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    Office 5s Checklist

    Uploaded by

    Sercan Sülün
    This document contains forms and information for conducting a 5S office audit, including categories for sorting, setting in order, shining, standardizing, and sustaining. The forms include criteria for scoring areas on a scale from 0-4 in each category. There are also sections for documenting action items, an action plan, and tracking progress over time to improve the office's 5S maturity level.

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    Attribution Non-Commercial (BY-NC)
    Download as XLS, PDF, TXT or read online from Scribd

    Office 5s Checklist

    Uploaded by

    Sercan Sülün
    448 views109 pages
    This document contains forms and information for conducting a 5S office audit, including categories for sorting, setting in order, shining, standardizing, and sustaining. The forms include criteria for scoring areas on a scale from 0-4 in each category. There are also sections for documenting action items, an action plan, and tracking progress over time to improve the office's 5S maturity level.

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    This document contains forms and information for conducting a 5S office audit, including categories for sorting, setting in order, shining, standardizing, and sustaining. The forms include criteria for scoring areas on a scale from 0-4 in each category. There are also sections for documenting action items, an action plan, and tracking progress over time to improve the office's 5S maturity level.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    448 views109 pages

    Office 5s Checklist

    Uploaded by

    Sercan Sülün
    This document contains forms and information for conducting a 5S office audit, including categories for sorting, setting in order, shining, standardizing, and sustaining. The forms include criteria for scoring areas on a scale from 0-4 in each category. There are also sections for documenting action items, an action plan, and tracking progress over time to improve the office's 5S maturity level.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as XLS, PDF, TXT or read online from Scribd
    Download as xls, pdf, or txt
    of 109
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    The document discusses a 5S audit form and process for assessing workplace organization and cleanliness.

    The 5S audit form is used to conduct regular audits of a workplace to evaluate its adherence to 5S (Sort, Set in Order, Shine, Standardize, Sustain) principles.

    The categories assessed in a 5S audit include Sort, Set in Order, Shine, Standardize, and Sustain.

    PLS Office 5S + Safety Audit Form - Draft

    CATEGORY
    Sort

    CRITERIA

    AUDIT PERIOD
    1 2 3 4

    SCORING SYSTEM
    Scale / # Problems High - 5 or more 3-4 2 1 Low - None Rating / Score 0 1 2 3 4

    Distinguish between what is needed and not needed Procedures are established to identify unnecessary items Unneeded equip., storage, furniture, etc. exist Sort Through & Unneeded items on walls / bulletin boards, etc. exist Discard Unused Items Aisles, stairways, corners etc. are free of items Unneeded inventory, supplies, parts, or materials exist (drawers / cabinets / work surfaces / storage areas) Set in Order Use Labels, Lines, Signs & Colors to identify Normal vs. Abnormal Conditions A place for everything and everything in its place All items have a specific location Shared drawers, cabinets, work surfaces, and storage areas are clearly labeled and well organized Personal drawers, cabinets, desktops, and storage areas are clearly marked and/or well organized All items are placed in the proper location Aisleways, workstations, equipment locations are identified

    SHEET SUMMARY Average Scores Sort Set in Order Shine Standardize Sustain Total Average Score

    1 0.0 0.0 0.0 0.0 0.0 0.0

    2 0.0 0.0 0.0 0.0 0.0 0.0

    3 0.0 0.0 0.0 0.0 0.0 0.0

    4 0.0 0.0 0.0 0.0 0.0 0.0

    Shine Routine discipline maintaining a clean and organized workplace Equipment, computers, work surfaces, and storage areas are clean Cleaning is a Method of Garbage and recyclables are collected and disposed correctly Inspection, Look for E-mails and paper are filed daily Hidden Defects Shared areas are cleaned and maintained regularly Preventing the area from having abnormal operating conditions Specific cleaning and organizing tasks have been developed and assigned for the work area Standardize the Rules Staff is trained and fully understands 5S procedures to Make 5S a Habit 5S standards are clearly displayed Visual management tools identify if work is complete Sustain Sustaining plans are developed to ensure accountability Comments Stick to the rules (self-discipline) Everyone is involved in the improvement activities Standardized cleaning and work procedures are followed 5S documentation and instructions are current 5S audits occur regularly Standardize

    Average Scores Sort Set in Order Shine Standardized Sustain

    Q1 0 0 0 0 0

    Q2 0 0 0 0 0

    Q3 0 0 0 0 0

    Q4 0 0 0 0 0

    Area Audited: Auditor:

    Office 5S A
    There are
    Objective :

    open action items

    Code: A- Action; R - Recommendation; S - Statement Status: O - Open; C - Complete Item Current Code Description # Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

    Office 5S Action Plan

    Resp Primary

    Start Date

    End Date

    Date Closed

    Status

    Remarks / Comments

    RED TAG
    ISSUE OR PROBLEM: TAG #

    ACTION NEEDED (circle one and note comments if necessary): 1: Throw Away 2: Organize 3: Improve 4: Resolve 5: Other

