Planning

PLANNING
PLANNING:
 Planning is the selection and relating of facts and
making and using of assumptions regarding the
future in the visualization and formalization of
proposed activities believed necessary to achieve
desired result.
Features of Planning:
 Planning is a process.
 Planning is primarily concerned with looking into
future.
 Planning is undertaken at all levels of the
organization.
 Planning is flexible as commitment is based on
future conditions.
 Planning is a pervasive and continuous managerial
function involving complex processes of
perception, analysis, conceptual thought,
communication, decision and action.
Importance of Planning
 Primacy of Planning
 To ensure stability
 To reduce wastage
 To gain economical operation
 To focus Attention on Objective
 To help in Coordination
 To help in control
 To increase Organizational Effectiveness
 To increase innovation and creativity
 To avoid business failures
Steps in Planning
Perception of Establishing Planning Identification of

opportunities Objectives Premises alternatives
Establishing
Formulation of Choice of Evaluation of
sequence of
supporting plans alternative plans alternatives
activities
Perception of Opportunities
 Perception of opportunities includes a preliminary look
at possible opportunities and the ability to see them
clearly and completely, a knowledge of where the
organization stands in the light of its strengths and
weaknesses.
 Provides an opportunity to set the objectives in real
sense because the organization tries to relate itself with
the environment.
 It takes the advantages of opportunities and avoids
threats.
Establishing Objectives
 Major Organizational objectives and unit objectives are
set.
 Objectives specify the results expected and indicate the
end points of
 what is to be done,
 where the primary emphasis is to be placed,
 what is to be accomplished by various types of plans.
 Once Organizational objectives are identified,

objectives of lower units and subunits can be identified
in that context.
Planning Premises
 The conditions under which planning activities will be
undertaken.
 Planning premises are planning assumptions – the
expected environmental and internal conditions.
 Plans are formulated in the light of both external and
internal.
Identification of Alternatives
 The concept of various alternatives suggest that a
particular objective can be achieved through various
actions.
Evaluation of alternatives:
 Various alternatives which are considered feasible in
terms of preliminary criteria may be taken for detailed
evaluation.
 An attempt is made to evaluate how each alternative
contributes to the organizational objectives in the light
of its resources and constraints.
Choice of Alternatives
 The most fit one is selected. Sometimes, evaluation
shows that more than one alternative equally good. In
such a case, a planner may choose more than one
alternative.
Formulation of Supporting Plans:
 Various plans are derived so as to support the main
plan.
 Various derivate plans like planning or buying
equipments, buying raw materials, recruiting and
training personnel.
Establishing Sequence of Activities:
 The sequence of activities is determined so that plans
are put into action.
 Budgets for various periods can be prepared to give
plans more concrete meaning for implementation.
STAFFING
 Basically STAFFING Means RIGHT PEOPLE at RIGHT POSITION
at RIGHT TIME.
 Staffing is the function by which managers build an organization

through the recruitment , selection, and development of the individuals
as capable employees.
MEANING
DEFINITION
Nature of Staffing :
 Important managerial function

 Pervasive & continuous activity
 Efficient management of personals
 Helps in placing right person at right job
 Perform by all managers
 Concerned with human resources
 Provides personal and social satisfaction

Importance of Staffing :
 Key to managerial functions

 Building sound human organisations
 Human resource as an asset
 Increase in productivity
 Implementation of plans
 Higher morale
Staffing process:
Recruitment
Selection
Placement
RECRUITMENT :
 Recruitment is a process of searching

for prospective employees and stimulating
them to apply for job.
MEANING
DEFINITION
SOURCES OF RECRUITMENT:
 External Sources
 Internal Sources
INTERNAL SOURCES:
Promotion
Employee Departmental exam

recommendation
Internal
sources
Internal
advertisement Transfer
Retired
EXTERNAL RESOURCES :
Advertisement
Management External Campus

consultant factors recruitment
Walk in interview
Selection :
 Selection can be defined as process of

choosing the right person for the right job.
Meaning
Definition
SELECTION PROCESS :
Job analysis
advertisement
Application blank/ form
Written test
Interview
Medical examination
Initial job offer
Acceptance/ rejection letter
Final offer/ letter of appiontment
induction
INTERVIEW :
 Candidates who have successfully cleared the test are

called for an interview. The entire responsibility for
conducting the interview lies with the HR department
i.e. they look after the panel of interviewers,
refreshments, informing candidates etc.
MEANING
DEFINITION
JOB ANALYSIS :
 Job analysis is process of studying & collecting information relating to the

operation & responsibility of specific job.
Job Analysis
Job Description Job Specification

Planning

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PLANNING

Perception of Establishing Planning Identification of

 what is to be accomplished by various types of plans.

 Once Organizational objectives are identified,

 Staffing is the function by which managers build an organization

 Important managerial function

 Efficient management of personals

 Helps in placing right person at right job

 Perform by all managers

 Concerned with human resources

 Provides personal and social satisfaction

 Key to managerial functions

 Human resource as an asset

 Recruitment is a process of searching

Employee Departmental exam

Management External Campus

 Selection can be defined as process of

Application blank/ form

Initial job offer

Acceptance/ rejection letter

Final offer/ letter of appiontment

 Candidates who have successfully cleared the test are

 Job analysis is process of studying & collecting information relating to the

Job Description Job Specification

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