petrol, diesel or gas,
should NEVER be used in confined spaces.
11.5.1.1 In highly controlled situations where high reliability ventilation
is used, and where their use cannot be avoided,
11.5.1.1.1 A detailed risk assessment shall be prepared

reducing all the identified risks to ALARP and it
shall be submitted to EGA EHS, EGA- ERT &
EGA-Engineering team for the approval.
11.5.2 Cylinders of compressed or liquefied gas (other than those used for
self-contained breathing apparatus) and of containers of flammable
liquids into a confined space are not allowed in confined spaces.
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11.5.2.1 If it is necessary, the quantity involved should be minimised

and strict controls shall be employed and 11.5.1.1.1 shall be
implemented.
11.5.3 Electrical and pneumatic tools shall be selected to eliminate sparks

and other hazards as required by the conditions of the confined space.
11.5.4 At no circumstances, CO2 fire extinguisher shall be taken into the

confined space.
11.5.5 All personnel in confined spaces and attendant will carry portable
lighting.
11.5.6 At least one attendant (Refer to Duties of Attendant in 11.9) shall be

stationed at the entry/ exit of the permitted confined space for the
entire duration of the operation.
11.6 Following shall be the minimum electrical safety requirements:

11.6.1 Double-insulated electrical tools with the correct IP rating for the
environment should be used where available. Potable tools should not
exceed 110V rating.
11.6.2 Portable hand lamps must NOT be supplied at a voltage exceeding 25
volts AC or 50 volts DC
11.6.3 Portable electrical equipment shall be protected by an RCD located

outside the Confined Space that is tested prior to every shift.
11.7 Confined Space Training
11.7.1 Confined Space training for contractors shall consist of two levels:
11.7.1.1 Level 0: All contractor employees must receive a general

overview of the EGA Confined Space program.
11.7.1.2 Level 1: All contractors authorized entrants and attendants

shall receive a specific training of the EGA confined space
program.
11.7.2 This training will be refreshed every two years. Each contractor must
have an updated list of all authorized entrants and attendants.
11.7.3 Additional to this training, all authorized employees and attendants

shall receive a specific pre-work meeting for the specific confined
space, before entering. This information will be provided by the Issuing
authority. This pre-work meeting is valid for six months in the Class B
Confined Spaces and only for each work in the class A confined
spaces.
11.8 Duties of Authorised Entrants
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The employer shall ensure that all authorized entrants:
11.8.1 Know the hazards that may be faced during entry, including information on
the mode, signs or symptoms, and consequences of the exposure.
11.8.2 Properly use equipment as required.
11.8.3 Communicate with the attendant as necessary to enable the attendant to

monitor entrant status and to enable the attendant to alert entrants of the
need to evacuate the space as required by this document.
11.8.4 Alert the attendant whenever:

11.8.4.1 The entrant recognizes any warning sign or symptom of exposure
to a dangerous situation, or
11.8.4.2 The entrant detects a prohibited condition; and
11.8.5 Exit from the permit space as quickly as possible whenever:

11.8.5.1 An order to evacuate is given by the attendant or the entry
supervisor.
11.8.5.2 The entrant recognizes any warning sign or symptom of exposure

to a dangerous situation,
11.5.5.3 The entrant detects a prohibited condition, or an evacuation alarm

is activated.
11.9 Duties of Attendants
The employer shall ensure that each attendant:
11.9.1 Knows the hazards that may be faced during entry, including
information on the mode, signs or symptoms, and consequences of the
exposure.
11.9.2 Is aware of possible behavioural effects of hazard exposure in

authorized entrants
11.9.3 Continuously maintains an accurate count of authorized entrants in the

permit space. (EGA Prescribed Format - Confined space entry/exit
record).
11.9.4 Remains outside the permit space during entry operations until relieved
by another attendant.
11.9.5 Communicates with authorized entrants as necessary to monitor entrant

status and to alert entrants of the need to evacuate the space under
described in this document
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11.9.6 Monitors activities inside and outside the space to determine if it is safe for
entrants to remain in the space and orders the authorized entrants to
evacuate the permit space immediately under any of the following
conditions;
11.9.6.1 If the attendant detects a prohibited condition
11.9.6.2 If the attendant detects the behavioral effects of hazard exposure in

an authorized entrant
11.9.6.3. If the attendant detects a situation outside the space that could
endanger the authorized entrants; or
11.9.6.4 If the attendant cannot effectively and safely perform all the duties
required for his position.
11.9.7 Summon rescue and other emergency services as soon as the attendant
determines that authorized entrants may need assistance to escape from
permit space hazards
11.9.8 Takes the following actions when unauthorized persons approach or enter a
permit space while entry is underway:
11.9.8.1 Warn the unauthorized persons that they must stay away from the
permit space;
11.9.8.2 Advise the unauthorized persons that they must exit immediately
if they have entered the permit space; and
11.9.8.3 Inform the authorized entrants and the entry supervisor if

unauthorized persons have entered the permit space;
11.9.8.4 Performs non-entry rescues as specified by rescue procedure;
11.9.8.5 Performs no duties that might interfere with the attendant's

primary duty to monitor and protect the authorized entrants.
12. EXCAVATION & TRENCHING
12.1 An excavation as any man-made cut, cavity, trench, or depression in the earth’s
surface formed by earth removal.
12.2 A trench is defined as a narrow underground excavation that is deeper than it is

wide, and is no wider than 15 feet (4.5m).
12.3 A trench deeper than 12 feet (4m) shall require confined space permit.
12.4 No excavation work shall be carried out unless a valid Excavation Permit is
issued by EGA Engineering prior to the issue of the PTW.
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12.5 Before digging any excavations, a detailed risk assessment shall be carried out
considering the following factors:
12.5.1 Cave-Ins
12.5.2 Hazardous atmosphere
12.5.3 Falls and falling objects/ Loads/ Mobile equipment
12.5.4 Hazards due to buried lines & Damage to them.
12.5.5 Access & egress
12.5.6 Hazards due to surrounding works
12.5.7 Hazards due to use of equipment and tools including mobile/lifting

equipment.
12.6 Where ‘LIVE’ services are present, hand excavations must be carried out until
the location of the service has been identified and made safe. Sharp tools
i.e. picks, crowbars; metal spades shall not be used for hand excavations.
12.7 No machine excavations shall be allowed within 5 meters of Buried Services.
12.8 All excavations works, to a depth greater than 1 meter, must be properly
shored benched, or sloped back to an angle at least 45° (degrees) or as
suggested by EGA civil engineers based on the type of the soil. Such
excavations shall have proper ladder access points provided. Personnel shall
not go into unsupported excavations.
12.9 Where vehicles have to tip materials into excavations, use stop blocks to
prevent them from over-running. Extra trench support should be considered
12.10 Make sure excavations do not affect the footings of scaffolds or the
foundations of nearby structures. Walls may have very shallow foundations
which can be undermined by even small trenches.
12.11 The contractor must erect suitable hard (i.e. guardrails) edge protection 1
meter away and around excavations or openings. During the hours of
darkness any excavations, openings or obstructions near or on roadways and
walkways must be indicated by sufficient number of warning lamps.
Tiger tape or string shall not be considered as guardrails
12.12 Do not store spoil or other materials close to the sides of excavations at least
2 ft away from the edge. The spoil may fall into the excavation and the extra
loading will make the sides more prone to collapse.
12.13 Make sure that the person supervising excavation work has service plans and
knows how to use them. Everyone carrying out the work should know about
safe digging practices and emergency procedures.
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13 FLOOR OPENINGS
13.1 All floor openings shall be covered or otherwise adequately protected to prevent
persons falling.
13.2 Steel chequer plate or strong timber of appropriate size that can support the
weight likely to be placed on the floor opening shall be used for cover.
13.3 Covers shall be secured to prevent movement.
13.4 Where possible hard barrier with revolving beacon shall be fixed around the floor
openings.
14 WORK AT HEIGHT
14.1 Working at heights is work in which there is a potential of falling due to earth
gravity pull from anywhere to any place/ structure that is above ground, on the
ground or below ground sufficient to cause injury.
14.2 Fall control shall be required for personnel exposed to heights greater than 1.8m
or more and at lower heights if potentially hazardous situation exist.
14.3 All employees must take a three-step systematic approach to protect them from
fall:
14.3.1 The first step is to assess the workplace and the work itself. Fall hazard
shall be eliminated wherever possible by changing the sequence of the
job, by working from ground level or by the use of special tools and
equipment.
14.3.2 The second step also requires assessing the workplace and work
processes. If fall hazard cannot be completely eliminated during the first
step, management must take a proactive approach to the prevention of
fall by improving the workplace (collective protection). Early installation
of stairs, guardrails, scaffolds, and travel restriction systems can ensure
a safe work environment.
14.3.3 The third step is to use fall arresting equipment. Use fall arresting
equipment, however, only after determining that potential fall cannot be
eliminated by changing work procedures or workplace or collective
protection cannot be used. Equipment such harnesses, lanyards, shock
absorbers, fall arresters, lifelines, anchorages and safety nets can
reduce the risk of injury if a fall occurs.
14.4 Training
14.4.1 All contractor employees with the exception of the administrative staff
shall receive specific training about the working at height program to
ensure that the program is properly understood
14.4.2 For Maintenance personnel or those people who work at height refresher
training will be required every two years or before if the program
changes or if it is considered because of increasing number of
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incidents, violations or other reasons. The training shall be documented

and shall include the following topics/contents:
14.4.2.1 Use, visual inspection, and maintenance of fall arrest

systems;
14.4.2.2 Practical training in the use of fall prevention equipment.
14.4.2.3 A demonstration of competency in initial training
14.5 Fall Arrest Equipment
14.5.1 The full body harness will meet ANSI (American National Standards
Institute) or EN European Norms) standards.
14.5.2 Safety belts are prohibited.
14.5.3 A visual inspection shall be conducted by the user before each use of
fall arrest equipment.
14.5.4 Every quarter, a documented inspection by a competent person shall be

performed on fall arrest equipment. Health and Safety Department will
nominate the competent persons for fall arrest equipment inspection.
14.5.5 Fall arrest equipment inspected and rejected for further use shall be
destroyed to prevent further use and inspection record shall be updated
to include the method of disposition.
14.5.6 The inspector shall complete the inspection record (EGA Prescribed
Format) and forward a copy of the completed form to the EGA-EHS.
14.6 General Instructions
14.6.1 Workers must avoid climbing on equipment such as pumps,

exchangers, valve and wheels, transformers, electric motors, handrails,
structures, or any other facilities not specifically designed for climbing.
14.6.2 Climbing on conduit, cable trays, or other similar equipment is not

permitted.
14.6.3 Climbing on vertical beams is not permitted.
14.6.3 Workers must not climb a ladder while another is above or below on the
same ladder.
14.6.4 Personnel performing jobs from an aerial lift, scissor lift or basket shall
use a fall arrest system attached to the basket.
14.6.5 Climbing onto the middle rail, top rail or working from the outside of the
basket is prohibited while the person is attached to the aerial lift, scissor
lift or basket anchorage point.
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14.6.7 All work on flatbed trailers higher than 1.8m must be performed with full
fall protection such as - safety nets, fall arrest systems, or full guardrail
protection.
14.6.8 All work on flatbed trailers lower than 1.8m height shall be preferably
performed with full fall protection, if this is not possible anyone who
accesses the flatbed trailer must be required to wear a hardhat with
chinstrap.
14.6.9 Climbing on top of a trailer load without fall protection is prohibited.
14.7 Working on a Roof
Working on a roof requires a “Fall Protection Plan” in the EGA Prescribed

format and a roof work access permit.
14.8 Ladders
14.8.1 Portable manufactured ladders shall bear identification indicating that

they meet the appropriate ladder construction requirements of ANSI
(American National Standards Institute) or EN (European Norms)
standards.
14.8.2 The use of metallic ladders is forbidden inside the Reduction

department, for electrical works or at proximity of live lines. For these
works a wooden or fibre glass ladders shall be used.
14.8.3 Portable single ladders shall not be longer than 5m.
14.8.4 Ladders shall not be placed in front of doors opening toward the ladder
unless the door is blocked upon, locked, or guarded.
14.8.5 When ascending or descending, the climber must face the ladder and
must keep three points of contact. Tools should be carried on a waist
belt, in a shoulder bag or raised and lowered on a rope to ensure a
person climbing up/down a ladder maintains an adequate grip on the
ladder.
14.8.6 Ladders shall extend 1m above the landing area.
14.8.7 A portable ladder shall not be used by more than one person at the
same time.
14.8.8 All portable ladders shall be equipped with non-slip feet.
14.8.9 A portable ladder shall not be used as working surface as an exception

and when it is not possible to use a working platform, a scaffold or an
aerial lift. When this situation occurs and a person’s feet are positioned
above 1.8m the employee shall use a fall-prevention / arrest system.
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14.8.10 Every Quarter, Contractor representatives shall be responsible for

inspection of ladders as per Ladder Inspection Checklist and maintain
record for the whole duration of project.
14.8.10.1 Ladders found in acceptable and safe condition shall be

tagged green and,
14.8.10.2 If unacceptable shall be tagged red as shown in the fig.

