Capital Investment Subsidy for

Construction/Expansion/ Modernisation of Cold

Storages and Storages

ITEMS

DESCRIPTION

Chapter-I

Making Application for a Letter of Intent

Chapter-II

Guidelines for Inspection / Joint Inspection Projects on

Completion

Chapter-III

Guidelines for Making Subsidy Claims

Format-I

CHECKLIST OF DOCUMENTS TO BE ATTACHED WITH

APPLICATION

Format-II

APPLICATION FORM

Format-III

AFFIDAVIT

Format-IV

BASIC DATASHEET

Format-V

Pre-Inspection Format

CHAPTER-I
Making Application for a Letter of Intent under the scheme
"Capital Investment Subsidy Scheme for Construction/
Expansion/ Mondernisation of Cold Storages/Storages"
1. Who can apply for getting Letter of Intent A natural person, a group of individuals or a legal person (Partnership
Firm, a Trust, Cooperative Society, a Society registered under Registration
of Society Act, a company, self-help group) may apply for issue of LOI.
Where to Apply for Issue of LOIA. Physical Application on Prescribed Format
Managing Director
National Horticulture Board
Plot No.85, Institutional Area,
Sector-18, Gurgaon
B. Online Submission of Application
NHB has introduced a system for online filing of applications for Letter
of Intent
(LOI) on its website www.nhb.gov.in. The Homepage of the
Website provides a link "Apply Online and Track Status " under Cold
Storage Scheme. This section contains information like how to apply,
cost of application & payment options, checklist, etc. to help applicants
to apply online. Applicant has following three options to pay the cost
of application: Demand Draft
Electronic Transfer of funds in NHB's account
Credit/Debit Card (VISA/Master)
Following is the structure for cost of application:Cost of Application

Demand Draft and Credit or Debit Card

Electronic Transfer (VISA/MASTER)
category
Rs 1,000/1000/(plus
For Projects having cost
upto Rs 10.00 lakh
applicable
charges
towards payment of
gateway
transaction
fee)

For Projects having cost > 20

lakh and upto Rs 50 lakh

Rs 2,000/-

For Projects having cost > 20

lakh and upto Rs 50 lakh

Rs 5,000/-

For Projects having cost > 50

lakh

Rs 10,000/-

Rs
2000/(plus
applicable
charges
towards payment of
gateway
transaction
fee)
Rs
5000/(plus
applicable
charges
towards payment of
gateway
transaction
fee)
Rs
10,000/(plus
applicable
charges
towards payment of
gateway
transaction
fee)

In case, the payment option is Demand Draft or through

Electronic Transfer in NHB's account, applicant will have to
first get the demand draft prepared or transfer the funds in
NHB's account, as DD/Electronic Transfer number is required to
be given in the online application. In this case, an applicant will be
issued Temporary ID. Permanent LOI Code in case of electronic
payment would be issued on receipt of funds in NHB's account and in
the case demand draft on receipt of demand draft by the NHB.
In case applicant opts to pay cost of application through Credit or Debit
Card, he is issued on the spot acknowledgement alongwith permanent
LOI Code.
After filing online application, applicant should take print out of his
online application form. He may take a print out in duplicate, retain
one copy for his records and the second copy may be attached with
the physical application alongwith other necessary documents. It is
necessary for the applicants to fill up
and submit the detailed
application form (Format-1) apart from online application form.
2. How to establish Identity of Applicanti.

In cases of applicant being a natural person, his name, sex, age,

occupation, fathers / husbands name, permanent address, full
postal address supported by self-attested passport size photograph
of applicant affixed on application may normally suffice for
establishing identity of natural person or group of individuals.

ii.

In cases the applicant is a statutory person, to know the applicant

following details must be insisted upon-

a. Attested copy of Document of Registration of the applicant

body/company.
b. Memorandum and Articles of Association of applicant
body/company.
c. Board of Directors Resolution, duly passed and authorizing
signatory of application to apply for bank loan, NHB subsidy and
take all other related necessary steps in this regard. Signatory of
the application must be described in the Board resolution with
name, age, sex, designation / occupation, fathers or husbands
name, permanent address, postal address and his self attested
photograph should be attached with the application form
d. Applicant bodys Board of Directors / Competent Body of
Managements Resolution permitting or approving Investment
proposal, taking of bank loan etc should also be enclosed.
e. A copy of applicant bodys latest Audit-Report and Annual-Report
3. Title of the land and copy of record of rightThe title of the piece of land on which the project is proposed to be set up
should be in the name of applicant in the capacity of owner or lessee for
minimum period of 15 years. In case of land leased, lease deed it should
be registered with the Authority like office of Sub-Registrar, etc. A latest
copy of record of right showing this fact should be enclosed with the
application. Mortgaged land shall not be treated at par with lease even if
the credit institution might have considered so. Similarly, Power of
Attorney given by owner of land in favour of applicant shall not qualify
him for benefit under the scheme.
4. Validity Period of LOI Validity (i) For a period of one year from the date of issue of LOI for sanction
of term loan.
(ii)
The project should be completed within two years from the date
of sanction of term loan. Project time over run should be suitably
examined.
(iii) Revalidation of LOI by the concerned Area Officer for a further
period of one year on merit.

