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    Deped Email Validation Process: Information and Communications Technology Unit

    Uploaded by

    maestro24
    The document outlines DepEd's email validation process for issuing Office 365 accounts which involves the following steps: 1. Gathering DepEd emails of all employees and updating their profiles. 2. Sending validation codes to employees' DepEd emails through the UIS system and having them relay the codes back. 3. Verifying the codes match in UIS and validating the emails, or escalating cases where employees cannot access their DepEd emails. The process is managed through DepEd's email repository system with additional notes on storing passwords with employee consent.

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    © All Rights Reserved
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    Deped Email Validation Process: Information and Communications Technology Unit

    Uploaded by

    maestro24
    275 views11 pages
    The document outlines DepEd's email validation process for issuing Office 365 accounts which involves the following steps: 1. Gathering DepEd emails of all employees and updating their profiles. 2. Sending validation codes to employees' DepEd emails through the UIS system and having them relay the codes back. 3. Verifying the codes match in UIS and validating the emails, or escalating cases where employees cannot access their DepEd emails. The process is managed through DepEd's email repository system with additional notes on storing passwords with employee consent.

    Original Description:

    LIS

    Original Title

    Validation_of_DepEd_Email

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    The document outlines DepEd's email validation process for issuing Office 365 accounts which involves the following steps: 1. Gathering DepEd emails of all employees and updating their profiles. 2. Sending validation codes to employees' DepEd emails through the UIS system and having them relay the codes back. 3. Verifying the codes match in UIS and validating the emails, or escalating cases where employees cannot access their DepEd emails. The process is managed through DepEd's email repository system with additional notes on storing passwords with employee consent.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    275 views11 pages

    Deped Email Validation Process: Information and Communications Technology Unit

    Uploaded by

    maestro24
    The document outlines DepEd's email validation process for issuing Office 365 accounts which involves the following steps: 1. Gathering DepEd emails of all employees and updating their profiles. 2. Sending validation codes to employees' DepEd emails through the UIS system and having them relay the codes back. 3. Verifying the codes match in UIS and validating the emails, or escalating cases where employees cannot access their DepEd emails. The process is managed through DepEd's email repository system with additional notes on storing passwords with employee consent.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 11

    DepEd Email Validation Process

    (Required for the issuance of O365 Accounts)

    Information and Communications


    Technology Unit
    Start A B

    1. Gather Escalate
    5. Is
    DepEd Emails
    validation N
    code
    2. Update Employee’s correct?
    DepEd Email
    Y

    3. Send Validation Code 6. Validate DepEd Email

    End
    4. N
    Validation
    Code was B Note: Clicking the "Escalate" button would
    Received? automatically create a DepEd Email Management Ticket
    for that particular employee. You do not have to worry
    Y about succeeding validation steps as the ICT unit will be
    the one who will update employee's DepEd email and
    A will be automatically marked as validated.
    Step 1
    Gather DepEd Emails of
    all employees in your
    respective schools.
    Back >>
    Step 2
    Update employees' profile to
    reflect their DepEd emails
    (Use "Manage Accounts"
    facility to accomplish this
    task). Back >>
    Step 3
    Go to UIS - DepEd Accounts
    Repository v1.0 DepEd Email
    Accounts Management Module
    Select an employee then click
    "Send Code" button.
    UIS will email a validation code to your selected employee
    Back >>
    Step 4
    Ask the employee to login to
    his/her DepEd email and
    relay/send the received
    validation code to you.
    Back >>
    Step 4: Notes
    a. If the employee is not able to
    login to his/her DepEd email due
    to forgotten credentials. Select
    that particular employee then
    click "Escalate".
    Back >>
    Step 5
    Verify if employee's validation
    code is the same as the one
    under UIS - DepEd Accounts
    Repository v1.0 DepEd Email
    Accounts Management Module
    Back >>
    Step 6
    If the validation code is the
    same, select the employee
    then click "Validate"
    button.
    Back >>
    Additional Notes
     Using the DepEd Accounts Repository v1.0 system, you
    may store employees deped email passwords provided
    that they explicitly agree and that they understand the
    risk of storing passwords on the system. Ensure that
    they understand that their passwords are stored with
    encryption (not readable to hackers incase of data
    breach) but are visible to you as ICT Coordinators and
    to the ICT Unit being the systems and database
    administrator.
    Back >>
    Thank You

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