Business: (Enter business name / location) Department: (Select Department to be Audited) Audit Date: (Enter date of audit) Audit

Team: (Enter names of Audit Team)

Sort
5 4

7 8 9

Sustain

2 1

Simplify

10

Standar dize

Shine

5S
Evaluation Form

Department:

(Select Department to be Audited)

Date: (Enter date of audit)

SORT
1.1 Yes 1.2 No No
No No

Audit Team:

(Enter names of Audit Team)

Level 1
Initial Effort Team has identified items in the work area.

Can team members generally identify items as necessary or unnecessary within their work area? ...within common work area? Do Red Tag procedures exist? Do team members know how to use Red Tag system? Does Red Tag area exist for the department? Do standards exist for personal items? Do work stations meet standards for personal items? Are unnecessary items Red Tagged within work stations and common areas? Are necessary items organized in an orderly manner? Is there a documented plan for removing these items from the department? Are Red Tagged items removed from work stations and common areas according to the plan? Is action register (PCSAM, PCC, Kaizen forms, CIP) active and current for the departement? Are sources (causes) of unnecessary items identified and documented on an action register? Eg. Delivery boxes, obsolete equip, out-dated documentation. Are actions taken to correct the sources of unnecessary items? Eg. Parts containers discarded immediately. Are items organized based on frequency of use? Action register follow-through with management support? Is a sorting schedule and responsibility documented for the area? Is sorting done according to the schedule? Have sources of unnecessary items been identified? Has action been taken to prevent un-necessary items from entering the area?

Yes 1.3
Yes 1.4

0.00
Level 2
Awareness of Need Needed and unneeded items are identified and unneeded items are removed from the area. Nothing is placed on top of machines, cabinets, etc.

Yes 2.1 Yes 2.2

Yes 2.3 Yes 2.4

No No No No No No
No

0.00
Level 3
Understanding

Yes 3.1 Yes 3.2 Yes 3.3 Yes 3.4 Yes 4.1
Yes 4.2 Yes 4.3

Only documents and tools necessary to the work area are stored at the work stations and are stored in an orderly manner.

0.00
Level 4
Commitment
All material is sorted according to what will be worked on and when. Materials, tooling, files, and reports are routinely reviewed for necessity

No No No No No No
No

Yes 4.4 Yes 5.1

0.00
Level 5
Habit Obsolete materials are routinely removed from the area. Preventive measures are in place to keep unnecessary items, reports, etc, from entering the work place

Yes 5.2

Yes 5.3 Yes 5.4 Yes

No No

0.00

0.00

Total Sort Score

Fractional score for any given level can only be awarded once full compliance is obtained for all preceding levels.

Comments / Suggestions:

5S
Evaluation Form

Department:

(Select Department to be Audited)

Date: (Enter date of audit)

Simplify
1.1

Audit Team:

(Enter names of Audit Team)

Level 1
Initial Effort

0.00
Level 2
Awareness of Need

All needed items are present in the work area. It is not difficult to determine items currently in-use or their priority. Aisles and walkways are clearly marked and unobstructed.

Yes 1.2 Yes 1.3

Yes 1.4

No No
No No

Are unnecessary items minimized and labeled? Are all cords, boxes, rugs, and other potential hazards stored correctly? Are exits and fire extinguishers clearly labeled and unobstructed? Is department free of general clutter? Are there only necessary items in the work area? Labeling, outlines, or shadow boards are not required. Are incoming and outgoing areas clearly designated? Are all storage locations neat and orderly? Are incoming and outgoing areas actively utilized? Are all necessary items stored in designated locations? Are all items organized so more frequently used items are closer to point of use? Arranged based on retrieval frequency? Are storage locations appropriately labeled and visual? Are labels concise and easy to read? Does immediate work area contain only those items currently in use? Are there visual indicators for the proper locations of necessary items? Labeling, outlines, shadow boards, etc For multiples, are the planned quanitites identified? Min/max for Kanbans, etc Are necessary items minimized? No extras. Has storage space and distance to necessary items been minimized? Is proper storage of all items a habit across the department? Can all necessary items be retrieved within 30 seconds? Could anyone walk into the area and easily locate work and tools by priority?

