Brooks Eecs149 Sp12 ProjectManagementOverview

Project Management
and
Embedded Systems
Christopher Brooks, PMP

Center for Hybrid and Embedded Software
Systems (CHESS) Executive Director
Feb. 7, 2012, EECS 149: Introduction to Embedded Systems

Christopher Brooks
Im a release engineer, training electrical

engineers in the art of software engineering.
Ive worked with Professor Edward A. Lee
since 1992, first on Ptolemy Classic (C++) and
now on Ptolemy II (Java).
Ive taken undergrad CS classes at Berkeley
In 2009, I became a Project Management
Professional (PMP) via UC Extension
11 classes over 4.5 years, 330 hours of lecture
Christopher Brooks: Project Management 2/7/12 2

PMI: Project Management
Institute
A Guide to the Project Management

Body of Knowledge (aka PMBOK)
PMI Certification
Certified Associate in Project Management
(CAPM)
Project Management Professional (PMP)
Program Management Professional (PgMP)

Why does Project Management Matter?
Many efforts are project based

Movies, electronic hardware, construction, weddings
You will meet project managers and it is good to
know when you being project managed.
So you know when Bad Things are about to
happen
Credit: xkcd.com
What is a project?
Q: What is a project?
A: A temporary endeavor undertaken to create a
unique product, service or result -source PMBoK, p368
Note that a project is a temporary endeavor with a

start and a finish. Avoid confusing continuous
processes with projects.

Project Management
Project management is?

The art of managing projects to a successful
completion.
The Project Management Triple Constraint:
Scope
Quality
Cost Time
Time, Cost, Scope and Quality in the
definition of a Project
Q: What is a project?
A: A temporary endeavor undertaken to create a
unique product, service or result
Where are time, cost, scope and quality?
Quality is missing from the definition!

Project Management Phases
Planning and
Initiating
Design
Project
Charter
Project Plan Change
(Schedule) Control
Management
Monitoring and
Executing Closing
Controlling
Lessons
Learned
Document

How to have an unsuccessful project
What happened? Copyright Garry Trudeau
Team dynamics: team mate is crashed out

Scheduling: only an hour left?
Overambitious: dual drive? AI Chip?
Solving Alexs Problems in terms of
Scope, Time, Cost and Quality
Team dynamics: team mate is crashed out

Time & Scope Problem, Quality suffers
Scheduling: only an hour left?
Time & Scheduling Problem
Overambitious: dual drive? AI Chip?
Scope: Vague requirements
Goldplating

Copyright Garry Trudeau
Whats the problem?
Scope: Gold plating
Solution: Deliver the good stuff first

How Ive messed up
LED T-Shirt Project: 8x10 LEDs

Tansy sewed the 80 surface mount LEDs
I worked on the Ptolemy Software
Problems
Missed deadline bad planning
Data size too large for chip!
Could have avoided with
Better planning: avoid surprises
Credit: Jason Madara/Craft Magazine

Project Management/Embedded Systems
Problems
Hardware and software designs affect each

other
But you dont know about problems until too
late.
Solutions include?
Software Simulation
Hardware Prototyping

How to successfully manage a project
Develop a one page project charter

Get your sponsor to sign off
Develop a time line with milestones
Work backwards
Describe deliverables
Break up deliverables into smaller deliverables
Assign deliverables to specific people
Associate Milestones with Deliverables
Monitor progress
If you dont look at the plan, then why bother?
Status reports can be email messages or meetings

EECS 149 Lab Project Management
Requirements
Q: Where do you get your list of requirements for the Project Management
Lab??
A: From the customer!
Q: Who is the customer?
A: In some ways, the faculty is the customer, but in the context of a class,
the customer is the student. The faculty is the sponsor.
Q: Where do we find requirements?
A: Customer documents such as the website! The EECS149 website says:
Lab 7 (March 5, 2012): Project management: Students will

finalize project teams and project definitions, construct a
plan for the project with specific milestones and assign
responsibilities to project participants.
Lab 7 Guide (includes prelab and checkout)
How to do the Project Management Lab?
2. Plan your Project: Follow Project Charter Instructions [5] to create a

project charter. Ensure that you are reasonable in your objectives and
deliverables, especially considering the experience of your group. i.e. Do not
make a circuit board a major deliverable if no group member has any circuit
design experience. On the same token, the scope of the project should match
the size of the group and the goal be to produce an interesting and
impressive product.

