Pune International Exhibition & Convention Center, Moshi

Request for Proposal (RFP)

for Selection of an Architect for developing the master plan & concept design of the Pune International Exhibition & Convention Center at Moshi

May 2010

Price of the Document: Rs. 2,500/- (Non refundable)

(This document is meant for the exclusive purpose of submitting the Request for Proposal against this RFP document and shall not be transferred, reproduced or otherwise used for purposes other than that for which it is specifically issued.)

REQUEST FOR PROPOSAL Master planning and concept design for Pune International Exhibition & Convention Centre, Moshi

Purpose of the Tender: This tender is for the selection of Architect for the master planning and concept design for Pune International Exhibition & Convention Centre on a land area of 200 acres at Moshi in PCNTDA (Pimpri Chinchwad New Town Development Authority) jurisdiction.

CONCEPT DESIGN FOR PIECC

REQUEST FOR PROPOSAL

Signature of the Authorised Signatory _________________

Request for Proposal 2

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TABLE OF CONTENTS 1 2 3 DISCLAIMER............................................................................................................................... 4 DEFINITIONS .............................................................................................................................. 5 PROJECT BACKGROUND ........................................................................................................ 6 3.1 3.2 3.3 4
THE PROJECT ......................................................................................................................... 6 OBJECTIVE OF THE RFP ......................................................................................................... 8 SCOPE OF WORK.................................................................................................................... 8

DESCRIPTION OF THE SELECTION PROCESS.................................................................... 10 4.1 4.2 4.3 4.4 4.5 4.6 4.7 SELECTION PROCESS ........................................................................................................... 10 STEP 1 RESPONSIVENESS OF BID ......................................................................................... 10 STEP 2 (COVER 1) EVALUATION OF TECHNICAL CAPABILITY ................................................... 10 STEP 3 (COVER 2) EVALUATION OF TECHNO BUSINESS PROPOSAL ........................................ 11 STEP 4 (COVER 3) EVALUATION OF COMMERCIAL PROPOSAL ................................................ 11 GENERAL COMPLIANCE CRITERIA ......................................................................................... 11 TIME TABLE AND MILESTONES .............................................................................................. 12

PROCEDURES TO BE FOLLOWED........................................................................................ 13 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 ENQUIRIES & CLARIFICATIONS .............................................................................................. 13 AMENDMENTS TO THE RFP ..................................................................................................... 13 SUBMISSION OF THE BID ....................................................................................................... 13 INITIALLING OF THE BIDS ....................................................................................................... 15 INSTRUCTIONS TO BIDDERS................................................................................................... 15 BIDDERS RESPONSIBILITY.................................................................................................... 17 VALIDITY OF TERMS OF THE BID ............................................................................................ 17 FEES AND DEPOSITS TO BE PAID BY THE BIDDERS ................................................................. 17 NON ASSOCIATION WITH PROJECT ADVISORS ......................................................................... 18 CONSEQUENCES OF NOT ADHERING TO THE PROCESS ....................................................... 18 RIGHT TO REJECT THE PROPOSAL ..................................................................................... 18

COVER 1 TECHNICAL CAPABILITY EVALUATION............................................................ 19 6.1 6.2 MINIMUM ELIGIBILITY CRITERIA: TECHNICAL CAPABILITY ....................................................... 19 EVALUATION PROCESS ......................................................................................................... 19

COVER 2 TECHNO BUSINESS PROPOSAL ....................................................................... 20 7.1 7.2 7.3 CONTENTS OF THE TECHNO-BUSINESS PROPOSAL ................................................................ 20 EVALUATION OF TECHNO-BUSINESS PROPOSALS .................................................................. 20 EVALUATION METHODOLOGY ................................................................................................ 20

COVER 3 COMMERCIAL PROPOSAL EVALUATION......................................................... 21

8.1 COMMERCIAL PROPOSAL PARAMETERS ................................................................................. 21 8.2 EVALUATION OF COMMERCIAL PROPOSAL ............................................................................. 21 8.3 COMMERCIAL PROPOSAL: INFORMATION FORMATS................................................................ 21 9 ACKNOWLEDGEMENT OF RECEIPT OF RFP DOCUMENT AND NOTICE OF INTENT TO SUBMIT PROPOSALS..................................................................................................................... 22 10 11 12 13 14 FORMAT OF THE COVERING LETTER .............................................................................. 23 FORMAT OF POWER OF ATTORNEY FOR AUTHORISED REPRESENTATIVE ............. 25 DESCRIPTION OF THE BIDDING COMPANY..................................................................... 26 FORMAT FOR UNDERTAKING............................................................................................ 27 COMMERCIAL PROPOSAL FORMAT................................................................................. 28

