31 January 2001 NYGD 5025

UNCLASSIFIED

NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025

RECORD OF CHANGES (U)

CHANGE COPY DATE OF DATE POSTED

NUMBER NUMBER CHANGE ENTERED BY REMARKS
________ _________ ________ _________ ________ _____________________
________ _________ ________ _________ ________ _____________________
________ _________ ________ _________ ________ _____________________
________ _________ ________ _________ ________ _____________________

In accordance with the procedures contained herein, change recommendations to this directive
will be forwarded to:
Headquarters New York Guard
330 Old Niskayuna Road
Latham, NY 12110-2224
ATTN: MNAG-CS
NYGD 5025 31 January 2001

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UNCLASSIFIED

NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025

LIST OF EFFECTIVE CHANGES (U)

CHANGE 0

The following is a list of effective pages. Use this list to verify the currency and completeness of
your document. An "0" indicates a page in the original document. A notation of "(added)"
indicates a new page addition. A notation of "(pen & ink)" indicates a published change without
the page being reprinted. A change without notation indicates a replacement page was published.

PAGE CHANGE
1. 0
2. 0
I-1 thru I-4 0
II-1 thru II-2 0
III-1 thru III-2 0
IV-1 thru IV-2 0

App A 0
App B 0
App C 0
App D 0

Deleted Pages None.

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NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025

PREFACE

BY ORDER OF THE COMMANDER

OFFICIAL:
Digitally signed by JOHN F. BAHRENBURG
cn=JOHN F. BAHRENBURG, ou=Commander NYG, o=Major
General, c=US
Date: 2001.02.05 09:59:08 -05'00'
Reason: I am approving this document
Headquarters NYG, Latham

JOHN F. BAHRENBURG
Major General, New York Guard
Commander

1. Purpose. This publication sets forth format and procedures to govern the development and
publication of New York Guard Directives by the Joint Staff, Headquarters New York Guard. It
provides guidance for use by the Divisions in preparing their appropriate regulation or
instructions.

2. Application

a. Format and procedures established in this publication apply to the Headquarters Joint Staff.
These principles and guidance also may be used by the major commands in the subsequent
development of their regulations or instructions.

b. This publication is directive in nature. These formats, and procedures will be followed,
except when, in the judgment of the commander, exceptional circumstances dictate otherwise.

3. Scope. This publication describes the New York Guard Directives system and provides an
index of publications.

4. Basis. omitted.

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 NYGD 5025 31 January 2001

NYG DIRECTIVES SYSTEM AND INDEX - NYGD 5025

TABLE OF CONTENTS
CHAPTER PAGE

I ORGANIZATIONAL FRAMEWORK AND FORMAT……………………………………………. I-1

1. NYG Directive Hierarchy………………………………………………………………………….. I-1
2. Organization………………………………………………………………………………….…….. I-1
3. Format. …………………………………………………………………………………………….. I-2
4. General Guidance…………………………………………………………………….…………….. I-3
5. Distribution……………………………………………………..……………………..…………… I-3

II RESPONSIBILITIES…………………………………………………………………………………… II-1
1. Commander New York Guard..………………………………………….…………………….….. II-1
2. Deputy Chief of Staff…..………………………………………………………….……….…..….. II-1
3. Staff Member Responsible…………………………………………………….…………….…….. II-1
4. Commanders of New York Guard Components .……………………………….….……….…….. II-2

III. POLICY AND PROCEDURES……..………………………………..…………………………..…… III-1

1. Policy ………………………………………………………………………….……………….….. III-1
2. NYG Directives Development Overview………………………………….……………….………. III-1
3. Terminology……………………………………………………………….………..…………….. III-2
4. Procedures……………………………………………………………………….…………..…….. III-2

IV. SEQUENTIAL LISTING OF NYG DIRECTIVES…………………………………………………… TBP

APPENDIX
A. Subject Numbers for NYG Directives…………………………………………………………………. A-1
B. Format Transmittal Memorandum…………………………………………………………..…………. B-1
C. Format Preface……………………………………………………………………………………...…. C-1
D. Format Textual structure………………………………………………………………..……..………. D-1
..
Glossary
Part I--Abbreviations and Acronyms…(*) …………………………………..…………………………….. (GL-1)
Part II--Terms and Definitions………..(*) ……………………………..………………………….………. (GL-2)

INDEX…(*) ………………………….………………………………………………………………..…… (IN-1)

.
TABLE Roman Numeraled and sequentially numbered based on Chapter they are in.*

FIGURE Roman Numeraled and sequentially numbered based on Chapter they are in.*

• Not used in this publication, included herein for format guidance.