Project Management Lab (Continued)
Your charter should include:

(a) Overview
(b) Approach
(c) Objectives
(d) Major Deliverables
(e) Constraints
(f) Risk and Feasibility
Your charter should be one (1) page. The point is succinctly summarize your
project for a busy manager.
Each group should submit one charter.
The project charter

Will help define the project
Will help with the second part, the schedule of milestones and
responsibilities
Project Charter
Formalize the project with the sponsor

Sections:
Project Overview
Project Approach
Project Objectives
Major Deliverables
Constraints
Risks and Feasibility
In one page
Most people, especially busy people, will not
read more. In fact, it has been shown that most
people dont even read (hi mom!) slides.
Project Charter Example: Web Site
www-cad Project Overview
This project is to create a new web site for the CAD group faculty. The current website at www-
cad.eecs has a very old look, it needs an update so that we can attract new students.
Project Approach
The project is a fairly small website based partly on a preexisting site, so we will use a classic
waterfall approach with milestones. The project team will consist of the following people. Ive
estimated the maximum amount of time we can get from each person over the life of the project.
Kurt Keutzer (2 hrs week for 6 weeks) Ken Lutz (2 hrs/week for 6 weeks)
Brad Krebs (10 hrs/week for 6 weeks) Christopher Brooks (10 hrs/week for 6 weeks)
Allen Hopkins (5 hrs/week for 6 weeks) Carol Sitea (1 hr/week for 6 weeks)
The project sponsor is Professor Keutzer. Professor Keutzer is on sabbatical this semester, but we
hope to get feedback from him on a continuing basis.
Project Objectives
Update the look and feel of the website to a modern standard
Provide access to student and faculty pages
Provide access to active projects
One page!
Provide access to summaries, downloads and key papers of inactive projects. The old pages
of inactive projects should be archived.
Provide a simple static listing of seminars. A more complex calendar and a search engine are
deferred due to schedule constraints.
Major Deliverables
A schedule along with time estimates.
A prioritized list of features.
An example of the main page so we can review look and feel.
An archive of the old website
The final website.
Constraints
Professor Keutzer would like to see the web site completed by mid-March: that is when students
start looking at graduate schools. Developers might not have much time to work on this project.
The project requires timely feedback from the faculty.
Risk and Feasibility

The primary risk is that the project takes too long to complete and we miss the mid-March oppor-
tunity. Another risk is that we complete the project too quickly and quality suffers. A third risk is
that there are only so many resources available. By fast tracking, we can handle some of the
tasks in parallel and avoid these risks. The project is definitely feasible if we roll out the website
in stages.

Project Charter: Overview
In a sentence, describe the project:

This project is to create a new web site for the CAD
group faculty.
Possibly include the business reason:

The current website at www-cad.eecs has a very old
look, it needs an update so that we can attract new
students.

Project Charter: Approach
Describe your software development life cycle

(SDLC):
Whats that?
Methodologies: Waterfall, V-Model, Iterative, Spiral,
Agile, Lean, XP, Cleanroom,
Rapid Application Development (RAD),
Scrum,
Rational Unified Process (RUP),
Test Driven Development (TDD)
List the team
List the time commitments

Waterfall Method
Complete one phase before going on to the next

[Royce, 1970]
Requirements
Design
Implementation
Validation
Maintenance
o Problems: Cant go back
o Good for extending known solutions
Time

Waterfall Example:
Microsoft Project Gantt Chart

V-Model
Level of Abstraction
Source: Wikipedia
Based on Waterfall
Validation: Are you building the right thing? (User)
Verification: Are you building it right?
Shows relationship between each phase of

development and its testing phase
Iterative and Incremental Development
Project Mercury (1960)

Three steps
Initialization
Iteration
Project Control List: tasks and new features Source: Wikipedia
Advantage over Waterfall: Iterative allows backtracking Scope
Iterative is time boxed, not feature boxed Quality
Spiral, Agile and RUP are based on Iterative Cost Time

Project Management Phases
Recall the PMBoK phases and the similarity to Iteration
Planning and
Initiating
Design
Project
Charter
Project Plan Change
(Schedule) Control
Management
Monitoring and
Executing Closing
Controlling
Lessons
Learned
Document

Spiral Model [Boehm, 88]
Includes
Risk Management
Combines
Waterfall &
Iterative
Good for
large projects
Source: B.W Boehm,
A spiral model of
software development
and enhancement,

Agile Development
A group of methodologies
Based on Iterative/Incremental
Break up tasks
small timeboxes (1-4 weeks)
Each iteration: Full devel cycle:

Planning, Requirements, Design, Coding, Testing
Customer Representative:
Appointed by stakeholders. Answers Questions
Adaptive, not Plan-driven
Source: Dbenson/VersionOne CC SA3.0

Manifesto for Agile Software
Development
We are uncovering better ways of developing
software by doing it and helping others do it.
Through this work we have come to value:
Individuals and interactions over processes and tools

Working software over comprehensive documentation
Customer collaboration over contract negotiation
Responding to change over following a plan
That is, while there is value in the items on

the right, we value the items on the left more.
Source: http://agilemanifesto.org/ (Beck et. al, 2001)
Principles behind
the Agile Manifesto
We follow these principles
Our highest priority is to satisfy the customer Working software is the primary
through early and continuous delivery of measure of progress.
valuable software. Agile processes promote sustainable
Welcome changing requirements, even late development. The sponsors,
in development. Agile processes harness developers, and users should be able
change for the customer's competitive to maintain a constant pace indefinitely.
advantage. Continuous attention to technical
Deliver working software frequently, from a excellence and good design enhances
couple of weeks to a couple of months, with agility.
a preference to the shorter timescale. Simplicity--the art of maximizing the
amount of work not done--is essential.
Business people and developers must work The best architectures, requirements,
together daily throughout the project. and designs emerge from self-
Build projects around motivated individuals. organizing teams.
Give them the environment and support they At regular intervals, the team reflects
need, and trust them to get the job done. on how to become more effective, then
The most efficient and effective method of tunes and adjusts its behavior
conveying information to and within a accordingly.
development team is face-to-face
conversation. Source: http://www.agilemanifesto.org/principles.html
Source: http://agilemanifesto.org/
(Beck
(Beck
et.et.
al,al,
2001)
2001)
Lean Software Development
Based on a the Toyota Production System (1948-1975),

originally known as Just In Time (JIT) production
The Toyota Way: Continuous Improvement and Respect for People
Lean has 7 Principles:
Eliminate Waste: Remove unnecessary code, requirements
Amplify Learning: Short cycles. Feedback from customer
Decide as late as possible: Max. Flexibility. Wait for customer changes
Deliver as fast as possible: Frequent Releases. Parallel Teams
Empower the team: Developer access to customer
Build integrity in: Unit/Integration/System/Acceptance Tests. Refactoring.
See the whole: Think big, act small, fail fast; learn rapidly
Scrum
Scrum: A framework within which people can address

complex adaptive problems, while productively and
creatively delivering products of the highest possible
value. Scrum is:
Lightweight
Simple to understand
Extremely difficult to master
Source: The Scrum Guide, Schwaber & Sutherland (2011)

Scrum Roles
Scrum Master: ensures process is followed, removes

impediments
Product Owner: Represents stakeholders
Development Team: The people doing the work

Scrum Artifacts: Product Backlog
Product Backlog
Everything needed in the product
Product Owner is responsible for content
An ordered list of items.
Each item description, order, and estimate
Ordered by value, risk, priority, and necessity
Product Backlog grooming: add detail, update estimates,
change order. Usually no more than 10% of development
teams capacity
Monitoring: Total work remaining is visible.

Scrum Artifacts:
Sprint Backlog & Increment &Done
Sprint Backlog: the set of Product Backlog items for the
current split and a plan to complete the sprint goal.
Level of detail: Enough to show changes in progress
during the Daily Scrum.
Monitoring: Total work remaining is visible.
Increment: Sum of all Product Backlog items completed
during the current sprint an previous sprints
Definition of Done: A shared understanding of what
has been completed

Scrum Events
Sprint: 1-5 weeks

Daily Scrum: Fast stand up meeting: What was done
yesterday? What will be done today? Am I blocked or
will I be blocked?
Backlog grooming: estimate existing backlog
Scrum of Scrums: Each group sends a representative
Sprint Planning: select the work, prepare the sprint
backlog
Sprint Review: (end of sprint). Present to stakeholders
Sprint Retrospective: (end of sprint). What worked?