Signature of the Authorised Signatory _________________

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DISCLAIMER

Pune International Exhibition & Convention Centre, Moshi (PIECC) has taken adequate care in the preparation of the Request for Proposal (RFP). Nevertheless the Bidder should satisfy itself that the RFP is complete in all respects. Intimation of any discrepancy shall be given to this office immediately. If no intimation is received by this office, from any Bidder within five days from the date of issue of this Document, it shall be considered that the issued document complete in all respects has been received by the Bidder. Neither PIECC, nor its employees, consultants, advisors accept any liability or responsibility for the accuracy or completeness of, nor make any representation or warranty - express or implied, with respect to the information contained in the RFP, or on which the RFP is based, or any other information or representations supplied or made in connection with the selection process. Neither PIECC nor its employees or consultants will have any liability to any Bidder or any other person under any law, statute, rules or regulations or otherwise for any loss, expense or damage which may arise from or be incurred or suffered in connection with any information contained in this RFP, any matter deemed to form part of this RFP, the award of the Project, the information and any other information supplied by or on behalf of PIECC or their employees, any consultants or otherwise arising in any way from the selection process for the Project. The RFP does not address concerns relating to diverse investment objectives, financial situation and particular needs of each party. The RFP is not intended to provide the basis for any investment decision and each prospective Bidder must make its / their own independent assessment in respect of various aspects of the techno-economic feasibilities of the Project. No person has been authorized by PIECC to give any information or to make any representation not contained in the RFP Document. Nothing in the RFP is, or should be relied on, as a promise or representation as to the future. In furnishing the RFP, neither PIECC, nor its employees, advisors undertake to provide the recipient with access to any additional information or to update the RFP or to correct any perceived inaccuracies therein. PIECC or its authorized officers / representatives / advisors reserve the right, without prior notice, to change the procedure for the selection of the Successful Bidder or terminate discussions and the delivery of information at any time before the signing of any agreement for the Project, without assigning reasons thereof. PIECC reserves the right to reject any or all of the Bids submitted in response to the RFP at any stage without assigning any reasons whatsoever. PIECC reserves the right to change any or all of the provisions of the RFP. Such changes will be intimated to all the Bidders. PIECC reserves the right to change, modify, add to or alter the selection process including of additional evaluation criteria. Any change in the selection process shall be intimated to all Bidders.

Signature of the Authorised Signatory _________________

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DEFINITIONS

Agreement shall mean the agreement executed between the Concept Architect and PIECC. Architectural Fees shall mean the amount offered to be charged to PIECC for the services rendered for the Project. Bid/ Proposal shall mean the covers 1, 2 and 3 as defined in the Section 4.1 as submitted by the Bidders in response to this RFP Document. Bidder means a Bidding Company, as defined below that has submitted a Bid in response to this Document. Bidding Company shall mean a single entity or a firm or a partnership firm inclusive of its associates. Bid Validity Period shall mean a period of not less than 180 days from the last date for submission of the Proposal. Commercial Proposal shall mean the information submitted as per Section 8 of this Document. Concept Architect shall mean the Successful Bidder with whom PIECC executes an agreement for developing a concept for the Project. Contract Period shall mean a period as mentioned in the Agreement within which the Concept Architect is obliged to submit the final drawing for the Project in such format as mentioned in the Agreement. Document /Request for Proposal / RFP Document / RFP shall mean this Request for Proposal document instructing the Bidders for bidding for the Project. Letter of Allotment shall mean the letter issued by PIECC to the Successful Bidder and shall be as per terms mentioned in Section 4.4. Project shall mean the designing a development of an international exhibition and convention centre along with other developments like hotel, retail, recreational and entertainment, on the Project Site as per the conditions mentioned under the Agreement. Bid Security shall have a meaning as referred in Section 5.8.1 of this Document. Successful Bidder The Bidder who interalia meets the following requirements (a) meets the Technical criteria; (b) whose Techno Business Proposal are acceptable to the evaluation committee of PIECC and (c) who offers the least Architectural Fees and adheres / consents to adhere to all other conditions laid by PIECC. Techno-Business Proposal shall mean the techno business plan as submitted by the Bidder as per the contents specified under Section 7 in the Request for Proposal.

Signature of the Authorised Signatory _________________

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3 3.1 THE PROJECT

PROJECT BACKGROUND

Pimpri Chinchwad, a part of Pune Metropolitan Region (PMR), is one of the fastest growing urban agglomerations of India. Pune International Exhibition & Convention Centre, Moshi (PIECC), to sustain this rapid growth, is envisaging the development of an international exhibition and convention centre at Moshi, Pimpri. 3.1.1 Location & immediate surroundings

The Moshi site, a plain land parcel without encumbrances, accessible from all four sides, in the heart of Pimpri is within 30 minutes driving distance from the proposed International Airport at Rajgurunagar and is situated within the automobile manufacturing and engineering industrial area of the Pune Metropolitan Region. The site is located on the Bus Rapid Transport System (BRTS) routes of Pimpri-Chinchwad and Pune cities. Moshi, being a part of Pimpri, is primarily industrial in nature at present and also has significant amount of upcoming residential and commercial development in the vicinity. Moshi is also poised to benefit from the accelerated urban reforms that Pimpri and Chinchwad, the twin cities, are currently undergoing. These reforms, comprise investments worth Rs. 9,500 crores (USD 2 billion) in infrastructure projects of water supply, sewerage, solid waste management, slum rehabilitation, housing for economically weaker sections, roads and Mass Rapid Transit System. These investments are expected to further boost industrial development and consolidate its service economy. Pimpri will thus witness a gradual transformation as a commercial cum industrial city in the near term. The figures below highlight the site layout and its immediate surroundings. Keeping in mind the expected transformation of the area, PIECC envisions the development of a facility on 200 acres of land being provided by the PCNTDA (Pimpri-Chinchwad New Town Development Authority), called the Pune International Exhibition and Convention Centre. This facility will be commensurate to hosting events, such as exhibitions, trade fairs, conventions and social events at an international scale at Moshi in Pimpri.

Signature of the Authorised Signatory _________________

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Figure 1: Site Layout

Proposed Pune International Exhibition & Convention Centre

Source: Google maps

Figure 2: Site Neighbourhood

NH50-Nashik Pune Highway (BRTS Corridor)