below.
14.8.10.3 Un-acceptable, damaged, unsafe ladder shall be

immediately quarantine and removed from the EGA site
as soon as possible.
14.9 Trestles
Platforms based on trestles should be fully boarded, adequately supported (at least one
support per 1.5 metre of board for standard scaffold boards) and provided with standard
edge protection where a person could fall a distance liable to cause personal injury. This
involves handrails, intermediate rails and toe boards.
15 MOBILE ELEVATING WORK PLATFORMS (MEWP’S)

15.1 MEWPs Operator
15.1.1 shall be licensed from RTA, UAE for driving heavy vehicle preferably
licence No.7 or 8 and shall be certified by 3rd party inspection and
training company
15.1.2 He shall be trained in doing pre-use check on the basis of acceptance

and rejection criteria.
15.1.3 He should be able to use fall protection PPE
15.1.4 Shall be familiar with OEM instructions together with do’s and don’t for
the safe use of man lift.
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15.1.5 Shall be aware of emergency procedures, Banks man Signals, site

specific information and instructions.
15.2 Inspection
15.2.1 MEWPs shall be inspected before use, undergo periodic In-service

inspection / thorough examination & be six monthly certified by EGA
approved 3rd party inspection body.
15.2.2 All Records of inspection, thorough examination & maintenance shall be

maintained and shall be made available as when required.
16 MAN BASKETS/ CRANE SUSPENDED BASKET
16.1 The Man Basket shall be certified by EGA approved inspection body or approved
competent agency on a 6-monthly basis.
16.2 Certification shall be based on BS EN 14502-1:2010 Cranes - Equipment for the

lifting of persons. The basket shall clearly marked “Man Riding Only”
16.3 All cranes used for carrying personnel shall be provided with a dead man’s
handle facility to ensure that the brake is applied when the control lever is
released. Crane hook shall be fitted with safety latch or equivalent.
16.4 At no time, the crane shall be allowed in the free fall situation. Cranes shall have
power lowering capabilities for carrying men.
16.5 Limit devices shall be fitted to the crane to ensure that the carrier cannot be
raised above the over hoist limit of the crane. The limit switch shall be tested
daily before raising persons in the basket.
16.6 All employees using man riding baskets shall be secured inside the basket by a
safety harness. The safety harness shall be secured to the master link of the
supporting sling or to the hook of the crane.
16.7 All slings used to support man riding baskets shall be of a higher tensile strength
with a factor of safety of 9:1
16.8 Concrete pouring buckets shall not be used as man riding baskets.
17 WORKING ON ROOF AND FRAGILE SURFACES

17.1 Working on a fragile surface which would be liable to fail if any foreseeable
loading were to be applied to it shall be done through a careful planning.
17.2 Suitable precautions shall be taken at all stages of the work. Roof work shall
only be done by people who are trained and competent.
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17.3 The contractor shall provide sufficient number of crawling boards, lightweight
staging etc. so that it is never necessary for the weight of the people (and of
their tools / materials) to be applied directly to the roof.
17.4 Use of safety harnesses attached to suitable anchorages (where appropriate).
17.5 All ﬂoor openings shall be covered or otherwise adequately protected by hard
barriers to prevent persons falling.
17.6 Timber used for covers shall be strong enough to support the weight likely to be
placed on it. Covers shall be secured to prevent movement.
17.7 Fall Protection
17.7.1 Personal Fall Protection equipment and anchor devices shall comply
with BS EN 795:2012 and BS 8437:2005 respectively.
17.7.2 The contractor shall provide complete list of all fall prevention
equipment to be used within EGA. These include harnesses, lanyards,
hooks, life lines, safety nets, etc. The information required for the PPE
includes their unique serial numbers, manufacturing date, last
inspection date and accompanying record and the next inspection due
date.
17.7.3 All fall protection equipment shall be inspected prior to each use.
17.7.4 All workers shall be trained by a Competent Person in the proper use of
fall protection equipment.
17.7.5 Only components that are fully compatible with one another shall be
used. Fall arrest systems are designed and tested as complete systems
and shall be used in this way.
17.7.6 In the event a fall occurs, all components of the fall arrest system shall
be removed from service.
17.7.7 The harness lanyard shall be attached above the wearer where
possible. Using running lines or inertia reels can provide extra free
movement. Any attachment point must be capable of withstanding the
shock load in the event of a fall.
17.7.8 Installation of equipment to which harnesses will be fixed must be

supervised by a suitably qualified person and shall ensure everyone
who uses a harness knows how to check, wear and adjust it before use
and how to connect themselves to the structure or safety line as
appropriate.
17.7.9 A formal in-depth inspection of harnesses and lanyards shall be carried

out periodically every six months by an approved 3rd party. Defective
harnesses and lanyards shall be taken out of use.
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17.7.10 An inspection tag shall be attached to safety harnesses and lanyards

in accordance to EGA standards.
17.7.11 A record of all inspections of individual harnesses and lanyard shall be
maintained by the contractor.
18 SCAFFOLDING
18.1 EGA Approved scaffolding companies
18.1.1 These companies shall be prequalified, undergo bidding and selected

on the basis of commercial, technical and EHS Evaluation.
18.1.2 All scaffolds shall be erected, maintained, altered and dismantled by

these companies.
18.1.3 Contractors shall not be allowed to use any other scaffolding companies
than those approved by EGA.
18.1.4 EGA EHS shall be able to provide updated list of approved scaffolding
companies.
18.1.5 All approved scaffolding companies shall follow EGA Scaffolding

Requirements and Procedure.
18.1.6 Responsibilities
18.1.6.1 All scaffolds shall be erected using sound materials in good

condition and supplied by the approved scaffolding company
erecting the structure.
18.1.6.2 No scaffold may be erected which impedes normal access

or can be accidentally struck by moving plant without prior
consultation with EGA so that a safe system of work can be
agreed.
18.1.6.3 The scaffolding companies are not permitted to erect or

carry scaffolding near live overhead electrical cables or
equipment because of the danger of tubes making
accidental contact with electrically charged apparatus.
18.1.6.4 If there is any doubt about the security of anchorage,

suspension points or ties for scaffold, e.g. strength of
existing building / structures or those under construction,
EGA Engineering shall be consulted before proceeding with
erection.
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18.1.6.5 If there is any doubt about the security of anchorage,

suspension points or ties for scaffold, e.g. strength of
existing building / structures or those under construction,
EGA Engineering shall be consulted before proceeding with
erection.
18.1.6.6 All scaffolds shall be provided with a suitable access. Where

ladders are used for this purpose they must be of an
adequate length and properly secured by lashing or fixing to
prevent displacement.
18.1.6.7 Metal scaffold shall not be used in the Pot rooms.
18.1.6.8 Lightweight aluminium scaffolding shall not be allowed in

EGA.
18.1.6.8 Where practicable the scaffold should be secured to the

structure being worked on. This is essential for heavy work
such as grit blasting and water jetting, or where high wind
loadings on the tower can be expected
18.1.6.9 INSPECTION
18.1.6.9.1 SCAFFTAG (Description)
A Scafftag consists of two items
18.1.6.9.2 A white plastic holder marked, in red, with the

international prohibitive sign and the words
`Scafftag, Do not use Scaffold’.
18.1.6.9.3 An insert card (which fits into the white plastic

holder as detailed above), green on one side and
yellow on the other.
18.1.6.9.4 The competent Scaffold Inspector, approved by

EHS Department, prior to a scaffold being used,
shall inspect the scaffold and complete the green
side of the Scafftag, if he is satisfied that the
scaffold is constructed safely.
18.1.6.9.5 The following details will be entered onto the

green side of the card:
i. The location of the scaffolding
ii. The reference number of the scaffolding.

This shall correspond with the relevant
entry in the Scaffolding Register
iii. Date scaffolding erected.
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iv. By whom scaffolding requested.
v. The use to which the scaffolding will be put:

light duty, general purpose, heavy duty or
special purpose.
vi. The Scaffold Inspector's signature and the

date of signature.
18.1.6.9.6 SITING OF SCAFFTAG
The Scaffold Inspector on completing his

inspection and on being satisfied that the scaffold
is safe, shall secure the Scafftag to the base of
the lower ladder at every scaffold access point.
18.1.6.9.7 RE-INSPECTION
i. The Scaffold Inspector shall re-inspect the

scaffolding at intervals of no more than seven
days. If he is satisfied that it has remained in
a safe condition he shall date and sign the
yellow side of the insert card and return it back
into the white plastic holder with the green side
of the insert card uppermost.
ii. Also scaffold shall be inspected by authorised

inspector after change in weather conditions,
incident, Collison, any modification/ alteration,
on request of Area Owner, Project Owner and
EGA- EHS & Contractors Representatives.
18.1.6.9.8 The scaffold inspection checklist shall be used to record

scaffolding inspection and shall be maintained in the file for
at least 1 year for audit By EGA EHS and Project Owner.
18.1.6.9.9 The Scaffold Register shall be kept in the Area Permit

Office as well as with scaffolding agency. The Scaffold
Inspector shall complete the register immediately after
each inspection/re-inspection.
18.1.7 Mobile tower scaffolds
18.1.7.1 wheels shall be firmly fixed to the base of the uprights so that
they cannot fall out when the scaffold is being moved. The
scaffold is never moved with anyone on the working platform.
The tower is only moved by pushing at the base.
Page 98 of 147
18.1.7.2 While working on a mobile scaffold all the wheels at the base
shall be locked.
18.1.8 Scaffolding User Responsibilities
18.1.8.1 All the users of Scaffold shall receive at least a basic training
on working safely on scaffold, before they can start work on
a scaffold.
18.1.8.2 The supervisor of the workmen using the scaffold shall

inspect the scafftag on a frequent basis prior to use the
scaffold to ensure its proper completion. Any non-
compliance shall be reported immediately to the EGA EHS
Department.
18.1.8.3 Where any workman using a scaffold is of the opinion that the
scaffold is unsafe, he shall immediately inform his
Supervisor. The Supervisor shall evacuate work party and
withdraw the scaff-tag & shall wind warning or barrier tape
on 3 bottom rungs of access ladder and immediately notify
the Scaffolding Company.
18.1.8.4 Scaffolds shall be used for the purpose to which they have
been erected.
18.1.8.5 Scaffold users shall not under any circumstances interfere

with, modify or remove any part of a scaffold (this includes
scaffold boards). Interference's with a scaffold shall result in
disciplinary action.
18.1.8.6 Scaffolding shall not alter/ modify. Where a contractor

requires alterations, they must contact the erector.
18.1.8.7 No one should stand or climb over scaffolding guardrails
19 SIGNS, SIGNALS AND BARRIERS