Extreme Programming (XP)
Planning Designing
Simplicity
Release planning
System Metaphor
Frequent Releases
Refactoring
Coding
Standards
Testing
UnitTests
Unit tests first
Bugs need Tests
Pair Programming
Acceptance Tests
Late Optimization
Based on http://www.extremeprogramming.org/rules.html

Software Development Life Cycles (SDLCs)
Waterfall - Complete a phase before the next phase
V-Model Development vs. testing
Iterative Cyclic phases Basis for many SDLCs
Spiral Waterfall & Iterative, Risk Management at regular stages
Agile
Lean: Based on Just In Time. 7 principles
Scrum: Fast standup meeting: What was done yesterday? What will be done today?
Am I blocked or will I be blocked?
Test-Driven Development (TDD): Write a Unit Test before coding
Extreme Programming (XP): Fine scale feedback (pair programming, TDD),
Continuous Process (small releases), Shared Understanding (Coding standards),
Programmer welfare (sustainable pace)
Cleanroom: Formal Methods, Statistical Quality Control, Statistically Sound Testing
Rapid Application Development (RAD): Construct Prototypes
Rational Unified Process (RUP): Adaptable Process Framework
Suitability of different SDLCs
Agile Home Ground Plan-driven Home Ground Formal Methods

Adaptive methods Predictive Methods (Cleanroom )
(Lean, Scrum, XP ) (Waterfall, Iterative, Spiral
)
Low Criticality High Criticality Extreme Criticality
Senior Developers Junior Developers Senior Developers
Requirements change Requirements do not Limited requirements,
often change often Limited Features (Wirths
Law1)
Small Number of Large Number of Requirements that can be
Developers Developers modeled
Culture that thrives on Culture that demands order Extreme quality
chaos
Based on: Wikipedia Agile Article, From Boehm and Turner (2004)
1Wirths Law: Software is getting slower more rapidly than hardware becomes faster (1995)
Project Charter: Approach (again)
Describe your software development life cycle

(SDLC):
Whats that?
Methodologies: Waterfall, V-Model, Iterative, Spiral,
Agile, Lean, XP, Cleanroom,
Rapid Application Development (RAD),
Rational Unified Process (RUP)
Techniques: Scrum,
Test Driven Development (TDD)
List the team
List the time commitments
Project Charter: Approach Example
The project is a fairly small website based partly on a

preexisting site, so we will use a classic waterfall approach
with milestones. The project team will consist of the
following people. Ive estimated the maximum amount of
time we can get from each person over the life of the project.
Kurt Keutzer (2 hrs week for 6 weeks)
Ken Lutz (2 hrs/week for 6 weeks)
Brad Krebs (10 hrs/week for 6 weeks)
Christopher Brooks (10 hrs/week for 6 weeks)
Allen Hopkins (5 hrs/week for 6 weeks)
Carol Sitea (1 hr/week for 6 weeks)
The project sponsor is Professor Keutzer. Professor Keutzer
is on sabbatical this semester, but we hope to get feedback
from him on a continuing basis.

Project Charter: Objectives
List your objectives

Objectives are one way to measure success
Dont get too specific, there is time for that
later
Check your objectives with customer provided
documentation
Are you solving the problem presented by the
customer?

Project Charter: Objectives Example
Update the look and feel of the website to a modern

standard
Provide access to student and faculty pages
Provide access to active projects
Provide access to summaries, downloads and key
papers of inactive projects. The old pages of
inactive projects should be archived.
Provide a simple static listing of seminars. A more
complex calendar and a search engine are deferred
due to schedule constraints.
Project Charter: Deliverables
Whats a deliverable?
Physical artifacts which describe your
progress and include your product
Deliverables should include:
A description (Scope)
A date (Time)
A person or persons who are responsible
(Cost)

Project Charter: Deliverables Example
A schedule along with time estimates.

A prioritized list of features.
An example of the main page so we can review
look and feel.
An archive of the old website
The final website.

Project Charter: Constraints
Schedule, Budget and Resource problems

Whats a common constraint for eecs149?
Hardware availability
Example:
Professor Keutzer would like to see the web site completed by

mid-March: that is when students start looking at graduate
schools. Developers might not have much time to work on this
project.
The project requires timely feedback from the faculty.

Project Charter: Risks
List things that could go wrong and how you will

avoid them
Dont skip the risks.
Example:
The primary risk is that the project takes too long to complete
and we miss the mid-March opportunity. Another risk is that
we complete the project too quickly and quality suffers. A
third risk is that there are only so many resources available.
By fast tracking, we can handle some of the tasks in parallel
and avoid these risks. The project is definitely feasible if we
roll out the website in stages.
EECS 149 Deliverables (Contd)
From the Project Management lab:

3. Set Milestones and a Schedule: Working backwards from the completion due
date, determine when tasks need to be done to complete the project on time.
Ensure you are allowing adequate time for debugging integrating disjoint
components from several people can take a week or more. Be sure to consider
events such as Spring Break, Finals Week, etc.. Milestones should indicate
which team member is responsible and be no more than one week apart.
Be sure to include non-technical tasks such as practicing the presentation or
writing the report. Also include a plan to meet with your mentor, preferably
once a week (you may want to organize your milestones to land on these dates).
Be sure to include vacations like Spring Break.
Do not hesitate to be painfully specific. Through the duration of this project,
you should submit milestone reports to track your progress. Certainly, the
milestones could change during the course of the project as you learn and
debug things.