Source: Google maps

Signature of the Authorised Signatory _________________

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3.1.2

Project Concept

PIECC envisions the international exhibition & convention centre as an international platform for interactions between businesses, which shall encourage investments in the region and facilitate in the growth of the city from an industrial city to a metropolis. The international exhibition & convention centre, through its role, will also act as a catalyst to the rapid growth of the Pune Metropolitan Region (PMR). PIECC wants the international exhibition & convention centre to be iconic and will redefine the future skyline of Pimpri Chinchwad. The international exhibition & convention centre will have state of the art closed exhibition (air conditioned) halls spaces, convention centre supported by meeting rooms, banquet halls and classroom training setups. This exhibition and convention space shall be supported by world class hotels and serviced apartments. Apart from the exhibitions and convention spaces, the centre shall also cater to the local population through upscale retail complexes having numerous well known brands, and; recreational and entertainment facilities like multi cuisine restaurants, indoor and outdoor gaming zones, golf course, go carting track, library facilities, amphitheatres and member areas (as exclusive zones). All these structures shall be architecturally distinctive buildings and shall be surrounded by beautifully designed green spaces. Considering the vision of PIECC, the proposed international exhibition & convention centre shall adhere to the following guidelines. 1. The proposed land parcel has a FSI of 1. 2. The development mix shall comprise of exhibition (open and closed) and convention area along with retail, hospitality, entertainment and recreational activities. 3. The development mix should however not include residential, hospitals, educational institutions, industrial setups and warehouses. 3.2 OBJECTIVE OF THE RFP

The Pune International Exhibition & Convention Centre, Moshi, through this RFP intends to appoint an architectural firm to develop the master plan and concept design for the proposed International Exhibition and Convention Centre at Moshi. 3.3 SCOPE OF WORK

The scope of work for the architectural firm shall be: Preparation of a detailed master plan and concept design for the 200 acres plot at Moshi. The development mix shall include closed exhibition halls, convention centre, open exhibition space, hotel, retail, recreational and entertainment developments. Options for different recreational and entertainment developments are encouraged. The master plan should highlight the development of the Project in a phase wise manner. The master plan and concept design should be accompanied by 3D drawings.

Signature of the Authorised Signatory _________________

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Preparation of area statement of each component of the development mix and block cost estimate of the Project. Define output specifications of each structure in the master plan and concept design.

The exclusions from the scope of work are as follows: The Bidder shall not prepare detailed engineering / structural drawings / construction drawings for the Project. The Bidder, apart from the output specifications, shall not draft any other detailed specifications (like structural design specifications, detailed material specifications, electrical and mechanical design specifications or specifications for construction processes) for the Project.

Signature of the Authorised Signatory _________________

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4 4.1

DESCRIPTION OF THE SELECTION PROCESS

SELECTION PROCESS

The submission of Bids by interested parties in response to the RFP would be required to be in three separate sealed covers as indicated below. Cover 1: Technical Capability Cover 2: Techno Business Proposal Cover 3: Commercial Proposal The Bids received would be subject to a prima-facie check for responsiveness followed by a stepwise evaluation procedure as described below. 4.2 STEP 1 RESPONSIVENESS OF BID

The Bids submitted by Bidders shall be initially scrutinised to establish Responsiveness. A Bid may be deemed Non-Responsive if it does not satisfy any of the following conditions: a. Submission of Demand Draft of Rs. 2,500/- for the RFP Document procurement in electronic form; b. It is not received by the due time and date as specified; c. It does not contain sufficient information for it to be evaluated and/or is not in the formats specified;

d. It is not signed and /or sealed in the manner and to the extent indicated in Section 5 of this RFP Document; e. It is not accompanied by a valid Bid Security; The Bid shall be considered to be substantially Responsive if it conforms to the preceding requirements without material deviation or reservation. A material deviation or reservation is one which, a. Affects in any substantial way, the scope, quality, or performance of the Project, or b. Limits in any substantial way, inconsistent with the RFP Document, PIECC's rights or the Bidder's obligations under this Agreement, or c. Unfairly affects the competitive position of other Bidders presenting substantially responsive bids.

A Bid once declared as Non-Responsive and rejected, cannot be made responsive by the Bidder having corrected or withdrawn the non-conforming deviation or reservation. The Bids of Responsive Bidders shall be evaluated in the following steps. 4.3 STEP 2 (COVER 1) EVALUATION OF TECHNICAL CAPABILITY

In this stage the technical capability of the Bidder in undertaking the Project would be assessed. The Bidders would be evaluated on parameters as defined in Section 6.1, (Criteria for evaluating technical capability) and the Bidders found to be technically qualified would be eligible for the next stage of the selection process. The Techno Business Proposal (Cover 2) and the Commercial Proposal (Cover 3) of the Bidders not found to be technically qualified would be returned unopened. Signature of the Authorised Signatory _________________ Request for Proposal 10

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4.4

STEP 3 (COVER 2) EVALUATION OF TECHNO BUSINESS PROPOSAL

Evaluation of the Techno-Business Proposal would be undertaken as detailed in Section 7. The Bidders whose Techno-Business Proposals are found acceptable shall be eligible for the next stage of the selection process. The Commercial Proposal shall be returned unopened (Cover 3) to the Bidders whose Techno-Business Proposals are found not acceptable. 4.5 STEP 4 (COVER 3) EVALUATION OF COMMERCIAL PROPOSAL

Evaluation of the commercial proposals would be undertaken as detailed in Section 8. A ranked list (in the ascending order of the price quoted viz, L1, L2..Ln) of Bidders based on the results of the evaluation would be prepared. The selection of the Successful Bidder shall follow a weightage based selection as highlighted under Section 8. The top three ranked Bidders shall be retained till the signing of the Agreement with the Successful Bidder. Subsequent to this process, the Letter of Allotment (LoA) would be issued to the Successful Bidder by PIECC. Within 7 (seven) days from the date of issue of the LoA, the Successful Bidder shall send an acknowledgement agreeing to comply with the conditions set out therein and for the execution of the Agreement. PIECC will promptly notify other Bidders that their Proposals have been unsuccessful and their Bid Security will be returned within 30 days without interest on the signing of the Agreement with the Successful Bidder. The Successful Bidder shall have to enter into an Agreement within 15 (fifteen) days from date of issue of the LoA. Failure of the Successful Bidder to comply with the requirements mentioned in the above paragraph shall constitute sufficient grounds for the annulment of the LoA, and forfeiture of the Bid Security. In such an event, PIECC reserves the right to a. either invite the next best Bidder for negotiations OR b. call for fresh Bids OR c. take any such measure as may be deemed fit in the sole discretion of PIECC, including annulment of the bidding process. 4.6 GENERAL COMPLIANCE CRITERIA

