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    Copyright:

    © All Rights Reserved
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    Download as odt, pdf, or txt
    2 views6 pages

    Untitled 1

    Uploaded by

    sanjeel2007

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    © All Rights Reserved
    Download as ODT, PDF, TXT or read online from Scribd
    Download as odt, pdf, or txt
    of 6

    Microsoft 365 Copilot is an AI-powered productivity tool.

    It provides real-time intelligence that enables users to complete tasks more


    efficiently, enhance their productivity & skills, and improve their overall
    work experience. Users get content relevant to their tasks, like drafting,
    summarizing, and answering questions; all in the context of their work within
    their Microsoft 365 app.
    Microsoft 365 Copilot:
    •Coordinates large language models (LLMs). LLMs are a type of artificial
    intelligence (AI) algorithms that use deep learning techniques and data
    sets to understand, summarize, predict, and generate content.
    These LLMs include pretrained models, like Generative Pre-Trained
    Transformers (GPT) (like GPT-4), that are designed to excel in these tasks.
    •Uses content in Microsoft Graph, like emails, chats, and documents that
    users have permission to access.
    •Pairs with the Microsoft 365 productivity apps that you use every day, like
    Word, Excel, PowerPoint, Outlook, Teams, and others.
    To learn more, see:
    •Your new way of working: Microsoft 365 Copilot
    •Microsoft 365 Copilot intro
    This article describes how Microsoft 365 Copilot works, the components it uses,
    and the Copilot features in Microsoft 365 apps.

    How Microsoft 365 Copilot works

    The following diagram provides a visual representation of how Microsoft 365


    Copilot works.
    Let's take a look:
    1.Copilot receives an input prompt from a user in a Microsoft 365 app, like
    Word or PowerPoint.
    2.Copilot preprocesses the input prompt using grounding.
    Grounding improves the specificity of your prompt, and helps you get
    answers that are relevant and actionable to your specific task. The prompt
    can include text from input files or other content Copilot discovers.
    Copilot only accesses data that an individual user is authorized to access,
    based on, for example, existing Microsoft 365 role-based access controls.
    Copilot doesn't access data that the user doesn't have permission to
    access.
    To learn more, see Data stored about user interactions with Microsoft 365
    Copilot.
    3.Copilot sends the grounded prompt to the LLM. The LLM uses the prompt
    to generate a response that is contextually relevant to the user's task.
    4.Copilot takes this response from the LLM and post-processes it.
    5.This post-processing includes more grounding calls to Microsoft Graph,
    responsible AI checks, security, compliance and Purview tasks, and
    command generation.
    Copilot returns the response to the app, where the user can review and assess
    the response.
    The user's prompt and Copilot's response to that prompt is the content of
    interactions. The record of those interactions is in the user's Copilot
    interaction history. So, users can review and reuse their previous prompts.

    Copilot works with Microsoft 365 apps, Graph, and LLMs

    Copilot has intelligent features, functionality, and prompting. These features


    are designed to help users in the context of their work within their Microsoft
    365 apps.
    Microsoft's LLMs and other components work together. They help users
    securely access and use your organizational data with AI-powered capabilities.
    Specifically, Microsoft 365 Copilot uses the following components:
    ✅ Microsoft 365 apps
    Apps like Word, Excel, PowerPoint, Outlook, Teams, and Loop work with Copilot
    to support users in the context of their work. For example, Copilot in Word
    helps users create, understand, and edit documents.
    For more features, see Copilot features in Microsoft 365 apps (in this article).
    ✅ Graph-grounded chat
    With Graph-grounded chat, you can draft content, review what you missed, and
    get answers to questions using open-ended prompts. This information is
    securely grounded in your work data.
    You can use Graph-grounded Copilot in Microsoft Teams, at Microsoft365.com,
    and at copilot.microsoft.com.
    ✅ Microsoft Graph
    Microsoft Graph includes information about the relationships between users,
    activities, and your organization's data. The Microsoft Graph API brings more
    context from customer signals into the prompt, like information from emails,
    chats, documents, and meetings.
    To learn more, see Overview of Microsoft Graph and Major services and features
    in Microsoft Graph.
    ✅ Semantic index
    Semantic index is generated from content in Microsoft Graph. It helps create
    contextually relevant responses to user prompts. It allows organizations to
    search through billions of vectors (mathematical representations of features or
    attributes) and return related results.
    To learn more, see Semantic index for Copilot.

    Copilot features in Microsoft 365 apps

    Microsoft 365 productivity apps (like Word, Excel, PowerPoint, Outlook, Teams,
    loop, and more) work with Copilot to support users in the context of their work.
    Tip
    To learn how users can use Copilot within Microsoft 365 apps, including sample
    prompts, see Copilot Lab .
    Some of these features include:
    Expand table
    Microsoft 365
    Feature
    App
    Draft—Generate text with and without formatting in new or existing documents.
    Word files can also be used for grounding data.
    Word
    Chat—Create content, summarize, ask questions about your document, and do light
    commanding.
    Draft—Create a new presentation from a prompt or Word file using enterprise
    templates. PowerPoint files can also be used for grounding data.

    PowerPoint
    Chat—Summary and Q&A

    Light commanding—Add slides, pictures, or make deck-wide formatting changes.


    Draft—Get suggestions for formulas, chart types, and insights about data in your
    Excel
    spreadsheet.
    Collaborative content creation—Create content that can be collaboratively
    Loop
    improved through direct editing.
    Outlook Coaching tips—Get coaching tips and suggestions on clarity, sentiment, & tone,
    and an overall message assessment and suggestions for improvement.

    Summarize—Summarize an email thread to quickly understand the discussion.


    Microsoft 365
    Feature
    App

    Draft—Pull from other emails or content across Microsoft 365 that the user already
    has access to.
    Teams Chat—Copilot can summarize up to 30 days of the chat content before the last
    message in a chat.

    Copilot uses only the single chat thread as source content for responses. It can't
    reference other chats or data types, like meeting transcripts, emails, and files. Users
    can select prewritten prompts or write their own questions. Responses include
    clickable citations that direct users to the relevant source content that was used.

    Conversations with Copilot take place in a side panel and allows users to copy and
    paste. Copilot conversations close when the side panel closes.

    Meetings—Users can invoke Copilot in meetings or calls within the same tenant.
    Copilot uses the transcript in real-time to answer questions from the user. It only
    uses the transcript and knows the name of the user typing the question.

    Users can type any question or use predetermined prompts. Copilot answers
    questions only related to the meeting conversation from the transcript. The user can
    copy/paste an answer and access Copilot after the meeting ends.

    Copilot—Users access data across their Microsoft 365 Graph and use LLM
    functionality. Copilot can be accessed in Teams and when signed-in to Bing with an
    Active Directory account.

    Calls—Automates important administrative tasks of a call, like capturing key points,


    task owners, and next steps. It supports voice over Internet Protocol (VoIP) and
    public switched telephone network (PSTN) calls.

    Whiteboard—Use natural language to generate ideas, organize ideas into themes,


    Microsoft 365
    Feature
    App
    create designs based on ideas, and summarize whiteboard content.
    Draft—Use prompts to draft plans, generate ideas, create lists, and organize
    OneNote
    information to help you find what you need.
    Draft—Use prompts to draft questions and suggestions that help you create surveys,
    Forms
    polls, and other forms.

    Related content

    •Understand licensing for Microsoft 365 Copilot


    •Get started with Microsoft 365 Copilot
    •Read about Data, Privacy, and Security for Microsoft 365 Copilot
    •Learn more about Copilot Lab
    •Watch:
    •Copilot system explained by Microsoft
    •Semantic Index explaine

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