2
31 January 2001 NYGD 5025

CHAPTER I

ORGANIZATIONAL FRAMEWORK AND FORMAT

1. NYG Directive Hierarchy. The NYG directive hierarchy provides a framework for the serial
structure of publications. The organizational structure follows that used by the Department of
Defense to the maximum degree possible. Each series provides for a keystone directive as the
first publication in the series. The keystone directives constitute the doctrinal foundation of the
series. A complete listing of all directives is under development will be contained in updates to
Chapter 4 as they are developed. Updates to Chapter 4 will include cross references to NYG
Army Regulations (NYGAR) (utilizing MARKS numbers) and NYG Air Instructions (NYGAI)
(utilizing Air Force systems). Appendix A lists those numbers where directives are anticipated.

1000 - Manpower and Personnel (Civilian, Military and Reserve).

2000 - Intrastate and Interstate Affairs

3000 - Plans and Operations, Intelligence.

4000 - Logistics, Natural Resources, and Environment.

5000 - Acquisition, Administrative Management, Organizational Charters, Security, Public

Affairs, Legislative Affairs.

6000 - Health

7000 - Budget, Finance, Audits, Information Control.

8000 - Information Management.

2. Organization. The approved joint publication will have several main parts and should be
organized as follows:

a. Front and back covers.

b. Record of changes.

c. List of effective pages.

d. Preface

e. Table of contents.

f. Body of publication.

g. Appendixes and annexes (if needed).

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 NYGD 5025 31 January 2001

h. Glossary (if needed, the glossary is normally placed in the back of the publication).

i. Index (if needed).

3. Format. The format for a NYG Directive can be modified with the authorization of the
Deputy Chief of Staff. Standard format is specified below:

a. Cover. The directive title, number, date, and Joint Staff and Service logos will be printed
on the front cover (sample this directive). The overall classification of the publication will be
printed at the top and bottom centers of the front and back covers. The publication covers will be
color-coded as follows:

(1) UNCLASSIFIED and FOR OFFICIAL USE ONLY--white.

(2) CONFIDENTIAL--blue.
(3) SECRET--red.
(4) TOP SECRET--orange.
No marking is required on the inside of the back cover.

b. Record of Changes. A record of page changes is required for all directives (model this
directive).

c. List of Effective Pages. Required for all directives (including new and revised) with
changes to show which pages are affected (model this directive).

d. Preface. A preface (model, Appendix C) will be included to describe the purpose, scope,
and other appropriate information.

e. Table of Contents. A table of contents (model this directive) will be included.

f. Body of Publication. The body of the publication (model this directive) will be divided
into chapters. The chapters may be divided into sections and subsections. Typically chapters may
be as follows;

(1) Chapter 1 Policy guidance.

(2) Chapter 2 Responsibilities and actions to be taken.
(3) Chapter 3 Procedures or detailed guidance.

g. Appendixes and Annexes. Appendixes are placed at the end of the directive. Annexes to
appendixes, if required, follow the appendix to which they apply.

h. Glossary. The glossary usually consists of two sections: Part I, Abbreviations and
Acronyms, and Part II, Terms and Definitions. It is normally placed in the back of the
publication. Part I should contain a complete listing of only those abbreviations and acronyms
used in the directive. Abbreviations and acronyms should be established in the text by placing in
parentheses following the first appearance and included in glossary if used at least twice in the
text. Abbreviations and acronyms should not be used in the text of definitions. Glossary terms
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31 January 2001 NYGD 5025

should be written in lower case unless otherwise designated.

i. Index. An alphabetical index may be included if required.