1. Each Bidder shall submit a Power of Attorney as per the format enclosed in Section 11, authorizing the signatory of the Proposals to commit the Bidder. 2. The Bidder shall also submit with the Proposal an undertaking in the requisite format specified in Section 13 on an Indian non-judicial stamp paper of Rs. 100. This undertaking is an affirmation from the Bidder with respect to the authenticity of information/ documents furnished along with the Proposal. Any deviation in material facts in respect to information/ documents furnished by the Bidder in this respect is noted at any point of time (i.e. at the time of submission or after signing the Agreement) then the Bid can be disqualified or will make the Successful Bidder liable for breach of contract in case the discrepancy is noted after the signing of Agreement.

Signature of the Authorised Signatory _________________

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4.7

TIME TABLE AND MILESTONES 3 May 2010 24 May 2010

st th rd

Date of issue of RFP Document Last date of sale of RFP Document

Last date for submission of RFP On the 31 May 2010 at or before 3.00 P.M. In order to meet the above target dates, Bidders are expected to respond expeditiously to clarifications, if any, requested during the evaluation process. PIECC shall adhere to the above schedule to the extent possible. PIECC, however, reserves the right to modify the same and the intimation to this effect shall be given to all the Bidders.

Signature of the Authorised Signatory _________________

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5 5.1

PROCEDURES TO BE FOLLOWED

ENQUIRIES & CLARIFICATIONS

Enquiries, if any, can be addressed to: To The Director, Pune International Exhibition and Convention Centre, Moshi, Pimpri Chinchwad New Town Development Authority, Sector 24, Nigdi, Pune 411044, Maharashtra Ph: 02027657645, Fax: 020-27653670

It may kindly be noted that all the clarifications should be faxed to 020 - 27653670 and the same may kindly confirmed by making call to 020 27657645. Copy of the same may be emailed at [email protected] or couriered to the above address. Data to the extent available has been indicated in the RFP document and the Bidders are suggested to make their own investigations and collect additional data for preparation of the proposal. PIECC shall aggregate all such clarifications, without specifying the source of clarifications, and shall prepare a response, which shall be distributed to all parties who have procured the RFP Document. It may be noted that queries in writing would be entertained only from those parties who have been provided this Document. 5.2 AMENDMENTS TO THE RFP

At any time prior to the last date for Receipt of Bid as indicated in the RFP Time Schedule, PIECC may, for any reason, whether at its own initiative or in response to clarifications requested by a Bidder, amend the RFP by the issuance of Addenda. Any Addendum thus issued would be in writing and sent to all the Bidders who have received and acknowledged the RFP document and shall be binding upon them. Bidders shall promptly acknowledge receipt thereof to PIECC. In order to afford Bidders reasonable time to take the Addendum into account, or for any other reason, PIECC may, at its discretion, change the last date for receipt of Bid. 5.3 5.3.1 SUBMISSION OF THE BID Cover 1- Technical Capability

The Bidder shall place one (1) original + two (2) copies of the Technical Capability as described in Section 6 in a sealed envelope, which shall be inscribed as under: Cover 1 Technical Capability

Signature of the Authorised Signatory _________________

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Submitted by: _________________________ (name of Bidder) The Bidder shall clearly mark the original cover submission as ORIGINAL and the 2 copies as COPY. In the event of discrepancy between the original and the copy, the original shall prevail. The original and copy of the Bid should be sealed in one common envelope. In addition to the information submitted on Technical Capability as per Section 6, this cover shall have the following documents: a. Receipt of Rs. 2,500/- against the payment made for the procurement of the RFP document if procured in hard copy from PIECC. b. Payment of Rs. 2500/- in form of a demand draft in favour of Pune International Exhibition & Convention Centre, Moshi payable at Pimpri in case the RFP document has been downloaded from the website. c. Covering Letter as per Section 10 d. Power of Attorney for the authorised representative as per Section 11 e. Description of the Bidding Company as per Section 12 f. Undertaking as per Section 13 g. Bid Security in form of a demand draft in favour of Pune International Exhibition & Convention Centre, Moshi payable at Pimpri. 5.3.2 Cover 2 Techno Business Proposal

The Bidder shall place one (1) original + two (2) copies of the Techno-Business Proposal as described in Section 7 in a sealed envelope, which shall be inscribed as under: Cover 2 Techno-Business Proposal Submitted by: _________________________ (name of Bidder) The Bidder shall clearly mark the original cover submission as ORIGINAL and the 2 copies as COPY. In the event of discrepancy between the original and the copy, the original shall prevail. The original and copy of the Bid should be sealed in one common envelope. 5.3.3 Cover 3 Commercial Proposal

The Bidder shall place one (1) original + two (2) copies of the Commercial Proposal in a sealed envelope, which shall be inscribed as under: Cover 2 Commercial Proposal Submitted by: ________________________ (name of Bidder) The Information to be submitted by the Bidders in the Commercial Proposal (Cover 3) is described in Section 8. Bidders are required to submit the Commercial Proposal in the format as given in Section 14. It may be noted that proposals of Bidders, which do not contain the Commercial Proposal as specified above, would be considered invalid and liable for rejection. The Bidder shall clearly mark the original cover submission as ORIGINAL and the 2 copies as COPY. In the event of discrepancy between the original and the copy, the original shall prevail. The original and copy of the Bid should be sealed in one common envelope. Signature of the Authorised Signatory _________________ Request for Proposal 14