19.1 Safety Notice Boards
At the entrance of each working area a safety notice board shall be placed as
per following requirements;
19.1.1 Be set up in prominent locations of the department that are clearly visible
to all EGA employees, contractor or visitors.
19.1.2 Contain signs of all mandatory PPEs, prohibitions and warning signs of
the main hazards of the department/ area.
Page 99 of 147
19.1.3 Be safely supported and suitably placed to withstand bad weather

conditions e.g. strong winds.
19.2 Barriers
A barrier is a system designed to warn of a hazard and physically identify the

hazard’s parameters. Barriers (also referred to as barricade) can be “soft” or
“hard”, depending on the intended use and the nature of the hazard being
protected.
19.2.1 Soft barriers provide temporary warning or restricted access and must
not be used as edge protection.
19.2.2 Hard barriers are used to protect against exposure to long-term

hazards, restriction of access, and/or fall protection. A solid barrier is
a wooden or metal guarding device, capable of withstanding a 200-
pound (90.7-kg) force from any direction, that is placed around a
floor/ground hole or floor/ground opening to keep persons from
walking into said hole or opening during any time the hole or opening
cover must be removed.
19.2.3 Signs (or tags) should be used in conjunction with barricades to

provide specific warnings and/or other essential information about
the hazard(s) that exist beyond the barricade.
19.2.4 Barriers and warning tape will be provided as appropriate. Fixed and
solid barriers will be used for edge protection on excavations, floor
openings and penetrations. Tape will only be used as a warning of
danger.
19.3 Barrier Requirements
19.3.1 Imminent danger areas will be barricaded using appropriate red and
white barrier tape. Only personnel working to eliminate a problem
may be inside a barricaded area. Entry by other personnel is
prohibited. The tape shall be 3 inches wide.
19.3.2 Where hazards are expected to exist for more than 24 hours (e.g.,
excavations), a physical barricade shall be erected using wooden or
metal guardrails. A tag or sign shall be attached or posted to indicate
the hazard.
19.3.3 Permanent barricades will surround permanent hazard areas. Gates

will be provided. Permanent warning signs will be used to adequately
mark the hazard.
19.3.4 Physical hazard areas will be barricaded using appropriate “CAUTION”

yellow and black barricade tape. Personnel may go through these
areas with caution after they have recognized the hazard and are
signalled to proceed by an individual controlling the hazard. The tape
shall be 3 inches wide.
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19.3.5 Protective barricades provide physical protection from falling as well as

serving as a warning. The barricades are generally made from wooden 2-
by 4-inch (5 by 10 cm)
19.3.6 Material, but can be tube-lock scaffold parts or 1/2-inch cable stretched
tight between steel with turnbuckles. The barricades must be capable of
supporting 200 pounds (90.7 kg) of force.
19.3.7 A sign or tag will be used to provide personnel outside of all barricaded
areas with important safety information in accordance with Section 3.0 of
this procedure.
19.3.8 Supervisor responsible for the area must post the sign or tag so that it
can be read from all potential access points.
19.3.9 The swing radius of equipment will be barricaded as an imminent danger

area when the superstructure is capable of rotating.
19.4 Wooden Guardrails:
19.4.1 The top rail must be made from a 2- by 4-inch (5 by 10 cm) board
arranged such that the top of the 2- by 4-inch board (5 by 10 cm) is 42
inches (106.7 cm) from the floor or platform level.
19.4.2 A mid-rail made from a 2- by 4-inch board (5 by 10 cm) must be located

at the midpoint between top rail and floor or platform level.
19.4.3 A toe plate must be used on all guardrails for floor holes, floor openings,
or wall openings. It will be made from a 1- by 4-inch (2.5 by 10 cm) or 2-
by 4- inch board (5 by 10 cm), or their equivalent, and will be installed to
prevent material from passing.
19.4.4 The vertical support posts for guardrails must be made from 2- by 4-inch
boards (5 by 10 cm) with spacing not to exceed 8 feet (3.4 m).
19.5 Metal Guardrails:
19.5.1 Metal handrail material for a guardrail must be 1½ inches (3.8 cm)
nominal size or larger.
19.5.2 The top rail must be located 42 inches (106.7 cm) from the top of the rail
to the floor or platform level.
20 WORK OVER OR NEAR WATER
20.1 The Contractor shall provide a buoyancy aid to any employee working over (or
near) water where there is a likelihood of falling in and drowning.
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20.2 The Contractors shall also supply a sufficient number of life buoys to be
permanently located at the point (s) of danger. The life buoys shall be attached
to a throwing line.
20.3 Where rescue, of a person falling into the water, may be difficult or men are
working in an exposed area to open water, EGA may require the Contractor to
provide a standby boat crewed by a competent boatman. The contractor shall
provide such rescue craft as agreed upon with the EGA Representative prior to
the commencement of work.
20.4 A man shall be on stand-by, with a clear view of those working, ready to raise the
alarm should someone fall into the water.
20.5 Where men are working at a height of 2 meters or above and are exposed to the
risk of falling, the requirements of working at heights and safety harness shall
apply.
21 ELECTRICAL SAFETY
21.1 Contractors must not interfere with or work on any of EGA’s electrical
installations or equipment without written consent from area owner.
21.2 When contractors have to work in the vicinity of electrical equipment, they must
take all necessary precautions to avoid accidental contact with live conductors,
etc.
21.3 ALL equipment must be treated as “LIVE” unless isolated / locked off and
tagged.
21.4 Only a competent Electrician shall carry out repairs or installation of any
electrical equipment. Refer: EGA Competency Requirement.
21.5 The electrical supply to powered hand tools must not exceed 110 volts; the tool
must be center taped giving 55 volts to earth. Exception to this must be
approved by the EGA EHS.
Page 102 of 147

21.6 Any tool, plant or equipment exceeding 110 volts (55 V to earth) shall be
connected to an earth leakage circuit breaker (ELCB). This action can only be
taken where it is not possible to operate tools at 110 Volts. The approval of the
EGA EHS shall be obtained.
21.7 Contractors requiring installation of temporary electrical supply equipment shall
submit a temporary electrical supply procedure to EGA for approval. The
procedure shall, where necessary, cover installation of 380 / 440 V systems,
installation of 110V systems, lighting systems, welding equipment installation,
inspection, testing, operation and maintenance of temporary electrical systems.
21.8 No temporary electrical supply shall be installed or modified without the
agreement and approval of EGA.
21.9 Where power is supplied from a 220 volts source, all extension leads shall be
110V, with the transformer as close as possible to the 220 V supply.
21.10 All temporary cables shall be, wherever possible, raised above the ground.
21.11 Portable lighting shall have the lamps protected by cages.
21.12 All cables shall be in good conditions and any joints in the cable be made with
proprietary joining systems.
21.13 Portable electrical equipment shall not be permitted in pot rooms.
21.14 All electrical leads must be connected to the power source through standard
waterproofed industrial plugs and sockets, which shall be in good condition.
22 MACHINES AND POWER TOOLS
22.1 The contractor shall provide a complete list of all plant, equipment, machines and
mobile equipment to be used on the project along with relevant documentation.
22.2 The documentation shall include a copy of the manufacturer instructions,

certification, legal inspections by third party, RTA registration, operator license
and operator’s third party certification where required.
22.3 All plant and equipment of contractor as mentioned in EGA Occupational Safety
Procedure shall be initially inspected by EGA Safety Department
22.4 EGA Safety Department after inspection shall complete and sign ‘Safety
Inspection Sticker’ and fix the same on plant or equipment. The safety
inspection is valid for 3 months.
22.5 In order to obtain the mobile equipment entry authorization, the contractor will
have to apply to EGA Assets Protection / Security department.
22.6 Unauthorised personnel must not operate, interfere or tamper with plant or
equipment.
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22.7 Persons authorised to use machines must first check that guards are in position
and that any other safety devices, e.g. emergency stops are in working order.
22.8 Any plant or equipment brought into EGA’s premises shall be properly guarded.
23 ABRASIVE WHEELS
23.1 Machines used to drive abrasive wheels shall be in good condition and be
properly guarded.
23.2 Wheels shall be stored in racks or bins with dividers for different types of wheels.
No other items shall be piled on top of the wheels.
23.3 Wheels shall never be stored near excessive heat or cold, in contact with oil or
moisture, or in drawers with loose tools.
23.4 Contractor shall follow the manufacturer's instructions for length of time a wheel
should be stored.
23.5 Only the manufacture recommended abrasive wheel shall be installed in

machines driving abrasive wheels.
23.6 All abrasive wheel machines shall have an emergency stop button and be fitted
with properly adjusted tool rest.
23.7 All hand held grinders shall have a “dead man” switch.
23.8 All work with abrasive wheels shall be done with proper PPE including a face
shield, dust mask, hearing protection. Loose clothing such as scarves, ties,
loose hair and jewellery shall not be permitted to employees operating abrasive
wheel machines.
24 CARTRIDGE TOOL
Page 104 of 147

24.1 Contractors who intend using cartridge operated fixing tools shall produce a
method statement detailing the following:
24.1.1 Authorised users: Authorised persons shall be properly trained and
competent in the safe use of the equipment and shall be in possession
of certificate detailing their appointment in writing.
24.1.2 Details of training given to users.
24.1.3 Storage arrangements for machines and cartridges.
24.1.4 Control measures for issue and return of used cartridges.
24.1.5 Limitation on type of work undertaken.
24.1.6 Safety precautions required during use.
24.1.7 Means by which cartridges shall be disposed.
24.1.8 Type of cartridges to be used. (Black cartridges are not allowed)
24.2 Misfires, penetration through the fixing material or other accidents / incidents
shall be reported to EGA EHS The incident report shall be communicated to
EGA EHS.
24.3 Employees using cartridge operated guns shall wear suitable PPE (eye
protection and hearing protection as a minimum).
24.4 Cartridges are explosives and shall be strictly controlled (kept under lock and
key, restrict issue, account for fired cartridges and ensure unfired cartridges are
returned). Loaded guns shall never be left unattended.
24.5 All cartridge operated fixing tools shall be identifiable with a unique serial number
and inspections records shall be available. The guns / tools shall be well
maintained and kept clean.
24.6 If applicable, the area behind the wall or place where the fixing is being done
through these tools shall be barricaded, so as to avoid any accidental contact.
Page 105 of 147

25 HIGH PRESSURE TOOLS AND EQUIPMENT

25.1 Grit Blasting
25.1.1 Grit blasting, when required, shall be carried out in an enclosed

designated area approved by EGA.
25.1.2 Prominent warning signs shall be posted to indicate the grit blasting
area.
25.1.3 Only proper grit blast i.e. copper slag or other silica free material shall
be used. Under no circumstances, shall sand be used.
25.1.4 Personnel involved in the actual blasting of materials shall be protected

by a blast hood and accompanying coverall (where applicable),
providing both respiratory and eye protection. The PPE for grit blasting
operation shall be approved by EGA EHS. Additional personal
protective equipment such as hearing protection, heavy canvas or
leather gloves, aprons, or leggings and safety shoes shall be worn
during grit blasting.
25.1.5 When using airline compressors, ensure the intake hose is placed in an
area that provides clean air. An attendant shall be in the area at all
times, monitoring breathing air and assuring the blaster's safety.
25.1.6 The nozzle shall be fitted with a properly functioning dead man’s handle.
25.2 Compressed Air
25.2.1 Both blow guns and hand held tools are usually connected to a length
of flexible hose which during the course of its life will be subject to
mechanical damage and considerable flexing. This damage and/or
flexing particularly at connection points can cause the hose to rupture.
This can lead to sudden discharges of compressed air and may cause
unsupported lengths of hose to ‘whip’ and ‘snake’ dangerously.
25.3 Flexible Hoses
25.3.1 When selecting a flexible hose, Contractor shall take into account the
site conditions, including temperatures, oils and pressures to which it
will be subjected.
25.3.1.1 Where lubricating oil is present in pipelines, a grade of hose

resistant to that particular oil must be used. A synthetic based
grade of hose should be used for mineral oils and a natural
based grade for vegetable oil.
25.3.1.2 Where fire and explosion risks may be present, the use of fire-
resistant anti- static (FRAS) hoses should be considered. The
manufacturer’s advice should always be followed.
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25.3.1.3 Heavy, medium and light grades of hose are available. Where hoses
are used for semi-permanent distribution of compressed air, for
example in quarries, construction sites, shipyards, farmyards, and
garage forecourts etc., heavy grades should be used
25.3.1.4 Medium and light grades are used for general purposes such as fixed
pneumatic machinery and pneumatic cylinders, small power tools and
portable equipment. Hoses used with hand-held power tools should be
light and flexible (but suitable for the duty).
25.3.1.5 Tubes and hoses used to connect cylinders to their control valves are
available in a variety of colors to make fault finding and maintenance
easier.
25.3.1.6 They should be neatly run and adequately secured. If the failure of a
flexible hose would be hazardous it should be further restrained or
shielded.
25.3.1.7 Coupling a portable tool to the outlet point is usually achieved by use
of a quick-acting connector. The connector should be designed so
that when disconnected it automatically seals the air pressure on the
upstream side and slowly vents the air pressure on the downstream
side. For all hoses above 10 mm bore, more than 10 m long or
subject to a pressure exceeding 7 bar, the connector should have a
self-venting socket which releases the downstream pressure before
disconnection is possible. Alternatively, a plug with a controlled
venting action should be used. These safety features prevent
inadvertent tool operation and uncontrolled whipping of the hose
when its inlet end is uncoupled from the socket.
25.3.1.8 Another way of reducing ‘whipping’ or ‘snaking’ is to fit emergency
shut-off valves, hose rupture valves or air fuses as close as
practicable to the connector. The valves will close or reduce flow to a
very low level in the event of excessive air-flow conditions caused by
a failure of the hose (see also paragraph 83 about fitting of isolation
valves). The same requirement could be necessary when using
plastic tubing.
25.3.1.9 Similar requirements for quick-acting connectors apply to most

percussive and vibrating air tools, which may be fixed or hand held. If
a quick-acting coupling socket is fitted at the hose end adjacent to
the tool, the plug should not be screwed directly into the inlet port but
should be fitted onto a short isolation hose (0.5 to 1.5 m long), thus
isolating the plug and socket from the tool vibrations.
25.3.1.10 Where hoses are used to suspend tools, the load strength of hose
and couplings should be at least five times the suspended load.
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25.4 Blow Guns
25.4.1 Blow guns consisting simply of a reduced orifice in direct line with the
supply hose can be extremely dangerous, unless preceded by a pre-set
tamper- proof pressure regulator set at a reduced pressure from the
normal 80 psi airline supply.
25.4.2 Because air is vented directly into the atmosphere, clean dry air is
essential and lubricators should not be used. Blow guns can exhaust
significant quantities of air and place extra loading on the compressor
system. In view of this and the attendant risk arising from use of blow
guns, their use should be considered carefully with a view to using
alternative means for cleaning down machinery or components.
25.5 Portable tools
25.5.1 Pressure regulators should be used to reduce the pressure to the

optimum value for the safe and efficient use of the equipment. This
value should be clearly marked on the tool.
25.5.2 Filters and lubricators should be fitted in the supply pipe to prevent over-
speeding, tools with air motors should incorporate a governor or throttle.
There should be availability of an easily accessible means of isolating
the air supply from the tool.
25.6 Compressed Air