CHAPTER-II
Protocol for Implementation of Technical Standards
Subject to provisions of Variation Clause, only those cold storage projects that are in conformity with the
prescribed technical standards will be eligible for Central Government Subsidy. In order to verify this,
following mechanism needs to be put in placeA. System of Letter of Intent (LoI)- LoI to be obtained by the promoter prior to undertaking
construction of cold storage needs to be introduced. An application for Letter of Intent must be
accompanied by following documents, in addition to any other documents prescribedi.
ii.

A copy of the detailed project report

Information in prescribed Basic Data Sheet accompanied by requisite documents

Technical scrutiny of the above documents will be undertaken to ensure that the project is in conformity
with the prescribed technical standards or any variation is fully justified keeping in view the product to be
stored, prescribed storage conditions, energy efficiency and environmental and safety concerns.
B.

Civil Structure- Following documents must be submitted by the promoter in respect of civil
construction

i.
ii.

Certificate of approval of the building plan by local planning authority,

Certificate issued by registered civil design engineer about conformity with relevant BIS
Standards and prescribed standards and safety concerns,
Certificate by site engineer / architect to the effect of construction of the civil structure as per
approved building plan and design and completion of the civil components accordingly in all
respects as per prescribed plan and standards,

iii.

C.

Thermal Insulation & Refrigeration System, Control and Safety Devises

i.

The components of insulation and refrigeration system should be certified in form of a technical
data sheet by the manufacturer confirming the rating and performance as per prescribed
standards.
Further, site inspection at appropriate stages of construction / erection and commissioning may
be undertaken by an inspection team constituted by competent authority for this purpose.
Finally, the manufacturer/refrigeration contracting agency will issue a certificate of satisfactory
commissioning of the cooling system in conformance to the performance indicators as per
prescribed standards.
The manufacturer/refrigeration contracting agency will also provide as built drawings,
including cold store layout, P&I and electrical drawing and an operation & maintenance manual
along with a list of essential spare parts.
A set of above documents along-with the refrigeration system performance certificate issued by
the refrigeration company / contracting agency, duly signed by an authorized graduate engineer

ii.
iii.
iv.
v.

of the company/agency, must be submitted to competent authority for record and a copy of the
same must be issued to the promoter / owner of the project.

Guidelines for Inspection / Joint Inspection Projects on

Completion
Objective- Inspection / Joint Inspection of the project is carried out with the
prime objective of ensuring that the project has been completed as per
original project report at approved project site and all essential components
have been completed with satisfactory quality of execution and acceptable
standard of workmanship. It is also aimed at verifying the vouchers and other
records maintained by the beneficiary in order to make assessment about
the component-wise actual expenditure incurred by the beneficiary and
making assessment about cost of the project. It not only gives pen-picture of
the project but also provides photographs / video films as per standing
instructions of NHB by way of proof of existence of assets created.
Intimation of completion of project and carrying out Inspection /
Joint Inspection- On completion of credit linked project for which LOI has
been issued by the Board, promoter will inform the concerned financing
institution (FI) / Bank about the completion of the project. As soon as possible
after receipt of the information/documents regarding completion of the
project FI / Bank will fix the date for Joint Inspection of the project in
consultation with concerned State Incharge of NHB. Such cases will be jointly
inspected by representative of NHB and representative of financing
institution (FI) / Bank in presence of beneficiary. Representative of State
Directorate of Horticulture may also be associated as per standing orders of
NHB.
Salient features of Inspection Report - Bank Inspection Report / Joint
Inspection Report will be submitted in the prescribed form by the concerned
FI / Bank to NHB. Inspection report is in writing giving necessary description
of various components of the project and project land, source of funding,
whether all the components of the project are new etc; it is supported by
photograph or video film as per standing instructions of NHB.

Making Assessment of cost of components of project and project as

a whole on completion of projectInspecting Officer / Joint Inspection Team is also responsible for making
assessment of the cost of various components of the project and the project
as a whole. It is generally made by verifying documentary proof such as
vouchers / money receipts relating to procurements / services received etc.
At times, when veracity of vouchers / money receipt is not certain, a fair
assessment of cost may be made taking into account the local rates etc.
Valuation made by Chartered accountant may also be taken into account.
Generally, the FIs / Banks release subsequent and final installments of loan
after ascertaining value of work executed through CA certificate etc. Such
documents may also form the basis of assessing cost of components of the
project and project as a whole.

Note-

It is advisable to inform the beneficiary about the compliances to be made

by him for forwarding subsidy claim for his project; such as, requirement of fresh
affidavit in prescribed Performa etc.