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5.3.4

Submission of the Bid

The three covers of the Bid (i.e. Cover 1, 2 and 3) organised as above shall be placed in a sealed outer envelope or a box, with the following inscription: To The Director, Pune International Exhibition and Convention Centre, Moshi, Pimpri Chinchwad New Town Development Authority, Sector 24, Nigdi, Pune 411044, Maharashtra Ph: 02027657645, Fax: 020-27653670 Proposal for the project, Concept Design for Pune International Exhibition & Convention Centre at Moshi Submitted by: Name, Address and Contact Phone Number(s) of the Bidder If the envelopes are not sealed and marked as instructed above, the Bid may be deemed to be nonresponsive and liable for rejection. PIECC assumes no responsibility for the misplacement or premature opening of the Proposal submitted if the same is not in accordance with the prescribed format. The Bidder can submit the Bid by registered post/ courier or submit the Bid in person, so as to reach the under mentioned address on the date and time as communicated in the pre-bid meeting as stipulated in Section 4.7 of the RFP document. PIECC shall not be responsible for any delay in submission of the Bids. Any Bid received by PIECC after the deadline for submission of the Bids stipulated in Section 4.7 shall not be opened. 5.4 INITIALLING OF THE BIDS

Each page of the Bid should be initialled by the Authorised Representative (as defined in Section 5.5), of the Bidding Company. 5.5 INSTRUCTIONS TO BIDDERS

All Bidders should note the following: 1. Bids that are incomplete in any respect or those that are not consistent with the requirements as specified in this RFP or those that do not contain the Covering Letter as per the specified formats may be considered non-responsive and may be liable for rejection. 2. Strict adherence to formats, wherever specified, is required. Non-adherence to formats may be a ground for declaring the Bid non-responsive. 3. Bidders may note that PIECC will not entertain any deviations to the RFP at the time of submission of the Bid or thereafter. The Bid to be submitted by the Bidders would have to be unconditional and unqualified and the Bidders would be deemed to have accepted the terms and conditions of the RFP with all its contents. Any conditional Bid shall be regarded as nonSignature of the Authorised Signatory _________________ Request for Proposal 15

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responsive and would be liable for rejection. 4. The Bid and all related correspondence and documents shall be written in the English language only. Supporting documents and printed literature furnished by the Bidder along with the Bid may be in any other language, provided that they are accompanied by an appropriate translation into English. Supporting materials that are not translated into English will not be considered. For the purpose of interpretation and evaluation of the Proposal, the English language translation shall prevail. All communication and information provided should be legible, and wherever the information is given in figures, the same should also be mentioned in words. 5. No change in, or supplementary information to a Bid shall be accepted once submitted. However, PIECC reserves the right to seek additional information from the Bidders if found necessary, during the course of evaluation of the Bid. Non-submission, incomplete submission or delayed submission of such additional information or clarifications sought by PIECC, may be a ground for rejecting the Bid. 6. The currency for the purpose of the Bid shall be the Indian Rupee (INR). The conversion to Indian Rupees shall be based on the corresponding TT buying rate specified by the State Bank of India, ten days before the Submission date of RFP. In all other cases where the original figure is in foreign currency, such original figures in the relevant foreign currency and the INR equivalent thereof must be given. 7. The Bids shall be evaluated as per the criteria specified in this RFP Document. However, within the broad framework of the evaluation parameters as stated in the Request for Proposal, PIECC reserves the right to make modifications to the stated evaluation criteria, which would be uniformly applied to all the Bidders. 8. The Bidder should designate one person (Authorised Representative,) authorised to represent the Bidder in its dealings with PIECC. The Acknowledgement of Receipt of Request for Proposal Document shall be signed by the Authorised Representative. This designated person should hold the Power of Attorney and be authorised to perform all tasks including but not limited to providing information, responding to enquiries, entering into contractual commitments on behalf of the Bidder etc. The Covering Letter submitted by the Bidder shall be signed by the Authorised Signatory and shall bear the stamp of the entity thereof. 9. PIECC also reserves the overriding right to reject any Bid pursuant to any change in the composition of the Bidding Company without ascribing any reasons whatsoever. 10. PIECC reserves the right to reject any or all of the Bids without assigning any reason whatsoever. 11. PIECC reserves the right to invite revised Proposals from Bidders with or without amendment of the RFP at any stage, without liability or any obligation for such invitation and without assigning any reason. 12. Mere submission of information does not entitle the Bidder to meet an eligibility criterion. PIECC reserves the right to vet and verify any or all information submitted by the Bidder. If any claim made or information provided by the Bidder in the Bid or any information provided by the Bidder in response to any subsequent query by PIECC, is found to be incorrect or is a material misrepresentation of facts, then the Bid will be liable for rejection. Mere clerical errors or bonafide mistakes may be treated as an exception at the sole discretion of PIECC and if PIECC is adequately satisfied. Signature of the Authorised Signatory _________________ Request for Proposal 16

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13. The Bidder shall be responsible for all the costs associated with the preparation of the Bid. PIECC shall not be responsible in any way for such costs, regardless of the conduct or outcome of this process. 14. The Bidder may carry out Project site visit at any time at their cost. The Bidder would be granted permission by PIECC for visit of the Project site on receipt of a formal written request, reasonably in advance of the proposed date of visit. 5.6 BIDDERS RESPONSIBILITY

The Bidder is expected to examine carefully the contents of all the documents provided. Failure to comply with the requirements of RFP shall be at the Bidder's own risk. It shall be deemed that prior to the submission of Proposals, the Bidder has: 1. Made a complete and careful examination of terms & conditions/ requirements, and other information set forth in this RFP document 2. Received all such relevant information as it has requested from PIECC; and 3. Made a complete and careful examination of the various aspects of the Project including but not limited to: a. Bidders own validation of the project site, location of processing facilities and other existing facilities and structures b. Clearances obtained by PIECC for the Project; and c. All other matters that might affect the Bidders performance under the terms of this RFP document. 4. PIECC shall not be liable for any mistake or error or neglect by the Bidder in respect of the above. 5.7 VALIDITY OF TERMS OF THE BID

