Setting To Work Appendices

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Pre-Job Brief
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#questionit
#talkwithoutfear
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Preparer:..…………………. Date:
…………………………... …………………………………………
Person in Charge: Location:
.
……………………………………. ……………………………………….
Note. The purpose of a Pre Job Brief is to confirm and communicate essential requirements/information prior
to commencing the work task(s).
It is the responsibility of the Person in Charge to ensure this Pre-Job Brief is created and briefed accordingly.
1. Confirm task(s) being performed today?

(Provide an overview of each task – what, where, who, why, when)
2. Discuss the Safe Systems of Work in place for the task(s)?

(Tick the applicable topics relevant to the task(s) & discuss expectations with the Team).
Workplace
Procedures/Documentation General Hazards
Hazards/Requirements
Risk Assessments Traffic Movements Slips, Trips & Falls
Work Instruction Tools & Equipment Electrical Hazards
Method Statement Access/Egress Chemical Hazards
Energy Isolation
Simultaneous Operations Hot Works
Procedure
Approved Working Manual Handling
PPE Requirements
Procedure Hazards
Working at Height /
Lift Plan Lone Working Rules
Dropped Objects
Noise/Hand Arm
Working at Height Pre Use Checks
Vibration
Energy Isolations
Permit to Work Confined Space
Required
Life Saving Rules Emergency Response Excavations
Doc. ID: APP1-xxxx Title: Pre-Job Brief Classification: Unrestricted

Ver. 01 Owner Org. code: SGRE COG QM&HSE Record ID: N/A
Process Framework: S2B-HSE DOCHOUSE-1643135961-106431
© Siemens Gamesa Renewable Energy, S.A., 2021, All Rights Reserved - Template Version 8.00
3. Ongoing issues to communicate
(Include updates about issues ongoing at the site/location or topics associated with the task(s) which will
be performed)
4. New topics or issues to discuss with the Team prior to commencing work
(Include update on any new issues which have emerged since the previous shift i.e. breakdowns, HSE/Quality
events, environmental changes, weather updates)
5. Feedback from Team Members / Other Comments
Checklist (Person in Charge is responsible for ensuring implementation of requirements)

Who should this Pre Job Brief be communicated to?.............................................
…… ...............................................................................................................................
.......
Is supporting documentation attached or the storage location referenced? Yes
(E.g. Safety Alerts, Email Communications, revised documentation)
In Person Email Teams Other (Please state)
How will the brief be communicated? ………….
……………………..
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Guidance Notes
The following guidance notes should be read by the person delivering the brief to ensure it is effective.
Audience
Ensure the location for holding the brief is sufficient in terms of safety and comfort for the number of attendees.
Time
Limit the duration of the brief to no more than 10-15 minutes. During discussion, do not allow the group to get
side tracked. If important and relevant, allow a short discussion then bring them back to the core discussion points.
Preparation & Approach

Expand on the selected Safety Focus points to ensure you create and record the agenda or key discussion points
for the Toolbox/Safety Talk. Use of photographs is recommended where relevant as this can aid communication.
Use the form to reference the task or tasks to be performed and select the key points from the checklist that need
to be covered in the brief. Using these will aid communicating the key information and allow the Presenter to keep
the brief focused. Also use the form to cover points relating to new or ongoing issues in the workplace. Use a
questioning approach to engage the workforce but get the message across and listen to responses.
An effective Pre-Job Brief should cover the following topics:

• Work Tasks – Nature of task or work to carried out with reference to any safety critical documents such as
Work Instruction (ZWI), Checklists (ZCH), relevant Risk Assessments including task specific
• Individual responsibilities – Who is doing what during the task
• Hazards/Risk – Review applicable hazards and control measures in the Safe System of Work
• Confirm all isolations required for control of hazardous energies
• Handling of equipment / materials – confirm lifting operations and manual handling requirements
• Chemicals – Ensure Assessments and data sheets are understood with requisite PPE available
• Weather conditions – Limitations understood and arrangements for adverse weather.
Style
For a successful Pre-Job Brief the person delivering it should:
• Be confident in speaking to groups of people;
• Be committed to what they say;
• Be able to demonstrate the safe use any equipment referenced or used; and
• Know enough about the subject matter to confidently answer any questions that may be asked.
Closing the Brief

• Summarise the main points covered during the brief
• Confirm from attendees that the key points or message has been clearly understood
• Confirm and record any feedback offered by attendees
• Remind attendees that if in any doubt they must stop work and ask for clarification
• Thank attendees for listening.
Complete the attendance records to confirm attendance and ensure copy retained in files.