CHAPTER-III
Guidelines for Making Subsidy Claims
Procedure for submission of documents/papers for final subsidy
claim to the Board:- The concerned FI / Bank who has provided credit for
the project has to submit subsidy claims to respective office of NHB directly
according to the delegation of powers for sanctioning subsidy for the project.
In all cases, the subsidy claims must be submitted in the following manner
by speed post / registered post / or by messenger of the Bank who must
have Identity Proof of being messenger or must carry authorization
certificate from the concerned bank branch.
This will help eliminate
possibility recurrence of cases of submission of fake subsidy claims as had
happened in some States. NHB is proposing to make provisions enabling
Financing Institution to make online entry about loan sanction, release of
installments of loan, progress of project implementation and making subsidy
claims which may facilitate reporting of progress of project and later on,
processing by competent authority in NHB of subsidy claims pending receipt
of signed and attested copies of documents.
Eligible Project Cost (EPC)- It is observed that the beneficiaries and
bankers are sometimes under impression that the subsidy @ 40% of the
project cost as appraised or as assessed during Inspection / Joint Inspection
of completed project will be sanctioned. This is not true. Therefore, it is
being clarified that 40% subsidy will be sanctioned and released against the
eligible project cost (EPC). EPC is calculated taking in to account per unit
area project cost, and component-wise cost norm. In addition, it is to be
noted that the component wise eligible cost shall be least of cost indicated in
project report, cost appraised by the bank / FI and cost assessed during
Inspection / Joint Inspection of the project. The components not indicated in
project report, appraisal report shall, therefore, be not eligible for inclusion
for the purpose of calculation of EPC. Similarly, change in component or
project site without prior approval of NHB shall make the component or
project, as the case may be, ineligible for getting subsidy. Even the change in
FI / Banker should be done with prior approval of NHB. It should also be
ensured that condition of prescribed minimum percentage of term loan is
fulfilled otherwise, subsidy claims will be rejected.
Documents to be submitted with subsidy claims- Keeping in view of the
above, the subsidy claims must be submitted in the form prescribed along
with following documents including the Bank Inspection Report :(a)

Completion certificate of the project as issued by the Bank.

(b)

(c)

(d)
(e)
(f)

(g)

(h)
(i)
(j)

Financial appraisal carried out by the Bank before sanction

of term loan showing means of finance along with any other
details showing investment components and their costs. In case,
pre-sanction inspection of project site is carried out by the FI /
Bank, then a certified copy of each of such documents should also
be submitted along with subsidy claim.
Term loan sanction letter issued by the Bank to the
beneficiary with detailed terms & conditions clearly mentioning
the purpose of term loan, period of repayment along with the
activities for which loan sanctioned.
Date wise term-loan disbursement detail for the project.
Extract of term-loan account of promoter related to the
project.
Copy of Record of Rights of project land as appended in
loan document by the beneficiary along with Search Report, if any,
got done by the FI / Bank. This will enable NHB tally the same with
the copy of record of right submitted by the beneficiary to NHB
along with application for LoI.
Photographs taken at the time of inspection of the project
duly signed by the Bank Officer and the promoter. It should
be ensured that the Inspecting Officer (Bank Officer) along with
Promoter and NHB officer (in case of JIT) should also be seen in the
photographs.
All major components of the project must be covered in the
photographs.
Duly certified expenditure statement (prepared on the basis of
vouchers/bills) by Bank or CA certificate as per NHB format by
way of proof of assessed cost of the project during Joint Inspection
If release of subsidy by RTGS is preferred by the Bank then
application for the same with details of corresponding subsidy
reserve fund account.

Procedure for adjustment of borrower's account:The subsidy released by NHB to Bank/FI in favour of the project shall be kept
in the separate account termed as Subsidy Reserve Fund. The adjustment
of subsidy to term loan account shall be made only as back-ended subsidy.
Accordingly, the full project cost including the subsidy amount but excluding
the margin money contribution from the beneficiary would be disbursed as
loan by the banks. The repayment schedule will be drawn on the loan
amount in such a way that the subsidy amount is adjusted after the bank
loan portion (excluding subsidy) is liquidated. The subsidy amount in the
borrowers Term Loan account should be adjusted only as a part of the
recovery of last installment which should not be prior to 36 months period
from the date of release of Term Loan. Therefore, term loan account of

borrower should not be charged interest from the date subsidy amount is
received by the Bank.
Submission of the Utilization Certificate by the Bank/FI:After completion of the project and closure of borrowers term loan account
and on adjustment subsidy amount as part of the last installment which
should not be prior to 36 months period from the date of release of Term
Loan, the Bank/FI shall submit to NHB Utilization Certificate of the subsidy
amount in Performa prescribed (Format-VIII) .

