Case Study on Effective Presentation Skills Training-Putting your message

across

Course Name & Code

Presentation Skill Development (PA 1103)

Course Teacher
Lecturer Niamul Kabir
Bangladesh University of Professionals (BUP)

Submitted By:
Arif Rayhan Shakil
ID :16161007
1st Batch,1st Semester B.S.S (Hons)
Session: 2015-2016
Department of Public Administration
Faculty of Arts and Social Sciences
(FASS) Bangladesh University of
Professionals(BUP)

Date of Submission: 10th March 2016

Effective Presentation Skills Training-Putting your message across

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A presentations is a means of communication which can be adapted to various speaking
situations, such as talking to a group, addressing a meeting or briefing a team. To be
effective, step-by-step preparation and the method and means of presenting the information
should be carefully considered.

Preparation is the single most important part of making a successful presentation. This is the
crucial foundation and you should dedicate as much time to it as possible avoiding short-cuts.
Not only will good preparation ensure that you have thought carefully about the messages
that you want (or need) to communicate in you presentation but it will also help boost your
confidence

Regardless of whether your presentation is going to be delivered formally, such as at work or

informally, for a club or perhaps a Best Man's speech. You should always aim to give a clear,
well-structured delivery. That is, you should know exactly what you want to say and the
order in which you want to say it. Having thought about and planned a good structure will
also help to alleviate any nervousness you may be feeling in the build up to your talk.

You should structure your presentation with an introduction, the main message or content,
and a conclusion. You should also aim to write a story that has maximum impact and one
which conveys your message in a way that is easily understood by the target audience. The
structure and content of your presentation will be unique to you and only you can decide on
the best way to present your messages. However, you might like to consider some standard
presentation structures for inspiration.

In making a decision about your presentation method, you have to take into account several
key aspects. These include:

The facilities available to you by way of visual aids, sound systems, and lights.
Obviously you cannot use facilities that are not available. If you are told that you will
need to present without a projector, youre going to need to decide on a method that
works without slides.
The occasion.
A formal conference of 200 people will require a very different approach from a
presentation to your six-person team. And a speech at a wedding is totally different
again. Consider the norms of the occasion. For example, at a wedding, you are not
expected to use slides or other visual aids.
The audience, in terms of both size and familiarity with you, and the topic.
If its a small, informal event, you will be able to use a less formal method. You
might, for example, choose to give your audience a one-page handout, perhaps an info
graphic that summarizes your key points, and talk them through it. A more formal
event is likely to need slides.
Your experience in giving presentations.
More experienced presenters will be more familiar with their own weak points, and
able to tailor their preparation and style to suit. However, few people are able to give
a presentation without notes. Even the most experienced speakers will usually have at
least some form of notes to jog their memory and aid their presentation.
Your familiarity with the topic.
As a general rule, the more you know about it, the less you will need to prepare in

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 detail, and the more you can simply have an outline of what you want to say, with
some brief reminders.
Your personal preferences.
Some people prefer to busk it (or wing it) and make up their presentation on the
day, while others prefer detailed notes and outlines. You will need to know your own
abilities and decide how best to make the presentation. When you first start giving
presentations you may feel more confident with more detailed notes. As you become
more experienced you may find that you can deliver effectively with less.

You should only use visual aids if they are necessary to maintain interest and assist
comprehension in your presentation. Do not use visual aids just to demonstrate your
technological competence - doing so may compromise the main point of your presentation -
getting your messages across clearly and concisely.

Human beings have been hard-wired, over millions of years of evolution, to enjoy and
respond to stories. Its best to work with it, not fight it, because if you tell your audience a
story, they are likely to listen much more carefully, and also move towards a logical
conclusion: the insight to which you are trying to lead them. Once you understand this, the
issue of using data falls into place: it is to provide evidence of how your story unfolds.

It is important to arrange seating so that everyone can see and hear you and there are no
obstacles to the visual aids you are using. If you're using PowerPoint or a projector, generally,
then try to make sure that even the seats towards the back can see the full screen. Often,
towards the back of an audience, the bottom third of a screen can be obstructed by the people
in front.

Before the event, ask for seating to be arranged as you would like. Remember, though, that
sometimes you will have no control over the seating layout of the space where you will
speak, and the best thing that you can do is tailor your presentation to the planned layout. For
example, it is good practice to avoid putting important points towards the bottom of your
slides in case people at the back of the room cannot read them.

Arrive in plenty of time since being late will increase your stress levels. If the room or hall is
available before the audience arrives, check:

The seating is suitable.

The supply and location of electric sockets and light switches.
Equipment and visual aids are working.
The microphone, if one is being used.
The lectern or a table is suitable for your notes.
If following a previous speaker, be prepared to set up any visuals before you begin
your presentation.

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Maintaining interest throughout depends not only on the content but how the talk is delivered
vocally. Remember that the following aspects of voice control are important:

Volume - to be heard
Clarity - to be understood
Variety - to add interest

Do not speak too fast and remember to pause occasionally to let the audience assimilate the
information. Use easily comprehensible language and try to avoid clichs and jargon. If you
are sincere and enthusiastic you will quickly develop a rapport with the audience.

Where you stand, and whether you move around, has a huge effect on the audience and its
reaction to you. For example, if you stand at a lectern, most of your body will be invisible to
your audience, which means that your body language is much harder to read. As a general
rule, lecterns are bad news, but sometimes essential, because thats where the microphone
and/or controls for the visual aids are located.

If you can, wander about the stage during your presentation, returning to the lectern to change
slides if necessary.

However, pacing backwards and forwards like a caged lion is not good. If you need to be at a
lectern for the microphone, then try angling the microphone so that you can stand to one side,
and be fully visible to your audience, or better still, demand a roving microphone as a pre-
condition of agreeing to present.

If the sound system or positioning is less than ideal, explain that to your audience. You
may feel and look awkward rooted to the spot by a lectern, but at least they will understand
why if youve told them that youd prefer to be moving about.

My message

Now a days, presentation is very important in all sector like in offices, business etc. If we
follow these skills , we can give a effective presentation .These techniques are very helpful.
So we can follow these techniques.

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References

http://www.skillsyouneed.com/present/presentation-method.html#ixzz42Q0liTJn

http://www.skillsyouneed.com/present/visual-aids.html#ixzz42Q1fcU3G

http://www.skillsyouneed.com/present/manage-the-event.html#ixzz42Q2ph0Ho

http://www.skillsyouneed.com/present/presenting-data.html#ixzz42Q26Pvsw

http://www.skillsyouneed.com/present/manage-the-event.html#ixzz42Q3V0WbM

http://www.skillsyouneed.com/present/manage-the-event.html#ixzz42Q35Ygq7