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    Presentation Travel Management

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    Ali Azeri
    The document discusses travel management in three parts: 1) Trip Advance - The process for employees to request and receive advances for business trips, including submitting requests, manager approval, and payment options. 2) Trip Expense - The process for employees to file expense reports after trips, including completing reports, expenses department review, manager approval, settlement, and payment reimbursement. 3) Trip Statistics - The final section briefly mentions trip statistics but provides no details.

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    © All Rights Reserved
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    Presentation Travel Management

    Uploaded by

    Ali Azeri
    40 views10 pages
    The document discusses travel management in three parts: 1) Trip Advance - The process for employees to request and receive advances for business trips, including submitting requests, manager approval, and payment options. 2) Trip Expense - The process for employees to file expense reports after trips, including completing reports, expenses department review, manager approval, settlement, and payment reimbursement. 3) Trip Statistics - The final section briefly mentions trip statistics but provides no details.

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    The document discusses travel management in three parts: 1) Trip Advance - The process for employees to request and receive advances for business trips, including submitting requests, manager approval, and payment options. 2) Trip Expense - The process for employees to file expense reports after trips, including completing reports, expenses department review, manager approval, settlement, and payment reimbursement. 3) Trip Statistics - The final section briefly mentions trip statistics but provides no details.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    40 views10 pages

    Presentation Travel Management

    Uploaded by

    Ali Azeri
    The document discusses travel management in three parts: 1) Trip Advance - The process for employees to request and receive advances for business trips, including submitting requests, manager approval, and payment options. 2) Trip Expense - The process for employees to file expense reports after trips, including completing reports, expenses department review, manager approval, settlement, and payment reimbursement. 3) Trip Statistics - The final section briefly mentions trip statistics but provides no details.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 10

    Workshop

    Travel Management
    Ali Nasrullayev, FI/CO Consultant
    January 11, 2021
    Agenda

    Discussion topics

     Trip Advance 00:00 – 00:00

     Trip Expense 00:00 – 00:00

     Trip Statistics 00:00 – 00:00

    © 2020 BMS Global. All rights reserved. 2


    Travel Management

    The Travel Management  component supports all processes involved in handling business


    trips. Its comprehensive functionality is integrated with settlement, taxation, and payment
    processes. Travel Management enables you to request, plan, and book trips, create expense
    reports, and transfer expense results to other business function areas.

    Process overview :

    1.Assign travel privileges to the employee

    2.Creating an advance request for a Business Trip

    3.Approval of Advance

    4.Sending information to the FI module

    5.Posting in General Ledger

    6.Entry Travel Expenses

    © 2020 BMS Global. All rights reserved. 3


    Trip Advance

    1) The traveler uses the SAP system to submit a travel request to his or her manager. The
    travel request supplies the superior with information such as the date, destination, and
    purpose of the trip, the transportation and accommodations required, the requested advance
    and the estimated costs for the trip.

    2) The manager can approve the request, send it back for corrections, or reject it.

    3) If an advance is requested and approved, there are the following options for payment :

     Cash payment by cash office


     Bank transfer to the employee's bank account
     Forwarding of the amounts for payment to financial accounting
     The paid amounts in the first three cases are, however, also forwarded for posting to
    financial accounting.

    © 2020 BMS Global. All rights reserved. 6


    Trip Expense

    1.After the trip has been taken, the traveler completes travel expense report , including all
    necessary data and documents. The system applies all statutory and company-specific
    specifications stored in Customizing and checks the consistency of the entries against these
    specifications.

    2.The expenses department checks the travel expense report and the original documents and
    receipts. Now the travel expense report is sent to the manager for approval , who can then
    release it for settlement.

    3.As soon as the trip is approved, it is settled in the SAP system: On the basis of the trip provisions
    set for the relevant traveler, the system determines the travel expense results, especially the
    amount for reimbursement.

    4.The travel expense results are prepared to suit the method of payment chosen and made
    available to the corresponding components (Financial Accounting, Payroll Accounting, Controlling,
    Funds Management) with the appropriate additional information.

    5.The payment of reimbursement amounts.

    6.The traveler receives a travel expense statement with the relevant trip data and the accounting
    results.

    © 2020 BMS Global. All rights reserved. 7


    Trip Statistics

    © 2020 BMS Global. All rights reserved. 8


    Trip Statistics

    © 2020 BMS Global. All rights reserved. 9


    Thank You!

    Contact information:

    Khayal Gojayev
    Project Coordinator
    [email protected]

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