TANZANIA ROADS TO INCLUSION AND

SOCIOECONOMIC OPPORTUNITIES PROJECT

(RISE)

Contingent Emergency Response Component – CERC

SITE SPECIFIC ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN

FOR
CONSTRUCTION OF SOMANGA MTAMA BRIDGE (60M) AND 1.7KM APPROACH
MARENDEGO - LINDI - MINGOYO TRUNK ROAD

CONTRACT NO: TR36/010/TZ-TANROADS-CW-RFB/2024/2025/W/05

Employer

TANZANIA NATIONAL ROADS AGENCY

(TANROADS)

Supervising Consultant

TANROADS ENGINEERING CONSULTING UNITY

(TECU)

Contractor

HUNAN CONSTRUCTION ENGINEERING GROUP CO, LTD (HCEG)

Prepared by:

HUNAN CONSTRUCTION ENGINEERING GROUP CO, LTD (HCEG)

Nov, 2024

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TABLE OF CONTENTS.
LIST OF ABBREVIATIONS AND ACRONYMS........................................................................................................iii
1.0INTRODUCTION........................................................................................................................................................1
1.1. Project Background..................................................................................................................................1
1.2. Objective......................................................................................................................................................2
1.3. Scope............................................................................................................................................................2
1.4. Location.......................................................................................................................................................3
1.5. Existing bridge...........................................................................................................................................4
1.6. Proposed design Layout.........................................................................................................................5
1.7. 1.7 Construction Activities.....................................................................................................................6
1.8. Equipment’s and Machines....................................................................................................................7
1.9. Materials Sources......................................................................................................................................8
2.0APPLICABLE POLICIES, LEGISLATION, STANDARDS AND PERMITS.....................................................12
2.1 Introduction........................................................................................................................................................12
2.2 Policies and Legislations................................................................................................................................12
2.2 Applicable international standards..............................................................................................................13
2.3 Permits and registrations that needs to be acquired..............................................................................14
3.0BASELINE ENVIRONMENTAL AND SOCIAL CONDITIONS..........................................................................15
3.1. Existing Environmental conditions of the project..................................................................................15
3.2. Social and Economic condition...................................................................................................................16
3.3. Stakeholders Engagements and Communication Strategy..................Error! Bookmark not defined.
4.0 ENVIRONMENTAL AND SOCIAL IMPACT ASSESMENT..............................................................................18
4.1 Positive Impacts during Construction Phase:..........................................................................................18
4.2 Negative Impacts during Construction Phase:.........................................................................................19
4.3 Impacts during Demobilization Phase.........................................................................................................20
5.0MITIGATION MEASURES AND MANAGEMENT PLAN.....................................................................................1
6.0 ENVIRONMENTAL AND SOCIAL MANAGEMENT SYSTEMS........................................................................1
7.0 Grievance Mechanism..............................................................................................................................................1
7.1 Grievance Procedures.......................................................................................................................................2
7.2 Communication and Transparency..............................................................Error! Bookmark not defined.
8.0 SUMMARY AND CONCLUSION..............................................................................................................3
9.0 ANNNEXES..................................................................................................................................................4
ANNEX 1: HSE policy..................................................................................................................................................4
ANNEX 2: Code of Conduct.......................................................................................................................................5
ANNEX 3: Borrow pit Rehabilitation Plan.............................................................................................................10
ANNEX 4: Grievance intake form.............................................................................................................................16
ANNEX 6: Grievance resolution form.....................................................................................................................17
ANNEX 7: Grievance log............................................................................................................................................18

ii
 LIST OF ABBREVIATIONS AND ACRONYMS
AC Asphalt Concrete
CBOs Community Based Organizations
CCEP Community Communication and Engagement Plan
CEC Code of Ethical Conduct
C-ESMP Contractor’s Environmental and Social Management Plan
CLO Community Liaison Officer
CMP Crime Management Plan
COVID-19 Coronavirus Disease 2019
EIA Environmental Impact Assessment
EMA Environmental Management Act
EMP Environmental Management Plan
ESHS Environmental, Social, Health and Safety
ESIA Environmental and Social Impact Assessment
ESM Environmental and Social Manager
C-ESMP Environmental and Social Management Plan
C-ESMP Environmental and Social Management Plan
GBV Gender Based Violence
GMP Grievance Management Plan
GOT Government of Tanzania
HCEG’S China Civil Engineering Construction Corporation
HIV/AIDs Human Immunodeficiency Virus/ Acquired Immunodeficiency
HSE Health, Safety and Environment
HSEO Health, Safety and Environmental Officer
HSMP Health and Safety Management Plan
Km Kilometer
LGAs Local Government Authorities
LHS Left Hand Side
MCR Monthly Compliance Report
MPR Monthly Progress Report
NA Not Applicable
NEMC National Environment Management Council
NGOs Non-Governmental Organizations
NSSF National Social Security Fund
OFC Underground Optic Fiber Cable
OHS Occupational Health and Safety
OSHA Occupational Safety and Health Authority
PAPs Project Affected Persons
PAs Protected Areas
PM Project Manager
PPE Personal Protective Equipment
RAP Resettlement Action Plan
RE Resident Engineer
RHS Right Hand Side
ROW Right of Way
SC Supervision Consultant
SEA Sexual Exploitation and Abuse
STDs Sexual Transmission Diseases
TANESCO Tanzania Electricity Supply Company Limited
TANROADS Tanzania Road Agency
TARURA Tanzania Rural and Urban Roads Agency
TMO Traffic Management Officer
TMP Traffic Management Plan
TPDF Tanzania People’s Defense Force
URT United Republic of Tanzania
WB World Bank
WCF Workers Compensation Fund
iii
1.0 INTRODUCTION
1.1. Project Background

The proposed construction of the Somanga Mtama Bridge (60m) and the 1.7 km
approach road to the Marendego - Lindi - Mingoyo Trunk is among projects from a key
component of the Road to Inclusion and Socio-Economic Opportunities (RISE) program.
This initiative, launched by the World Bank (WB) in collaboration with TANROADS, is
funded by the WB and implemented by the Government of Tanzania.

The RISE program consists of four components: (i) Upgrading and Rehabilitation of
Trunk and Regional Roads; (ii) Upgrading and Rehabilitation of Regional Airports in
three regions—Tanga, Iringa, and Manyara; (iii) Institutional Support and Capacity
Building in the Transport Sector; and (iv) the Contingency Emergency Response
Component (CERC).

The CERC under the RISE program will address the impacts of the El Niño rains and
Cyclone Hidaya, which caused severe damage to road infrastructure, including bridges,
culverts, and road pavements. In response, the Government of Tanzania, through
TANROADS, has received funding from the World Bank via RISE to support selected
activities aimed at restoring the affected infrastructure

On 1st November 2024, TANROADS engaged Hunan Construction Engineering Group

(HCEG) to construct various structures, including the Somanga Bridge. To ensure that
the proposed bridge is built without compromising environmental and social standards,
the contractor was required to prepare a Site-Specific Environmental and Social
Management Plan (ESMP) for implementation.

The construction of the bridge and approach road involves several activities that could
impact both the environment and the surrounding community. In line with international
and local standards, it is crucial to establish an Environmental and Social Management
Plan (ESMP) to mitigate these potential impacts.

1.2. Project data

Table 1:1 Summary of Basic Project Information

Employer Tanzania National Bridge Agency (TANROADS)

Construction Of Somanga Mtama Bridge (60m) And 1.7km

Project Title Approach Marendego - Lindi - Mingoyo Trunk Road

Contractor Hunan Construction Engineering Group Co, Ltd (HCEG)

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 Consultant M/s TANROADS Engineering Consulting Unit (TECU)

Contract Number TR36/010/TZ-TANROADS-CW-RFB/2024/2025/W/05

Original Contract Amount 11,822,161,700.00 TSHs

Contract Signing Date 1st November 2024.