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Signature Sheet
Name Signature Name Signature

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Take 5 Together
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Task: ……. Date:

…………………………………………… …………………………………………
Person
…... in Charge: Location:
.
……………………………………. ……………………………………….
DO NOT PROCEED with task if a requirement cannot be achieved
1. Gather all Team Members Together Complete
• Does everyone know what we are here to do?
• Do Team Members feel ready to perform the task?
2. Step Back, & Observe Surroundings Together
• Who else is working here and what can go wrong?
• Are all items & materials stable & secure?
3. Walk Through Task Together

• Do we have the correct documentation in hand?
(Work Instructions, Risk Assessment, Lift Plan, Permit to Work, Energy Isolation Plan)
• Is the equipment & tooling in safe working order?
• Have we performed all the required Pre Use checks?
• Do Team Members understand what isolations need to be

completed as part of the task?
• Is everyone wearing the correct PPE?
To be completed before recommencing work after a JOB STOP

• Have the above Take 5 Questions been reviewed again?
Doc. ID: APP2-xxxx Title: Take 5 & Post Job Review Classification: Unrestricted
#connectmore
#listenwell
#questionit
#talkwithoutfear
#offerpraise
Signature Sheet
Name Signature Name Signature

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Post-Job Review
#listenwell
#questionit
#talkwithoutfear
#offerpraise
Gather all Team Members Together to discuss outcome of the task

Yes No
Did the task go to plan?
(Consider any breakdowns, stoppages, weather issues that delayed the task)
If not, what could be done to improve the planning?
Yes No
Was the documentation suitable?
(E.g. Work Instructions, Risk Assessment, Lift Plan, Permit to Work, Energy Isolation Plan)
If not, what could be done to improve the documentation?
Yes No
Are there any HSE events that need reporting?
(E.g. accidents, near misses, spills, unsafe acts & conditions)
If yes, provide details and ensure these are input in SpheraCloud
Doc. ID: APP2-xxxx Title: Take 5 & Post Job Review Classification: Unrestricted

Setting To Work Appendices

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1. Confirm task(s) being performed today?

2. Discuss the Safe Systems of Work in place for the task(s)?

Risk Assessments Traffic Movements Slips, Trips & Falls

Work Instruction Tools & Equipment Electrical Hazards

Method Statement Access/Egress Chemical Hazards

Life Saving Rules Emergency Response Excavations

Doc. ID: APP1-xxxx Title: Pre-Job Brief Classification: Unrestricted

5. Feedback from Team Members / Other Comments

Checklist (Person in Charge is responsible for ensuring implementation of requirements)

Preparation & Approach

An effective Pre-Job Brief should cover the following topics:

Closing the Brief

Doc. ID: APP1-xxxx Title: Pre-Job Brief Classification: Unrestricted

Doc. ID: APP1-xxxx Title: Pre-Job Brief Classification: Unrestricted

Task: ……. Date:

• Does everyone know what we are here to do?

• Do Team Members feel ready to perform the task?

2. Step Back, & Observe Surroundings Together

• Who else is working here and what can go wrong?

• Are all items & materials stable & secure?

3. Walk Through Task Together

• Is the equipment & tooling in safe working order?

• Have we performed all the required Pre Use checks?

• Do Team Members understand what isolations need to be

• Is everyone wearing the correct PPE?

To be completed before recommencing work after a JOB STOP

Doc. ID: APP1-xxxx Title: Pre-Job Brief Classification: Unrestricted

Gather all Team Members Together to discuss outcome of the task

If not, what could be done to improve the planning?

If not, what could be done to improve the documentation?

If yes, provide details and ensure these are input in SpheraCloud

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