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PVVNL-MT/

GENERAL REQUIREMENTS OF
SPECIFICATIONS
2.1

SCOPE:

2.1.1 This specification covers design; manufacture performance, testing

inspection packing and delivery of the equipment with accessories and
auxiliary equipment required for variation destination in Western U.P.
The item and quantities required are as detailed in Technical Schedule
P & Q.
2.1.2 The equipment shall be supplied complete with all fitting/accessories,
apparatus and parts that are necessary as usual for their efficient
operation. Such part shall be deemed to be within contractor's scope
whether specifically mentioned or not. Equipment in all respect shall
incorporate the highest quality of modern engineering design and
workmanship.
2.1.3 The "General Condition of Contract" Form 'B' copy of which are
attached here to form an integral part of this specification. The
contractor shall supply all material and perform all work in strict
accordance there with. In the event of conflict between the "General
Condition of Contract" Form 'B' and General requirement of
specification as given here, purchasers version shall pre vail.
2.1.4 The general requirement of specification comprise of this chapter and
detailed technical specification. These are supplementary to each other
and are essential for complete interpretation of the Purchaser's
requirement.
2.2

PROJECT DATA

I.
II.
III.

Location various sites in Uttar Pradesh

Altitude not exceeding 1000 meters.
Climatic condition.

a.
b.

Design maximum ambient air temperature

Maximum daily average ambient temperature in shade
Maximum daily average ambient temperature in sun
Minimum ambient air temperature in shade
Relative Humidity

c.
d.
e.
f.
g.
h.
i.

50 Deg. C
47.2 Deg. C
65.5 Deg. C
(-) 5 Deg. C
100% Max
10% min
Wind load
195 Kg./Sqmm
Seismic level
0.33
Isokeraunic level
50
Average annual rainfall
1200 m.m.
Hot and humid tropical climate conducive to rust and fungal growth

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2.3

SYSTEM PARTICULARS:
i.
ii.
iii.
iv.
v.

2.4

Rated system voltage

33kv, 11kv, & 0.433kv
System frequency
50 Hz this may vary by
No. of phase
Neutral
Effectively earthed
Auxiliary power supply
250 V, 2 wires 50 Hz. A.C. Supply
a.
for lighting, fixtures
with one point grounded
space heater & AC separated coils
b.
D.C. Alarm control
24 volts, un-grounded DC supply
& protective devices
from station battery. The above
supply voltage will vary as
follows AC voltage will vary +
10% frequency by + 5% and
combine voltage and frequency
+ 10% D.C. voltage, 24 volts to
25 volts

DRAWING AND MANUALS:

2.4.1 The contractor shall furnish four prints of each of the following to the
Engineer of the contract with in four weeks of the date of order.
a.
General arrangement drawing of the equipment offered.
b.
Detailed dimensional drawing and descriptive literature of all the
component supplied.
c.
Basic Electrical diagram.
In addition, the contractor shall also submit four prints to
the Engineer within 30 days of the complete bill of material with each
items unidentifiable in the detailed drawing with reference. This will
also form detailed packing list of the equipment.
2.4.2 The engineer shall return to the Contractor one print of each drawing
(a) stamped "Approved" or (b) marked up with comments.
In case of (a), no further resubmission of drawing is required for
Engineer's approval. In case of (b), the Contractor shall correct his
original drawing to confirm to the comments made by the Engineer and
resubmit in the same manner as stated above, within two weeks after
the receipt of marked up the print by him.
2.4.3. The Contractor on receipt of print stamped "Approved" shall furnish to
Engineer of the contract. One direct reading reproducible of each
drawing and bill of material within two weeks of receipt of approved set.
2.5.

MANUALS:
The contractor shall furnish three sets of bound copies of erection
commissioning and operation, maintenance manual giving detailed

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instruction, procedures, precautions for all the equipment supplied by
him to the Engineer. The Manuals shall be specific to the equipment
supplied and not of general nature. One set of this manual shall also be
packed with each set of equipment.

2.6

RAW MATERIAL:
The
contractor
shall
be
responsible
for
timely
arrangement/procurement of all the raw materials required for the
manufacture of all tendered items and shall furnish their test certificate
to the purchaser. However depending on the policy of the Govt. of
India, Purchaser may issue essentiality, certificates for arrangement of
such raw materials through CEN, DOE, DGTD or other, who may allot
the same to the Contractor at their discretion directly from any of the
produces of such raw material or other source but without any financial
liability to the affecting/linking the delivery of the equipment with the
availability of raw material against such certificate or recommendation.