4. General Guidance.

a. Printed Pages. The directive number (NYGD XXXX) is shown in the upper right corner
of odd-numbered pages and upper left of even-numbered pages. The date of the publication is
shown on the opposite side. When a change is issued, "CH" followed by the appropriate number
(e.g., CH 1) will be indicated directly below the publication number. Publications that are totally
issued from Headquarters, and do not require subordinate command implementation or
expansion, will include all three numbers (NYGD, NYGAR, and NYGAI).

b. Blank pages. Blank pages are numbered in sequence and annotated in the center with the
phrase "(THIS PAGE INTENTIONALLY LEFT BLANK)."

c. Figures or Tables. Figures or tables should be placed as close as possible to the text they
support. If required, they may be incorporated in a chapter or grouped after chapters and
appendixes.

d. Reference to Publications. Other publications and publication chapters and paragraphs

will be referred to by using:
(1) Abbreviated designations for directive (e.g., NYGD 5025).
(2) Chapter numbers for chapters within the joint pub.
(3) Paragraph numbers.

e. Classification. It is desirable that directives be unclassified for ease of dissemination.

However, information must always be given the appropriate level of protection. It is not
anticipated that any New York Guard documents will require classification. More detailed
procedures will be developed if required.

5. Distribution. Copies are furnished to Joint Staff members as required and 25 copies to each
major command. When approved a PDF (by Adobe Acrobat) formatted directive should also be
posted to the website.

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CHAPTER II

RESPONSIBILITIES

1. Commander New York Guard. The Commander New York Guard has the overall
responsibility and authority for directing the development and approving New York Guard
Directives.

2. Deputy Chief of Staff. The Deputy Chief of Staff is responsible to the Chief of Staff and
Commander for managing the New York Guard Directive program. The Deputy Chief of Staff
will;

a. Establish a system for orderly processing of New York Guard Directives.

b. Recommend a primary Joint Staff Officer (based upon subject matter and available
expertise) to serve as the Joint Staff Directive Sponsor (DS).

c. Monitor the progress of each New York Guard Directive project and provide assistance to
the DS as required to ensure complete coordination of the staff.

d. Ensure the orderly processing and complete coordination for each New York Guard
Directive.

e. Coordinate the approval of the final document with Commander through the Chief of
Staff.

f. Periodically review the New York Guard Directives for required updates, consolidation or
deletion.

g. Maintain listing of current Directives, changes, and related subordinate command

implementations.

h. Receive MACOM implementing or follow-on regulations or instructions, assign to

appropriate staff section for review, coordinate approval and comments.

3. The Staff Position Responsible. The assigned Directive Sponsor (DS) will;

a. Develop the New York Guard Directive, ensuring coordination with any existing
regulations as applicable.

b. Coordinates all draft distributions for comment.

c. Coordinates all Joint Staff actions necessary to complete and maintain the New York
Guard Directive.

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 NYGD 5025 31 January 2001

d. Determine all Joint Staff distribution requirements for the publication.

e. Makes all administrative preparations for the publication of approved publications.

4. Commanders of New York Guard Components. Commanders of the Army Division, Air
Division and Civil Military Affairs Unit will;

a. Direct their staff to promptly review and comment on draft directives.

b. Implement doctrine as specified in approved directives.

c. Publish additional implementing regulations or instructions as deemed necessary. The

Army Division will publish follow-on doctrine as Regulations. These will be New York Guard
Army Regulations to be abbreviated NYGAR. They will be numbered using the standard
Modern Army Record Keeping System (MARKS) numbers. The Air Division will publish
follow-on doctrine as Instructions. These will be New York Guard Air Instructions to be
abbreviated NYGAI. They will be numbered using the standard Air Force numbering system.

d. Commanders will exercise judgment in implementing and adding to requirements. This

directive will be followed, except when, in the judgment of the Commander New York Guard,
exceptional circumstances dictate otherwise. Conflicts should be resolved through recommended
changes to this Directive rather than non-conforming requirements. Commanders will not
publish regulations or instructions that conflict with this Directive.

e. Notify and provide copies of follow-on regulations or instructions to New York Guard
Headquarters for review and approval.