Site Possession Date Not yet

Commencement Date Not yet

Contract Period 365 Days

Original Completion Date Not yet

1.3. Objective

This Environmental and Social Management Plan (ESMP) outlines the environmental
protection measures to avoid or minimize potential adverse environmental impacts during
the construction of the Somanga Mtama Bridge (60m) and the 1.7 km approach to the
Marendego - Lindi - Mingoyo Trunk Road. The main objective of this ESMP is to establish
a framework for managing environmental risks and impacts associated with the bridge
construction, in line with national laws, regulations, and international standards and
guidelines applicable to the project. This plan provides clear and concise guidelines to be
followed in order to avoid, minimize, and mitigate any potential environmental impacts
resulting from the project activities. The plan is primarily based on the findings of the
Project's Environmental and Social Impact Assessments (ESIAs) and supporting studies.

1.4. Scope
This ESMP shall apply only to the project's construction elements. It is prepared to guide
the Contractor in complying with all applicable national laws and regulations, as well as
the International Finance Corporation (IFC) Performance Standards. The plan applies to
the Contractor, subcontractors, suppliers, and vendors engaged in the project
construction activities. The scope of this ESMP covers all construction-related activities to
ensure maximum compliance and performance in all aspects of environmental
management throughout the duration of the construction.

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2.0 PROJECT DESCRIPTION
2.1 Location
The proposed project is located at chainage 7+460 within Kilwa district and on municipalit
y of the Lindi region, ward Somanga and village of Somanga Kusini. The proposed Bridge
follows the existing alignment with Improvements of road drainage to avoid floods during
heavy rain seasons.

Figure 2.1: Map of Tanzania indicating Project Region

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 SOMANGA BRIDGE

Figure 2:2 Map of Lindi Region Bridge network indication the location of the proposed
Bridge

2.2 Existing bridge

The existing bridge is located along the Marendego - Lindi - Mingoyo Trunk Road
Chainage K7+760 at the Somanga Trunk Bridge. It is a composite bridge (concrete and
steel beam) with a span length of 60 meters and a width of 12.2 meters. The proposed
location for the new bridge is within the existing alignment. The current bridge is difficult
to use during the rainy season due to flooding, heavy rainfall, and the effects of Cyclone
Hidaya earlier this year, which caused the road to be closed for some time. The
government made efforts to reopen the road, including laying large stones to make it
usable again. The existing bridge is shown in the figure below.

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.

Figure 2.3 Existing bridge condition after flooding effect caused by Hidaya Cyclone

2.3 Proposed design.

The bridge will be a composite structure (concrete and steel beams) with a span of 60
meters and a width of 12.2 meters. It will be constructed along the existing alignment. The
plans and cross-sections of the designed bridge are shown in the figures below.

Figure 2.4 Plan of the bridge proposed 60M bridge

Figure 2.5 Superstructure for proposed 60M bridge.

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2.4 Construction Activities.
2.4.1 Mobilization phase
This phase involves the mobilization of the labor force, equipment, and the construction of
offices/camps, as well as the obtaining of permits. It includes the identification of suitable
sites for campsites, acquisition of land for the extraction of construction materials (such
as sand, gravel, fill material, and quarry sites), and identifying water sources for domestic
use and construction activities. Generally, mobilization includes the following:
 Site clearance and construction of campsite
 Installation of temporary security fence at the camp sites, site office and storage
facilities.
 Acquisition of Land for extraction of construction materials.
 Testing of the construction materials Confirmation of data and accuracy.
 Mobilization of labor force, equipment and plant for construction works
 Relocation of Halotel utilities.
 Obtaining of other permits.
2.4.2 Construction Phase
During the construction phase, both skilled and unskilled temporary employment
opportunities will be created. Although it is difficult to specify the exact number of
employment opportunities at this stage, approximately 100 direct and indirect jobs are
expected to be generated. However, it should be noted that employment during the
construction phase will be on a task-specific, contract-based arrangement. The
construction phase will involve the following major activities:
 Site clearance and to remove topsoil and vegetation
 Demolition of the existing culvert
 Collection and disposal of dredges, spoilt, demolition materials from the existing
culvert and excavated earth materials;
 Extraction and transportation of construction materials. This includes excavation
and transport of natural sand, gravel, crushed aggregates; handling of fuel,
lubricants, etc. from sources to the project site.
 Collection and transport of water for construction as well as mitigation of dust on
diversion road.
 Blasting activities will be carried out by the contractor when the rock is exposed
during work execution
 Welding activities and steel bending ad cutting.
 The contractor shall set out the bridge and put substantial reference marks, bench
marks etc. and maintain them as long as required by the Client Representative.
The contractor will take full responsibility for proper setting out, alignment,
elevation and dimension of each and all Parts of the work.
 The contractor will perform a geotechnical investigation at the bridge abutment
areas.
 Dewatering works will be done to facilitate piling works for piling works.
 Preliminary excavations at foundation positions will be conducted. Installation of
foundation piles to suitable load bearing soil strata will be done, this will be by

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 driving steel piles to the required depth to a pile driver or by using boring machine
to create the void for the pile
 Pile casting and testing by placing casing in the void followed by lowering steel
reinforcement and pouring concrete to form the pile.
 Abutment construction by excavation of the foundation area to the required depth
will be done, considering soil stability and load-bearing capacity. Set up formwork
for the abutment walls and wing walls will follow to ensure it is secure and
accurately positioned. Installation of reinforcement steel within the forms according
to engineering specifications to provide structural strength will be done. Concrete
will be poured into the forms for the abutments and any associated structures.
Smoothing and finishing the surface of the concrete while it is still wet will be done.
Implementation of curing methods to prevent the concrete from drying too quickly
and to promote strength development will be done. Once the concrete has cured,
backfill around the abutments with suitable material followed by compaction of the
fill to ensure stability.
 Beam launching and deck arrangement. Prior installation of steel beam,
elastomeric rubber bearing pads shall be fix in to each bearing pad. Delivery of
steel bridge beams and erecting them over temporary props at pier positions and
abutments using crane. Erecting soffit formwork between and along outer edges of
bridge beams, and side forms for edge parapet beam and transverse
beams/diaphragms. Fixing inserts for services and additional structural elements.
Fixing grillage of steel reinforcement for in-situ concrete deck and parapet beam.
Placing concrete for bridge and deck edge beams. Curing concrete, stripping
formwork and treating exposed surfaces, Water proofing top structural deck
Completing works.

2.4.3 Demobilization Phase

Demobilization of temporary structures will be done for proper restoration of the site
which includes:
 Removing/spreading top-soils piled along the road;
 Restoration/reinstatement of borrow pits and quarry sites to required standard.
 Removing all temporary structures;
 Rehabilitation of the workshop and stockpile yard;
 Rehabilitation of campsite area at least to the original condition, if not going to
be converted into other uses by the Employer;
 Clearance of all sorts of wastes including used oil, sewage, sanitary waste,
solid wastes (plastics, wood, metal, papers, etc.);
 Depositing all wastes to the authorized dumpsite;
 Termination of temporary worker’s employment agreements.

2.5 Equipment’s and Machines.

The project will utilise various types of construction equipment and machinery for its activi
ties, as presented in Table 1.8.1below:

Table 2.5.1 Contractor’ list of Equipment and Machineries to be mobilized

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 Type of Key Equipment Equipment Capacity Number of Equipment’s
required
Motor Grader 150kW 1

Hydraulic Excavator 130kW 1

Bulldozer with rippers 150kW 0

Water Bowzer Min.9000 Litres 1

Vibrating Roller 75kW 2

(Static/dynamic)
Chip Spreader 2.5 – 3.5m wide 1

Bitumen distributor Min.4000 Litres 1

Supervision Vehicle Min.1tons 1

Concrete Truck mixer 7m3 1

Truck Mounted crane 5 – 10 tones

Bitumen heating & Min 4000 Litres. 1

storage tank
Concrete vibrator Min.2 hp 2

Pneumatic Tired Roller 15tons 1

PTR
Dump trucks Min.12tons 4

Concrete mixer 0.5m3 2

Air compressor and 120hp 1

Wagon drill

2.6 Materials Sources.

Soil materials
Two borrow pits will be utilized as sources of construction materials. The first is the Mlima
Ngwena borrow pit, located 37 kilometers from the project area in Kisangi Village, Kikole
Ward, Kilwa Masoko District. The second borrow pit is situated 4 kilometers from the
project area in Somanga Kusini Village, Somanga Ward, Kilwa Masoko District.