25.6.1 All air receivers and compressors shall be in good condition and properly
maintained.
25.6.2 All air receivers shall be individually identified and marked with their safe
working pressure.
25.6.3 All air receivers shall be accompanied by a valid test certificate, which
shall be produced to EGA EHS before bringing the vessel on site. Copy
to be kept on site by the contractor.
25.6.4 All air receivers shall be fitted with properly set pressure relief valve.
25.6.5 Air receivers shall be examined and pressure relief valve tested by EGA
approved third party at yearly intervals and the results shall be recorded
in the inspection certificate.
25.6.6 A register of all air receivers containing individual identification numbers,

date of inspections, rated safe working pressure and, pressure at which
relief valve lifted shall be maintained in contractor site office.
25.7 Compressed Gas Cylinders
25.7.1 Compressed gas cylinders shall be transported in approved, corrosion-

resistant racks with valve protector cap secured before moving.
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25.7.2 Cylinders shall be fastened securely and moved on hand trucks. Slings,
ropes, or chains shall not be used to lift a cylinder.
25.7.3 Cylinders shall be stored in shaded areas with valve protector caps in
place.
25.7.4 Cylinders shall be kept at least 6 m from highly combustible or flammable

materials or shall be separated with 1.5 m high metal partition.
25.7.5 Cylinders shall not be exposed to an open flame or temperatures above

50° C.
25.7.6 Cylinders shall not be used as rollers or supports or for any other
purpose.
25.7.7 Cylinders shall be secured upright with a non-flammable device to

prevent them from being knocked over or damaged.
25.7.8 Cylinder valve shall always be kept closed, except when the cylinder is in
active use. Valve shall be opened slowly, pointing away from the workers
and other personnel.
25.7.9 Compressed gas shall not be used for cleaning.
25.7.10 Cylinders that have been defaced, or with missing identifying markings
(labels, tags), or have expired hydrostatic test dates shall be taken out
of service.
25.7.11 Regulators, gauges, and hoses shall only be used for a particular gas or
group of gases for which they are provided. They shall not be used with
cylinders containing gases with different properties.
25.7.12 All cylinders shall be fitted with flashback arrestors at the discharge of
the regulators and at the torch.
25.7.13 All the connections in Oxygen cylinders shall be prevented from coming
in contact with oil or grease under pressure. Oxygen shall never be
used in place of compressed air or as a source of pressure.
25.7.14 Oxygen cylinders and fuel-gas cylinders (such as acetylene, propane,

and propylene) shall always be stored separately by at least 5 m or by a
partition wall 1.5m high.
25.7.15 Acetylene cylinders shall always be used and stored upright to prevent
the acetone (a stabilizing agent) from draining into the valves or fittings.
25.7.16 Acetylene hose pressure shall never be allowed to exceeding 15 psig as

Acetylene is extremely unstable at pressures above 15 psig.
Page 109 of 147

26 MOBILE EQUIPMENT AND TRANSPORT
Industrial Free Moving Mobile Equipment has been classified into standard mobile
equipment and auxiliary mobile equipment.
26.1 Standard Mobile Equipment:
26.1.1 Operator controlled mobile equipment not constrained by Fixed rails and
can include gasoline, propane, diesel, or electrically powered used for
labour activities as, forklifts, aerial lifts, trucks, buggies, sweepers.
26.1.2 All standard mobile equipment must be identified with:
26.1.2.1 Mobile Equipment number (according to the EGA identification

code). This identification must be painted or engraved in the
mobile equipment and must be visible from 20m distance. The
recommended dimensions for the identification are 21 x 30
cm.
NOTE: If the Mobile Equipment has official plate number, this
identification eliminates the previous requirement.
26.1.2.2 SWL (Safe Working Load), if lifting equipment.
26.2 Auxiliary Free Moving Mobile Equipment (Vehicles)
26.2.1 These are Free Moving mobile equipment used to transport people and
equipment around site such as cars, 4x4, pick-ups and buses.
26.2.2 This type of equipment not need to comply with the same requirements
as other mobile equipment but must be identified with Department,
Contractor Company or a visible visitor vehicle pass.
26.2.3 Auxiliary free moving mobile equipment should not be driven inside the
production buildings.
26.2.4 The use of two wheels mobile equipment is forbidden inside EGA site
(this includes motorcycles and pedal cycles).
26.2.5 Mobile equipment operators/ drivers shall receive safe driving training
from EGA training department before applying their access.
26.2.6 Vehicles roadworthy and conform to the regulatory requirements shall

only be permitted in EGA.
26.2.7 Only licensed and authorized personnel are allowed to drive vehicles.
Page 110 of 147

26.2.8 Personnel shall not get on or off any vehicle whilst it is in motion.
26.2.9 Vehicles shall not in any case shall block access or emergency points.
26.2.10 Contractor’s vehicles shall only be permitted to enter the Operational

Area to deliver or transport materials to, from and within its work site.
26.2.11 All vehicles shall follow the permitted routes unless given prior
permission to use other routes by EGA Representative.
26.3 Preventive Maintenance
26.3.1 Each contractor company will develop a preventive maintenance program

for all free moving mobile equipment according to the Original Equipment
Manufacturer (OEM) requirements and local legislation.
26.3.2 Mobile Equipment involved in incident shall not be repaired until incident
report is submitted to EGA EHS department.
26.3.3 After preventive maintenance, the contractor will fix a sticker in the mobile
equipment indicating the mobile equipment hours, km or date for the next
scheduled preventive maintenance.
26.4 Pre-use inspections, “Check List”
26.4.1 A pre use inspection shall be performed on free moving mobile

equipment before each shift in order to assure that the equipment is in
safe operating condition and free of apparent damage that could
cause failure while in use.
26.4.2 The pre use inspection will be divided in minor and major findings.
26.4.2.1 If a major finding is detected the mobile equipment shall be

immediately locked out and tagged out according to the EGA
lockout & tagout procedure.
26.4.2.2 If minor findings are identified, then it will be written in the

check list and communicated to the concerned person
responsible in order to include the equipment in the
maintenance program.
26.4.2.3 Major findings are considered all items that could affect the
safety of the Mobile equipment operator and/ or to the safety
of the pedestrians, e.g. seatbelt, flashing lights, brakes etc.
26.4.2.4 Pre use inspection records are to remain with the free
moving mobile equipment for the entire shift
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26.4.2.5 Pre- use inspection records shall be verified by each operator

using the free moving mobile equipment. Pre use inspection
records shall be kept for a minimum period of one year.
26.5 Other Requirements
26.5.1 Do not block recognized gangways and access ways unless a clear, safe
diversion has been provided.
26.5.2 Only authorized routes must be used to and from work sites.
Contractor’s vehicles are not allowed to cross the Hot Metal Roads.
26.5.3 Delivery vehicles are exempted from Safety Inspection provided all the
essential requirements such as registration, insurance and driving license
of the driver are up to date as per UAE law.
26.5.4 Loads shall be within the safe weight limit for the vehicle and shall not
project beyond the vehicle body in a manner as to present a hazard to
other vehicles, pedestrians or adjacent structures.
26.5.5 All loads being transported by vehicle shall be properly and adequately
secured.
26.5.6 Vehicles with notable defects, improper stacking, insecure / abnormal

load with improper lashings and supports shall be prohibited to enter
EGA by EGA Security at the gate.
26.5.7 Vehicles mounted with crane shall be inspected by EGA safety and
inspection sticker affixed prior to entry into EGA. Copies of valid third
party certificate and registration document shall be available for
verification.
26.5.8 No road shall be closed off without written approval from EGA. A request
for road closures shall be made at least 48 hours before the closure is
required by contractor representatives. Project Owner & EGA EHS on
assessing the requirements, shall send a copy of the approved request to
EGA Security prior to closure of the road.
26.5.9 All free moving mobile equipment and auxiliary equipment must be
equipped with seat belt. The number of passengers carried in company
vehicles will be determined by the fixed seating provided.
26.5.10 As general rule, if the mobile equipment is equipped with a closed

cabinet, the use of hardhat and safety glasses are not required.
26.5.11 All operators shall be in possession of a valid driver’s licence and

appropriate certification for the vehicles they are required to drive.
26.5.12 All vehicles should give prioritization to the site emergency response
vehicles (fire, ambulance and security) and standard mobile equipment.
Page 112 of 147

26.5.13 Each operator shall comply with the EGA speed limits and other traffic
regulations.
26.5.13.1 The speed limits inside plant area are as follows: 30 km

outside & 15 km inside operational area
Outside Buildings Inside Buildings

Auxiliary 30 10
Standard 20 10
26.6 Reverse Warning
All free moving mobile equipment shall be fitted with an audible and or visible
reverse warning system.
26.7 Splash Guards
Will be required on all free moving mobile equipment potentially exposed to

molten substance splashes or in the area of potential molten substance
splashes such as free moving mobile equipment used to charge, skim or
carry molten splashes. Splash guards shall be designed and installed to keep
molten substances from entering the cab or splashing the operator.
26.8 Cabs
All vehicles with cabs shall be equipped with windshields and powered
wipers. Cracked and broken glass shall be replaced.
26.9 Warning lights
All free moving mobile equipment shall use flashing lights.
26.10 Rollover Protection Systems (ROPS) & Falling Object Protection Systems
(FOPS)
26.10.1 All industrial mobile equipment shall be provided with ROPS and
FOPS.
26.10.2 Any exception to 26.10.1 shall be approved by EGA-EHS.
26.11 Parking
26.11.1 Auxiliary mobile equipment will always be parked in reversing

position. Before any start up the auxiliary equipment driver shall
have to sound the horn.
26.11.2 Parking violations would also be notified as per EGA Safety

Notification Procedure. Pl. refer to Black Point System for road
traffic violations.
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26.12 Operational Guidelines
26.12.1 In darkness auxiliary mobile equipment operators should use

hazard lights while they stop at any instant and should be extra
careful while manoeuvring.
26.12.2 The use of mobile phones whilst operating any mobile equipment
shall be prohibited. The use of a hands free device whilst operating
Auxiliary Free Moving Mobile Equipment shall be permitted.
26.12.3 No person shall be allowed to stand or pass under the elevated

portion of any standard free moving mobile equipment, whether
loaded or empty.
26.12.4 Operator or driver of mobile equipment shall not leave it unattended

unless
26.12.4.1 park it on level ground,
26.12.4.2 load engaging means shall be fully lowered (without
load)
26.12.4.3 controls shall be neutralized, disengage the master clutch
26.12.4.4 Power shall be shut off, and brakes set.
26.12.4.5 remove the key.
26.12.5 Leaving mobile equipment unattended means:
26.12.5.1 If mobile equipment is more than 5m away from the

operator/driver or,
26.12.5.2 If mobile equipment is out of eye sight of the operator/
driver.
26.12.6 When the operator of mobile equipment is outside the cab and is
not present or near at hand, within 5m of the mobile equipment, the
equipment still in his view,
26.12.6.1 the load engaging means shall be fully lowered, No

suspended load.
26.12.6.2 controls neutralized, and
26.12.6.3 the brakes set to prevent any movement.
26.12.7 A safe distance shall be maintained from the edge of ramps or

platforms while on any elevated dock, or platform or freight car. The
safety distance shall be at least 1.8m from parallel edges or ramps.
The safety distance shall be at least 3.1m in front of edges or
ramps.
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26.12.8 Brakes shall be set and wheel blocks/ Chocks shall be in place to
prevent movement of trucks, trailers while loading or unloading.
26.12.9 Fire aisles, access to stairways, and fire equipment shall be kept
clear.
26.12 Travelling
26.12.1 All traffic regulations shall be observed. A safe distance shall be

maintained approximately three mobile equipment lengths from the
mobile equipment ahead.
26.12.2 The right of way shall be yielded to ambulances, fire trucks, or other
vehicles in emergency situations.
26.12.3 The driver shall be required to slow down and sound the horn at
cross aisles and other locations where vision is obstructed.
26.12.4 The driver shall be required to look in the direction of, and keep a
clear view of the path travel.
26.12.5 Grades shall be ascended or descended slowly. When ascending or