Why Milestones
How will you measure success?

How will you divide up the work?
How will you make sure everyone
participates?
Milestones

What is a milestone?
A milestone is a checkpoint in the project

A milestone has
A description of the point
A date
A person or persons who are responsible
A milestone may or may not have a
deliverable associated with it.
A deliverable has
A description of a deliverable (scope)
A date (time)
A person or persons who are responsible (cost)

Q: Where to get Milestones?
A: From the Customer and Sponor!

On 2/4/12, the EECS149 Website said:
Date Deliverable
3/6 5 minute project presentations due
Keep
3/13 Monday labs have completed charter, WBS & milestones on 3/12
checking
3/20 First 5-min Project Mini-Updates,
1st Milestone Update Report due
the
4/5 5-min Project Mini-Updates,
website.
New Milestone Report due
4/12 5-min Project Mini-Updates, New Milestone Report due Schedules
4/21 Demo your projects! change.
New Milestone Prediction (including goals for the final presentation)
5/3 Final project milestone reports due
5/9 Project Presentations
5/11 Project reports due at 12 noon (Pacific)

Milestones
Date Deliverable
3/6 5 minute project presentations due
3/13 Monday labs have completed charter, WBS & milestones on 3/12
3/20 First 5-min Project Mini-Updates,
1st Milestone Update Report due
New Milestone Report due
4/12 5-min Project Mini-Updates, New Milestone Report due
4/21 Demo your projects!
New Milestone Prediction (including goals for the final presentation)
5/3 Final project milestone reports due
5/9 Project Presentations
5/11 Project reports due at 12 noon (Pacific)
However, the above is not detailed enough for success.

Thats why the Lab includes Set Milestones and a Schedule.
Work Breakdown Structure
From the Project Management Lab:

4. Set a Work Breakdown Structure: Generate a Work
Breakdown Structure (WBS) for your project, being careful
to satisfy the 100% and mutual exclusion rules.
The diagram should show dependencies between milestones

and which tasks can be performed in parallel.
For simpler projects, this could be very linear, but try to

divide the tasks so as much as possible can be done in
parallel so work can be split between people.
Ensure that the WBS answers when a milestone will be

finished and who is responsible for it finishing.
Work Breakdown Structure (WBS)
How to do a schedule: Use a Work Breakdown

Structure
A work breakdown structure is an outline that
describes the deliverables.
Each level of the outline describes 100% of
the work below it (the 100% Rule)Scope
A WBS should include:
What (Scope)
When (Time)
Who (Cost)
Cost Time
Metro II Software
Development
and Release
Resouce: team
Cost: ? > 8d, ~ 31d?
Start: 1/3/07
Finish: 7/31/07
2.0 Alpha
1.0 Planning 3.0 Beta Release 4.0 Final Release
Resource: cxh Release Resource: team Resource: team
Cost: 10hr Resource: team Cost: ?> 1d, ~10d?? Cost: ?>2d ~ 10d??
Finish: 2/6/07 Cost: ?>5d, ~10d? Finish: 6/4/07 Finish: 7/31/07
Finish: 3/13/07
1.1 Charter 3.3