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 Figure 2.6.1 Borrow pit 1 (Mlima Ngwena borrow pit, located in Kisangi village)

Figure2.6.2 Borrow pit 2 area (Somanga Kusini village, Somanga Ward)

Aggregates

The company will purchase aggregate materials from the Nguchuchu Quarry site, located
approximately 51 kilometers from the project site. This quarry is owned by Yicheng
Investment Company Limited.

Figure2.6.3 Borrow Nguchuchu quarry for aggregates and stones

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Sand

The company take sand materials from at Ndalala sand pits located at Kilwa district, Tingi
ward, village of Miteja with estimated distance of 30Km from site.

Figure2.6.4 Ndalala sandpit

Water sources

The company will source sand materials from the Ndalala Sand Pits, located in the Tingi
Ward, Miteja Village, Kilwa District, approximately 30 kilometers from the construction
site.

Figure2.6.5 Bore hole for water extraction

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2.7 Type and Number of Employees
During the construction phase, both skilled and unskilled employment opportunities will
be created. Although it is difficult to specify the exact number of employment
opportunities at this stage, approximately 100 direct and indirect jobs are expected to be
generated the table bellow represents the Key stuff that will be employed.

Table 2.7.2:Type and number of skilled employees

Categories of Key Education Level Experience of Key Number of
Personnel Personnel Required
Key
Personnel

A Site Manager/Site Degree in Civil Engineering or 10 years Cumulative 1

Agent equivalent Experience and 5
(Structural/Drainage years’ experience in
Engineer) similar
position

Health and Safety Degree/Diploma in 5 years cumulative 1

Officer Health/Social/Environmental experience and 2
Sciences and years’ experience in
Certification by OSHA or similar similar
Bodies/Authorities position

Land Surveyor Diploma in Land Surveying 5 years cumulative 1

experience and 3
years’ experience in
similar
position

Highway Engineer Degree in Civil Engineering or 5 years cumulative 1

equivalent experience and 3
years’ experience in
similar
position

Soils/Materials Degree in Civil Engineering or 5 years cumulative 1

Engineer equivalent experience and 3
years’ experience in
similar
position

Environmental Degree in Environmental 5 years cumulative 1

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 Expert Engineering or experience and 2
equivalent years’ experience in
similar
position

3.0 APPLICABLE POLICIES, LEGISLATION, STANDARDS AND PERMITS

2.1 Introduction
Within this Plan, there shall be description of policies, legislation, and standards that
CONTRACTOR shall comply with, by ensuring the construction activities are in line with
relevant environmental national policies, legislations and standards of Tanzania. They
include, but not limited to:

 The requirements of Tanzania national legislations and policies;

 Applicable international standards, including the International Finance Corporation
(IFC) Performance Standards on Environmental and Social Sustainability and the
associated IFC Environmental, Health and Safety (EHS) Guidelines, the Equator
Principles and other applicable lender policies.

2.2 Policies and Legislations.

The below listed policies suggest that incorporating environmental considerations into
decision-making can help prevent and reduce negative impacts associated with project
implementation. Furthermore, they offer guidelines for managing projects to minimize
effects on natural resources and sensitive ecosystems. Relevant sectoral and cross-
sectoral policies are listed below:

 National Environmental Policy (2021)

 The National HIV/AIDS Policy (2001)
 National Occupational Health and Safety Policy (2009)
 Sustainable Industrial Development Policy (SIDP), 1996/2029
 Construction Industry Policy (2003)
 National Environmental Policy (NEP) of 2021

 National Land Policy (1995)

 The National Water Policy (URT, 2002)

 The National Employment Policy (NEP) 2008

 The National Health Policy, 2017

 The Women, Gender and Development Policy (2000).

 The Water Supply and Sanitation Act, (2009)

 Public Health Act, (2009)

 The Employment and Labor Relations Act, No.6 (2004)

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  The Workers’ Compensation Act, Cap 263 (2008)

 The Water Resources Management Act No. 11 (2009)

 Land Act, 2002

 Occupational Health and Safety Act, (2003)

 Environmental Management Act, Cap 191 (2004)

 Fire and Rescue Act (2007)

 The HIV and AIDS (Prevention and Control) Act of 2008

 The Environmental Management (Solid waste Management) Regulation, 2009

as amended in 2016.

 The Environmental Management (Air Quality Standards) Regulations, 2007

2.2 Applicable international standards

 ILO Convention: C148 Working Environment (Air Pollution, Noise and Vibration)
Convention, 1977 (Ratified by United Republic of Tanzania on 30:05:1983)
which protects Workers against Occupational Hazards in the Working
Environment Due to Air Pollution, Noise and Vibration.

 ILO Convention: C182 Worst Forms of Child Labor Convention, 1999 (Ratified
by United Republic of Tanzania on 12:09:2001).

 African Convention on the Conservation of Nature and Natural Resources

(revised), 200

 Convention on the Conservation of Migratory Species (Bonn Convention), June

1979.

 Convention on Wetlands of International Importance especially as Waterfowl

Habitat (Ramsar), (1971, amended by the 1982 Protocol and the 1987
Amendment to the Convention).

 Convention on the Prevention of Marine Pollution by Dumping of Wastes and

Other Matter, 1972 (London Convention), and 1996 Protocol to the Convention

 Nairobi Convention for the Protection, Management and Development of the

Marine and Coastal Environment of the Western Indian Ocean, March 2010

 Basel Convention on the Control of Transboundary Movements of Hazardous

Wastes and their Disposal, March 1989

 Cartagena Protocol on Biosafety to the Convention on Biological Diversity, 2000

 Stockholm Convention on Persistent Organic Pollutants, 2001

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  Rotterdam Convention on the Prior Informed Consent Procedure for Certain
Hazardous Chemicals and Pesticides in International Trade (Rotterdam
Convention), September 1998.

 IFC Performance Standards which includes: PS-1: Assessment and

Management of Environmental and Social Risks and Impacts: PS-3: Resource
Efficiency and Pollution Prevention, PS- 6: Biodiversity Conservation and
Sustainable Management of Living Natural Resource
 World Bank Group EHS Guidelines that includes: Section 1: Environmental
Guidelines, Section 4 (Air Emissions and Ambient Air Quality 2. Energy
Conservation 3. Wastewater and Ambient Water Quality 4. Water Conservation
5. Hazardous Materials Management 6. Waste Management 7. Noise 8.
Contaminated Land): Construction and Decommissioning

2.3 Permits and registrations that needs to be applied.

 Water use permit.

 NSSF Company Registration

 Tax registration.

 Tree cutting permit

 Borrow pits use permit.

 Utilities relocation permits from relevant institutions.

 Occupation registration from OSHA

 Engineers’ registration certificates

 Contractor registration certificate

 Explosive storage and transportation permits.

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4.0 BASELINE ENVIRONMENTAL AND SOCIAL CONDITIONS
4.1. Project location:
The proposed project is located within Kilwa district and on municipality of the Lindi regio
n, ward Somanga and village of Somanga Kusini. Kilwa is a district located in the Lindi Re
gion of Tanzania, in the southeastern part of the country. It lies along the Indian Ocean, p
roviding the district with a coastline that offers opportunities for fishing and maritime trade.
Kilwa District is one of the key districts in the Lindi Region and has both historical and eco
nomic significance, particularly because of its coastal location and role in trade and agricu
lture.
Kilwa is situated approximately 250 kilometers south of Dar es Salaam, Tanzania’s
largest city and economic hub. The district has access to important trade routes, both
maritime and land-based, which connect it to other regions of Tanzania and neighboring
countries like Mozambique to the south.