Yes 2.1

0.00
Level 3
Understanding

Needed items are organized according to use, including production tooling, hand tools, and work procedures. Incoming and outgoing areas are clearly designated and utilized

Yes 2.2
Yes 2.3 Yes 2.4

No No No No No No
No

Yes 3.1 Yes 3.2 Yes 3.3 Yes 3.4 Yes 4.1

A priority system has been established to highlight the order in which duties are performed. All necessary items have designated locations.

0.00
Level 4
Commitment
Team members can easily determine what items are currently in-use and their priority. Visual controls are in place to indicate normal versus abnormal conditions.

No No No No No No
No

Yes 4.2 Yes 4.3

Yes 4.4 Yes 5.1

0.00
Level 5
Habit

0.00

Needed items can be retrieved in 30 seconds or less. Anyone can walk into the work area and easily identify what is currently being worked on. Corrective action measures are in place to address abnormal conditions.

Yes 5.2

Yes 5.3 Yes 5.4 Yes

No No

0.00

Total Simplify Score

Fractional score for any given level can only be awarded once full compliance is obtained for all preceding levels.

Comments / Suggestions:

5S
Evaluation Form

Department:

(Select Department to be Audited)

Date: (Enter date of audit)

Shine
1.1 Yes 1.2 No No
No No

Audit Team:

(Enter names of Audit Team)

Level 1
Initial Effort Area cleaning is performed on a random basis.

Do work areas display general cleanliness and organization? Is there adequate lighting? Are appropriate cleaning supplies accessible and available for use? Do common areas display general cleanliness and organization? Is there a schedule of regular inspections, cleaning, and organizing? Clean as you go. Are all unnecessary items removed from the work area? Is all equipment well-cleaned (equipment, desks, computers, tools, etc) Are walls and equipment adequately painted? Including wall paint or paper. Are 5S performance standards established and documented within the department? Photos, diagrams, floor plans, etc.. Are items stored in their designated places? Are posted metrics current? (dash-boards, PCSAM, CIP, department performance metrics) Does the department as a whole appear visually pleasing during initial walk-through (condition/quality of carpets, walls, work spaces, etc)? Are the inspections, cleaning, and organizing done according to the schedule? Are 5S performance metrics posted and up to date? Is a documented problem / cause documentation practice available to all employees and utilized? (dash-boards, PCSAM, CIP, department performance metrics) Is responsibility being assigned to corrective actions, inspections, and solutions? Are potential problems documented? FMEA, action register, etc.. Have preventative measures been implemented? Does all equipment meet company paint standards? Is a TPM program defined and in use?

Yes 1.3
Yes 1.4

0.00
Level 2
Awareness of Need Initial cleaning was performed. All machines and equipment are clean in appearance (no repainting required). Workbenches and desks are free of unnecessary objects.

Yes 2.1 Yes 2.2

Yes 2.3 Yes 2.4

No No No No No No
No

0.00
Level 3
Understanding

Yes 3.1 Yes 3.2 Yes 3.3 Yes 3.4 Yes 4.1

Cleanliness expectations have been established and items may be found in defined locations. Area communication tools are current.

0.00
Level 4
Commitment
Work area housekeeping responsibilities are established and being followed on a scheduled basis. Problems are identified and documented.

No No No No No No
No

Yes 4.2 Yes 4.3

Yes 4.4 Yes 5.1

Yes 5.2

0.00
Level 5
Habit

Work area housekeeping is a routine way of life. Preventative measures are in place to address cleanliness issues.

Yes 5.3 Yes 5.4 Yes

No No

0.00

0.00

Total Shine Score

Fractional score for any given level can only be awarded once full compliance is obtained for all preceding levels.

Comments / Suggestions:

5S
Evaluation Form

Department:

(Select Department to be Audited)

Date: (Enter date of audit)

Standardize
1.1 Yes 1.2 No No No No No No

Audit Team:

(Enter names of Audit Team)

Level 1
Initial Effort Work methods are documented in some cases. Employees generally know what type of work is performed and where.