Each Bid shall indicate that it is a firm and irrevocable offer, and shall remain valid and open for a period of not less than 180 days from the last date for submission of the Bid. Non-adherence to this requirement will be a ground for declaring the Bid as non-responsive. However, PIECC may solicit the Bidders consent for extension of the period of validity. Such request for extension shall be made by PIECC in writing. The Bidder agrees to reasonably consider such a request and shall send its response in writing. A Bidder accepting PIECC request for extension of validity shall not be permitted to modify his Bid in any other respect. 5.8 5.8.1 FEES AND DEPOSITS TO BE PAID BY THE BIDDERS Bid Security

Bidders are required to submit a Bid Security for an amount equal to Rs. 5,000/- (Rupees Five Thousand only). The Bid Security shall be in the form of a demand draft drawn in favour of, Pune International Exhibition & Convention Centre, Moshi from a nationalised/ scheduled bank payable at Pimpri. Bids of Bidder(s), who fail to furnish the above bid security, shall be liable for rejection by PIECC as non-responsive. Signature of the Authorised Signatory _________________ Request for Proposal 17

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Subject to the other clauses of this Section 5.8.1, PIECC shall reserve the right to forfeit the Bid Security under the following circumstances: a. If the Bidder withdraws his Bid at any time during the stipulated period of Bid validity as per Section 5.7 (or as may be extended). b. If the Bidder, for the period of Bid validity: i. In PIECCs opinion, commits a material breach of any of the terms and / or conditions contained in the RFP Document and / or subsequent communication from PIECC in this regard. ii. Refuses to accept the Letter of Allotment. In the event that any Bidder is not found to be Technically Qualified (i.e. for Technical Capability) or found to be Technically Non Responsive (i.e. Techno-Business Proposal), then the Bid Security of such Bidders can cease to be in force upon return of the unopened Cover 3 of their Bid. The Bid Security in such cases shall be returned to the respective Bidders within 30 days from such cessation without interest. The Bid Security of the unsuccessful Bidders (after opening of Cover 3) will be returned after 30 days without any interest, following the signing of the Agreement by the Successful Bidder. The Bid Security of the Successful Bidder shall be required to be maintained till the signing of the Agreement. 5.9 NON ASSOCIATION WITH PROJECT ADVISORS

PIECC has retained Project Advisors for assistance in the selection process. The Bidders are required not to have any association with the members, or attempt to exercise undue influence on the members, of the Project Advisory Team or to influence from the date of receipt of this document till the completion of the selection process. Non-conformance with this requirement is a sufficient condition for the disqualification of any Bidder from the selection process. 5.10 CONSEQUENCES OF NOT ADHERING TO THE PROCESS

The consequences of not adhering to the specific procedures laid hereinabove will lead to rejection of the proposal. 5.11 RIGHT TO REJECT THE PROPOSAL

PIECC is not bound to accept any of the proposals submitted. PIECC reserves the right to reject any or all of the Bids submitted in response to this Request for Proposal at any stage without assigning any reasons whatsoever. Any Bidder shall have no cause of action or claim against PIECC or its officers, employees, successors or assignees for rejection of their Bid.

Signature of the Authorised Signatory _________________

Request for Proposal 18

CONCEPT DESIGN FOR PIECC

COVER 1 TECHNICAL CAPABILITY EVALUATION

Qualification will be based on the assessment of the Technical capability of the Bidders in commissioning, operating and maintaining the project facilities. The Bidders would be evaluated on eligibility criteria as defined in Section 6.1. The Bidders found to be technically capable (i.e. fulfil both the technical eligibility criteria) would be eligible for the next stage of the selection process. 6.1 MINIMUM ELIGIBILITY CRITERIA: TECHNICAL CAPABILITY

The Bidder shall satisfy the following criteria to qualify for the Project. Conceptualised a project worth Rs. 250 crores not earlier than 1 April 2005. Supporting documents The Bidder shall submit as proof for the technical capability the following documents: Copy of agreement with the client which clearly mentions the total area developed. OR Completion certificate from the client for the submission of the design. AND Certificate from client certifying the total area developed and the Project cost. AND Photos of the concept plan approved by the client
st

The Bidder should provide details of only those projects undertaken by it under its own name. Project experience of the Bidders parent company or its subsidiary or any associate company will not be considered for computation of the experience. Alongwith the above-mentioned documents the Bidder shall also submit photos of atleast three (3) completed projects inclusive of the project as mentioned in the Technical Capability. 6.2 EVALUATION PROCESS

A Bidder qualifying on the Technical Capability criteria would be considered technically capable and only those Bidders who are found to be technically capable would be considered for further evaluation.

Signature of the Authorised Signatory _________________

Request for Proposal 19

CONCEPT DESIGN FOR PIECC

COVER 2 TECHNO BUSINESS PROPOSAL

The Cover 2 submission i.e. Techno-Business Proposal of the Bidder shall be assessed at this stage. The objective of the Techno-Business Proposal is to assess the understanding and appreciation of the Project by the Bidders. Marks would be provided to the Techno-Business Proposal by the evaluation committee of PIECC. The Bidders would be notified by a written communication on the date, time and venue of the presentation for the Techno Business Proposal. 7.1 CONTENTS OF THE TECHNO-BUSINESS PROPOSAL

The Bidders would have to present its view on the concept for the project. The concept to be presented shall be in compliance with the Applicable Law. The Bidder should present the following: A write up on the proposed concept for the project elaborating the architects views, themes and ideas. This write up should highlight the uniqueness of the views, themes and ideas to be proposed by the Bidder. Sketches of the concept based on the views, themes and ideas proposed by the Bidder.