4.2 Somanga River Neighborhood

To the north: Somanga is surrounded by other coastal villages in the Kilwa District, such
as Kilwa Kivinje, which is a larger town and the administrative center of the district. The
region is characterized by various coastal ecosystems, including mangrove forests and
coral reefs. To the south: Somanga is located near the border with Mozambique, and
there are several villages in the Kilwa District along the southern coast, some of which
are closer to the Mozambique border, including Mbande and Nanguruwe.To the east: The
Indian Ocean lies to the east of Somanga, offering access to maritime trade routes and
fishing grounds.To the west: Inland from Somanga, the area is covered by savannah and
forest land, which are home to agricultural communities. There are also notable hills and
small mountains that rise inland from the coastal plain.

4.3 River morphology

Source and Catchment Area of Somanga River originates from inland areas, possibly
from small springs or seasonal streams in the Kilwa District’s savannah or forest zones.
River originates from the higher elevations in the interior, where rainfall runoff creates
small tributaries. The catchment area of the river is not precisely defined but is likely
small, draining the surrounding hilly terrains and forest areas before reaching the coastal
plain. Somanga River flows in a southerly direction, eventually emptying into the Indian
Ocean near the village of Somanga in Kilwa District.

4.4 Land Area

Kilwa District covers an area of approximately 17,256 square kilometers (6,662 square
miles). This makes it one of the larger districts in Tanzania, both in terms of land area and
population.

4.5 Soil

Kilwa District has a variety of soil types, including sandy soils along the coastline, fertile
alluvial soils in river valleys and floodplains, and well-drained Ferralsols and Cambisols in

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upland areas. These soils support agriculture, including crops like cassava, maize, and
cashew nuts. Coastal soils are often saline and less fertile, while inland soils can be
highly fertile but prone to erosion.

4.5 Topography

Kilwa District features a diverse topography, with a long coastal plain along the Indian
Ocean, marked by beaches, mangroves, and coral reefs. Inland areas rise into hilly
terrains and upland plateaus, particularly towards the Ruvuma River in the south. The
district also includes floodplains along rivers, which support agriculture. Overall, Kilwa's
landscape transitions from lowland coastal zones to elevated inland areas with diverse
ecosystems.

4.6 Climate

Kilwa has a tropical climate with a distinct wet season from March to May and a dry
season from June to October. Average annual rainfall ranges from 800 mm to 1,200 mm,
with coastal areas receiving more precipitation. Temperatures are generally warm year-
round, with daytime highs averaging around 28°C to 32°C. The climate supports a mix of
tropical forest

4.7 Hydrology

Kilwa District's hydrology is shaped by the Ruvuma River, smaller coastal rivers, and the
Indian Ocean. The region has important wetlands and floodplains that support agriculture
and biodiversity. Groundwater is a crucial resource, especially during the dry season.
Seasonal variations in water availability and water quality issues pose challenges for
sustainable water management in the districts and agricultural activities in the district.

4.8 Flora and Fauna

Diverse of flora and fauna across Kilwa district is its coastal, riverine, and inland
ecosystems. The coastal zone is home to mangrove forests, coral reefs, and a variety of
marine species, including sea turtles and fish. Inland areas feature tropical dry forests
and savannahs, supporting animals like antelopes, monkeys, and baboons. The Ruvuma
River and surrounding wetlands provide habitats for crocodiles, hippopotamuses, and
numerous waterfowl. Birdlife is abundant, with migratory species passing through during
the wet season. Kilwa’s diverse ecosystems also support small mammals and reptiles,
including snakes and pythons. However, threats from deforestation, overfishing, and
habitat degradation require ongoing conservation efforts to sustain the region’s
biodiversity.

4.2. Social and Economic condition.

Lindi’s economy is largely based on agriculture, but the region also has emerging sectors
such as mining, fishing, and tourism.

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Agriculture:

 Cashew nuts: Lindi is one of the largest producers of cashew nuts in Tanzania.
This crop is a major export commodity and an important source of income for local
farmers.
 Maize, Rice, and Cassava: These are staple food crops grown throughout the
region. Maize is a significant food source and is also traded within the region and
neighboring areas.
 Fruits and Vegetables: Lindi also produces various fruits, such as mangoes and
coconuts, which are both consumed locally and exported.

Fishing:

 Lindi has a long coastline along the Indian Ocean, which supports a vibrant fishing
industry. The region's coastal areas are home to a variety of fish species, which
are important both for domestic consumption and for export.

Mining:

 The region has some potential in mineral extraction, particularly titanium and
graphite. However, mining activities are still at a relatively early stage compared to
other parts of Tanzania.

Tourism:

 While not a major contributor to the economy yet, the coastal area has potential for
tourism, particularly around the beautiful beaches, historical sites, and the nearby
Selous Game Reserve, a UNESCO World Heritage Site, which offers opportunities
for eco-tourism.

Port and Trade:

 The region has a key port in the town of Lindi, which is a gateway for trade with
neighboring countries like Mozambique. There are ongoing efforts to improve port
facilities to boost trade.

Tourism:

 While not a major contributor to the economy yet, the coastal area has potential for
tourism, particularly around the beautiful beaches, historical sites, and the nearby
Selous Game Reserve, a UNESCO World Heritage Site, which offers opportunities
for eco-tourism.

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5.0 . ENVIRONMENTAL AND SOCIAL IMPACT.
5.1 Impacts during Mobilization phase.
 land use changes, and temporary inconvenience to local communities
 Habitat disruption resulted from site clearing to establish camps and offices
 Traffic accidents during mobilization of equipment’s and machines
 Service interruptions resulted from relocation of utilities.

5.2 Positive Impacts during Construction Phase:

 Job Creation and Increased Income to Local Communities
The construction activities need labor from skilled, semi-skilled and non- skilled ones. The
project through contractor will employ laborers for the increased workforce and thus be
able to execute assignment thus local people can be offered employments and improve
their life standards This is positive and continuous impact to the local community
throughout the construction phase.
 Increase of Income to Local People
Apart from creating employment opportunities, the proposed project will also create
business opportunities to local communities. The small market that will be created during
this period will benefit local communities by increasing their income through for example
selling construction materials (like cement, sand, gravel, iron bars, timber, nails, etc.) and
petty traders can sell products such as bottled water, food and soft drinks to construction
workers. The income from small businesses as well as temporary employments will
contribute to circulation of money among the community which in turn will improve
people’s income and their living standards.
 Increase Revenue to the Government

The proposed project will contribute positively to generation of revenue to the

Government mainly in the form of value added tax (VAT) and income tax/corporate taxes
during construction phase. Since the project will require construction materials and will
purchase them from suppliers (vendors) then the Government will earn revenue in the
form of VAT which is calculated as 18% of gross revenue. Revenue will also be earned
through Pay as You Earn (PAYE) which will be paid by project staff. Corporate tax will
also be earned from Companies involved in the project which is calculated as 30% of
profits per annum net of depreciation and interest. The Dodoma Municipal Council may
also benefit through taxes/license fees generated from new small traders who will initiate
small businesses to tape opportunities resulted from implementation of the proposed
project.
 Enhanced Socio-Cultural Interaction
The implementation of the project will bring many people from different cultural
backgrounds. Such interactions may bring about social changes in the communities along
the project. Interaction with technocrats will stimulate adoption of the new technologies.
Also, local people will acquire skills from the construction workers during constructions.
The skills will be sources of development in project area.

Page | 18
 4.2 Negative Impacts during Construction Phase:

 Biodiversity and Habitat Disruption

Some part of the project area is covered by vegetation. There is a variety of species of
vegetation but the dominant ones are shrubs. Construction of the project will involve
clearance of some natural vegetation causing the following impacts from the
environmental point of view:

✓ Loss of natural vegetation causing ecological imbalance

✓ Loss of natural habitat for animals and birds

 Water pollution

The terrain of the proposed site location is slopping to Eastern side to existing gully.
During rainy season there will be a possibility of polluted runoff to enter to Indian ocean
drainage system. Though the large particles may settle quickly, the finer ones will
increase the turbidity of surface water sources. The turbidity impacts may be short-term
since the excavation takes place within a few weeks.