    DATE OF TAG:

    CATEGORY (if appropriate):

    DATE OF COMPLETION:

    TAGGED BY:

    ASSIGNED TO:

    REVIEWED BY:

    ACTION TAKEN:

    RED TAG
    ISSUE OR PROBLEM: TAG #

    ACTION NEEDED (circle one and note comments if necessary): 1: Throw Away 2: Organize 3: Improve 4: Resolve 5: Other

    DATE OF TAG:

    CATEGORY (if appropriate):

    DATE OF COMPLETION:

    TAGGED BY:

    ASSIGNED TO:

    REVIEWED BY:

    ACTION TAKEN:

    RED TAG ITEMS LOG


    Tag Number
    1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

    Item Tagged

    Reason for Tagging

    Notes / Disposition

    5S MATURITY LEVE
    MATURITY LEVEL LEVEL 5 Focus on Prevention SORT Employees are continually seeking improvement opportunities.
    #DIV/0!

    SET IN ORDER Anyone can walk into the work area and easily locate items. Abnormal conditions are visually obvious and corrective action measures are in place.

    #DIV/0!

    SHINE Area employees have devised a dependable and documented method of preventive cleaning and maintenance. Work area cleanliness and organization are a way of life.

    #DIV/0!

    LEVEL 4 Focus on Consistency

    A dependable documented method has been established to maintain a work area free of unnecessary items.
    #DIV/0!

    A dependable and documented method has been established to recognize, with a visual sweep, if items are out of place or exceed quantity limits.

    5S schedules detailing tasks and responsibilities are understood and practiced.


    #DIV/0! #DIV/0!

    LEVEL 3 Make It Visual

    All unnecessary items have been removed from the work area.
    #DIV/0!

    Designated locations are marked to make organization more visible.


    #DIV/0!

    5S schedules detailing tasks and responsibilities are developed and utilized.


    #DIV/0!

    Necessary and un-necessary items are separated. LEVEL 2 Focus on Basics


    #DIV/0!

    A designated location has been established for all items.


    #DIV/0!

    Workplace areas are cleaned on a regularly scheduled basis.


    #DIV/0!

    LEVEL 1 Just Beginning

    Necessary and unnecessary items are mixed together in the work area.
    #DIV/0!

    Tools, supplies, books and materials are randomly located.


    #DIV/0!

    Workplace areas are dirty and disorganized.


    #DIV/0!

    ATURITY LEVEL SUMMARY


    STANDARDIZE Employees are continually seeking the elimination of waste, all changes are documented and information is shared with employees. SUSTAIN Employees maintain consistent standards in compliance with the 5S program.
    #DIV/0! #DIV/0!

    Workplace method improvements are visible and understood by all employees.


    #DIV/0!

    Checklists exist showing that employees follow through on 5S schedules.


    #DIV/0!

    Workplace method improvements are being incorporated and documented.


    #DIV/0!

    5S schedules detailing tasks and responsibilities have been developed and are utilized.
    #DIV/0!

    Workplace methods are being improved, but changes have not been documented.
    #DIV/0!

    A recognized effort has been made to improve the condition of the work environment.
    #DIV/0!

    No attempt is being made to document or improve current processes.


    #DIV/0!

    Minimal attention is spent on housekeeping.


    #DIV/0!

    ARY
    IMPROVEMENT INITIATIVES

    Trend Data
    Period 1 2 3 4 Goal Rating 0.0 0.0 0.0 0.0

    Fill in your goals for each period

    Office 5S
    Sort

    4.0 3.5 3.0

    2.5
    2.0
    Sustain

    5S Perfromance
    Set in Order

    1.5 1.0 0.5

    1.0

    Average Rating
    Shine

    0.0

    0.5

    Standardize

    0.0 1 2 3 4

    Period
    Goal Rating

    Current Average Score

    0.00

    Office 5S
    Sort

    Sustain

    Average Rating

    4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 0.0

    5S + Safety FY05 Perfromance Trend


    Set in Order
    1.0

    0.5

    Standardize

    Shine

    0.0 1 2 3 4

    Period
    Goal Rating

    Current Average Score

    0.00

    Office 5S
    Sort

    Sustain

    Average Rating

    4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 0.0

    5S + Safety FY05 Perfromance Trend


    Set in Order
    1.0

    0.5

    Standardize

    Shine

    0.0 1 2 3 4

    Period
    Goal Rating

    Current Average Score

    0.00

    Office 5S
    Sort

    Sustain

    Average Rating

    4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 0.0

    5S + Safety FY05 Perfromance Trend


    Set in Order

    1.0

    0.5

    Standardize

    Shine

    0.0 1 2 3 4

    Period
    Goal Rating

    Current Average Score

    0.00

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