Is the basic work area layout common within the department? Can team members generally identify standard processes to perform work? (All shifts included) Are any work instructions documented and available? (ISO, Engineering Standards, AQL, Routings) Has the area achieved level 2 ratings in Sort, Simplify and Shine? Is the work area layout displayed? Visual flow, area names / process descriptions, photos, diagrams. Are controls (eg. Kanbans, red tagging) documented? (Area notebook, Kanban operating rules, work instructions) Can team members identify specific standards for labeling, quantities and controls? (All shifts included) Has the area achieved level 3 ratings in Sort, Simplify and Shine Are standards for labeling, quantities and controls agreed upon and documented? Colors, fonts, font size, label material Are operating rules and work instructions available within the department? Do all work stations follow department 5S standards? Has the area achieved level 4 ratings in Sort, Simplify and Shine Are arrangements and practices based on uniform methods (each team member performs tasks uniformly)? Do methods exist to promote continuous improvement as new best practices are discovered (KIR form/guidelines, Kaizen recording)? Are process work instructions available and closely followed? (30-second rule applies) Has the area achieved level 5 ratings in Sort, Simplify and Shine Are arrangements and controls based on benchmarks or best practices? Are the arrangements and controls shared with other areas? Are best practices for work stations, labels, quantities and controls utilized across departments? Is facility function/department layout displayed at common visitor entrance(s)?

Yes 1.3 Yes 1.4 Yes 2.1

0.00
Level 2
Awareness of Need Team has agreed on needed items, work methods, and work area controls. Possible for visitors to tell what work is performed and where in some cases.

Yes 2.2
Yes 2.3 Yes 2.4

No
No No No No No No

0.00
Level 3
Understanding Team has documented needed items, work methods, and work area controls and has made them available in the work area.

Yes 3.1
Yes 3.2 Yes 3.3 Yes 3.4

0.00
Level 4
Commitment
Team is utilizing standard work methods and work area controls on a routine basis. Possible for visitors to recognize standardization practices.

Yes 4.1
Yes 4.2 Yes 4.3 Yes 4.4 Yes 5.1

No
No No No No No No

0.00
Level 5
Habit A system of improving work methods and work area controls is clearly being utilized throughout the organization. Possible for visitors to tell what work is performed and where in all cases.

Yes 5.2 Yes 5.3

0.00

Yes 5.4
Yes

0.00

Total Standardize Score

Fractional score for any given level can only be awarded once full compliance is obtained for all preceding levels.

Comments / Suggestions:

5S
Evaluation Form

Department:

(Select Department to be Audited)

Date: (Enter date of audit)

Sustain
1.1 Yes 1.2 No No
No No

Audit Team:

(Enter names of Audit Team)

Level 1
Initial Effort Some 5S awareness exists among team members in the area.

Does general 5S awareness exist within the department? Are the 5 S's posted within the department? Has the area maintained or improved since the previous audit? (Check "no" if this is the initial audit) Has the area achieved level 2 ratings in standardize? Is 5S awareness included in new hire/new job orientation for the department? Is the 5S audit score posted in the department? Do the employees understand their role in 5S activities? (All shifts included) Has the area achieved level 3 ratings in standardize? Can employees explain the benefits 5S brings to the department? (All shifts included) Are internal self-checks of 5S controls conducted by employees or managers? Does the department post and maintain a control board including 5S expectations, standards, and performance? Has the area achieved level 4 ratings in standardize? Does the control board promote continuous improvement through problem / cause / solution methods? Are results of internal checks posted on problem/cause board and analyzed to determine causes of problems? Are actions taken to correct the causes? Has the area achieved level 5 ratings in standardize? Do all team members understand and abide by the 5S department standards? Have corrective actions reduced the number and/or severity of problems? Have future problems been documented? Have preventative measures been put in place?

Yes 1.3
Yes 1.4

0.00
Level 2
Awareness of Need Team members have knowledge of and are employing some aspects of 5S.

Yes 2.1 Yes 2.2

Yes 2.3 Yes 2.4

No No No No No No
No

0.00
Level 3
Understanding A general understanding for 5S need and direction exists. Control board is present, visible and maintained.

Yes 3.1 Yes 3.2 Yes 3.3 Yes 3.4 Yes 4.1

0.00
Level 4
Commitment
Team routinely checks to maintain 5S. Information on the control board is meaningful to the work area. Source and frequency of problems are documented and corrective action taken.

No No No No No No
No

Yes 4.2 Yes 4.3

Yes 4.4 Yes 5.1

Yes 5.2

0.00
Level 5
Habit

0.00

Information on the control board is meaningful and influences the daily decisions of the work area. Root causes of problems are eliminated and actions focus on preventive methods.

Yes 5.3 Yes 5.4 Yes

No No

0.00

Total Sustain Score

Fractional score for any given level can only be awarded once full compliance is obtained for all preceding levels.

Comments / Suggestions:

Sort Simplify Shine Standardize Sustain

0.00 0.00 0.00 0.00 0.00