 Soil Erosion
Soil erosion generally takes place where ground cover is removed and inadequately re-
established. Due to construction of the proposed Project, soil erosion and contamination
may take place around borrow pits, construction camps, workshop areas, equipment
washing yards, fuel and chemical storage areas, etc. Soil erosion and contamination may
affect the stability, increased flood risk (by more rapid and higher levels of runoff), silting
up of water bodies, landscape value and in worst cases may reduce the economic
productivity of land and biodiversity in the Project Area.

 Increased Noise Levels

Noises from vehicles during construction phase may rather be significant. Noises will also
arise from various construction machinery at site and cause disturbances too workers and
surrounding community. During construction noise levels are expected to reach100dBA if
not controlled. Most of the deterrent noises shall be confined during the construction
period only, which is rather a shorter period compared with the lifetime of the project.

 Air pollution.

Construction activities such as transportation, site clearance, diversion road, and

excavation always involve production of a lot of dust. During construction. If not properly

Page | 19
controlled, the dust can cause respiratory problems to the workers at site and nearby
community members.

 Increased spread of HIV/AIDS

The most health risk is on HIV/AIDS epidemic, considering the socio-economic as well as
geographical characteristics of the project area, there exist number problems that either
may influence high infection rate, or deter efforts to combat the epidemic. For example,
the problem of low or irregular incomes among young women aged 15 – 45 years is
HIV/AIDS risk factor, which can influence high infection rate in the project area.

 Poor waste management Impacts

Poor solid waste management leads to pollution of land, water, and air, contributing to
soil contamination, waterborne diseases to workers and surrounding community.

 Traffic accidents and incidents

Movement of materials and people from one place to another as well as diversion
operation may lead to traffic accidents, this can be caused by reckless driving and poor
road condition especially in during rainy season.

 Injuries to workers

During the execution of work, workers will be exposed to various work-related risks
associated with different activities. These risks could have impacts on workers' health,
potentially leading to either permanent disabilities or temporary injuries

5.3 Impacts during Demobilization Phase

 Noise and Vibration

Demolition activities will involve use of machine and trucks hence this led to Increase
noise levels and cause disturbances to community and workers.

 Borrow pit soil erosions.

After the extraction of materials, if the borrow pit area is not properly reinstated, erosion
may occur due to the lack of vegetation cover, as well as the instability of the land surface

 Poor waste management Impacts

Page | 20
Demobilization phase mainly involve removal of temporary structures for proper
restoration of the site. The demobilization of the temporary structures will result mainly
into solid wastes such as timber, iron sheets and rubbles from demolitions.

Tabale .1 Environmental Impacts summary table:

S/N Impact Impact description

MOBILIZATION PHASE
1 Shortage of land for community use due to acquired land
Land use changes for borrow pit and campsites establishment.
2 Resulted from site clearing to establish camps and
offices
Habitat disruption
3 Traffic accidents
During mobilization of equipment’s and machines to site
there might be occurrence of accidents
4 During relocation of utilities the services will be shut for
some times and cause loss to users.
Service interruptions
CONSTRUCTION PHASE
4 Job Creation This will help to raise community life standard.
5 The proposed project will contribute positively to
Increase Revenue to generation of revenue to the Government mainly in the
the Government form of value added tax (VAT) from material purchase
and workers’ salaries.
6 Biodiversity and Construction of the project will involve clearance of some
Habitat Disruption natural vegetation causing disruption of habitat for
species
7 Water pollution During rainy season there will be a possibility of polluted
runoff to enter to Indian ocean drainage system
8 Soil Erosion Soil erosion generally takes place where ground cover is
removed and inadequately re-established.
9 Increased Noise
Levels This results from operation of equipment’s and trucks
movements to facilitate project works.
10 Construction activities such as transportation, site
clearance, diversion road, and excavation always involve
production of a lot of dust and impact workers road users
Air pollution and nearby community.
11 Increased spread of Community interactions with different groups and lack of
HIV/AIDS awareness may increase a chance to new infections to
workers and community members
12 Poor solid waste management leads to pollution of land,
Poor waste water, and air, contributing to soil contamination,
management Impacts waterborne diseases to workers and surrounding
community.
13 Traffic accidents and Movement of materials and people from one place to
incidents another as well as diversion operation may lead to traffic
accidents, this can be caused by reckless driving and

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 poor road condition especially in during rainy season
14 During the execution of work, workers will be exposed to
Injuries to workers various work-related risks associated with different
activities hence lead to injury /permanent disabilities.
S/N Impact Impact description
DEMOBILIZATION PHASE
15 Noise and Vibration
-Demolition activities will involve use of machine and
trucks hence this led to Increase noise levels and cause
disturbances to community and workers.

16 Borrow pit soil -After the extraction of materials, if the borrow pit area is
erosions. not properly reinstated, erosion may occur due to the
lack of vegetation cover, as well as the instability of the
land surface.

17 Poor waste - Demobilization phase mainly involve removal of

management Impacts. temporary structures for proper restoration of the site.
The demobilization of the temporary structures will result
mainly into solid wastes such as timber, iron sheets and
rubbles from demolitions.

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6.0 MITIGATION MEASURES.
6.1Mitigation measures During Mobilization Phase

 Implement programs for restoring land that has been degraded due to
overuse to help local communities to regain productive land after project use.
 Sustainable Land Use Practices shall be implemented
 Only competent operators and drivers will be allowed to operate machine and
trucks to avoid accidents.
 Regular Inspection of equipment’s
 Regular maintenance of equipment’s
 Restoration of habitat by Planting trees

6.2 Mitigation measures during Construction Phase

Control of Vegetation- Loss/ Natural Vegetation and other species

 Minimize Habitat Disturbance: Limit the construction footprint to only the

necessary areas. Where possible, avoid clearing vegetation along the
riverbanks, as it provides important habitat and protects against erosion.

 Invasive Species Management: Make sure that construction equipment is

clean and free of invasive species to avoid introducing them to the river
ecosystem.

Water resource pollution control

 Sediment Control: Contractor will ensure there is Installation of silt and

sediment barriers, or turbidity curtains around construction areas to prevent
soil runoff into the river. These prevent sediment from being washed away
into the water, which can harm aquatic life.

 Proper Waste Disposal: Ensure that construction waste, including

chemicals, fuel, and materials, is stored and disposed of properly. Use
designated containers for hazardous materials and prevent spills from
reaching the water.

 Regular Inspections: Monitor the construction site regularly for signs of

pollution, especially after rain events. Ensure that no construction debris or
pollutants are entering the waterway.

Erosion control

 Slope Stabilization: Design the bridge structure and surrounding areas to

minimize steep slopes, which are more prone to erosion. Where slopes are
necessary, stabilize them with vegetation or hard engineering solutions like
retaining walls/ Stone pitching.
Page | 1
  Channelization and Flow Control: Control the flow of water through the
construction area by using temporary diversion channels or cofferdams to
prevent scouring or undermining of the riverbanks.

Control of Construction Works Noise

 Workers using noise-generating equipment to be provided with noise

protection gear, such as ear muffs and ear plugs.

 Noisy construction activities must be limited to regular working hours (8 a.m.

- 5 p.m.).

Control of air pollution

 All motorized equipment will be serviced according to the manufacturer’s

specifications to maintain optimal operating condition and minimize
emissions of carbon monoxide, carbon dioxide, oxides of nitrogen, and other
pollutants.

 Workers should wear dust protective gear, such as nose masks, which
should be replaced as needed.

 All haulage vehicles transporting sand, aggregate, and cement should be

covered.

 by using water sprinkling water bousers in diversion roads to

mitigate the impact of dusts to road users during construction
phase.