The presentation structure for the Techno Business Proposal shall be communicated to the qualified Bidders prior to the date of the presentations. 7.2 EVALUATION OF TECHNO-BUSINESS PROPOSALS

An Evaluation Committee shall be constituted by PIECC in order to assess the technical competence of the Bidder in implementation of the Project and the responsiveness of the Techno Business Proposal in respect to practicality of implementation. 7.3 EVALUATION METHODOLOGY

The evaluation shall be done by the Evaluation Committee based on the proposal provided, which will be followed by a presentation by the Bidder. Each of the pre-qualified Bidders would be expected to make a presentation to the Evaluation Committee constituted for the purpose of this project. The Bidder shall also have to cover details of their experience in similar projects undertaken in India or/ and abroad. The objective of the above assessment shall be to rank the bids based on their respective scores. The maximum marks that can be obtained by a Bidder shall be 100. This stage shall carry a weightage of 90% (T%) in the overall evaluation process. Bidders shall obtain atleast 70 marks for qualification to the next stage of evaluation. PIECC would, however, at all times also retain the right to reject Bid in cases where PIECC (in its sole opinion), considers the bid materially inconsistent, deficient, technically unsound or unacceptable in any other respect.

Signature of the Authorised Signatory _________________

Request for Proposal 20

CONCEPT DESIGN FOR PIECC

COVER 3 COMMERCIAL PROPOSAL EVALUATION

The Commercial Proposal evaluation seeks to select the entity offering the best commercial terms. 8.1 COMMERCIAL PROPOSAL PARAMETERS

The Commercial Proposals of all the Bidders would be evaluated on the basis of the quoted Architectural Fees payable by PIECC. The information provided shall be evaluated as per the format detailed in Section 14. The Bidders are requested to note that the Architectural Fees has to be quoted only in Indian rupees. Any bids received with the Architectural Fees quoted in any other currency or any combination with any other currency will be treated as non-responsive. The Architectural Fees quoted should be inclusive of all taxes. 8.2 EVALUATION OF COMMERCIAL PROPOSAL

The Commercial Proposals would be ranked in ascending order of the quoted Architectural Fees, with the Bidder quoting the lowest Architectural Fees being ranked first. This stage shall carry a weightage of 10% (P%) in the overall evaluation. The lowest evaluated Commercial Proposal (Fm) will be given the maximum financial score (Sf) of 100 points. The financial scores (Sf) of the other Commercial Proposals will be computed as: Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest price and F the price of the proposal under consideration. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1): S = St x T% + Sf x P%. The firm achieving the highest combined technical and financial score will be declared as Successful Bidder. The Commercial Proposal quoted by the Bidder shall be paid in such form and such instalments as mentioned in the Agreement. Bidders are requested to note that the Architectural Fees quoted should not have any conditionality attached as indicated in the RFP document. Bids with conditions attached may be treated as nonresponsive and liable for rejection at the discretion of PIECC. In the event that two or more Bidders, have the same combined technical and financial score, PIECC may invite fresh Commercial Proposals from such Bidders. This process shall be repeated for two times if similar situation arises. However, even after taking such repeated steps the situation remains unchanged then the bid selection would be settled through drawing of lots among the tied Bidders. 8.3 COMMERCIAL PROPOSAL: INFORMATION FORMATS

The information requirements and guidelines for submission of the Commercial Proposal are detailed in Section 14.

Signature of the Authorised Signatory _________________

Request for Proposal 21

CONCEPT DESIGN FOR PIECC

ACKNOWLEDGEMENT OF RECEIPT OF RFP DOCUMENT AND NOTICE OF INTENT TO SUBMIT PROPOSALS

(To be provided on the letterhead of the Bidder. The acknowledgment should be sent within one week of receipt of the RFP document)

Date: Place: To The Director, Pune International Exhibition and Convention Centre, Moshi, Pimpri Chinchwad New Town Development Authority, Sector 24, Nigdi, Pune 411044, Maharashtra Ph: 02027657645, Fax: 020-27653670

Dear Sir,

Sub: Concept Design for Pune International Exhibition & Convention Centre at Moshi The undersigned hereby acknowledges and confirms receipt of the Request for Proposal (RFP) document from PIECC and conveys its intention to submit Bids for the Concept Design for Pune International Exhibition & Convention Centre at Moshi. Thanking you, Yours sincerely,

For and on behalf of Signature Name of the Person Designation

: : : :

(here enter the name of the Bidder and the Company Seal) (Authorised Representative and Signatory)

Signature of the Authorised Signatory _________________

Request for Proposal 22

CONCEPT DESIGN FOR PIECC

10

FORMAT OF THE COVERING LETTER

(The covering letter is to be submitted by the Bidding Company along with the Cover 1 of the Bid. To be provided on the Companys letterhead)

Date: Place: To The Director, Pune International Exhibition and Convention Centre, Moshi, Pimpri Chinchwad New Town Development Authority, Sector 24, Nigdi, Pune 411044, Maharashtra Ph: 02027657645, Fax: 020-27653670

Dear Sir, Sub: Concept Design for Pune International Exhibition & Convention Centre at Moshi Please find enclosed one (1) original + two (2) copies of our Bid in respect of the project, Concept Design for Pune International Exhibition & Convention Centre at Moshi in response to the Request for Proposal (RFP) Document issued by the PIECC dated ----, 2010. We hereby confirm the following: 1. The Bid is being submitted by (name of the Bidding Company) who is the

Bidding Company, in accordance with the conditions stipulated in the RFP. 2. We have examined in detail and have understood the terms and conditions stipulated in the RFP Document issued by PIECC and in any subsequent communication sent by PIECC. We agree and undertake to abide by all these terms and conditions. Our Bid is consistent with all the requirements of submission as stated in the RFP or in any of the subsequent communications from PIECC. The information submitted in our Bid is complete, is strictly as per the requirements as stipulated in the RFP, and is correct to the best of our knowledge and understanding. We would be solely responsible for any errors or omissions in our Bid. We confirm that our Commercial Proposal does not contain any Conditions. The Bidding Company satisfies the legal requirements and meets all the eligibility criteria laid down in the RFP. A Power of Attorney from the Bidding Company authorising the undersigned as the Authorised Representative who is authorised to perform all tasks including, but not limited to providing information, responding to enquiries, entering into contractual commitments on behalf of the

3.

