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    The Structure of Businesses Emails: Prepared By: Kattouche Racha Hanine Group 12

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    Safaa Kattouche
    The document discusses the structure of business emails, including an email opening with a subject line and salutation, body with the main message written in short paragraphs, and email closing with a signature. It provides tips for an effective business email such as keeping the message clear, brief, and polite with a formal style. An example business email is also included to demonstrate the proper structure.

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    The Structure of Businesses Emails: Prepared By: Kattouche Racha Hanine Group 12

    Uploaded by

    Safaa Kattouche
    15 views10 pages
    The document discusses the structure of business emails, including an email opening with a subject line and salutation, body with the main message written in short paragraphs, and email closing with a signature. It provides tips for an effective business email such as keeping the message clear, brief, and polite with a formal style. An example business email is also included to demonstrate the proper structure.

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    The document discusses the structure of business emails, including an email opening with a subject line and salutation, body with the main message written in short paragraphs, and email closing with a signature. It provides tips for an effective business email such as keeping the message clear, brief, and polite with a formal style. An example business email is also included to demonstrate the proper structure.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    15 views10 pages

    The Structure of Businesses Emails: Prepared By: Kattouche Racha Hanine Group 12

    Uploaded by

    Safaa Kattouche
    The document discusses the structure of business emails, including an email opening with a subject line and salutation, body with the main message written in short paragraphs, and email closing with a signature. It provides tips for an effective business email such as keeping the message clear, brief, and polite with a formal style. An example business email is also included to demonstrate the proper structure.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 10

    The structure of

    businesses emails
    Prepared by : kattouche Racha Hanine group 12
    Work plan :
     What’s a business email
     The structure of a business email :
     Email opening
     Body
     Email closing
     Some tips to write an effective business email
     Exemple of A business email
    The definition of a business email :

    is a method of business
    communication, which plays
    an essential role in
    establishing relationships
    with colleagues, partners, and
    sponsors. To save your time, 
    register with SendPulse, and
    send emails for free.
    What is the structure of a business
    email??
    How you format your business email makes a difference.
    A good business email structure helps communicate your
    message clearly. A badly formatted email can leave a poor
    impression.
    All good business emails should have at least these parts

    Email opening
    Subject Line. The subject line is the first
    part of the email your reader sees. It can
    determine whether your reader opens the
    email. Most experts agree that subject
    lines should be short (six to ten words) and
    specific

    The ‘To:’ field is for the direct audience


    who needs to reply or take action from the
    email content. The ‘CC:’ field is for readers
    who need to receive the email conversation
    for reference or clarity, but do not need to
    take action nor reply
    Salutation: The salutation is how you greet the reader. It's
    important that you understand whether you are addressing a
    formal or informal audience.

    If you write to a person you are not acquainted


    with, use the following phrases:

    Dear Sir/Madam,
    Dear Mr/Miss/Mrs (surname),
    • To whom it may concern.

    If you email a person you know, use these


    greetings:

    Dear (name),
    • Hello (name)
    Body of the email

    The body text conveys the main


    message of the email. It should also If you are answering an email, be polite,
    include an introduction and conclusion. and give thanks to the recipient before
    It should be written in short paragraphs stating the purpose:
    of one to two sentences.
    🙂 Thank you for your reply
    🙂 Thank you for contacting (company
    name)

    Questions and essential information If you


    want to ask something, make your question
    visible, write it close to the beginning.
    Email closing

    Be polite and accentuate that you a


    looking for the answer or thank the I am looking forward to hear
    recipient for attention: from you soon
    Don’t hesitate to contact me if
    you have any questions
    • Thank you for your time and
    attention

    Signature: A good email signature template


    helps your reader find all the information
    about you that they need, give your name
    and contact information in case they have
    questions.
    Tips to write an
    effective email :

    Don’t
    overcommunicate by Formal style aims to
    email. reach an agreement,
    Make good use of that is necessary for
    subject lines. business. Be concise,
    • Keep messages
    accurate, and avoid
    clear and brief clichés.

    . n e .
    e
    p olit our to d
    Be ck y ofrea
    Che • Pro
    Exemple of A business
    email

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