3.1 Features 3.2 Feature 4.1 Integration
Resource: cxh Integration 3.4 Installer
Development Refinement Testing
Cost: 4hr Testing Finish: 6/4/07
Finish: 5/29/07 Finish: 6/4/07 Resource: cxh + team
Finish: 1/23/07 Resource: ?
Cost: ?
Cost: ?
Finish: 7/20/07
Finish: 6/4/07
1.1 WBS 3.1.3 Mappers 3.2.1 IP
Resource: cxh & Adapters Wrapping
Cost: 3hr Resource: ?? Resource: ? 4.2 Docs
Finish: 1/30/07 Cost: ? Cost: ? 3.4.1 Installer Testing Resource: team
Finish: 5/29/07 Finish: 1/31/07 Resource: cxh + team Cost: 8d
1.1 Schedule Cost: 8 (cxh) Finish: 7/20/07
Resource: cxh 0.5/team member.
Cost: 3hr Finish: 6/4/07
Finish: 2/6/07 C 3.2.2 Three
Phase
Execution 4.3 Installer
2.1 Build Env 2.1 Feature 2.3 Installer Semantics 3.4.2 Publish to Web Finish: 7/31/07
Resource: cxh Development Resource: cxh Resource: ? Resource: cxh
Cost: 10hr Resource: Cost: 10hr Cost: ? Cost: 1hr
Finish: 2/15/07 team Finish: 3/13/07 Finish: 3/13/07 Finish: 6/4/07
Cost: ?>3d
4.2.1 Installer Testing
Finish: 3/13/07
2.1.1 Directory 2.3.1 Installer Resource: cxh + team
Structure Testing Cost: 8hr (cxh) +
2.2.1 IP 0.5hr/team member
Resouce: cxh Wrapping Resource: cxh
Cost: 2hr Cost: 8 hr Finish: 7/31/07
Resource: tcm
Finish: 1/30/07 Cost: 8r? Finish: 3/13/07
Finish: 1/31/07 4.2.2 Publish to Web
2.1.2 Doc Sys 2.3.2 Publish Resource: cxh
Resource: cxh to Web Cost: 1hr
Cost: 3hr Resource: cxh Finish: 7/31/07
Finish: 2/15/07 A Cost: 2hr
Finish: 3/13/07
2.1.3 Testing
System
Resource: cxh 2.2.2 Three
Cost: 5hr Phase
Finish: 2/15/07 Execution
Semantics
Resource: ?
Cost: ??
Finish: 3/13/07
B
Metro II Work Breakdown Structure
3/6/2008 Christopher
Page 1 of 2
Brooks
Partial Informal WBS for the LED T-Shirt
LED T-Shirt (Tansy and Christopher) due on 5/10

Hardware (Tansy)
Obtain Electronics (Christopher) (3/15)
Obtain Fabric Materials (Tansy) (3/15)
Design Schematic (Christopher) (3/10)
Solder LEDs (Christopher) (3/20)
Sew Schematic (Tansy) (4/15)
Test Circuit (Christopher) (4/20)
Software (Christopher)
Build Code Generation Environment (Christopher) (3/15)
Develop algorithm in simulation (Christopher) (3/15)
Breadboard Circuit (Christopher) (3/20)
Provide Software requirements for Schematic (Christopher)
(4/10)
Download Software onto Chip (Christopher) (4/20)
Integration (Tansy and Christopher) (4/25)
Testing (Tansy and Christopher) (5/1)
Problem: schematic design due early! 2/7/12 56
Textual WBS for a small project
WBS Name Duration Effort Resources Cost Finish
spccdt1 Develop Project Charter 1 day 11.2 hrs PM,Cust,Fac $1,168 1/13/09
spccdt2 Project Charter 0 days 0 hrs $0 1/26/09
spccdt3 Develop User Interface Design 2 days 5.6 hrs Dev,Fac,Cust $304 1/27/09
spccdt4 User Interface Design Doc. 0 days 0 hrs $0 1/30/09
spccdt5 Develop Risk Mgmt Plan 1 day 8 hrs PM $800 1/26/09
spccdt6 Risk Management Plan 0 days 0 hrs $0 1/26/09
spccdt7 Develop Change Mgmt Plan 1 day 0 hrs $0 1/26/09
spccdt8 Change Management Plan 0 days 0 hrs $0 1/26/09
spccdt9 Develop Project Mgmt Plan 4 days 38.4 hrs PM,Fac,Cust $3,936 2/4/09
spccdt10 Project Management Plan 0 days 0 hrs $0 2/4/09
spccdt11 Develop Project Schedule 1 day 8 hrs PM $800 2/5/09
spccdt12 Project Schedule 0 days 0 hrs $0 2/5/09
spccdt13 Kickoff Meeting 1 hr 4 hrs Cust,Fac,PM,Dev $360 2/6/09
spccdt14 Develop Marketing Plan 10 days 10.22 hrs Dev,Fac,Cust,PM $789 2/20/09
spccdt15 Marketing Plan 0 days 0 hrs $0 2/4/09
spccdt16 Develop new features 16.67 days 21.33 hrs Dev,Fac,Cust $1,320 3/2/09
spccdt17 Bug fixes 25 days 28 hrs Dev,Cust,Fac $1,520 3/13/09
spccdt18 Beta Software Release 0 days 0 hrs $0 3/13/09
spccdt19 Develop Status Report 1 day 2 hrs Dev $60 3/16/09
spccdt20 Status Report 0 days 0 hrs $0 3/16/09
spccdt21 Status Meeting 1 hr 4 hrs Cust,Fac,PM,Dev $360 3/16/09
spccdt22 Develop website & poster 10 days 28 hrs Dev,Fac,Cust $1,520 3/30/09
spccdt23 Marketing Website & Poster 0 days 0 hrs $0 3/30/09
spccdt24 Bug Fixes 10 days 28 hrs Dev,Fac,Cust $1,520 4/13/09
spccdt25 Final Software & Doc Release 0 days 0 hrs $0 4/13/09
spccdt26 Lessons Learned Doc. 0 days 0 hrs $0 4/13/09
spccdt27 Closing Meeting 1 hr 4 hrs Cust,Fac,PM,Dev $360 4/13/09
Totals $14,817
Note: Milestones have a duration of 0