Format-I
List of the documents required for Letter of Intent (LoI) under the NHB scheme "Capital
Investment Subsidy for Construction/Expansion/modernization of Cold Storage & Storages of
Horticulture Produce".

Section A
Documents related to Letter of Intent
Application Form (Format-II)
Affidavit (Format-III)
Prescribed cost of application from and scheme brochure
Basic Data Sheet* (Format-IV)
Board Resolution of the applicant firm/Company, if applicable
Section B
Detailed Project Report consisting of following details :
. Promoter Profile
. Proof of identity of applicant
. Marketing Strategy
. Implementation Schedule
. Key Map of Project land showing project details and land boundary details
. Site layout Plan
. Financial Analysis
. Annexure
Section C
Land Documents
Copy of latest Record of Right issued by competent authority showing applicants right on land
Copy of permission to use land for cold storage purposes
NOC from State Pollution Control Board
Section D
Bank Documents
.
Bank Consent Letter

Section E
Company Related Documents
Memorandum of Association & Article of Association
Certificate of Incorporation
Latest audited annual accounts
* Basic Technical Data Sheet Available in NHB website www.nhb.gov.in under all Technical Standards
for Cold Storage Type-01, 02 & 03

FORMAT-II
1)
2)

Date of application
Control No. :
(to be given by NHB)

PHOTO

To

The Managing Director

National Horticulture Board
Plot No. 85, Sector-18, Institutional
Area, Gurgaon-122015
(Haryana)

Application for Letter of Intent (LOI) under the scheme

Investment Subsidy Scheme for Construction/Modernization
Storages and Storages of National Horticulture Board)
A. BENEFICIARY/ENTREPRENEUR
1. Name
:_________________________________
Permanent Address
:_________________________________
Postal Address
:_________________________________
2. Constitution : Individual/Company/Joint Promoter/Government
In case of Individual
3. Category
: SC/ST/OBC/Ex-Service Man
4. Gender
: Male/Female
___________ Age _______
5. Occupation
:
5. Promoters/beneficiary profile
:
In case of companies Registration number & date of registration
Registering authority
Act under which Registered
Authorized share capital _________
Paid-up share capital _________ Reserves & surplus _______

Capital
of Cold

(by end of last financial year)

B. PROPOSED ACTIVITY
1. Name of the Project
2. Location:
Survey/Khasra No.___________ Village ___________, Taluka _______,
District _________, State ___________
3. Component : Cold Storage/CA Storage/Modified Storage/Onion Storage/
Modernization of Existing Storage
4. (A) Existing capacity, if any Chamber (s) Capacity in MT
Chamber No. 1 .......................
Chamber No. 2 .......................
Chamber No. 3 .......................
Chamber No. 4 .......................
Total .......................
(B) Proposed new capacity Chamber (s) Capacity in MT
Chamber No. 1 .......................
Chamber No. 2 .......................
Chamber No. 3 .......................
Chamber No. 4 .......................
Total .......................
(C) Chamber/Capacity Proposed Chamber (s) Capacity in MT for modernization
Chamber No. 1 .......................
Chamber No. 2 .......................
Chamber No. 3 .......................
Chamber No. 4 .......................
Total .......................
(D) Justification for Additional Capacity/Modernization

B.II

(a) Whether proposed activity in application is

Yes/No
a completely a new activity
(if No, the details of pre-existing activity or any component thereof included in the
application should be indicated clearly)

..........................................................................................................................
.....
..........................................................................................................................
.....
(b) Whether any subsidy has been availed
Yes/No
for the proposed proposal/activity from
Central Govt. or any of its Agencies.

(if YES, please indicate clearly in detail

..........................................................................................................................
......
..........................................................................................................................
......
C. PROPOSED PROJECT COST (Component-wise)
D. PROPOSED MEANS OF FINANCE
(i) Promoters share
..........................
(ii) Bank/FI term loan
..........................
(iii)Proposed subsidy from other sources, if any ..........................
a) Form State Govt.
..........................
b) From Central Govt. other than NHB
..........................
Total
...........................
(Note: Unsecured loans from friends/relatives will not be treated as equity)

Expected back-ended subsidy from NHB: Rs.

(NHB subsidy will be considered as per Boards guidelines, if found in order, but not
guaranteed)

E. EXISTING STATUS OF PROJECT

(Please give details about the activities of the proposed project already completed at
the time of submission of application of Letter of Intent (LOI)

................................................................................................................................
......
................................................................................................................................
......
................................................................................................................................
......
G. Whether any assistance in the form of soft loan and subsidy has been
availed by the beneficiary earlier from the National Horticulture Board?
If yes, give details thereof.
................................................................................................................................
.....
................................................................................................................................
.....