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CHAPTER III

POLICY AND PROCEDURES

1. Policy. New York Guard Directives Overview.

a. The purpose of New York Guard Directives is to enhance the effectiveness of the New
York Guard

b. Only publications approved by the Commander New York Guard will be referred to as
New York Guard Directives.

c. New York Guard Directives apply to the Commanders of the major commands (Army
Division, Air Division and Civil Military Affairs Unit) and subordinate components of these
commands.

d. New York Guard Directives are used to:

(1) Guide the organization and employment of New York Guard forces.
(2) Provide a basis for New York Guard training.
(3) Inform State and local Agencies concerning the employment of New York Guard
forces.

e. New York Guard Directives are written for those who:

(1) Provide Command direction to New York Guard components.

(2) Employ New York Guard forces.
(3) Support or are supported by New York Guard forces.

f. New York Guard Directives are developed by the Headquarters New York Guard Joint
Staff.

g. In developing New York Guard Directives, State Laws and Division of Military and
Naval Regulations will be considered and compliance ensured.

2. New York Guard Directives Development Overview.

a. This publication sets forth the principles and policy for developing, coordinating,
approving, and maintaining New York Guard Directives. These publications are approved by the
Commander New York Guard in coordination with the Joint Staff and Major Commanders. This
publication provides policy and procedures to allow the Deputy Chief of Staff to discharge
his/her responsibilities for publishing directives. This publication also establishes the specific
guidance on formatting, preparation, printing, and distribution of all New York Guard Directives.

b. This publication provides:

(1) Specific policy and procedures on New York Guard Directives through the following
stages:
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 NYGD 5025 31 January 2001

(a) Project Development.

(b) Draft reviews.
(c) Final Approval.
(d) Maintenance (post publication assessment, changes, revision, and cancellation) of
approved directives.

(2) The staffing and coordination requirements and procedures necessary to administer the
New York Guard Directives program.

(3) The procedures and format requirements used in all New York Guard Directives.

(4) An updated index of all existing New York Guard Directives. This index is provided
specifically for the commands to track the latest New York Guard Directive publications.

3. Terminology. Terms and definitions used in the development of New York Guard Directives
will be in accordance with various standard military and associated terminology. Extensive use
of a glossary is encouraged until a New York Guard Directive covering terms and definitions can
be developed and published.

4. Procedures.

a. Project Development. Project development commences when the Chief of Staff directs
the Deputy Chief of Staff on the preparation of a New York Guard Directive on a particular
subject. The Deputy Chief of Staff identifies the appropriate Staff Section, and in coordination
with the principal Joint Staff Officer designates a Directive Sponsor (DS). The designated DS
will develop a first draft based on guidance provided and considering all existing New York
Guard and DMNA publications, and State Laws and Regulations pertinent to the subject area.
Coordination meetings with the commands and sections affected by the proposed directive is also
recommended.

b. Draft Review. The DS will ensure that sentences, paragraphs, and passages from other
publications are quoted verbatim. All draft editions of publications will adhere to format rules in
Appendix D. The DS will submit the drafts to the Major Commands and Joint Staff for
comment. The DS will incorporate changes into the draft and circulate a second draft within
Joint Staff for final comment.

c. Final Approval. After incorporating appropriate comments from the second draft a final
proposed directive will be prepared and forwarded to the Deputy Chief of Staff. Transmittal
should enumerate any unresolved issues and the basis for the final recommendations. The
Deputy Chief of Staff will make final coordination with the Chief of Staff and Commander for
approval and advise of any final changes. Upon completion and publication the DS will furnish a
computer file in ASCII or MS Word on a 3.5" disk to include any publication figures in common
graphics files (such as Powerpoint-WMF or GIF). These formatted data will be used to add the
publication to the website and for CD ROM distribution.

d. Maintenance (post publication assessment, changes, revision, and cancellation) of

approved directives. The appropriate Joint Staff section, DS and Deputy Chief of Staff will
periodically review current directives to determine the need for timely updating as required.
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CHAPTER IV