WBS Columns Explained
WBS Name Duration Effort Resources Cost Finish

spccdt1 Develop Project Charter 1 day 11.2 hrs PM,Cust,Fac $1,168 1/13/09
spccdt2 Project Charter 0 days 0 hrs $0 1/26/09
spccdt3 Develop User Interface Design 2 days 5.6 hrs Dev,Fac,Cust $304 1/27/09
WBS A unique identifier for the package
spccdt4
spccdt5
User Interface Design Doc.
Develop Risk Mgmt Plan
0 days
1 day
0 hrs
8 hrs PM
$0 1/30/09
$800 1/26/09
spccdt6
Name
spccdt7
Risk Management Plan
Develop Change Mgmt Plan
0 days
1 day
0 hrs
0 hrs
$0 1/26/09
$0 1/26/09
spccdt8 Change Management Plan 0 days 0 hrs $0 1/26/09
Duration
spccdt9 Develop Project Mgmt Plan 4 days 38.4 hrs PM,Fac,Cust $3,936 2/4/09
spccdt10 Project Management Plan 0 days 0 hrs $0 2/4/09

spccdt11 The total number of work periods . . . required to complete a schedule
Develop Project Schedule 1 day 8 hrs PM $800 2/5/09
spccdt12 Project Schedule 0 days
activity or work breakdown component (PMBoK) 0 hrs $0 2/5/09
spccdt13 Kickoff Meeting 1 hr 4 hrs Cust,Fac,PM,Dev $360 2/6/09
spccdt14 Develop Marketing Plan 10 days 10.22 hrs Dev,Fac,Cust,PM $789 2/20/09
spccdt15 Marketing Plan
Q: How many hours
0 days
per0 hrs A: Not more than$0
~32.5
2/4/09
Effort
spccdt16 week of effort
Develop new features per person?
16.67 days hrs/week $1,320 3/2/09
21.33 hrs Dev,Fac,Cust
spccdt17 Bug fixes 25 days 28 hrs Dev,Cust,Fac $1,520 3/13/09

spccdt18 The number of labor units required to complete a schedule activity or
Beta Software Release 0 days 0 hrs $0 3/13/09
spccdt19 Develop Status Report 1 day 2 hrs Dev $60 3/16/09
spccdt20
work breakdown structure component (PMBoK)
Status Report 0 days 0 hrs $0 3/16/09
spccdt21 Status Meeting 1 hr 4 hrs Cust,Fac,PM,Dev $360 3/16/09
Resources
spccdt22 Develop website & poster 10 days 28 hrs Dev,Fac,Cust $1,520 3/30/09
spccdt23 Marketing Website & Poster 0 days 0 hrs $0 3/30/09
Cost
spccdt24 Bug Fixes 10 days 28 hrs Dev,Fac,Cust $1,520 4/13/09
spccdt25 Final Software & Doc Release 0 days 0 hrs $0 4/13/09
Finish
spccdt26 Lessons Learned Doc. 0 days 0 hrs $0 4/13/09
spccdt27 Closing Meeting 1 hrEECS149: WBS and Cost are
4 hrs Cust,Fac,PM,Dev $360probably
4/13/09 not necessary
Totals $14,817

The Critical Path
Whats the Critical Path?

The longest path through the project, which
determines the shortest time to completion.
Solutions during Planning:
Do things in parallel
Add more resources
Prune deliverables
Solutions during Operation:
Replan
Panic
Brookss Law
adding manpower to a late software project

makes it later Fred Brooks, 1975
Why?
Ramp Up
Communication Overhead
But what about Open Source? (Cathedral and
the Bazaar)
Cheap Communication
Many Programmers

Schedule Problems to Avoid
Milestones are too coarse grained

Have at least one milestone per week
Why? How will you know if you are falling behind?
No parallelism in the schedule

Get more work done in a shorter term, though
Why? integration/synchronization has costs
Schedule is not updated

Why? How will you know if you are falling behind?
Poor Estimates
Humans are optimistic, when was the last time you
Why? finished early? One rule of thumb is to multiply an
estimate by pi.
Also, consider that each teammate has other classes.