descending grades in excess of 10 percent, loaded mobile
equipment shall be driven with the load upgrade. On all grades the
load and load engaging means shall be tilted back if applicable, and
raised only as far as necessary to clear the road surface.
26.12.6 Stunt diving and horseplay shall not be permitted
26.13 Mobile Equipment and Pedestrian Segregation
26.13.1 Mobile Equipment and Pedestrian Segregation is a system to

identify, develop and implement mobile equipment only and
pedestrian only ways to reduce the chances of injury and address
potential interferences. The segregation is colour coded for easy
recognition in the ‘Inside areas’ and the ‘Outside areas’.
26.13.2 The mobile equipment and pedestrian segregation in ‘Inside areas’
and ‘Outside areas’ would be colour coded as per the
specifications given in the EGA Standard for Mobile Equipment.
(To be discussed)
27 LIFTING APPLIANCES
e.g. Mobile Cranes, EOTC, Forklifts, chain hoists etc.
27.1 Contractor ‘s requirement to grant access to mobile cranes, forklift or any

lifting appliance shall be subjected to inspection and verification of related
documents by EGA Maintenance/Rigging team (competent authority for
inspection). Access will be given only after successful passing of inspection
and verification of documents,
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27.2 Following are documents that shall be verified before allowing access:
27.2.1 Valid thorough examination certificate of lifting equipment by an

approved inspection body.
27.2.2 Valid registration from Road and traffic authority
27.2.3 Valid Insurance Details.
27.2.4 Valid Operator’s Driving License & 3rd party training and assessment
certificate.
27.2.5 Manufacturer’s Operating & Maintenance manual and load chart
book.
27.3 For above requirements, contractor shall notify EGA competent authority at
least 48 hours prior to the cranes arrival at EGA inspection area.
27.4 Cranes which have left EGA premises and require re-entering shall be re-
examined prior to being allowed to work on site.
27.5 Mobile Cranes & forklift shall be examined every 12 months and tested every
4 years by an independent approved third party.
27.6 Crane duty charts shall be displayed or be available on the crane for easy
reference. They shall be written in a language understood by the Crane
Operator.
27.7 Cranes remaining on site after 3 months shall be re-examined by EGA

competent authority.
27.8 All cranes shall be fitted with a reverse warning audible alarm.
27.9 All crane shall be fitted properly functioning, ‘Safe Working Load Indicator’.
27.10 All cranes shall be fitted with ‘Anti-Two’ blocking (to prevent the Hook
Assembly being pulled through the top sheave).
27.11 A broad vertical line shall be painted on all outriggers at their maximum
extension.
27.12 All cranes shall carry properly make up blocking suitable for placing under
outrigger floats. Minimum size of blocking shall be 1 meter X 1 Meter X 75
mm.
27.13 The rated load of the crane shall be plainly marked on each side of the
crane, and if the crane has more than one hoisting unit, each hoist shall
have its rated load marked on it or its load block, and this marking shall be
clearly legible from the ground or floor. The rated load marking colour shall
be yellow background with black letters.
27.14 At least two wraps of rope shall remain on the drum when the hook is in its
extreme low position.
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27.15 Rope clips shall be attached with U-bolts on the dead or short end of the
rope.
27.16 When a newly installed rope has been in operation for an hour, the operation
shall be stopped and all nuts on the clip bolts shall be re-aligned.
27.17 Hooks shall meet the manufacturer’s recommendations and shall not be
overloaded. The hook shall conform to the crane’s rated load capacity.
27.18 The hoist rope shall be free from kinks or twists and shall not be wrapped
around the load.
27.19 All hooks must be equipped with a safety latch to prevent accidental
disconnection of the load.
27.20 Crane Operator
27.20.1 Crane operators or other competent persons shall carry out weekly
inspections and enter these in the crane register. Failure to
maintain the register properly may lead to suspension of
operations. This obligation is the responsibility of the crane hirer
when he is supplying the crane and the operator.
27.20.2 Only Licensed and certified personnel shall be permitted to operate

a crane.
27.20.3 All crane operators shall possess valid third party certification and a
Green Card issued by EGA EHS after assessing the competence
of the operator for a particular crane.
27.20.4 Every time an operator comes with a crane of different specification

he will be assessed for the competency of operating the new
crane. Entries of authorisation shall be made in the Green Card
by EGA EHS.
27.20.5 The operator shall not leave his position at the controls while the
load is suspended.
27.20.6 The operator will not be allowed to use mobile phone when the
crane is in operation.
27.20.7 At the beginning of each operator’s shift, the upper limit switch of
each hoist shall be tried out under no load.
28 LIFTING ACCESSORIES
▪ Chain Sling, wire rope sling, fibber rope slings and synthetic
▪ Webbing slings.
▪ Hooks, shackles, rings, eye bolts and swivels etc.
▪ Special purpose lifting equipment
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▪ Lifting Beam/spreader Beams

▪ Beam Clamp and Plate clamps.
28.1 Contractor requiring access of lifting accessories shall provide complete

details of lifting accessories in the prescribed format to EGA inspection
authority and EGA EHS. This shall be provided with the detailed lifting
accessories together with relevant documents such valid inspection
certificate based on statutory compliance requirement, pre-use inspection
checklist, acceptance and rejection criteria, relevant training records,
storage and maintenance plan.
28.2 Lifting accessories shall be subjected to inspection and verification of

documents by EGA inspection authority, EGA EHS. Only after successful
passing of inspection and verification, lifting accessories shall be permitted
in EGA workplace.
28.3 Contractor representatives shall maintain a register of all lifting equipment.
28.4 Enter details of the lifting equipment received on site into register, which shall
have details of the lifting gear identification number and safe working load.
28.5 Keep a register of all issues of lifting gear and ensure that all items of lifting
gear are returned for his inspection on a monthly basis and that such
inspections are entered into the lifting gear register.
28.6 The issue of webbing (nylon) slings shall be closely controlled. The nominated
employees shall issue webbing slings to a supervisor for one job only and
they shall be returned on completion of job for re-inspection by nominated
employee. The nominated employees shall keep a record of all such issues
and returns.
28.7 All lifting equipment shall be properly supported by a load-bearing member of

sufficient strength for the load to be imposed. Where appropriate, beam
clamps or proper packing shall be used.
28.8 Defective lifting equipment shall be withdrawn immediately from service and
returned to the nominated employee.
28.9 No item of lifting gear shall be used to support a load greater than the Safe
Working Load (SWL) of the lifting gear.
28.10 An EGA approved independent examiner shall examine all lifting gear at 6
monthly intervals and all such examinations shall be entered into the
register. Contractors must not use lifting equipment and other lifting
appliances belonging to EGA unless return permission has been given for
such use.
28.11 All contractor lifting accessories shall be identified by a unique ID number.

Once mobilized, the on-going inspection requirements of in-house and third
party inspections on six monthly basis shall be carried out.
28.12 Whenever any sling is used the following practices shall be observed
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28.12.1 Slings shall not be shortened with knots or bolts or other makeshift
devices
28.12.2 Sling legs shall not be kinked.
28.12.3 Slings shall not be shock loaded.
28.12.4 Sling shall not be pulled from under a load when the load is resting
on the sling.
28.12.5 Slings, that are damaged or defective, shall not be used
28.12.6 Slings shall be securely attached to their loads.
28.12.7 Slings shall be padded or protected from sharp edges of load.
28.12.8 Hands and fingers shall not be placed between the sling and load at
any time.
28.12.9 Slings should not be pulled from under a load when the load is
resting on the sling.
28.12.10 Slings must be stored on suitable racks, shelves or hooks off the
ground and in clean, dry areas.
28.13 A synthetic round sling shall be removed from service
28.13.1 if identification mark is missing.
28.13.2 There is evidence of damage due to heat, acid or caustic burns,

core yarn is visible and is broken or damaged and
28.13.3 there are knots in the sling.
28.14 An alloy steel chain sling shall be removed from service if conditions such as
the following are present:
28.14.1 Missing or illegible sling identification.
28.14.2 Cracks, breaks, weld splatter, excessive wear, nicks or gouges,

stretched, bent, twisted or deformed chain links, evidence of heat
damage, excessive pitting or corrosion.
28.14.3 Lack of ability of chain or components to hinge (articulate) freely.
28.14.4 Other conditions, including visible damage, that cause doubt as to

the continued use of the sling.
28.15 Wire rope slings shall be removed from service if conditions such as the
following are present:
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28.15.1 Missing or illegible sling identification.
28.15.2 Broken weld or a broken brazed joint along the sling edge
28.15.3 Broken wire in any part of the mesh.
28.15.4 Reduction in wire diameter of 25% due to abrasion or 15% due to

corrosion.
28.15.5 Lack of flexibility due to distortion of the mesh.
28.15.6 Distortion of the choker fitting so the depth of the slot is increased
by more than 10%
28.15.7 Distortion of either end fitting so the width of the eye opening is
decreased by more than 10%
28.15.8 A 15% reduction of the original cross-sectional area of any point

around the hook opening of the end fitting.
28.15.9 Visible distortion of either end fitting out of its plane.
28.15.10 Cracked end fitting.
28.15.11 Fittings that is pitted, corroded, cracked, bent, twisted, gouged, or

broken.
28.15.12 Other conditions, including visible damage, that cause doubt as to

the continued use of the sling.
29 LIFTING OPERATIONS
29.1 Travel routes of cranes and crane setting up shall be agreed with EGA
Representative in order to avoid such things as overhead lines and other
structures, underground services, excavations, made up ground etc.
29.2 The load shall be well secured and properly balanced in the sling or lifting
device before it is lifted and / or after it is lifted just a few inches.
29.3 All crane activities during dark hours between 19:00 – 06:00 hours shall be
suspended for poor lighting.
29.4 Rigging and de-rigging of any crane components, including fly jibs, shall only
be done under the supervision of a competent lifting supervisor. The
Contractor, covering rigging activities for the equipment, will submit a work
method statement. This shall detail the rigging activities for the equipment
and the precautions to be taken
29.5 All outside crane activities during bad weather when wind speed exceeds 25
km / hr shall be stopped.
29.6 when a load is being lifted, the area equal to the boom radius of the crane will
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be barricaded and un-authorized personnel will not be allowed inside that

radius.
29.7 Employees shall keep clear of loads about to be lifted and of suspended
loads.
29.8 Critical Lifts
Following lifts are considered as Critical Lifts
29.8.1 Hoisted load approaching the crane’s maximum capacity 70% to 90%,
29.8.2 Lifts involving two or more cranes,
29.8.3 Personnel being hoisted,
29.8.4 Special hazards such as lifts within an industrial complex plant,
29.8.5 Cranes on floating barges, loads lifted close to power-lines
29.8.6 Lifts in high winds or with other adverse environmental conditions
present,
29.8.7 Lifts made out of the view of the operator (blind picks)
29.8.8 Lifts involving non-routine or technically difficult rigging arrangements,
and any lift which the crane operator believes is critical;
29.8.9 Lifts in congested areas, lifts involving turning or flipping the load
where “shock loading” and/or “side loading” may occur;
29.8.10 Lifts where the load weight is not known, lifts in poor soil or unknown
ground condition, and lifts involving unstable pieces; and
29.8.11 Lifting high value, unique, irreplaceable, hazardous, explosive, or
radioactive loads.
The definition of a critical lift is not as important as the planning necessary to
safely perform the lift.
29.8.12 Critical Lift Plan

29.8.12.1 Before making a critical lift, a critical lift plan, prepared by a
qualified person such as the appointed person/ lift supervisor
in consultation with riggers and crane operator should be
considered.
29.8.12.2 The lift plan should be documented in writing and made

available to all personnel involved in the lift.
29.8.12.3 The critical lift plan often includes the following information:
29.8.12.3.1 Description of the lift
29.8.12.3.2 Crane position and configuration
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29.8.12.3.3 Lift height
29.8.12.3.4 Load radius
29.8.12.3.5 Boom length and angle
29.8.12.3.6 Size and weight of the load
29.8.12.3.7 Percent of crane’s rated capacity
29.8.12.3.8 Personnel involved with clear role,

responsibility, accountability and authority
29.8.12.3.9 Rigging plan
29.8.12.3.10 Communication method
29.8.12.3.11 Ground conditions
29.8.12.3.12 Environmental conditions
29.8.12.3.13 Inspection procedures
29.8.12.3.14 Procedures for hoisting personnel (if

applicable)
29.8.12.3.15 Task Risk Assessment
29.8.12.4 The critical lift plan should document all pertinent information
(i.e. load weight, crane and rigging capacities, inspections,
wind speed) and should include an approval/sign-off
provision.
29.8.12.5 The critical lift plan should be based on the operational

limitations specified by the crane manufacturer’s load chart.
Measured load weights, as opposed to calculated load
weights, should be used when available.
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Fire Safety
30 FIRE PREVENTION & PROTECTION
30.1 The Contractor shall carry out a fire risk assessment of all accommodation and
activities under his control and communicate those findings to the EGA Project
Owner and EGA EHS in writing.
30.2 The Contractor representatives must familiarise themselves with the Site Fire
Procedures after discussion with the EGA Project Owner & EGA EHS and shall
be responsible for further communication in their organisation.
30.3 Appropriate portable firefighting equipment shall be provided and maintained at

all times. Contractor employees shall be trained in the effective use of all such
equipment.
30.4 High standards of housekeeping shall be exercised and the site shall be kept
clear of flammable waste. Flammable materials necessary for working shall be
kept to a minimum and shall be stored in suitable areas and in such conditions
as approved by the EGA.
30.5 All site sheds, storage facilities, shelters etc. shall be provided with fire
extinguishers and with adequate means of escape which shall be marked and
kept clear at all times with identification of suitable assembly points.
30.6 Gas fires and radiant heaters are forbidden in site cabins.
30.7 All fire points, access routes and roadways shall be kept clear of obstruction at
all times. Where it may be necessary to cause temporary obstruction for the
purposes of carrying out a contract, this shall be discussed and agreed with the
EGA.
30.8 Contractors must ensure that adequate fire precautions are taken whilst
carrying out their activities, especially where these activities involve hot work,
e.g. burning, welding, grinding, or the use of other naked flame.
30.9 Adequate fire precautions are:
30.9.1 Provision of the correct type of fire extinguisher.
30.9.2 No water type portable fire extinguishers are allowed.
30.9.3 The ability of contractor employees to use fire extinguisher i.e.