H. Whether any subsidy has been availed from the Board, other Central
Govt. organization or State Govt. for the same activity on same piece of
land, khasra no. etc.?
................................................................................................................................
.....
................................................................................................................................
.....
Details of subsidy, if availed from:
(i)

MFPI

(ii)

APEDA

(iii)

NHM

(iv)

Technology Mission

I. Name of the Bank/FI from where the term loan is availed/to be availed
by the Beneficiary (Please enclose a copy of the duly filled up term loan
Application).
a) Name of Bank: ......................................................................................
b) Details of Bank Branch: .
c) Bank Code:...
J. Date & Amount of sanction of term
loan, if any

K. Details of release of term loan, if any

______________________
:

______________________

L. DETAILS OF LAND
I) Whether own land (ancestral)

_________________________

ii) Whether own land purchased

_________________________

iii)Whether leased If so, how many years lease

_________________________

iv) Whether lease/tenancy/contract is registered with the Competent

Registration Authority
(copy of the proof of each title be enclosed)
M. IMPLEMENTATION SCHEDULE OF PROPOSED ACTIVITY

N. MARKETING OF PRODUCE
O. Cost of Application Form & Scheme Brochure will be as under:
Projects costing upto Rs. 10.00 lakh
Projects costing above Rs. 10.00 lakh
and below Rs. 20.00 lakh
Projects costing above Rs. 20.00 lakh
and below Rs. 50.00 lakh
Projects costing above 50.00 lakh

: Rs. 1000/: Rs. 2000/: Rs. 5000/: Rs. 10000/-

The above prescribed cost of application form and brochure will be non- refundable.

P. Please remit the cost of application and scheme brochure by Demand Draft
drawn in favour of National Horticulture Board payable at Gurgaon (Haryana)
Q.

Name & address of consultant who prepared the project report (DPR).

Certified that the information/contents as above furnished by me/us in the

application are true to the best of my/our knowledge & belief and nothing material
has been concealed. In case, any information furnished in the application is found
false, my/our application may be rejected out rightly at any stage by the Board.
(Signature of the Beneficiary)
Name & Address: .........................
Place:
Date :

Telephone/Fax No. .........................

FORMAT-III
AFFIDAVIT
(on stamp paper of Rs. 20)

I/we . (Name of the promoter/Director)

Age___ son of Mr. (fathers name) resident of
.(residence address) do hereby solemnly
affirm and declare as under:
1. That
I/we
am/are
individual
grower/promoter/director/partner/group
of
growers/association of growers/proprietor of M/s..(name of
beneficiary)
having
its
Registration
no.
.
Registered
office
at
.. (office address of beneficiary).
2. That I hereby make application and I am duly authorised in my own right/by
management vide its resolution no. .dated .. to apply and sign all
required documents including this affidavit on behalf of company/partnership
firm/cooperative society named as . ; and am fully aware of the facts
relating to the setting up the project at Survey No. .. Village
. Tehsil.District.. State(location of
the project) for (activities to be undertaken by project) and application is
being made to NHB for seeking Letter of Intent (LOI) under the scheme Capital
Investment Subsidy Scheme for Construction and Modernization of Cold Storage and
Storages.
3. That the term and conditions of the scheme of NHB under which an application is made
by the applicant have been properly read and understood by me and I affirm that the
project/proposal/scheme comply with the terms and conditions of NHB and the
application is made in the correct applicable scheme.
4. That the proposed activities to be undertaken by the project/proposal scheme are
covered under the above scheme of NHB and no part of the scheme/infrastructure of the
project is designed or assigned to be used for any activity other than the horticulture
activities specified in the applicant at present or in the near future.
5. That the information provided in the application of Letter of Intent (LOI) is true and
correct to the best of my knowledge and belief. The estimate of the cost of
project/proposal/scheme; financial viability and operating results have been worked
out/computed as per the rule and generally accepted principle and norms in this regard.

6. That no subsidy /grants-in-aid other than shown in application form has been availed by
the promoters/directors/proprietors for this new project and component thereof from
Central Govt. or any of its agencies Except the NHB.
7. That myself or any other promoter of Cooperative Society\, partnership firm self help
group has not availed any subsidy from NHB which has not been disclosed in the
application.
8. That I/we also solemnly affirm that the proposal activity in the application for LOI is a
completely new activity and not a pre-existing activity or any component thereof.
9. That I have thoroughly examined notification F. No. 45-64/2010-Hort dated 25.02.2010
for prescribed technical standards w.e.f. 01.04.2010.
10. That I accept and undertake that the Technical Scrutiny of the documents by NHB or its
empanelled agencies shall not in any way obviate the responsibility of the
Promoter/deponent, to scrutinize his project and insure that it invariability complies to the
prescribed technical standards w.e.f. 01.04.2010 vide notification F. No. 45-64/2010-Hort
dated 25.02.2010.
11. That in case of concealment of any facts in this regard, the Board would have right to
reject my application out rightly at any stage.

DEPONENT

VERIFICATION
Verified on solemn affirmation at .. (Place) on this .. (date) of,
.. (month), 2010 that the content of the above affidavit are true to the best of my
knowledge and belief and nothing material has been concealed.