SEQUENTIAL LISTING OF NYG DIRECTIVES

NYGD# TITLE ISSUE DATE/ NYGAR NYGAI

CHANGES & DATE Issue & Changes Issue & Changes
1000 ID CARDS 640-3
1140 NYG TDA/UMD 310-49 (incl) 38-___(incl)
1300 TRANSFER BETWEEN DIVs DRAFT
1304 Enlistment 600-200
1305 NYG PROMOTIONS 15 JAN 2001 624-1
1308 Physical Fitness and Weight Control
1310 Branch Qualifications and Insignia
1315 Regimental Affiliations
1320 Officer Personnel Management 611-7
1321 EVALUATION REPORTS DRAFT 623-1
1322 TRAINING DRAFT 350-1
1323 Publication of Orders 25-30
1323.1 State Active Duty
1332 RETIREMENT DRAFT
1334 Wear and Appearance of Uniforms
1336 Military Personnel Records In prep
1338.1 Food Service In prep
1338.2 Enlisted Uniform Issue In prep
1348 Awards and Decorations In prep 672-1 (incl) (incl)
1349 Heraldry
1352 Retired Recall In prep
1379 ATTENDANCE DRAFT 140-185
3005 ALERT & ASSEMBLY PLAN 31 JAN 2001
3025 Support to Civil Authorities concept
3305 Intelligence In Prep
4140 PROPERTY CONTROL PROC DRAFT
4515 State Guard License Plates
5005 Office Management
5010 OFFICE SYMBOLS & DISTR 31 JAN 2001 N/A N/A
5025 DIRECTIVES SYSTEM & INDEX 31 JAN 2001
5100 MISSION & ESSENTIAL TASKS DRAFT 2
6130 Standards of Military Fitness
7040 BUDGET PROCEDURE DRAFT
7041 VALUE TO THE STATE REPORT 31 JAN 2001
7050 Purchasing Procedures In prep
8120 NYG Personnel Database In prep

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APPENDIX A

SUBJECT NUMBERS FOR NYG DIRECTIVES

1000 MANPOWER AND PERSONNEL (CIVILIAN, MILITARY, AND RESERVE)

1000-1099 GENERAL
1000 General
1005 Honors and Ceremonies
1015 Morale, Welfare, and Recreation
1020 Equal Opportunity
1025 Education and Training
1030 Criminal Justice

1100-1199 MANPOWER
1100 General
1140 Allocations

1200-1299 RESERVE FORCES

Not used (possible for Retired Reserve items)

1300-1399 MILITARY PERSONNEL

1300 General
1304 Recruitment, Enlistment, Reenlistment.
1306 Physical Standards
1310 Classification
1320 Advancement and Promotion
1322 Education and Training
1325 Performance and Discipline
1332 Retirement and Separation
1334 Uniforms
1336 Records and Forms
1338 Clothing, Food and Housing
1348 Awards and Decorations

1400-1499 CIVILIAN PERSONNEL

1400 General
1422 Hours of Work and Overtime
1424 Leave

2000 INTRASTATE AND INTERSTATE AFFAIRS

2000-2099 GENERAL
Not used

2100-2199 MILITARY ASSISTANCE AND SALES

Not Used

2200-2299 DEMOCRACY, PEACEKEEPING, AND HUMAN RIGHTS

2205 Humanitarian and Civic Assistance.

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2300-2399 CUSTOMS OF WAR

Not used

3000 PLANS AND OPERATIONS, INTELLIGENCE, COMPUTER LANGUAGE

3000-3199 PLANS AND OPERATIONS
3000 Plans and Operations
3005 Mobilization (Alarm Lists)
3025 Civil Defense, Civil Disturbance, and Evacuations
3110 Logistics
3115 Intelligence

3200-3299 RESEARCH AND DEVELOPMENT

Not used (possible for Retired Reserve items)

3300-3399 INTELLIGENCE
3300 General
3305 Training

3400-3499 COMPUTER LANGUAGE

Not used

3500-3599 SPACE SYSTEMS

Not used

3600-3699 INFORMATION WARFARE

Not used

4000 LOGISTICS, NATURAL RESOURCES, AND ENVIRMONMENT

4000-4099 LOGISTICS
4000 Logistics Support

4100-4199 MATERIAL AND PROPERTY MANAGEMENT

4105 Procurement
4140 Material Management and Control
4145 Storage
4151 Material Maintenance

4200-4299 PRODUCTION AND ACQUISITION

Not used

4400-4499 PRIORITY AND URGENCY

Not used

4500-4599 TRANSPORTATION
4500 Management
4525 Postal Services

4600-4699 COMMUNICATIONS AND ELECTRONICS

4630 Facilities

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4640 Telephone and Telecommunications