2.7

INSPECTION & TESTING:

As per clause 14 of General Condition of Contract Form 'B' the
Contractors shall give 15 days notice to Dy. G.M. (Equator) PVVNLMeerut under intimation to Dy. G.M. (MM) PVVNL-Meerut and the
purchase of every lot of material being ready duly packed for dispatch
along with routine test result of the material offered and details of
dispatches made against last authorization for dispatch in addition to
the test specified in the Technical Specification. The purchaser
reserves the right of carrying out at site such test as he may decide
upon. Such additional tests will be carried out at the Purchaser's
expenses.
The contractor shall also render necessary assistance to the inspecting
Officer (s) in making random sampling. Whether considered necessary,
the material shall be marked, embossed or sealed by the inspection
Officer after inspection has been carried out and the material approved
for dispatch.
The purchaser shall reserve the right to draw required number of
samples of other Major items of raw material. These samples shall
however, be drawn and sealed in the presence of Contractor or his
authorised representative. The purchaser further reserves the right to
get these samples tested form any Govt. recognized Test
house/Laboratory.
The Contractor shall record either of the following certificates on the
invoice/packing list (Challan) as the case may be.
Certified that the consignment (lot) of material supplied through this
invoice/packing list (Challan) has been inspected and tested by
representative (s) of DGM (Equator), PVVNL-Meerut and has been
approved for dispatch.

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OR
Certified that the inspection and testing of consignment (lot) of material
supplied through this invoice packing list (Challan) has been waived off
by the purchaser vide his letter No.
. Dated
it
is further certified that the material have been tested and results have
been found to be with in values specified in the relevant ISS/Contract
as per copies of test certificates enclosed.

Not withstanding the inspection carried out by the Officers of PVVNLMeerut, in case of any short/defective supply of material detected by
the consignee the contractor shall be liable to make good such
shortage/rectify the defects. The consignment shall also be subjected
to joint inspection by Representative of the contractor and the
purchaser in the stores of PVVNL in case of any dispute regarding
quantity and/or quality of the material supplied.
In case the material offered for inspection is not found ready when the
inspection party reaches to the works of the contractor, the cost
incurred by the PVVNL-Meerut on this account will become payable by
the Contractor on demand by M.D., PVVNL-Meerut with in 30 days but
prior to next inspection.
2.8

PRODUCTION SCHEDULE & PROGRESS REPORT:

The contractor shall furnish detailed production schedules for major
components to be supplied.
The schedule shall include dates of completion of:
a.
Engineering work.
b.
Different phase of material procurement manufacture of
fabrication.
c.
Delivery.
A report on actual progress in percentage and date of
completion of each of the above item shall be sent to the purchaser
every month, starting two months from the date of letter of indent o
date of purchase order.

2.9

PACKING & DISPATCH OF EQUIPMENT:

2.9.1 All equipment/material shall be suitably packed for transport cartage to

site and outdoor storage during transit. The contractor shall be
responsible for any damage to the equipment during transit due to
improper and inadequate packing. The case containing fragile or
material easily prone to damage shall be very carefully packed and
marked with appropriate caution symbol i.e.. 'Fragile' Handle with care'
use no Hook etc. The contents of each package shall bear/packing list.
Packing shall provide complete protection from moisture, termites and
mechanical shocks etc. Whenever necessary, proper arrangement of
attaching slings, for lifting shall be provided. All packaged shall be
clearly marked with gross weight sign showing 'UP and down side of
boxes content of each packages orders No. and date, name of

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plane/equipment of which the material in package form part and any
handling and unpacking instruction considered necessary. Any material
found short inside the packing case shall be supplied by the contractor
without any extra cost. Contractor shall ascertain prior to shipment from
concerned authorities, the transport limitation, like within and maximum
allowable package size of transportation. All packing cases and
packing material shall become the property of the Purchaser.
2.9.2 The equipment/material shall be dispatched, as per advance dispatch
instruction issued by MD, PVVNL-Meerut. A telegraphic intimation shall
also be given to the consignee (s) immediately after the dispatch of
equipment mentioning the specification number, name of equipment,
R/R number, Date of dispatch, No. of packages, wagon number and
approximate weight of each package to enable him to take the delivery
and unload the material in case the dispatch documents are not
received by him in time.
2.9.3 Packing list containing details of equipment for verification at site shall
be placed inside each package and shall correspond with the advice
note and approved bill of materials, One set of manual as required in
2.5.5 shall also be placed inside the package.
2.9.4 Bill (s) dully pre-receipted in triplicate in accordance with approved
terms of payment and together with all necessary dispatch document,
shall be sent to consignee (s) under registered cover with additional
copy to Engineer of the contract, as also to M.D., PVVNL- Meerut.
Supplier's code and items as prescribed shall be marked on every
bill/invoice/challan.
2.9.5 Any demurrage and wharfage or other charges payable due to nonimplementation of any of the above instruction shall be to Contractor's
account.
2.9.6 The material shall be dispatched within 3 days of completion of
inspection in presence of the representative of purchaser to ensure that
only inspected material is being dispatched. Supplier cannot pass on
the responsibility of poor packing in case of damaged packing found at
destination.
2.10 REJECTION:
2.10.1 Purchaser reserves the right to reject any equipment if during the tests
at work or at site. If the values achieved do not comply with the
respective standard/specification and exceed the tolerable limits.
2.10.2 Contractor shall replace a rejected equipment with a new equipment,
complying with the guaranteed value as promptly as possible and at no
extra cost to the purchaser, purchaser reserve the right to take any
rejected equipment in to service until the Contractor supplies the new
equipment.