Support HIV/AIDS campaigns Provision of protection tools

 Provision of training campaigns on HIV/AIDS prevention to both community

and workers, these programs will help to minimize the new cases of
HIV/AIDS due to interactions of community and workers during project
duration

Management of Construction Waste

 The contractor must provide suitable solid waste storage facilities (such as
dustbins) on-site. Waste should be collected and removed regularly for
recycling, reuse, or disposal at an approved dumpsite.

 Sorting of waste should be ensured, and workers should be educated on the

importance of sorting solid waste on-site.

Page | 2
Building of Health & Safety culture

 Appropriate signs will be posted on-site to alert workers about safety

requirements for machines with moving parts and other equipment.

 Workers will be given mandatory PPEs and they will be required to use them
as per code of conduct instructions see ANNEX 2 and Company’s Safety
Policy refer to ANNEX number 1

 A well-equipped first aid kit and a trained individual to manage site

emergencies will be available on-site.

 Only competent workers who are trained to operate specific machines and
equipment will be employed.

6.3 Mitigation measures for demobilization phase:

Noise and Vibration - Audible nuisances.

 Workers operating noisy equipment will be provided with noise

protection gear, including earmuffs and earplugs.
 Noisy demolition activities will be limited to regular working hours,
from 8 a.m. to 5 p.m.

Impacts Proper solid waste management

 Designation of appropriate waste storage areas.

 A collection and removal schedule.
 Identification of approved waste disposal methods.

Borrow pit soil erosions.

 Rehabilitate borrow pits after material extraction as per ANNEX 3

(rehabilitation plan)
 Ensure borrow pits are properly managed and excavated.

Page | 3
 Table 6.1 Mitigation measures Summary table.

S/N Impact Impact description Mitigation measures.

MOBILIZATION PHASE
1 -Implement programs for restoring land that has been
Shortage of land for community use due to acquired degraded due to overuse to help local communities to
Land use changes land for borrow pit and campsites establishment. regain productive land after project use
2 Resulted from site clearing to establish camps and -Restoration of habitat by Planting trees
offices
Habitat disruption
3 -Only competent operators and drivers will be allowed
Traffic accidents to operate machine and trucks to avoid accidents.
During mobilization of equipment’s and machines to -Regular Inspection of equipment’s
site there might be occurrence of accidents
4 During relocation of utilities the services will be shut for
some times and cause loss to users.
Service interruptions
CONSTRUCTION PHASE
7 Minimize Habitat Disturbance: Limit the construction
footprint to only the necessary areas. Where possible,
avoid clearing vegetation along the riverbanks, as it
provides important habitat and protects against
erosion.

-Invasive Species Management: Make sure that

construction equipment is clean and free of invasive
Biodiversity and Construction of the project will involve clearance of species to avoid introducing them to the river
Habitat Disruption some natural vegetation causing disruption of habitat ecosystem
for species
8 Water pollution During rainy season there will be a possibility of -Sediment Control: Contractor will ensure there is
polluted runoff to enter to Indian ocean drainage Installation of silt and sediment barriers, or turbidity
system curtains around construction areas to prevent soil
Page | 1
 runoff into the river.
-Proper Waste Disposal: Ensure that construction
waste, including chemicals, fuel, and materials, is
stored and disposed of properly.

-Regular Inspections: Monitor the construction site

regularly for signs of pollution, especially after rain
events.

9 -Where slopes are necessary, stabilize them with

vegetation or hard engineering solutions like retaining
walls/ Stone pitching.
Soil Erosion Soil erosion generally takes place where ground cover
is removed and inadequately re-established. -Channelization and Flow Control
11 -Workers using noise-generating equipment to be
provided with noise protection gear, such as ear muffs
and ear plugs.

-Noisy construction activities must be limited to

Increased Noise regular working hours (8 a.m. - 5 p.m.).
Levels This results from operation of equipment’s and trucks
movements to facilitate project works.
12 Air pollution Construction activities such as transportation, site -Workers should wear dust protective gear, such as
clearance, diversion road, and excavation always nose masks, which should be replaced as needed.
involve production of a lot of dust and impact workers
road users and nearby community. -All haulage vehicles transporting sand, aggregate,
and cement should be covered.

-by using water sprinkling water bousers

in diversion roads to mitigate the impact of
Page | 2
 dusts to road users during construction
phase.

13 - Provision of training campaigns on HIV/AIDS

prevention to both community and workers, these
programs will help to minimize the new cases of
HIV/AIDS due to interactions of community and
Increased spread of Community interactions with different groups and lack workers during project duration
HIV/AIDS of awareness may increase a chance to new infections
to workers and community members
14 -The contractor must provide suitable solid waste
storage facilities (such as dustbins) on-site

-Sorting of waste should be ensured, and workers

Poor solid waste management leads to pollution of should be educated on the importance of sorting solid
Poor waste land, water, and air, contributing to soil contamination, waste on-site.
management Impacts waterborne diseases to workers and surrounding
community.
15 -Only competent workers who are trained to operate
specific machines and equipment will be employed.
Movement of materials and people from one place to
another as well as diversion operation may lead to -Installation of signs to alert danger /unsafe conditions
Traffic accidents and traffic accidents, this can be caused by reckless to workers and road users.
incidents driving and poor road condition especially in during
rainy season
16 Injuries to workers During the execution of work, workers will be exposed -Appropriate signs will be posted on-site to alert
to various work-related risks associated with different workers about safety requirements for machines with
activities hence lead to injury /permanent disabilities. moving parts and other equipment.

-Workers will be given mandatory PPEs and they will

Page | 3
 be required to use them as per code of conduct -A
well-equipped first aid kit and a trained individual to
manage site emergencies will be available on-site.

DEMOBILIZATION PHASE
17 Noise and Vibration - demolition activities will be limited to
-Demolition activities will involve use of machine and regular working hours, from 8 a.m. to 5
trucks hence this led to Increase noise levels and p.m.
cause disturbances to community and workers.

18 Borrow pit soil -After the extraction of materials, if the borrow pit area -Rehabilitate borrow pits after material
erosions. is not properly reinstated, erosion may occur due to extraction -Ensure borrow pits are
the lack of vegetation cover, as well as the instability of properly managed and excavated
the land surface.

19 Poor waste - Demobilization phase mainly involve removal of -Designation of appropriate waste storage
management temporary structures for proper restoration of the site. areas.
Impacts. The demobilization of the temporary structures will
result mainly into solid wastes such as timber, iron -A collection and removal schedule.
sheets and rubbles from demolitions.

Page | 4
7.0 IMPLEMENTATION AND MONITORING
The successful implementation and monitoring of the Environmental and Social
Management Plan (ESMP) for the Somanga bridge construction culvert project will
require a coordinated and systematic approach to ensure that the environmental and
social impacts are properly managed throughout the project lifecycle.

7.1 Implementation.

Contractor will implement the measures to mitigate identified environmental and social
impacts I all phases of project. The following are the Key actions:

 Environmental Protection Measures: Ensuring that protection measures, such as

erosion control, noise reduction, waste management, and protection of nearby
water bodies, are implemented during construction and throughout the
construction of the bridge.
 Community Engagement: Maintaining continuous communication with local
communities to address concerns, provide updates, and ensure that their social
impacts are minimized.
 Worker Safety: Implementing safety protocols for all personnel involved in the
project, including provision of proper training, protective equipment, and
emergency response procedures.
 Adherence to Legal Requirements: Ensuring compliance with relevant
environmental, social, and safety regulations, and obtaining necessary permits
before commencing activities.
 Environmental Inspections: Contractor will ensure that there are regular
inspections and to ensure that the performance of all measures is satisfactory
 Project workers will receive various training throughout the project to ensure their
competence in implementing the ESMP. The following training topics will be
covered:

7.1 Monitoring and Cost estimation

Monitoring: Ongoing monitoring is critical to track the effectiveness of mitigation
measures and ensure compliance with the ESMP. Key monitoring actions will include:

 Environmental Monitoring: Regular assessments of air quality, water quality, noise

levels, and other environmental parameters to ensure that impacts remain within
acceptable limits. Site inspections will be conducted to ensure compliance with
best practices.