contractor’s employees must be adequately trained in the correct use of
fire extinguisher.
30.9.4 Where there is a high fire risk or a risk of injury to other workers through
sparks or hot slag, the area shall be sheeted in with EGA approved
flame retardant blanket.
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30.9.5 In high risk fire areas, it may be necessary to cover / protect the work
area with flame retardant blanket, provide additional firefighting means,
nominate a dedicated fire watcher who shall be trained by EGA Fire
Department.
30.10 Contractors shall ensure that their employees are aware of the correct
procedures to be followed in the event of a fire alarm / evacuation situation.
They should know the location and the correct use of:
30.10.1 Fire extinguishing equipment
30.10.2 Alarm call points and assembly points
30.10.3 Emergency telephones, escape routes and fire exits
30.11 Contractors must ensure that their employees participate fully in any EGA
evacuation exercise.
30.12 Contractor’s offices / cabins shall have at least two fire extinguishers located at
the access / exit door. No point within any office / cabin shall be more than 20
meters from a fire extinguisher.
30.13 Any generator brought onto the site shall have one Dry chemical powder type
extinguisher mounted on it.
30.14 Adequate precautions shall be taken to cover floor or other openings through
which hot metal, sparks and / or slag might fall.
30.15 All combustible materials shall be cleared from the area before any welding,
cutting or burning carried out.
30.16 The quantity of flammable liquid either being stored or used should be as small
as reasonably practicable. They must be stored in proper closed containers
away from heat and ignition source.
30.17 Contractor shall make provisions to contain any spill or leak.
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Occupational Health & Hygiene

31 NOISE
31.1 Contractor shall manage noise hazards
31.1.1 by using low noise and vibration producing equipment,
31.1.2 Implementation of adequate maintenance programs as per
OEM specifications/ Instructions
31.1.3 Modification of work practices or job rotation (limitation of
duration and intensity of exposures, appropriate work
schedules, other working methods)
31.1.4 Change design and layout of workplaces and work stations
31.1.5 Reduction of airborne or structure-borne noise by technical
means (shields, enclosures, sound/absorbent coverings,
damping, isolation)
31.1.6 eliminating noise hazards, erecting barriers, or implementing

other control measures to eliminate / reduce noise hazards,
where reasonably practicable.
31.1.2 Contractor shall ensure when employees are subjected to levels

exceeding those listed in the Annexure 1, implement reasonably
practicable administrative or engineering control measures. If such
control measures fail to reduce sound levels within the levels, personal
protective equipment shall be provided and used to reduce sound levels
within the levels of the table.
31.1.3 Personal exposures exceeding the daily noise level of 85 dBA

considering the use of hearing protection are not acceptable and
immediate actions shall be taken to reduce exposure below the limit.
31.2 PPE: Hearing Protection

31.2.1 Contractors shall make hearing protectors available to all employees
exposed to an 8-hour time-weighted average of 85 dB(A) or greater at
no cost to employees. Hearing protectors shall be replaced as
necessary;
31.2.2 Contractors shall provide training in the use and care of all hearing
protectors provided to employees; and
31.2.3 Contractors shall make sure that the hearing protectors provided to
employees shall fit the employee correctly and provide the required
protection.
31.3 Noise Hazard Signage
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31.3.1 The areas where employees are likely to be exposed to noise levels
exceeding the upper exposure action level shall be marked with
appropriate signs.
31.3.2 All employees must comply with the instructions on the posted
signage.
31.4 Training
31.4.1 All employees exposed to noise levels above the lower action level of
80 dBA TWA shall receive information and training prior to start
working and refreshment every three years.
31.4.2 The training shall include:
Details of risk assessment, mitigation measures
Exposure Limits
Correct Use, Maintenance And Replacement Of Hearing Protectors
EGA action plan to reduce exposure to noise
Work practices to minimize exposure
32 HEAT STRESS
Reference
• AD EHSMS RF – Technical Guideline – Safety in the Heat
• HAAD – Safety in the Heat Program: http://haad.ae/safety-in-heat
• Dubai Municipality COP
32.1 High temperature environments includes both weather (working outside in

summer months) and site operations (potlines, furnaces, casting works,
power generations, ovens, and other high temperature operations).
Contractor representatives shall ensure that all employees of their company
are fit for working in high temperature environments.
32.2 Contractor shall be responsible for assessing environmental conditions

utilizing the Thermal Work Limit (TWL) to determine work/rest breaks and
water consumption requirements for employees
32.3 Heat Stress training shall be given to all employees in a language they can
understand prior to starting work.
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32.3.1 Different Stages of Heat Stress, body mechanism to resist

temperature rise, signs and symptoms of heat stress;
32.3.2 Various methods of preventing heat stress and protecting body from
dehydration.
32.3.3 Requirement of medical fitness.
32.3.4 Information about high risk activities
32.3.5 information on the importance of maintaining good hydration and
eating a well- balanced diet with Do’s and Don’ts in Diet.
32.3.6 Adverse effect of drugs and alcohol or any pre-existing illness.
32.3.7 Information about company’s established heat stress program shall
be in alignment with EGA heat stress prevention program
32.3.8 Information & instructions related to administrative and engineering
controls established. Feasible administrative controls shall be
implemented to reduce heat exposures and / or reduce the physical
demands of tasks (work breaks, overtime limit, work procedures,
rotation, etc.)
32.3.9 Outcome of not adhering to heat stress prevention program in terms
of risks.
32.3.10 Arrangement for combating heat stress e.g.
32.3.10.1 convenient and unlimited access to cool water
32.3.10.2 commercially available electrolyte beverages.
32.3.10.3 shaded & cooled rest areas,
32.3.10.4 Emergency Arrangement (in alignment with EGA).
32.3.11 Acclimatization scheme shall be established & implemented for new

employees, employees that have been on vacation, and employees
that are moving from a worksite that has climate control to a
worksite that has high temperatures with an allowance of 5-7 days
for acclimatization before starting hard work in a hot environment in
summer;
32.3.12 Arrangement for competent Advice/ consultation with licenced
medical practitioner.
32.3.13 displaying of posters illustrating monitoring of hydration status by
urine colour in toilets and rest rooms (e.g. posters, information
leaflets, training videos and presentations);
32.4 During summer time employees working outdoors must observe the UAE
Regulation regarding the mid-day break.
32.5 During summer season or whenever decided by EGA, the appropriate
elements of the heat stress management program or the summer campaign
must be observed.
32.6 Normally, employees who begin to feel early symptoms should rest and drink
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fluids. If the symptoms do not subside within 15 minutes or if the symptoms

return upon resuming work, employees should then seek medical assistance.
Employees should not be impeded from seeking medical assistance at any
time.
32.7 Heat-related illnesses diagnosed by the EGA site medical staff should be
investigated and reported.
32.8 For unusual tasks involving extraordinary exposure to heat, (entering
furnaces, etc.) specific work instruction must be prepared by the contractor
and approved by EGA EHS Department. It is forbidden that an employee
works alone in these tasks.
32.9 Record Keeping
At a minimum, the following information shall be documented and records kept for a heat
stress program:
32.9.1 details of heat stress program initiatives and activities conducted;
32.9.2 details of training, information, education and awareness resources
and materials communicated to employees regarding working in hot
environments;
32.9.3 details of heat stress related facilities and services provided to
exposed employees, sub-contractors and visitors to the
workplace(s); and
32.9.4 records of heat stress related incidents.
33 ERGONOMICS AND MANUAL HANDLING

33.1 Manual handing applies to any workplace activity requiring the use of force by
a person to grasp, manipulate, strike, throw, carry, move (lift, lower, push,
pull), hold or restrain an object, load or body part.
33.2 Contractors shall take the task, the load, the working environment, individual
capabilities and other factors into account to ensure preventive and protective
control measures are developed and implemented.
33.3 Contractors shall ensure all relevant employees and their sub-contractors that
perform manual handling are at a minimum trained on:
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33.3.1 safe work practices and worksite procedures;

33.3.2 how to identify problems with a task or action and choose
appropriate solutions (basic risk management);
33.3.3 the types of workplace injuries associated with the manual tasks
performed, their causes, early signs of injury and risk factors; and
33.3.4 when moving heavy items (lifting, carrying, pushing etc.),
employees shall know:
33.2.4.1 when to call for help;
33.2.4.2 how to safely use all mechanical aids and assistive devices;
33.2.4.3 how to set up and adjust the work area for safe and efficient
handling; and
33.2.4.4 have the ability to apply the principles of safe handling (when
physically handling).
33.2.4.5 Contractors shall ensure equipment utilized in manual
handling or a person is fit for purpose.
33.4 Contractors shall ensure equipment utilized in manual handling is inspected,

tested, certified and maintained as per the manufacturer’s requirements.
33.5 Contractors shall monitor the use of equipment used in manual handling to
ensure employees are using the equipment appropriately.
33.6 Ergonomics
33.6.1 Ergonomics is about designing for people, wherever they interact
with products, systems or processes.
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33.6.2 The goal of ergonomics is to reduce stress and eliminate injuries

and disorders associated with the overuse of muscles, bad posture,
and repeated tasks.
33.6.3 Contractor shall do risk assessment in order to control ergonomic
hazards such as awkward or sustained postures, forceful exertion
or strain, contact pressure, exposure to vibration, exposure to heat
or cold so as to avoid ergonomic injuries may be referred to as
Repetitive Stress Injuries (RSIs), Repetitive Motion Injuries (RMIs),
Musculoskeletal Disorders (MSDs), Cumulative Trauma Disorders
(CTDs), or Cumulative Trauma Injuries (CTIs).
This shall be done by