4650 Radio
4660 Communications Security

4700-4799 NATURAL RESOURCES AND ENVIRONMENT

4700 General

5000 ACQUISITION, ADMINISTRATIVE MANAGEMENT, ORGANIZATIONAL

CHARTERS, SECURITY, PUBLIC AFFAIRS, AND LEGISLATIVE AFFAIRS
5000-5099 ACQUISITION AND ADMINISTRATIVE MANAGEMENT
5000 General
5010 Office Management
5015 Records Management
5025 Directives and Publications Systems
5030 Interagency Relations

5100-5199 ORGANIZATIONAL CHARTERS

Not Used

5200-5299 SECURITY
5200 General
5215 Computer Security

5300-5399 OFFICE AND ADMINISTRATIVE SERVICES

5305 Space
5330 Printing and Copying
5335 Supplies and Equipment

5400-5499 PUBLIC AFFAIRS

5400 General
5410 Community Participation

5500-5599 LEGISLATIVE AFFAIRS

5500 General

6000 HEALTH Most of this is not used, a few pertinent items are;
6000 General
6015 Facilities
6020 First Aid
6055 Safety
6100 General, Physical Fitness
6230 Hygiene and Sanitation

7000 BUDGET, FINANCE, AUDITS, AND INFORMATION CONTROL

7000-7099 GENERAL
7000 General
7040 Financial Management
7041 Cost and Economic Information (VALUE TO THE STATE INFO)

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7100-7299 BUDGETING
7100 General

7200-7299 APPROPRIATIONS ACCOUNTING AND CONTROL

7200 General
7220 Obligations, Expenditures and Cost Accounting

7300-7399 DISBURSEMENTS AND RECEIPTS

7300 General

7400-7499 REVOLVING FUNDS

Not used

7600-7699 AUDITING
Not used

7800-7899 INFORMATION RESOURCES MANAGEMENT

Not used

7800-7900 CONTRACT FINANCING

Not used

7900-7999 AUTOMATED INFORMATION SYSTEMS

8000 INFORMATION MANAGEMENT

8000-8099 DEFENSE INFORMATION MANAGEMENT Not Used

8100-8199 INFORMATION SYSTEMS

8100 General
8120 Automated Information Systems (NYG PERSONNEL DATABASE)

8200-8299 INFORMATION SERVICE

8200 General
8120 Information Technology Services

8300-8399 DATA ADMINISTRATION

8300 General
8320 Data Elements and Codes

8400-8499 INFORMATION TECHNOLOGY

8400 General

8900-8999 INFORMATION COLLECTION AND DISSEMINATION

8900 General
8910 Information Requirements

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APPENDIX B
TRANSMITTAL MEMORANDUM FOR A JOINT PUBLICATION
(CLASSIFICATION)
HEADQUARTERS NEW YORK GUARD
330 OLD NISKAYUNA ROAD
LATHAM, NY 12110-2224
NYSG-COS (dir #) (date)

MEMORANDUM FOR: Distribution List

Subject: (NYG Directive Number and Title)

1. This publication has been prepared under the direction of the Commander, New York Guard by the Joint Staff.
It sets forth doctrine and military guidance to govern the activities and performance of the New York Guard.

2. Recommendations for changes to this publication should be submitted to the Chief of Staff, Headquarters New
York Guard, 330 Old Niskayuna Road, Latham, NY 12110-2224.

3. Individuals submitting change proposals are directed to include an enclosure detailing the requested revision.

4. The NYG MACOMs are requested to notify and provide copies of follow-on regulations or instructions to this
headquarters for review and approval.

5. This publication is new and does not supercede and previous publication

6. Local reproduction is authorized and access to unclassified publications is unrestricted. However, access to and
reproduction authorization for classified joint publications must be in accordance with appropriate regulations.