4. 5.

6.

Signature of the Authorised Signatory _________________

Request for Proposal 23

CONCEPT DESIGN FOR PIECC

Bidder, etc., in respect of the Project is included as a part of the Proposal. 7. We confirm that our Bid is valid for a period of 180 days from the last date of submission of the Bid. : : (Authorised Representative and Signatory)

For and on behalf of Signature

Name of the Person Designation

: :

Signature of the Authorised Signatory _________________

Request for Proposal 24

CONCEPT DESIGN FOR PIECC

11

FORMAT OF POWER OF ATTORNEY FOR AUTHORISED REPRESENTATIVE

(To be executed on a Non-judicial Rs. 100 Stamp Paper as per the Stamp paper Act prevailing in the State of Maharashtra)

Power of Attorney Know all men by these presents, We.(name and address of the registered office) do hereby constitute, appoint and authorise Mr / Ms(name and residential address) who is presently employed with us and holding the position of . as our attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or incidental to our proposal for the project Concept Design for Pune International Exhibition & Convention Centre at Moshi, including signing and submission of all documents and providing information / responses to Pune International Exhibition & Convention Centre, Moshi ("PIECC"), representing us in all matters before PIECC, and generally dealing with PIECC in all matters in connection with our Proposal for the said Project. We hereby agree to ratify all acts, deeds and things lawfully done by our said attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall and shall always be deemed to have been done by us. For ___________________________ (Signature) (Name, Title and Address)

Accepted .. (Signature) (Name, Title and Address of the Attorney)

Note: In case of Bidders who are not resident in India, the Power of Attorney may be submitted on plain paper attested by any authorised officer of the Embassy of India and duly stamped by the Registration Department of the Government of Maharashtra. The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant (s) and when it is so required the same should be under common seal affixed in accordance with the required procedure. Also, wherever required, the Bidder should submit for verification the extract of the charter documents and documents such as a resolution/ power of attorney in favour of the Person executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder. In case an authorised Director of the Bidder signs the Proposal, a certified copy of the appropriate resolution conveying such authority may be enclosed in lieu of the Power of Attorney.

Signature of the Authorised Signatory _________________

Request for Proposal 25

CONCEPT DESIGN FOR PIECC

12

DESCRIPTION OF THE BIDDING COMPANY

Details of Bidding Company:

Name of the Bidding Company Address of the Registered/ Head Office of the Bidding Company Contact Number & E-mail id: Name of the Authorised

Representative as per the Power of Attorney and his Contact No. & E-mail id.

Signature of the Authorised Signatory _________________

Request for Proposal 26

CONCEPT DESIGN FOR PIECC

13

FORMAT FOR UNDERTAKING

(To be executed on a Non-judicial Rs. 100 Stamp Paper as per the Stamp paper Act prevailing in the State of Maharashtra)

The information/ documents submitted by us are true to our knowledge and if the information/ documents so furnished shall be found to be untrue or false, the Bid shall be liable to be disqualified and our Bid security accompanying the Bid will be forfeited. Also we are aware that if the information/ document furnished is found to be untrue or false during the currency of contract, then our contract is liable to be terminated. We hereby declare that we have made ourselves thoroughly conversant with the specifications, conditions laid by PIECC for this Bid and we have understood the same before submitting this Bid. We hereby certify and confirm that in the preparation and submission of our Bid for the proposals listed below, we have not acted in concert or in collusion with any other Bidder or other person(s) and also not done any act, deed or thing which is or could be regarded as anti-competitive. We further confirm that we have not offered nor will offer any illegal gratification in cash or in kind to any person or agency in connection with the instant proposals. We agree that the amount of Bid security shall be liable to be forfeited by PIECC, should we fail to abide by the stipulation to keep the offer open for a period of not less than 180 days from the date fixed for opening the same and thereafter until it is withdrawn by us by the notice in writing duly addressed to the authority opening the Bid.

Bidder _______________________ Address ________________________ ________________________ Dated the ________ day of ______________ 2010 Signature of Bidder

Witness Address ________________________ ________________________ Dated ____ day of ________ 2010 Signature of Witness

Signature of the Authorised Signatory _________________

Request for Proposal 27

CONCEPT DESIGN FOR PIECC

14

COMMERCIAL PROPOSAL FORMAT

(To be provided on the letterhead of the Bidding Company)

Date: Place: To The Director, Pune International Exhibition and Convention Centre, Moshi, Pimpri Chinchwad New Town Development Authority, Sector 24, Nigdi, Pune 411044, Maharashtra Ph: 02027657645, Fax: 020-27653670

Dear Sir, Sub: Concept Design for Pune International Exhibition & Convention Centre at Moshi Please find enclosed our Commercial Proposal which PIECC shall pay for the Concept Design for Pune International Exhibition & Convention Centre at Moshi in response to the Request for Proposal (RFP) Document issued by the PIECC dated ___ 2010. Our complete offer of Architect Fees in Indian Rupees chargeable from PIECC for the Project In Figures In Words

The above figures shall be inclusive of all taxes.

Thanking you, Yours sincerely,

For and on behalf of Signature Name of the Person Designation

: : : :

(here enter the name of the Bidder and the Company Seal) (Authorised Representative and Signatory)

Note: In case of a discrepancy between the Architect Fees expressed in figures vis--vis the Fees expressed in words, the latter shall govern.

Signature of the Authorised Signatory _________________

Request for Proposal 28