33.6.3.1 designing tasks, work spaces, controls, displays, tools,
lighting, and equipment to fit the employee´s physical
capabilities and limitations.
33.6.3.2 communicating early warning signs of an ergonomic injury
or illness;
33.6.3.3 Periodic assessment of control measures
33.6.3.4 reporting of ergonomic injury or illness;
34 HAZARDOUS SUBSTANCES
34.1 Hazardous substances are chemicals that can give rise to toxic, corrosive,
irritant, harmful or flammable atmosphere. This includes dusts, mixtures, and
common materials such as paints, fuels, and solvents.
34.2 No hazardous substance shall be brought onto site without the approval of
EGA EHS.
34.3 A copy of Material Safety Data Sheet (MSDS) for the substance shall be given
to EGA EHS before its arrival on site.
34.4 Storage facility for hazardous substances shall be planned and documented.
This shall be submitted to EGA EHS for approval prior to implementation.
34.5 Hazardous substances shall:
34.5.1 Be kept to a minimum.
34.5.2 Be labelled with required information e.g. HAZ CHEM signs/ NFPA
labels
34.5.3 securely locked or fenced off
34.5.4 Have appropriate warning notices including “NO SMOKING” sign
affixed to the storage facility where flammable substances are stored.
34.5.5 Have firefighting extinguishers (appropriate to the substance) and
other emergency equipment, including spill equipment located nearby
the containment area.
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34.5.6 Hazardous substances shall not be discharged onto ground or into

water drains.
34.6 It is the contractor’s responsibility to ensure that users of hazardous
substances are properly informed, instructed and trained in the hazards and
control measures to be used.
34.7 Food or drinks containers are not permitted to be reused as portable
containers for other products
34.8 Following hazardous substances are not allowed on EGA site:
34.8.1 CFCs,
34.8.2 PCBs, or
34.8.3 Persistent organic pollutants (POPs) (in pesticides)
34.8.4 Ozone depleting substances (ODSs); and,
34.8.5 Asbestos.
Note: For information on lists of banned and restricted hazardous materials
and their relevant Competent Authorities, visit www.hazmat.ae
34.9 EGA Spill Prevention and Response system
34.9.1 Contractor shall ensure compliance with EGA Spill Prevention and
Response system while handling any hazardous substance at EGA.
34.9.2 All major hazardous substance storage areas (> 250 l) and vessels
shall be identified and inventoried.
34.9.3 When portable tanks are used for oil, diesel fuel, gasoline or other
hazardous substances, they shall bunded / or diked to contain any
spilled products.
34.9.4 For oil drums, a drip tray may be used with a capacity of not less than
110% 25% of the drum’s storage capacity or, if there are several
drums situated together a secondary containment system 25% of the
aggregate storage capacity 110% of the largest drum kept in the bund.
34.9.5 During chemical transfers, fluid levels shall be monitored to ensure
that no spill will occur, and measures shall be in place to ensure that
all spills, including the largest potential spill, cannot enter a sewer or
any adjacent body of water.
34.9.6 In case of a spillage, the contractor shall be accountable for containing
the spillage using appropriate measures and procedure based on the
size i.e. quantity (minor / major) and type of spillages. The contractor
shall initiate appropriate actions such as communicating with the
relevant persons / departments / authorities, issuing of work orders
etc. for any spillage that requires immediate help and containment by
external service providers.
34.9.7 Spill kits shall be provided at the site, suitable to the substance / liquid
/ fuel which have contaminated the soil / floor. Contractor shall ensure
Page 131 of 147

all spill kits are examined regularly to ensure that the contents match
the inventory listing in the kit
34.9.8 Specific training on spill response shall be given to those personnel
who have responsibilities for spill prevention and response measures
34.9.9 Hazardous materials shall NOT be stored within 100 m of the Gulf or
open / unprotected surface water drains.
35 IONIZING RADIATION
35.1 Radiographic works at EGA require a permit
35.2 Contractor engaged in radioactive work shall have a written Radiation safety
policy based on applicable legal requirements. This shall be supported by
proper resources including competent certified employees, documented
procedures, monitoring arrangement including medical surveillance and
management review.
35.3 Any equipment emitting radiation shall be subjected to approval from EGA-
EHS before entering EGA.
35.4 Contractors who require any radiography shall approach only EGA approved
radiography contractors.
35.5 Contractors who carry out radiography on EGA premises shall comply with
following safe system of work.
35.5.1 Radiography areas are clearly marked using barrier tapes, notices and
flashing lights.
35.5.2 Audible warning (horns) must be sounded before a source is exposed.
35.5.3 Only classified workers are engaged in radiography work.
35.5.4 All other personal are clear of the area before radiography takes place.
35.5.5 The Contractor shall ensure all works related to ionising radiation are
supervised by an competent Radiation Protection Adviser/ officer.
35.5.6 Controlled Area: Any work area where radiation exceeds 7.5 so /hr.
shall be designated as controlled area. Contractor shall ensure that
only classified persons are allowed in controlled area. Controlled
area must have a standard Radiation Hazard symbol, a barricade
and blinker lights.
35.5.7 Supervised Area: Where the instantaneous dose rate of an area
exceeds 2.5 μSv /hr, to 7.5 so/hr the area shall be designated as
Supervised Area. All supervised area must be regularly monitored.
35.5.8 Any incident, which may have resulted in over-exposure of any
personnel, is brought to the attention of EGA for investigation.
35.5.9 They have a written emergency procedure to be followed in the event
of loss, damage or malfunction of an isotope or associated
Page 132 of 147

equipment. This procedure shall be submitted to EGA for approval

before commencement.
35.5.10 A certified dosimeter or other measurement equipment is available.
35.5.11 Radiography is carried out only at times agreed upon with EGA.
35.5.12 The dose rate outside the barriers should not exceed 7.5 mSv/hr
(0.75 mrem/hr)
35.5.13 The Radiation Supervisor shall ensure that 7.5 mSv (0.75 mrem)
does not exceed at the barrier prior to commencement of
radiography work.
35.5.14 The EGA Representative is notified at least 48 hours before arrival of
source type and strength.
35.6 Contractor who is not involved in radiography work shall ensure that their
employees observe warning notices, alarms and barriers in use where such
work is being carried out
36 OCCUPATIONAL HEALTH SCREENING AND MEDICAL SURVEILLANCE

36.1 For certain occupations as below, or any high risk activities as determined by
the risk assessment occupational health screening and medical examinations
shall be conducted
36.1.1 Professional Drivers (taxi, bus, truck drivers etc.), Crane/ forklift/ man
lift Operator
36.1.2 Auto Mechanic/ AC-Mechanic
36.1.3 Welders & fabricators
36.1.4 Electrician
36.1.5 Mason/ Tile Layer
36.1.6 Carpenters
36.1.7 Painters & Blasters
36.1.8 Cleaners
36.1.9 Health care Workers
36.1.10 Emergency responders
36.1.11Food Handlers
36.1.12 Hazardous chemical handlers
36.1.13 Gypsum Workers
Page 133 of 147

36.1.14 Guard/ Security
36.1.15 Gardeners
36.1.16 LAUNDRY WORKER (including Presser, Hand presser, General

Presser...)
36.1.17 Plumber
36.2 Where required by EGA, contractor personnel shall have to undergo a brief
medical examination at EGA occupational health services before a security
pass is issued.
36.3 Any person who has, in the opinion of EGA Occupational Health officer,
impaired vision, impaired physical or mental health or an infectious disease
shall be excluded from the premises if these disabilities are considered a
threat to the individual’s safety or the community’s health and/or safety.
36.4 EGA Occupational Health Services
36.4.1 An EGA Occupational Health service is committed to provide
emergency support as when required due to occupational reasons.
36.4.2 Responsibility for the payment of any medical cost shall be agreed
and incorporated into the contract.
36.4.3 Responsibility for medical care outside EGA’s premises shall rest
with the contractor.
36.4.4 Contractor employees no matter how minor the injury is, must be
sent to EGA Occupational Health services
37 ON SITE WELFARE FACILITIES

37.1 The contractor shall only be permitted to locate any form of office or necessary
facility or storage areas after review and approval process from EGA.
37.2 Contractor shall ensure appropriate numbers of toilets, washing and resting
facilities are provided to employees and maintained as per EGA and
regulatory requirements
37.3 Food shall only be consumed in designated properly shaded areas. No food
shall be consumed within the work areas.
37.4 All food wastes shall be removed immediately and shall not be allowed to
accumulate.
Page 134 of 147

Environmental Management
38 ENVIRONMENTAL MANAGEMENT
38.1 EGA’s commitment to environmental management is clearly evident in the EHS
policy of the company. The policy statement is displayed in all the prominent
places of EGA sites and a copy is attached in this book.
38.2 Contractor shall inform EGA Representative of any material being brought
onto site, which may be environmentally hazardous. In this respect the
contractor shall list:
38.3 The nature of any environment damaging materials to be used on site.
38.4 The method of safe handling for this material, so that any emissions to
atmosphere or discharges to land or water are avoided.
38.5 The nature and level of any emissions to the atmosphere, water or land likely
to occur as a result of work being undertaken by the contractor on site.
38.6 Any potential risk to the environment, or hazards to health, resulting from the
work being undertaken and preventive actions being taken to minimize the
risks.
38.7 The method of removal of any unused environmentally hazardous material
from site on completion of the work.
38.8 The method of disposal of any hazardous waste arising during the course of
the contractors work on site.
38.9 The contractor shall maintain a register on site, detailing the movements of
environmentally hazardous materials including waste, howsoever generated.
38.10 Contractor working at Dubal site shall ensure to:
38.11 Comply with all Dubai / Abu Dhabi’s environmental regulations and guidelines.
38.12 Allocate a designated area for keeping the waste generated from day to day
activities. All waste containers to be clearly marked for their identification.
38.13 Obtain permit from Dubai / Abu Dhabi environmental regulatory authority for
the disposal of any hazardous waste arising as a result of work being
undertaken by the contractor. A copy of the permit to be sent to EGA’s
environmental affairs department.
38.14 Keep their working area clean and tidy and avoid any spillage on the area. In
case of any accidental spillage, the area must be cleaned immediately by a
suitable spill cleaning material.
38.15 Drip trays to be provided for all static plants that have the potential for any oil
leaks.
38.16 Contractor should ensure the air emission from stationery and mobile sources
are meeting the applicable standards.
Page 135 of 147

38.17 Contractor shall take all proper precautions to minimise any nuisance arising
from dust caused by construction activities.
38.18 In order to minimize dust emissions, all dust sources at the plant shall be
covered.
38.19 Contractor should not use EGA and other contractor’s waste containers
available onsite unless it is stated in the contract.
38.20 All contractor personnel involved in waste handling shall be trained in proper
handling, transportation, disposal and be capable of demonstrating knowledge
and understanding of the requirements and handling procedures.
38.21 Waste should be segregated once it is generated using appropriate waste
containers.
38.22 The re-use or recycling of any Hazardous or Non-Hazardous solid, liquid, or
contained gaseous material shall be conducted in accordance with any
applicable legal requirements in force in Dubai / Abu Dhabi.
38.23 Waste containers should comply with EGA Waste containers colour code.
38.24 All waste contractors collecting waste have to be authorised waste carriers. It
is the responsibility of the contractor to ensure that this happens.
38.25 On completion of the work being carried out, all materials remaining at the site
shall be removed and the area to be kept clean.
38.26 A Monthly Waste Report should be prepared and submitted to the EGA EHS
coordinator / Engineering.
Waste Category Colour

Non-hazardous Recyclable Waste
Green
(Plastic, Wood, Steel Scrap etc.)
Paper and Cardboard Blue
General Waste
Black
(non-hazardous non-recyclable waste for disposal)
Hazardous Waste Red
39 ATMOSPHERIC EMISSION
Waste Category Colour

Non-hazardous Recyclable Waste
(Plastic, Wood, Steel Scrap etc.) Green
Paper and Cardboard Blue

General Waste
(non-hazardous non-recyclable waste for disposal) Black
Hazardous Waste Red
Page 136 of 147

Waste Inventory Report
Waste Waste sent for Waste Stored At

Stream Waste Generated Reuse/ Recycle Waste Disposed Site
This Cumulative This Cumulative Cumulative Cumulative

Month Year to date Month Year to date This Month Year to date This Month Year to date
1
Recyclable 2
Non-
Hazardous 3
Waste
4
1
2
Paper &
Cardboard 3
4
1
Non-
2
Recyclable
Non-
3
Hazardous
Waste
4
2
Hazardous
Waste 3
2
Bio Medical
Waste 3
Industrial
Waste
Water
Domestic/
Sewage
Page 137 of 147

wastewater
Trade
effluent
39.1 Contractor should ensure the air emission from stationery and mobile sources
are meeting the applicable standards.
39.2 The Contractor shall take all proper precautions to minimise any nuisance
arising from dust caused by construction activities.
39.3 In order to minimize dust emissions, all dust sources at the plant shall be
covered.
40 WASTE MANAGEMENT
40.1 Contractor is responsible for managing the waste generated from its contract
activities
40.2 Contractor should develop a plan for waste management for all types of wastes.
40.3 Contractor should not use EGA and other contractor’s waste containers
available onsite unless it is stated in the contract.
40.4 All contractor personnel involved in waste handling shall be trained in proper
handling, transportation, disposal and be capable of demonstrating knowledge
and understanding of the requirements and handling procedures.
40.5 Waste should be segregated once it is generated using appropriate waste
containers.
40.6 The re-use or recycling of any Hazardous or Non-Hazardous solid, liquid, or
contained gaseous material shall be conducted in accordance with this standard
and any applicable legal requirements in force in Abu Dhabi.
40.7 Waste containers should comply with EGA Waste containers colour code.
40.8 All waste contractors collecting waste have to be authorised waste carriers. It is
the responsibility of the contractor to ensure that this happens.
40.9 A monthly waste report should be prepared and submitted to EGA EHS
coordinator.
41 SPILL PREVENTION & RESPONSE

Contractor should ensure compliance with EGA Spill Prevention and Response
system while handling any hazardous chemical substance at EGA.
The purpose of EGA Spill Prevention and Response system is to prevent / mitigate
the impact of spills on environment such as pollution of land, surface water, storm
water and groundwater, air pollution, effect on biodiversity of the area and on the
health and safety of the people should they occur.
Page 138 of 147

