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    On Email Final

    Uploaded by

    Amritpal Singh
    This document provides a step-by-step guide to writing emails professionally. It outlines six key steps: 1) writing an informative subject line, 2) using a proper greeting, 3) stating the email's purpose, 4) keeping the body text concise, 5) wrapping up the email by pointing to next steps, and 6) signing off politely. Examples are given for each step to illustrate best practices for structuring professional emails in a clear, respectful and impactful manner.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    On Email Final

    Uploaded by

    Amritpal Singh
    12 views11 pages
    This document provides a step-by-step guide to writing emails professionally. It outlines six key steps: 1) writing an informative subject line, 2) using a proper greeting, 3) stating the email's purpose, 4) keeping the body text concise, 5) wrapping up the email by pointing to next steps, and 6) signing off politely. Examples are given for each step to illustrate best practices for structuring professional emails in a clear, respectful and impactful manner.

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    PPT on Email Final

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    This document provides a step-by-step guide to writing emails professionally. It outlines six key steps: 1) writing an informative subject line, 2) using a proper greeting, 3) stating the email's purpose, 4) keeping the body text concise, 5) wrapping up the email by pointing to next steps, and 6) signing off politely. Examples are given for each step to illustrate best practices for structuring professional emails in a clear, respectful and impactful manner.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    12 views11 pages

    On Email Final

    Uploaded by

    Amritpal Singh
    This document provides a step-by-step guide to writing emails professionally. It outlines six key steps: 1) writing an informative subject line, 2) using a proper greeting, 3) stating the email's purpose, 4) keeping the body text concise, 5) wrapping up the email by pointing to next steps, and 6) signing off politely. Examples are given for each step to illustrate best practices for structuring professional emails in a clear, respectful and impactful manner.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 11

    Welcome in

    Presentation
    TOPIC- How to write emails step by step
    DIGITAL BUSINESS MANAGEMENT
    Presented by :
    CODES NAMES

    CAM6226051 Paramveer Singh


    CAM6225131 Simranjit Kaur
    CAM6225775 Sukhveer Kaur
    CAM6225797 Amritpal Singh
    CAM6225... Paras kumar

    VANCOUVER, BC
    Table of contents

    01 02 03
    SUBJECT GREETING PURPOSE

    04 05 06
    BODY TEXT WRAPPING UP SIGNING OFF
    INTRODUCTION
    Email is the way to send and receive messages
    across the internet.
    You can even send non-text files like image, videos,
    and audio files as attachments.
    It is fast, cost-effective, and convenient.
    HOW TO WRITE EMAIL
    1.Subject

    1. Add subject line


    ● Keep the subject and the ● The aim of your subject line
    reasons of the mail simple. should be straightforward what
    you're looking or asking for.
    ● A subject line is all about
    conveying the purpose of your
    email.
    2.Proper greeting

    Depends upon
    Intro It can be simple as:
    relation
    ● Dear [Name]Hi It will also suggest what the first line of
    In a professional email, the ,
    greeting matters a lot. It’s your professional email should be:
    ● [Name],
    important because you ● Greetings
    could end up misspelling ○ I hope you are well.
    [Name],
    someone’s name or ○ I hope you are having a nice
    ● Hello [Name],
    addressing them with the ○ week so far.
    ● Hello ○
    wrong salutation—all of It is nice to be introduced.
    Everyone,
    which can affect their
    ● Hi All,
    impression of you.
    3.Purpose of the email
    Giving purpose
    People don’t want to read long emails or sort through mass amounts of text trying to find the
    intention of your email. State your purpose at the start of your email.

    Expand on more than what your subject line said and give the
    reader a clear idea of what the email is about. A few ways to
    state the subject of your email are:
    ○ I am writing in reference to [subject]
    ○ I am writing to inquire about [subject]
    ○ I am writing to inform you that [subject]
    4.Write body text
    Don’t overwhelm your reader with text. Understand your reader probably
    doesn’t have time to read along a lengthily email. Respect their time, if the
    body of your email is too long, they may skim through it or not read it all.

    . Make reading your emails easy by breaking text If you find that the subject you’re writing about
    into paragraphs that are two to three sentences requires a longer email. In that case, use your
    long, or use bullet points when necessary. email to set up a meeting instead of trying to
    explain everything in one long email.
    5.Wrapping up email

    At the end of your email, you don’t want to end with an average sentence. You want to end with a sentence that sets
    up what needs to happen next.

    Either try to point your reader in a particular direction or bring the conversation to a natural end. A few good ways
    to wrap up an email are:

    I look forward to speaking with you more.


    Please see the attached documents and give me your thoughts
    6.SIGNING
    OFF
    When signing off at the end of
    a professional email, keep it
    simple and kind.

    Here are some of the best ways to sign off an email:

    Thank you,
    Thanks again,
    Best,
    Best Wishes,
    Kind Regards,
    Sincerely,
    All the best,
    References
    BLISS, D. E. (N.D.). HOW TO WRITE A PROFESSIONAL EMAIL IN 7 SIMPLE STEPS.

    HTTPS://WWW.GLOBALEXPERIENCES.COM/BLOG/HOW-TO-WRITE-A-PROFESSIONAL-EM

    AIL

    ENGLISHING. (2021, MAY 24). ESL - WRITING AN EMAIL (STEP-BY-STEP GUIDELINE)

    [VIDEO]. YOUTUBE. HTTPS://WWW.YOUTUBE.COM/WATCH?V=1A5M7YGHLJC

    STEP FROM THE HINDU GROUP. (2020, MAY 1). HOW TO WRITE A PROFESSIONAL EMAIL

    STEP BY STEP (WITH EXAMPLES) - STRUCTURING A PROFESSIONAL EMAIL [VIDEO].

    YOUTUBE. HTTPS://WWW.YOUTUBE.COM/WATCH?V=MOU-N1WTEMK

    KLEIN, E. (2022). HOW TO WRITE A PROFESSIONAL EMAIL (7 EASY STEPS). THE HUNTER

    BLOG. HTTPS://HUNTER.IO/BLOG/HOW-TO-WRITE-A-PROFESSIONAL-EMAIL/

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