DEPONENT

(Self Certification Format to be obtained on a stamp paper

of Rs.100)

DECLARATION
I . (Name of the Consultant) Age .. son of
Mr. (fathers name) resident of
.(residence address) certify that:
1.

That I am a graduate engineer and have adequate experience / expertise in

designing, Constructing and commissioning cold stores, insulation & cooling system
and cold chain infrastructure equipment.

2.

That a copy of my graduation / post graduation certificate of B.E. / B. Tech / M. Tech

is enclosed and shall form part of my certification and declaration.

3.

That I am the project / Technical Consultant and have been hired by the project
promoter________________________ to design, conceptualize and prepare the
project DPR bearing Ref. No.____________________.

4.

That I am fully conversant with relevant codes and standards applicable to the cold
chain infrastructure and affirm invariable compliance of the project to the above
mentioned prescribed Technical Standards.

5.

That I have thoroughly examined notification F. No. 45-64/2010-Hort dated

25.02.2010 for prescribed technical standards w.e.f. 01.04.2010.

6.

That I certify that the components of insulation and refrigeration systems in the
prescribed format of the technical data sheet conform the ratings and performance of
selected equipments and proposed design as per the prescribed Technical
Standards w.e.f. 01/04/2010 vide notifications F. No. 45-64/2010-Hort dated
25.02.2010.

7.

That I undertake to adhere to the requirements of confidentiality and non-compete

with respect to proprietary information entrusted to me by the promoter/manufacturer
of equipment / the Board.

8.

That I will assist the Government inspection and regulatory agency during stage
inspection of the project and provide any/or all technical clarifications as and when
required.

9.

That I will furnish a certificate of satisfactory commissioning of the cooling system in

conformance to the performance indicators as per the prescribed standards.

10.

That in case of any concealment of facts by me in the DPR with respect to invariable
compliance to Technical Standards or on any instance of false declaration /
certification by me or any part of my declaration is found to be incorrect, the Board
may, in its discretion, take any actions (including legal action) against me as deemed
fit and proper.

IN WITNESS WHEREOF, the consultant has signed this declaration and certification on
this ____ day of ____ 2010 in the presence of the following witnesses;
WITNESSES:
1.

(Sign of the Consultant)

2.

FORMAT IV
Basic Data Sheet
A. Identification
Name of Cold Storage
Location of Cold Storage

Area / Village

Town

District

State

Name of Promoter Company / Owner

Type of company
(Proprietorship / Partnership / Pvt. Ltd / Ltd)
Postal address of Promoter

Tel / Fax

Mob. No

E-mail

Present activity in brief

Name of CEO / MD
Name of Manager / Contact Person

B. Basic Cold Store Design Considerations

i) Commodity Storage Requirements
Type of Commodities/Produce
Ideal / Recommended Storage Conditions
Temperature (DB in OC)
Humidity RH (%) Range
Air Circulation (CMH/MT of Produce)

Phone / Mobile No

 Ventilation (Air Changes/Day)

CO2 Range (PPM)
Produce Cooling Rate ( OC/day)
Freezing Point OC
Others
Cold Chamber Dry bulb (DB in OC)
Cold Chamber RH (%)
Max Storage period (months)
Max product temp (OC)
at the time of loading
Daily loading rate (MT/day)
in each cold chamber
Loading Period (months)
Pull down rate (OC / day)
Unloading Period (months)
Daily unloading rate (MT/day)
from each cold chamber
Ante Room Conditions (T OC & RH %)
Sorting & Grading Area (T OC & RH %)
Special Provisions
CIPC treatment for Process Potatoes
Special Provisions MA / Ethylene Control /
Fumigation/ Fresh Air etc

ii) Fresh Air / Ventilation System

Brief Description of CO2 Extraction / Ventilation
System
CO2 Concentration Control Range (PPM)
Monitoring & Control Instrument
Type
Accuracy
Ventilation Capacity (Max Air Changes/Day)

Design Considerations for Energy Recovery and

Preventing Wetting of Produce

iii) Cold Store Chamber Sizing and Capacity

No. of chambers:
Type : Mezzanine/ Palletized
Max Height of Building
Details

CSC 1

CSC 2

CSC 3

CSC 4

Total Capacity of Each Cold Store

Chamber ( MT)
Internal Chamber Dimensions
L x B x H (m)
No. of mezzanine floors
X Height (m) per floor
Size &Weight of Bags or Boxes being
stored
Total number of Bags/Boxes stored in
each Cold Store Chamber

iv) Ante Room & Process Areas

Details

Length (m)

Width (m)

Height (m)

Ante Room
Sorting & Grading Area
Loading / Unloading dock

v) Machine Room & Utility Areas

Details

Length (m)

Machine Room
Office Area
Toilets & Changing rooms
Any other

vi) Building & Construction Details

Width (m)