42 GENERAL REQUIREMENTS
42.1 All major hazardous chemical substance storage areas (> 250 l) and vessels
shall be identified and inventoried. All storage tanks shall be constructed in
accordance with the regulatory requirements.
42.2 When portable tanks are used for oil, diesel fuel, gasoline or other hazardous
chemical substances, they shall be positioned and/or diked to contain any
spilled products.
42.3 During chemical transfers, fluid levels shall be monitored to ensure that no spill
will occur, and measures shall be in place to ensure that all spills, including the
largest potential spill, cannot enter a sewer or any adjacent body of water.
42.4 All structures, locations and/or entities containing or distributing hazardous
chemical substances, which have the potential for accidental or unintentional
spills shall be identified and inventoried.
42.5 These inventories will be reviewed at a minimum yearly, to ensure that all vital
points are identified and accurately identified in the inventory.
42.6 The inventories shall be used to track containment characteristics, appropriate
counter measures; inspection requirements; and related at risk mediums.
42.7 All hazardous chemical substances aboveground storage tanks (with a minimum
capacity of five hundred (500 litres) shall be equipped with:
42.7.1 Adequate secondary containment equipment having a minimum of

110% of the volume of the largest tank in the containment area.
42.7.2 Reliable means of level detection, and
42.7.3 Must be constructed using material compatible with the material stored.
42.8 The installation of underground storage tanks is prohibited unless aboveground
storage is not feasible due to engineering constraints or where it is not allowed
due to UAE/Abu Dhabi regulatory requirements.
43 SECONDARY CONTAINMENT REQUIREMENTS:
43.1 All primary containers or storage tanks for hazardous chemical substances with
a minimum capacity of five hundred (500 litters) shall be equipped with
Adequate secondary containment (bund) equipment.
43.2 The capacity of the bund must be calculated as not less than 110% of the largest
container in the system or 25% of the aggregate total capacity of the containers,
whichever is the greater, irrespective of whether storage is in fixed or mobile
containers. It is recommended that the bund wall has a minimum height of 150
mm to allow for rainfall and firefighting foam.
43.3 The secondary containment should also accommodate the volume of a 24-hr
rainfall as determined by a 25 year storm and provisions shall be made to drain
Page 139 of 147

accumulations of the rainwater. If in an interior Hazardous storage room, must

also contain 20 minutes of sprinkler flow at the design flow rate for that area.
43.4 For oil drums, a drip tray may be used with a capacity of not less than 25% of
the drum’s storage capacity or, if there are several drums situated together a
secondary containment system 25% of the aggregate storage capacity. A
typical Decision flow chart on the Secondary containment is given in the figure
below.
Figure: Secondary containment decision process
44 INSPECTIONS & MAINTENANCE
44.1 All valves, connections and piping related to hazardous chemical substance
transfer shall be visually inspected for leakage. Inspection requirements
(frequency, scope and methods) for each hazardous chemical substance
storage area and tank shall be adapted to the level of risk that represents the
installation.
Page 140 of 147

44.2 Testing shall include:
44.2.1 Tank/piping leakage.
44.2.2 Containment system integrity.
44.2.3 Containment system draining requirements.
45 SPILL RESPONSE
45.1 In case of a spillage, the contractor shall be accountable for containing the
spillage using appropriate measures and procedure based on the size i.e.
quantity (minor/major) and type of spillages. The contractor shall initiate
appropriate actions such as communicating with the relevant
persons/departments/authorities, issuing of work orders etc. for any spillage that
requires immediate help and containment by external service providers.
45.2 Priority, in dealing with spill situations, shall be in this order:
45.2.1 Safety of Individual
45.2.2 Environmental Protection
45.2.3 Damage Control
45.3 A thorough assessment of all areas will be conducted to identify the types of spill
events which might occur, and which could potentially lead to environmental
contamination.
45.4 Spill kits shall be provided at the site, suitable to the substance/liquid/fuel which
is contaminated with the soil/ floor.
45.5 Contractor shall ensure all spill kits are examined regularly to ensure that the
contents match the inventory listing in the kit
45.6 Specific training on spill response shall be given to those personnel who have
responsibilities for spill prevention and response measures
46 WATER MANAGEMENT
46.1 No fuel, chemicals or hazardous materials shall be stored within 100 m of the
Gulf or open / unprotected surface water drains.
46.2 No water/waste water should be discharged into EGA sewage network, seawater
discharge, storm water system or anywhere else without prior approval from
Environment Department.
46.3 Contractor is responsible to manage wastewater generated from its activities

through an approved service provider. List of approved service providers is
available with EGA environment Department.
Page 141 of 147

46.4 Water and wastewater handling and disposal should comply with all local and
federal legal requirements.
47 NOISE MANAGEMENT
47.1 Contractor shall ensure that noise regulations defined by the EAD are
respected. As such, the contractors will:
47.2 Inspect and maintain plant equipment and machinery to ensure that they are
properly muffled;
47.3 Use electrical (rather than pneumatic or mechanical) equipment as much as

possible;
47.4 Use silencers, acoustic barriers, etc., if noise levels exceed limit levels;
47.5 Schedule particularly noisy activities in accordance with the government’s

restrictions;
47.6 Forewarn EGA of particularly noisy work, and;
47.7 Locate compressors, generators etc., as far away from sensitive receptors as
possible.
Page 142 of 147

SECURITY
48 EGA SECURITY POLICIES
48.1 EGA Security Policies and Procedures are applicable to any persons requiring
access to the EGA offices, Operational plant and Construction site. The Policies and
procedures apply to all Contractors, Agencies, Visitors, Service Providers and
Vendors. These procedures sets forth specific requirements, which must be met
before any vehicles or applicants are allowed to enter EGA premises.
48.2 Access to EGA is permitted only if all Security requirements are met.
48.3 Access to EGA facilities is only permitted through designated access control points
(ACP). All ACP’s are manned on a 24/7 basis by EGA SECURITY.
48.4 All Contractors have to fully comply with and complete all requirements of EGA EHS
department prior to applying for any type Access Badge from the Security
department.
48.5 All Contractors, Agencies, Visitors, Service Providers and Vendors must be aware of
all security requirements.
48.6 Access badges must be returned back to security due to the following:
48.6.1 Demobilization,
48.6.2 Completion of service,
48.6.3 End of project,
48.6.4 End or termination of contract.
48.7 All contractors will fully comply with Emergency & Security team instructions in the
event of any emergency situation.
48.8 All Contractors, Agencies, Visitors, Service Providers and Vendors should be aware
that they may be subject to random searches and inspections. This applies to both
personal and vehicle searches.
48.9 No materials or equipment may enter or leave EGA site without a Materials, Tools &
Equipment Declaration/Control form and a physical inspection by Security along with
the correct documentation and authorized signatures.
48.10 All heavy equipment required to access to EGA premises shall be inspected by
CMS.
Page 143 of 147

48.11 Photography on site by any person is strictly forbidden without specific permission from
Security (Photography Authorization). Disciplinary action will be taken against perpetrators
and EGA reserves the right to initiate legal procedures against anyone who violates the
company restrictions on Photography under any circumstances.
48.12 Possession of, or consumption of alcohol, illegal drugs and possession of firearms is
strictly forbidden and offenders will be reported directly to the Police.
48.13 No person will tamper with fire and emergency equipment or alarm systems.
48.14 Disclosure of confidential information is forbidden
48.15 Care must be taken to ensure that no intentional harm or damage to EGA property or
environment occurs.
Page 144 of 147

Annexures
1. ALLOWABLE DURATION OF EXPOSURE BASED ON SOUND LEVEL DB(A)
‫ﺍﻟﺗﻊﺭﺽ‬ ‫ﺍﻟﺗﻊﺭﺽ‬
‫ﺍﻟﺯﻣﻧﻲﺓ ﺍﻟﻔﺕﺭﺓ‬ ‫ﺍﻟﺯﻣﻧﻳﺔ ﺍﻟﻔﺕﺭﺓ‬
‫ﻣﺳﺗﻭﻯ‬ ‫ﻣﺳﺗﻭﻯ‬
Exposure Exposure
Duration, T Duration, T
Level, L Level, L
(dBA) Hours Minutes Seconds (dBA) Hours Minutes Seconds
80 24 - - 106 - 3 45
81 20 10 - 107 - 2 59
82 16 - - 108 - 2 22
83 12 42 - 109 - 1 53
84 10 5 - 110 - 1 29
85 8 - - 111 - 1 11
86 6 21 - 112 - - 56
87 5 2 - 113 - - 45
88 4 - - 114 - - 35
89 3 10 - 115 - - 28
90 2 31 - 116 - - 22
91 2 - - 117 - - 18
92 1 35 - 118 - - 14
93 1 16 - 119 - - 11
94 1 - - 120 - - 9
95 - 47 37 121 - - 7
96 - 37 48 122 - - 6
97 - 30 - 123 - - 4
98 - 23 49 124 - - 3
99 - 18 59 125 - - 3
100 - 15 - 126 - - 2
101 - 11 54 127 - - 1
102 - 9 27 128 - - 1
103 - 7 30 129 - - 1
104 - 5 57 130-140 - - <1
105 - 4 43 - - - -
A person shall not be exposed to any continuous, intermittent, or impact noise levels above 100 dB(A),
unless the appropriate hearing protection is provided.
Page 145 of 147

2. CALCULATION OF TOTAL NOISE EXPOSURE (DOSE)
D = noise dose (less than 1 = no overexposure and greater than 1 = overexposure)

C = total time of exposure at a specific noise level
T = reference duration corresponding to the measured sound level
** see above calculation or Appendix A.
C1 C2 Cn
D= + +
T1 T2 Tn
Example:
You measure a sound level of 88dB(A) for 2 hours, 91dBA for 30 min, and 85dB(A) for 3 hours.
Have you exceeded the allowed 8-hr time-weighted average of 85 dB(A)?
T88 = 4hrs, T91 = 2hrs, T85 = 8hrs
C88 = 2hrs, C91 = 0.5hrs, C85 =3hrs
2 0.5 3
D= + + D4=1.125 2 8
Since D is greater than one (1.125) you have exceeded

the 8-hr time-weighted average of 85 dB(A).
Page 146 of 147

Page 147 of 147

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EGA- EHSFS

[Requirements, Rules & Guidance Book

EMIRATES GLOBAL ALUMINIUM

May 17, 2015

This vision is endorsed by a set of three core values.

2 EGA CORE VALUES

2.1.1 Safety first and always.

2.1.2 Act with integrity, transparency and fairness to safeguard our

2.1.3 Protect the environment wherever we operate.

2.2.2 Sustain relationships with our customers, suppliers, and partners

2.2.3 Contribute meaningfully to the communities where we operate

2.3.1 Promote a performance based work culture where individuals are

2.3.2 Excel in operations through continuous improvement and

2.3.3 Grow profitably across the globe.

This page was intentionally left blank

3 EMIRATES GLOBAL ALUMINIUM (EGA) CORE POLICIES

OSHAD Abu Dhabi OSH Centre /Abu Dhabi EHS Centre

5 TERMS AND DEFINITIONS

5.1 Competent Person

5.2 Scope of Work

5.6 EHS Plan

5.8 Risk Assessment

5.9 Method Statement (safe system of work)

5.10 ALARP (As Low As Reasonably Practicable)

5.11 Contractor EHS Representative

5.12 Contractor Site Representative

5.13 Project Owner

5.14 EGA EHS

5.17 Ill Health

5.18 Adverse Event

5.19 Root Cause

5.20 Immediate Cause

5.21 Underlying Cause

6.1.1 Emirates Global Aluminium (“EGA”) is a 50/50 jointly venture

6.1.2 Due to merger of Dubai Aluminium (“DUBAL”) and Emirates

6.1.3 Legal requirements and other standard requirement which EGA

6.1.4 It is essential that there is a clear understanding by all contractors

6.2.1 The purpose of this document is to establish, document and clearly

6.2.2 This document shall be part of pre-bid package. This document

6.3.1 This document shall applicable to all EGA contractors and

6.3.2 For the sake of convenience, suppliers and contractors will be

6.3.4 This Contractor EGA-EHS document consists of two parts:

Part-1 has been described in nine phases:

6.4.1 Contractor representatives are expected to fully understand,

6.4.2 This document must always be considered in conjunction with

7.1 Professional Conduct

7.2 Contraband: Drugs, Alcohol, Weapons, Offensive Material

7.3 Prescription Drugs

7.4 Contractors shall not be allowed to use PPE with EGA-logo.

7.5.1 Wear seat belts while driving or seated in passenger seat.

7.5.2 Overtaking is strictly prohibited;

7.5.4 Obey all posted safety signage: prohibitory, mandatory or warning

Auxiliary Vehicles inside core operational area are not allowed.

7.5.6 It is prohibited to transport people in the back of pick-up or utility

7.5.7 Vehicles should always be parked in designated parking area.

7.5.8 Pedestrian shall use only designated pedestrian pathways in

7.5.9 Pedestrian shall always keep a safe distance of 4m from any

7.5.10 In junctions, standard mobile equipment will have priority to move

7.6 General Site Rules