7. The Joint Staff Directive Sponsor for this publication is _________.

8. Without enclosure, this memorandum is UNCLASSIFIED (if applicable).

FOR THE COMMANDER:

CHARLES MANCABELLI
Colonel, NYG (Air)
Chief of Staff
Enclosure
(CLASSIFICATION)

Distribution:
By Admin Officer; Cdr, Asst Cdrs, CoS and DCS, and J-Staff principals

CF
Army Division Headquarters - 25
Air Division Headquarters - 5
CMAU -5

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APPENDIX C
SAMPLE PREFACE FOR A JOINT PUBLICATION

(DIRECTIVE PUBLICATION TITLE) - NYGD (number)

PREFACE

BY ORDER OF THE COMMANDER

OFFICIAL:

JOHN F. BAHRENBURG
Major General, New York Guard
Commander

1. Purpose. This publication sets forth format and procedures to govern the development and
publication of New York Guard Directives by the Joint Staff, Headquarters New York Guard. It
provides guidance for the exercise of authority by. It provides guidance for use by the Divisions
in preparing their appropriate regulation or instructions. It is not the intent of this publication to
restrict the authority of the Commanders from organizing their force and executing a mission in a
manner the Commander deems most appropriate to ensure unity of effort in the accomplishment
of the overall mission.

2. Application

a. Format and procedures established in this publication apply to the Headquarters Joint
Staff. These principles and guidance also may apply to the major commands in the subsequent
development of their regulations or instructions.

b. This publication is directive in nature. Commanders will exercise judgment in

implementing and adding to requirements. This doctrine (or doctrine and selected techniques,
and procedures) will be followed, except when, in the judgment of the commander, exceptional
circumstances dictate otherwise. Conflicts will be resolved through recommended changes to
this Directive. Commanders will not publish regulations or instructions that conflict with this
Directive.

3. Scope. Describe what the NYG Directive covers; e.g., "This publication describes the New
York Guard Directives system and index of publications.

4. Basis. List any State laws, or DMNA directives, policies, or Regulations that provide the basis
for developing this publication.

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APPENDIX D

TEXTUAL BODY OF A JOINT PUBLICATION

1. Page Numbering. The pages preceding the text, beginning with the first page following the
Distribution List, are to be numbered consecutively with lower case Roman numerals. Text pages
are to be numbered by a combination of Roman and Arabic numerals and letters as follows:

a. Chapters. Pages are numbered consecutively in each chapter using chapter and page
number hyphenated (e.g., II-1 for page one of Chapter II). The title of each chapter is printed in
capital letters directly below the chapter number. All chapters will start on the right side of the
pub (facing page).

b. Sections. Sections are lettered consecutively in each chapter using capital letters (e.g.,
Section A, Section B).

c. Paragraphs. Paragraphs are numbered sequentially within each chapter using Arabic
numerals.

d. Appendixes. Appendixes are lettered consecutively in capitals and page number

hyphenated (e.g., A-1 for page one of Appendix A). Do not use Appendix I.

e. Annexes. Annexes to Appendixes are lettered consecutively in capitals and page number
hyphenated (e.g., B-A-1 for page one of Annex A to Appendix B).

f. Glossary. Glossary pages are lettered using "GL" hyphenated with Arabic numbers (e.g.,
GL-1, GL-2).

g. Index. Index pages are lettered using "IN" hyphenated with Arabic numbers (e.g., IN-1,
IN-2).

2. Figures and Tables. Figures and tables are numbered consecutively within chapters (e.g.,
Figure IV-1 for the first figure in Chapter IV or Table III-2 for the second table in Chapter III).

3. Margins. The top and bottom margins of each page will be approximately 1 inch. The left
margin will be 1 inch, and the right margin will be 1 inch.

4. Paragraph and Subparagraph Indenting. Paragraphs and subparagraphs are indented as

follows:

a. Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.

b. Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.

(1) Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.

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 NYGD 5025 31 January 2001

(2) Xxxxxxxxxxxxxxxx

(a) Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.

(b) Xxxxxxxxxxxx

5. References. References, if any, are usually listed in an Appendix to the directive. However, if
there are only one or two references that apply to only one chapter of the directive, those
references may be listed at the beginning of the chapter to which they apply.

6. Drafts. All draft editions of directives, revisions, and changes will adhere to the format
instructions above.

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