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2.10.3 Rejection to any equipment will not be held as valid reason for delay in
timely completion of the work.
2.11

DISPATCH INSTRUCTION:

2.11.1 Detailed dispatch instructions shall be issued by the M.D., PVVNLMeerut for the quantities authorized for dispatch who however reserve
the right to amend the dispatch instructions at any time before the
actual dispatch of the material. It may be noted that no materials is to
be dispatched without satisfactory testing inspections and clearance by
Representative of Superintending Engineer (Equator) & M.D., PVVNLMeerut.
2.11.2 Telegraphic intimation shall be sent to consignee immediately after the
goods are booked and following documents shall be sent by the
Contractor to the bankers and additional copy each shall also be sent
directly to the Purchaser and to the consignee by registered mail on the
same day.

a.
b.
c.
d.

Evidence of dispatch i.e. Railway Receipt

Packing list (3 copies)
Invoice (3 copies)
Test Certification (3 copies)

2.11.3 In case of transport by Road, the Contractor shall deliver the

material/equipment to the consignee at the specified place of delivery
with the following documents and one additional copy of each sent
directly to the purchaser.
a.
b.
c.

Delivery Challan (2 Copies)

Invoice (2 Copies)
Test Certificate (2 Copies)

2.11.4 A statement of dispatches shall be sent by the Contractor on the first

day of every month of dispatch made by him during preceding Month
on the following proforma.
No. & Dt.
1

Name of
Consignee
2

GR/RR No & Dt.

6
2.12

Name of
material
3

Bill No & Dt.

7

Quantity
Allotted
Dispatched
4
5
Amount
8

Remarks
9

INSURANCE:

2.12.1 The Contractor shall arrange, secure and maintain insurance that may
be necessary to protect his own interest and the interest of the

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Purchaser, against all risks that are to be covered under the insurance
shall include, but not be limited to the loss of damage in transit, theft
pilferage/not civil commotion, weather conditions, accident of all kinds,
fire war risks during ocean transportation only etc.
2.12.2 Insurance is to be taken for the F.O.R. destination value of the
equipment for transit form manufacture's warehouse to Purchaser's
warehouse plus 30 days storage there after.
2.12.3 All damages and shortages of the equipment after its delivery,
destination Railway station and transportation to stores and storage
there after shall be notified by the consignee by registered post to
contractor or his authorized representative within 30 days of making
good the damage or loss by way of replacement of the equipment
damaged or lost.
2.12.4 The Contractor shall take up the matter with insurance company for
finalization of claim and purchaser shall provide required information.
All further action in connection with making and setting of claims, if any,
will be carried out by the contractor for which no extra payment will be
made.
The contractor shall be responsible to make good the damage or
loss by way of repairs and/or replacement of equipment free of cost
irrespective of fact whether claims are accepted by the insurance
company or not. without waiting for claims settlement.
2.12.5 The scope of such insurance shall cover the entire value of the contract
form time to time.
2.13 TERMS OF PAYMENT:
2.13.1 The terms of payment shall by as per clause-21 of Form 'B'
2.13.2 "For equipment to be dispatched by road transport the payment will be

made after the receipt of goods at site. For equipment dispatched by

Rail, the Contractor can claims 90% of the contracted
value of
equipment (including price variation, if any) together with 100% of
excise duty, sales/trade Tax against R/R through bank of Consignee
choice provided that :
a.
The Contractor submits a certificate along with invoice to the
effect that the material detailed in the said advice note which
has actually been dispatched is under the said Railway receipt
and the value of the material as dispatched is not less than the
amount entered in the invoice.
b.
The bank commission shall be borne by the Contractor.
c.
The Contractor shall be responsible for timely intimation to the
consignee about R.R. etc. and in the event of this lapse, the
damage/wharfage shall be responsibility of the contractor.
2.14 DELIVERY:

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2.14.1 The commencement of delivery period shall be counted from the date
of letter of indent or as per detailed order as the case may be.
2.14.2 Date of R/R shall be deemed to be the date of delivery for dispatch by
rail, the date of receipt of materials in purchaser's store shall be
deemed to be date of delivery for dispatch by Road. In the case of
supply of PCC Poles 8.5 M, long transportation is required to be done
by the purchaser. In this case, the date of clearance of PCC Poles by
Dy. GM. (Equator's representative) or purchaser M.D., PVVNL- Meerut
shall be deemed to be the date of delivery provided the payment or
Excise Duty for the poles authorized for dispatch shall be deposited by
the supplier within 15 days form the date of issue of dispatch
authorization, failing which actual date of depositing of Excise duty
shall be treated as the date of delivery.
2.14.3.The delivery should be affected in serviceable lots/sets of equipment,
in case of part dispatch the delivery shall be deemed to have been
affected when last component part of the equipment of serviceable
lot/set has been delivered.
2.15. SECURITY:
The contractor shall deposit security as required under Clause-3 of the
"General Condition of the Contract" Form "B" minimum @ 1% (one
percent) of the F.O.R. destination price of material in the form of Bank
draft, FDR/CDR or Govt interest bearing security duly pledged in favour
of the MD, PV VNL, Meerut or guarantee bond from a schedule Bank
of India duly executed on on judicial stamp paper of requisite value (at
present Rs. 100/-) in the enclosed Performa.
The above security shall be sent within 30 days of the award of
contract. The validity of the security deposit in any of the above form
shall be for a period of 18 months from the date of receipt of last lot of
material with a claim period of six months there after, in case the
supplies are delayed beyond the delivery schedule mentioned in the
order, the contractor shall extend the validity of the security deposit so
as to cover a period of 18 months for the day by which he anticipates to
complete the supplies, failing which the Purchaser shall have the right
to encash the bank Guarantee without making any reference to him.
This order is liable to be cancelled if security is not deposited within the
time specified and in the event Earnest Money shall be forfeited. The
contractor shall not commence the supply of material till such time he
deposits security as above and the intimation regarding receipt and
correctness of the same is received by him in writing from Engineer of
Contract.
The security will be released to the contractor after expiry of
consignment against the contract.
2.16. TRAINING OF ENGINEERS:
2.16.1 The Purchaser may depute his engineer for a period as mutually
agreed, at the manufacture's works for a purpose of familiarization with
equipment and techniques covered under the specification, including
training in commissioning, operation, maintenance and trouble shooting
aspect etc. The contractor shall provide the necessary training facilities

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free of cost to the purchaser and also indicate/suggest training
programmes etc. In case, this training course is being run regularly by
the manufacturer or his principles, this may be indicated in the tender,
along with details of training duration, schedules date, course content
etc. The traveling expenses from U.P. to their place of training and back
and maintenance of the deputed trainees shall be borne by the
purchaser.
2.16.2 The Contractor shall depute his Senior Engineer/Specialists to the
Training Institute/Staff colleges of the purchasers for training
familiazation course when requested by the purchaser.
2.17. JUDICIAL JURISDICTION:
All the disputes arising out of and touching or relating to subject matter
of agreement/contract shall be subject to jurisdiction of local courts of
Meerut and High Court of Judicature at Allahabad only.
2.18

PRICE VARIATION:
Where the contracted ex-works prices are variable the contractor shall
immediately after dispatch submit to engineer detailed calculation
supported by photocopy of the relevant indexes of applicable price
variation formula. The engineer will check these calculations and notify
within 15 days of receipt of information, the revised prices to contractor
as well as to consignees.
In principal, price variation shall be payable as determined on the basis
of the date of offer or contractual delivery whichever is earlier.
In case of delivery (date of R/R) for dispatch by rail or date of receipt at
purchaser's warehouse for dispatched by road) falling after the
contractual delivery schedule, the price variation shall be payable for
applicable contractual / amended delivery schedule notified for price
variation purposes.

2.19

ARBITRATION CLAUSE 31 OF FORM 'B':

The following is deemed to be added at the of the Part-I in the
Arbitration Clause 31 of Form 'B' " In case of refusal/neglect by such
nominee, Chairman, Cum M.D. U.P. Power Corporation Ltd. may
nominate another person in his place"