Height (m)

Type of construction : Civil/ Pre-engineered Building

Type of External walls of cold

chambers
Type of Internal / Partition walls
Type of Roof / Ceiling
Type of Internal structure / Racks
Type of mezzanine grating
Types of Lighting fixtures in cold
Chambers
Types of Lighting fixtures in Process
& Other Areas

vii) Insulation and Vapor Barrier

Type of Insulation : Insulating Sheets / Metal Skin Composite panels

Type of Insulation
Type of material
EPS / Metal Skin PUF Composite
Panels / XPS/ PUR, Others
Relevant IS Code
Density (kg/m3)
Thermal Conductivity at +10C
k value ( W/m.K)
Thermal diffusivity m2/h
Water vapour transmission rate,
ng/Pa.sm, Max.
Water absorption after 24h
immersion, percentage by mass.
Relevant IS Code of Practice for
Thermal Insulation of Cold Store
Total Insulation Thickness (mm)
No. of layers &
Thickness / layer (mm)
Type of vapor barrier & thickness
(microns)
Type of Bituminous/Sticking
Compound
Type of Cladding /

Wall
External

Ceiling / Roof
Internal

Floor

Covering/External Finish
Locking/Fixing & Sealing System in
case of Metal Skin Composite
Panels
Any other info

viii) Cold Store Doors & Air Curtains

Type of Insulation

Details

No. of Insulated doors

Type hinged / sliding
Insulation Material
EPS / PUF / Others
Thickness of Insulation (mm)
Type of cladding
Size of door opening
Provision of Strip curtains nos. &
overlap %
Air curtains, if any
Others

ix) Material Handling

Proposed Practice : Manual / Semi Automated /Automated
Procedure
Material Handling Procedures
& Equipments
Cap of Electric Elevator
Rating of motor (kW)
Any other device

Brief Description

x) Grading, Sorting Washing & Packing Line (optional)

Proposed Practice : Manual / Semi Automated /Automated
Procedure

Brief Description

Process Line
Total Connected Load (kW)

Please attach a Plan & Layout of the proposed Cold Store unit in accordance to the Statutory
Building By-Laws and BIS Building Codes & Standards duly approved by a Registered Architect
and Structural Engineer. The drawings should detail out insulation type, thickness, and fixing
methodology in sectional details.

C. Heat Load Calculation of Cooling System Summary

Ambient Conditions

Summer

Monsoon

Winter

During Loading
(kW)

During Pull Down

(kW)

During Holding
(kW)

Dry Bulb Temperature (C)

Wet Bulb Temperature (C)
Refrigeration Load
Transmission Load
Product Load
Internal Load Lighting load
Occupancy load
Infiltration Load
Ventilation/ Fresh Air Load
Equipment Load - Fan motors etc.
Total Load (kW/24 hrs)

Compressor Operation
Hours/Day

Loading Period
Pull Down Period
Holding period

Multipliers

Safety Factor
Defrost Period

Total Refrigeration Load

Peak Period

Holding Period

Lean Period

Total Load (KW)

Please attach detailed heat load calculation sheets of the proposed cold store unit in accordance to
the prescribed Technical Standards and Guidelines duly approved by a Qualified Engineer.

D. Cooling System Design & Equipment Selection

i)

Cooling System Configuration

Type of Refrigerant

Ammonia /Freon /Others

Type of System

Direct Exp / Gravity Feed / Overfeed

Type of compressor

Reciprocating / Screw / Scroll / Others

Type of capacity control

Automatic In steps / Step less

Type of condenser
Cooling Towers ( if applicable)

Atmospheric / Evaporative / Shell & Tube / Plate Heat

Exchanger / Other
FRP Induced Draft / Others

Type of cooling coil

Ceiling suspended / Floor Mounted / Others

Type of defrosting

Air / Water / Electric / Hot gas

Humidification System & Control

( Brief Description)

ii) Compressor Detail

Compressor
Make &
Model

Nos.

Comp. Operating
Refrigeration Motor Total
RPM
Parameters Evap. Capacity
Rating. Electric
SST. / Cond. Temp (KW)
(KW) Power.
(OC)
(BkW)

Remarks Working
/Standby

iii) Condenser Details

Condenser
Make &
Model

Nos.

Operating Parameters
Cond.Temp.(SDT)/
in/out water temp(OC)
&flow (lps)

Condenser Electric Fan

Capacity /Pump Motor
(kW)
Rating
(kW)

Total
Electric
Power
(BkW)

Remarks
Working /Standby

iv) Cooling Tower Details ( if applicable)

Cooling
Tower
Make &
Model

Nos.

Operating Parameters Cooling Tower

DB & WB Temp,
Capacity(KW)
in/out water
temp(OC)

Fan & Pump

Capacity
(CMH/LPS) &
Motor (kW)

Total
Electric
Power
(BkW)

Remarks
Working /Standby

v) Air Cooling Units (ACU)

ACU
Make &
Model

(*)

Nos.