Common EECS149 Project Failures
Overly ambitious a project that lacks

intermediate results
Solution: Fine grained milestones
Solution: Replan
One or more team members dont do the work.
Solution: Fine grained milestones so that you
see the problem, then replan
Pay attention to Team Dynamics: Forming,
Storming, Norming, Performing, Mourning
Equipment constraints
Determine equipment needs ASAP

Q T C S
u i o c
11 Tips to successfully a m s o
completing a project li e t p
t e
y
1. Create a one page charter + + + +
2. Separation of concerns: keep algorithms separate from drivers
3. Start writing tests early, use a code coverage tool if you can
4. Use version control and a nightly build
5. Meet often: Update each other of progress and problems
6. Use tools: memory leaks, warnings, spelling errors, performance
problems, other compilers, other operating systems.
7. Document your code. Writing documentation first can prevent + +
hours of wasted time.
+ +
8. Dont debug for more than an hour by yourself get help.
9. Design Review and Code Review (or at least desk check) + +
10. Expect the unexpected: wacky user input, wacky user + +
interaction, problems with threads. + +
11. Dont be afraid to throw away code and start over.
EECS149 Project Management
Conclusions
Your Deliverables for the Project Management Lab:
One page project charter (example on website)
Set Milestones and a Schedule
Milestones (what, when, who)
Work backwards: what can you realistically accomplish? Deliver the good stuff
first.
Set a Work Breakdown Structure
Avoid common mistakes
Plan
Allow for testing and for mistakes
Order parts now: risk for project charter?
Integrate early: simulate, prototype
Partition the work: work in teams. Updates about progress/problems
Keep track of your status: update the plan
Give credit to your sources
Questions?

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Project Management

Christopher Brooks, PMP

Feb. 7, 2012, EECS 149: Introduction to Embedded Systems

Im a release engineer, training electrical

Christopher Brooks: Project Management 2/7/12 2

A Guide to the Project Management

Christopher Brooks: Project Management 2/7/12 3

Many efforts are project based

Note that a project is a temporary endeavor with a

Christopher Brooks: Project Management 2/7/12 5

Project management is?

Where are time, cost, scope and quality?

Quality is missing from the definition!

Christopher Brooks: Project Management 2/7/12 7

Christopher Brooks: Project Management 2/7/12 8

What happened? Copyright Garry Trudeau

Team dynamics: team mate is crashed out

Team dynamics: team mate is crashed out

Christopher Brooks: Project Management 2/7/12 10

Christopher Brooks: Project Management 2/7/12 11

LED T-Shirt Project: 8x10 LEDs

Credit: Jason Madara/Craft Magazine

Christopher Brooks: Project Management 2/7/12 12

Hardware and software designs affect each

Christopher Brooks: Project Management 2/7/12 13

Develop a one page project charter

Christopher Brooks: Project Management 2/7/12 14

Lab 7 (March 5, 2012): Project management: Students will

2. Plan your Project: Follow Project Charter Instructions [5] to create a

Christopher Brooks: Project Management 2/7/12 16

Your charter should include:

The project charter

Formalize the project with the sponsor

Risk and Feasibility

Christopher Brooks: Project Management 2/7/12 19

In a sentence, describe the project:

Possibly include the business reason:

Christopher Brooks: Project Management 2/7/12 20

Describe your software development life cycle

Christopher Brooks: Project Management 2/7/12 21

Complete one phase before going on to the next

Christopher Brooks: Project Management 2/7/12 22

Christopher Brooks: Project Management 2/7/12 23

Verification: Are you building it right?

Shows relationship between each phase of

Project Mercury (1960)

Advantage over Waterfall: Iterative allows backtracking Scope

Iterative is time boxed, not feature boxed Quality

Spiral, Agile and RUP are based on Iterative Cost Time

Christopher Brooks: Project Management 2/7/12 26

Christopher Brooks: Project Management 2/7/12 27

Each iteration: Full devel cycle:

Adaptive, not Plan-driven

Source: Dbenson/VersionOne CC SA3.0

Christopher Brooks: Project Management 2/7/12 28

Individuals and interactions over processes and tools

That is, while there is value in the items on

Based on a the Toyota Production System (1948-1975),

Scrum: A framework within which people can address

Source: The Scrum Guide, Schwaber & Sutherland (2011)