 Social Monitoring: Continuous engagement with local communities to address

social impacts, health and safety concerns, and disruption to livelihoods.
Grievance mechanisms will be established for effective issue resolution.

 Performance Reporting: Regular reporting will be conducted, documenting the

results of monitoring efforts and any corrective actions taken. These reports will be
shared with relevant stakeholders, including consultant and other regulatory
bodies.

Page | 1
  Corrective Actions: If monitoring reveals non-compliance or unexpected negative
impacts, corrective measures will be implemented promptly to address the issues
and ensure that the project remains aligned with its environmental and social
commitment.

Table 7.1: Environmental Monitoring and Estimated costs

S/ Impact Parameter Frequency Estimated costs Responsi

N bility
1 Every day Depends on visual Contractor
Biodiversity Presence of throughout observation
and Habitat vegetation construction phase
Disruption cover

2 Water Twice a year. 5,000,000 Tshs. Contractor

pollution
Water quality
3 River bank Every day Depends on visual Contractor
stability throughout observation
construction phase
Soil Erosion

4 Noise levels Twice in a year 5,000,000 Tshs. Contractor.

not exceeding
Increased 85 dB(A) at
Noise Levels site boundary

5 Dust levels, Twice in a year 5,000,000 Tshs. Contractor

smoke, CO,
NOx, and PM
emissions
from
motorized
Air pollution equipment
6 Once in each month 5,000,000 Contractor.
New cases of
Increased contamination
spread of
HIV/AIDS

7 Poor waste Quantities of Once a month 5,000,000 Tshs Contractor.

management solid waste
Impacts

8 Traffic Number of Every day 2,000,000 Tshs Contractor.

accidents and accidents/incid throughout
incidents ents construction phase

Page | 2
9. During 5,000,000 Tshs Contractor.
decommi
ssion
Pollution level
Borrow pit soil levels
erosions.

Page | 3
8.0 GRIEVANCE MECHANISM

HCEG will handle all types of grievances and complaints, including those related to local
hiring, unfulfilled agreements, unplanned impacts, infrastructure damage, public
consultation processes, land negotiations, construction impacts, social and environmental
performance, economic conditions, cultural issues, child labor, sexual harassment,
racism, etc. Table 8.1 below summarizes the anticipated types and sources of grievances
and complaints arising from the project.

Table 8.1 Expected Community and Worker Grievances.

Community issues Workers issues

 Regarding environmental issue, dust  Contract workers are informed

for passengers and community about safety requirements and
residing around the project site can become unhappy if they do
especially those located at diversions, not have access to Personal
competition for water. Protective Equipment (PPE).
 Social issues – land acquisition,  Workers whose contracts are
infrastructure/ property damage, sexual not renewed frequently
harassment, child labor, security complain.
concerns, theft cases, etc.  Worker dismissal without been
 Employment for local community given a chance to be heard.
(Villages around the project area).  Criminal cases.

 Unfulfilled development commitments  Grievances about lack of PPE.

in communities.

Page | 1
 8.1 Grievance Procedures
Figure 8.2 below gives a step-by-step overview of the proposed grievance management process. Each step is described in
detail after the diagram.

Grievance uptake: Through direct contact to the site office, contact with local authorities,
visit to local communities and suggestion boxes

Is the grievance related to the project Non-project grievances

development? to other institutions
No

Is the grievance resolved with an explanation, clarification or Grievance is documented

delivery of information?

Yes

Grievance Investigation: Is the grievance related to the

Worker’s grievances to the community or workers? Is the grievance urgent? Fast track Process: grievance
HR Department Community grievances managed by Community Liaison presented to the high management
Team and worker’s grievances managed by HR Team. team for resolution
Argent grievance to fast track the process

Community grievance, first resolution provided by sociologist. Is the Resolution provided to

resolution accepted? the GRC for review

First review: GRC

provide second
resolution. Is the Is the resolution
resolution accepted? Both parties Accepted by accepted by the
sign a minute grievant?
Grievant

Second review: representative from

Second review: Representative TANROADS Regional Office, local
from TANROADS Regional government leader e.g. WEO, VEO, Village
office, local government leaders Resolution implemented chairperson etc. i.e GRC to provide the third
e.g. WEO, VEO, village
resolution. Is the resolution accepted?
chairperson etc. GRC to provide
the third resolution.

Accepted
Yes accepted
By grievant by grievant

After implementation
the case is closed Grievant is free to take
Grievant is free to take case to Not accepted by grievant case to court
and both parties
court
sign a minute

Figure7:1: Grievance Resolution Flowchart

 9.0 CONCLUSION.

The Environmental and Social Management Plan (C-ESMP) for the bridge construction
project outlines a comprehensive framework for managing potential environmental and
social impacts throughout the project’s lifecycle, from mobilization through to
demobilization. HCEG, as the contractor, is fully committed to implementing the C-ESMP
and its associated monitoring mechanisms.

The environmental and social impacts of the project, including dust, noise, vibration, and
solid waste generation, have been identified and appropriate mitigation measures have
been proposed. It is concluded that, with the timely and effective implementation of these
mitigation measures, the project is unlikely to result in significant negative impacts. HCEG
will continue to prioritize the mitigation of adverse environmental, social, and occupational
health and safety impacts, ensuring that the project is carried out in a responsible and
sustainable manner.
4 ANNNEXES

ANNEX 1: HSE policy.

HCEG as a reputable and experienced company for construction activities shall attempt
to make our working environment safer and better places to work and our attention to
detail and focus on HSE will ensure high standards of performance. Our efforts in the
areas of HSE will be directed by the following:

1. The company will make sure that workplaces are free of injuries and accidents with
100% safe work practices and safe conditions throughout our operations.

2. The company will comply with all applicable laws, regulations, standards and
recognized codes of practice and, where any of these are inadequate, adopt and apply
high standards that reflect HCEG commitment to safety, the protection of the natural
environment and the health of all workforce for the project.

3. The protection of the environment is the company priority for the future generation
and shall apply working best practices as appropriate to minimize the generation of
emissions and waste throughout our operations.

4. The company will continue to ensure all employees understand their HSE
responsibilities through different types of training for their jobs and be competent to
perform their assignments safely, effectively and efficiently.

5. The Company will 100% cooperate with the community and all the workers foreign
and local will be good citizen in the communities where we work. We will conduct our
operations safely, cleanly and responsibly and will be proactive in consultation with all
stakeholders’ issues of mutual interest.

6. The company is working very careful and systematic to identify potential hazards,
assess their relative significance, develop reduction measures and establish suitable
controls to ensure that risks are minimized.

7. The company will always maintain emergency plans in cooperation with local
authorities and emergency services groups to ensure a prompt, effective and integrated
response to minimize harmful effects from any incidents.

Project Manager…………… Date

…………………….
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 ANNEX 2: Code of Conduct.

CODE OF EMPLOYMENT CONDUCT AND RULES

MAADILI MWENENDO NA SHERIA ZA UTUMISHI NA KAZI KATIKA KAMPUNI YA HCEG

UTANGULIZI

HCEG ni kampuni iliyosajiliwa kama kampuni ya ujenzi daraja la kwanza (1)

HCEG ni kampuni iliyojizatiti katika shughuli mbalimbali za ukandarasi, imefanya kazi nyingi na kujenga
miradi mingi hapa Tanzania na nchi nyingine nyingi za Africa kwa.

Kwa hali hiyo HCEG imekuwa ikitoa ajira nyingi kwa maelfu kwa watanzania na Africka kwa ujumla.

HCEG kwa upande wa fursa za ajira imekuwa ikiajiri katika misingi ya kuto kunyanyasa wafanyakazi wake
na wala kuwadhalilisha, na imekuwa ikiziheshimu na kuzifuata kikamilifu sheria na taratibu za sheria ya
Ajira na Mahusiano kazini za nchi husika ambazo HCEG imekuwa ikiendesha shughuli zake za ujenzi katika
kandarasi mbalimbali.