Operating
Cooling
Parameters Evap. Capacity
(SST)
(kW)
& TD* (OC)

Air Flow
(CMH) &
Face Velocity
(M/S)

Material of
Coil Tubes
& Fins

TD Temperature difference between Evap. (SST)

Fin pitch Total Fan

(mm)
Electric
Power
(BKW)

C & Return Air (at coil inlet).

Please attach Detailed Technical Data Sheets of each equipment namely Compressors,
Condensers, Cooling Towers, Air Cooling Units giving General Layout, Dimensions, Material of
Construction, Rated Capacity, Operating Parameters and COP (please note that the Air Cooling
Unit data sheet should include heat transfer area, fin spacing, no. of rows, air flow, face velocity,
fan static, air throw, Fan Motor BKW/KW, fin spacing, etc ) duly Certified by the respective
equipment manufacturers with reference to the Relevant Codes & Standards.

E. Electrical Instillation
Total Connected load (kW)
Estimated power requirement at
Peak Load Period (BkW)
Estimated power requirement at
Holding Load Period (BkW)
Estimated power requirement at Lean
Load Period (BkW)
Capacity of Transformer (KVA)
(proposed)
Size of Capacitor for power factor
correction & their operation
Make & Capacity of standby
D.G.Set (KVA)

F. Safety Provisions
Details of Fire Fighting equipment

Dry
Water based

Handling Refrigerants & Leaks

Leak Detection
Handling measures

Safety devices LP/HP cutouts, safety valves, shut off

valves etc.
Details of Emergency alarm system
& push button system in cold chambers
Emergency lighting in Cold chambers & other areas
Lightening arrestors
Any other safety provisions

G. Codes & Standards Followed

Building Design & Structure

Construction Materials
Thermal Insulation & Application
Refrigeration Equipment & Systems
Electrical & Mechanical Systems
Food Safety
Others

H. Energy Saving Equipment & Measures

Details of Energy Saving devices

Brief Description and Savings

Light Fixtures CFL/LED

Natural Lighting for general areas
VFD for fans / compressors
Refrigerant Controls and Automation
Air Purger
Power Factor Controller
Energy recovery heat-exchanger for
Ventilation System
Renewable/ Solar Energy e.g.
PV lighting
PLC Control, & Data Acquisition
Any other features e.g. water recycling,
rain water harvesting

I. Operation & Maintenance

Description
Proposed staff for Operation & Maintenance
Proposed Annual Maintenance Contracts (if any)

Nos. / Details

Training & Preventive Maintenance procedures

Sanitation & Hygiene practice
Pollution Control

J.

Estimated Performance Parameters of Proposed Cold Store

Parameters

Peak Period

Holding Period

Lean Period

Coefficient Of Performance (COP)

Of the Cold Store Unit
Power Consumption (KWH/Day)
Total Electricity Cost (Rs/Day)
Electricity Cost towards Storage (Rs/
MT /Day)

K.

Place
Date

Other Information

Signature and
Name of Applicant with seal

FORMAT-V
NATIONAL HORTICULTURE BOARD
Progresses Report
(Pre-Inspection Report)
Date of Inspection:
1.

2.

(i) Name of the project

(ii) Address for communication
with telephone No.
(iii) Project location with address
(iv) Constitution (Individual/ Joint
Individual/Partnership Firm/
Company.
(v) Status of Land right with land
specification Khasra No.
Khatoni etc
(own land in the name of
applicant/Regd. Lease land in the
name of applicant or else, please
specify)
Proposed Activity

3.

Type
Proposed type of cooling system
Project Cost & Mean of finance

4.

Present physical status of the project

4A. Date of start
(i) Land development
status/boundary/road
(ii) Connecting road to the plot
(iii) Stage of cold store building
civil/pre engineered as on
inspection date
(iv) Installation of power
transformer/electricity supply
equipment
(v) Installation of Refrigeration
cooling system
(vi) Type of produce proposed to be
stored
(vii) Whether cold storage is
functioning.

Cold Store
CS1 / CS2 / CS3

Remarks (in detail)

5.

6.

7.
8.

If any subsidy is given by the Board

earlier for any cold storage project, the
details of applicant, purpose, year and
amount of subsidy may please be
indicated
Status of previous project if any.

Remarks of inspecting officer

Whether promoter has approached the Yes/No
Bank/FI for term loan, if yes, the
month thereof (Name of Bank with
address, Branch Code No. & phone
No.
If the cold storage is under
construction,
the
details
of
expenditure made as on date.
(i)
From applicant share
(ii)
From Bank Loan

9.

Recommendation of Pre Inspecting

Officer
10. Permission
for
cold
storage
consideration/decision
from
the
relevant Authority

Signature of Inspecting Officer

(Full Name & Seal)