HCEG inaamini na ni itikadi yake kuhakikisha kuwa wafanyakazi wake wanatendewa haki na HCEG naya
inataraji na kuamini kuwa itapewa ushirikiano mzuri na pia kufanyiwa kazi nzuri iliyojaa weledi na umahiri
kutoka kwa timu ya wafanyakazi wanaoajiriwa kufanya kazi husika katika kampuni.

MADHUMUNI:

Madhumuni ya kuandaa maadili, sheria na taratibu hizi za kazi ni katika kuweka namna nzuri zaidi
itakayiwafanya wafanyakazi kuzifuata na kuzitekeleza ili kuleta ufanisi wa kazi katika kampuni, taratibu hizi
zinatarajiwa kuweka utaratibu mzuri zaidi wa mfanyakazi kutekeleza vema na kwa utaratibu sahihi wa
majukumu yake ya kazi, pia muajiri naye kutekeleza wajibu wake kikamilifu ili mwisho wa siku kupata
mavuno mazuri ya kazi.

1:1 JINA

Sheria hizi zitatambulika kama maadili, sheria na taratibu za kazi za HCEG

2:0 TAFSIRI

2:1 HCEG maana yake HUNAN CONSTRUCTION ENGINEERING GROUP Co, LTD

2:2 Kampuni maana yake HUNAN CONSTRUCTION ENGINEERING GROUP Co, LTD

2:3 Maadili na sheria za ajira ina maana Sheria za kazi, maadli ya kazi za kampuni pamoja na
marekebisho yatakayokuwa yanafanyika mara kwa mara.

Page | 5
MALENGO

3:1 Maadili, sheria na taratibu zilizoandaliwa na HCEG ndizo zitakazotumika kwenye sehemu
zote za miradi itakayokuwa jnafanyakazi na pia itazitumia kwenye ofisi zote nchini
zinazofanya kazi chini ya HCEG.

MAREKEBISHO YA SHERIA

3:2 Mamlaka ya kuboresha , kurekebisha, kubadilisha, kusahihisha yatakuwa chini ya mikono

ya uongozi wa kampuni ya HCEG

4:0 MKATABA WA AJIRA

4:1 Wafanyakazi wote wa HCEG watapewa mikataba ya ajira ambayo itakuwa imesainiwa na
pande zote ambazo ni mwajiri na mwajiriwa

4:2 Masharti ya mkataba wa ajira lazima yasomwe pamoja na maadili ya kazi kama sehemu ya
mkataba wa ajira

5:0 KITAMBULISHO

Kila mfanyakazi wa HCEG anawajibika kuwasilisha nakala ya kitambulisho chake iliyothibitishwa

mwenyekiti au mtendaji wa serekali ya kijiji, kitondoji au mtaa wake kwa kugongwa muhuri wa
ofisi hiyo, pia barua ya utambulisho iwe imabandikwa picha ya mwajiriwa. Kwa madereva na
waendesha mitambo (Equipment Operators) wanahitajika kuwasilisha leseni zao za udereva
ambazo ni halali na ni ziko hai.

6:0 MAADILI YA KITAALAMU

6:1 Kila mfanya kazi anahitajika kufuata maadili ya Taaluma yake na afanye kazi kwa ufanisi
mkubwa kulingana na Taaluma yake kama ambavyo taaluma yake inavyomtaka afanye.

6:2 Kila mfanya kazi ambaye taaluma yake inamhitaji/inamtaka kuwa na shahada au
utambulisho wowote wanatakiwa kuwasilisha vyeti na shahada hizo kabla ya kuanza kazi
HCEG.

6:3 Ikitokea kuwa mfanyakazi yeyote amawasilisha vyeti ambavyo si halali au ni batili basi ajira
yake itasimamishwa mara moja mara tu baada ya kugundua uhalifu huo, na Kampunj
jtakuwa na haki ya kuchukua hatua zozote stahili za kisheria kutokana na tatizo hilo na
kwa kuharibu kazi na jina Kampuni.

7:0 WIZI, UHARIBIFU NA UPOTEVU WA MALI ZA KAMPUNI

7:1 Wizi wa namna yoyote ile ni marufuku/imekatazwa. Mfanyakazi yeyote atakayejihusisha

na wizi wa mali ya Kamupni, kuchukua mali ya mwajiri bila idhiniau ruhusa ya Kampuni, au
kuhisiwa kuhusika na vitendo hivyo ataachishwa kazi mara moja na hatua kali za kisheria
zitachukuliwa dhidi ya mfanyakazi husika.

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 7:2 Kampuni itakuwa na haki ya kuchukua hatua za kisheria ili kufidia hasara ambayo itakuwa
imesababishwa na mfanyakazi huyo ikiwa ni pamoja na kuzuia mshahara wa mfanyakazi
huyo kwa kuzingatia mazingira ya jambo lenyewe na kwa kuzingatia sheria husika.

8:0 MAHUDHURIO

8:1 Kila mfanyakazi anatakiwa kufika kazini (kwenye eneo la kazi) kwa wakati na kutoa taarifa
kwa msimamizi wake wa kazi na kutia saini kwenye kitabu cha mahudhuria kwa kujaza
muda wa kufika kazini. Kama mfanyakazi hajatia saini kwenye kitabu cha mahudhurio basi
itahesabika kuwa siku hiyo hakuhudhuria kazini na hakufanya kazi.

8:2 Ikigundulika kuwa mfanyakazi ameigiza saini ya msimamizi (Supervisor) wake kwa ajili
yoyote ile basi mfanyakazi huyo ataachishwa kazi mara moja na hatua kali za kisheria
zitachukuliwa dhidi yake.

9:0 UCHELEWAJI

9:1 Kampuni haitamvumilia mfanyakazi yeyote anayefika/anayekuja eneo la kazi (kazini)

akiwa amechelewa,yeyote atakayechelewa atachukuliwa hatua kali za kinidhamu na
inaweza kupelekea hata kufukuzwa/kuachishwa kazi.

10:0 UTORO

10.1 Kila mfanyakazi anawajibika kuwepo kwenye eneo lake la kazi na kufanyakazi, isipokuwa
kama atakuwa amepewa/amepata ruhusa kutoka kwa msimamizi (Suppervisor) wake wa
kazi.

10:2 Kutokuwepo kazini bila ruhusa au kutokuwa na sababu za kuridhisha kwa muda wa siku
(5) tano za kazi mfululizo inapelekea kufukuzwa kazini.

10:3 Hairuhusiwi mfanyakazi yeyote kuondoka eneo la kazi (mapema) kabla ya muda wa
kazikumalizika

11:0 TARATIBU ZA MASUALA YA NIDHAMU

(i) Taratibu hizi za kinidhamu zinamhusu kila mfanyakazi na ndio mongozo sahihi katika kuchukua
hatua za kinidhamu
(ii) Orodha ya makosa yaliyotajwa haimaanishi kuwa hayo ndiyo makosa pekee bali hata makosa
mengine ambayo hayakuorodheshwa yatahusika kutegemeana na mazingira na uzito wa kosa
lililotendwa ili mradi kama kuna uhalali wa jambo hilo, pia maonyo (barua za onyo) ya nyuma
yatahusika katika kufanya maamuzi wakati wa kuchukua hatua za nidhamu
(iii) Mfanyakazi anaweza kupewa barua za onyo mpaka mara tatu, baada ya hapo anapokuwa amerudia
makosa hatua kali za kinidhamu zitachukuliwa dhidi yake ambazo zinaweza kupelekea kufukuzwa
kazi
12:1 12.0. MATUMIZI YA POMBE, MADAWA YA KULEVYA

12.1. Kuja kazini au kuwa katika maeneo ya kazi ukiwa umelewa na Kutumia madawa ya kulevya
mahali pa kazi au kuja kufanya kazi katika hali ya ulevi

12.0. UNYANYASAJI WA KIJINSIA

12.1 Kufanya unyanyasaji wa kijinsia au vurugu au kupigana mahali pa kazi

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13:0 TARATIBU ZA MASUALA YA NIDHAMU

(iv) Taratibu hizi za kinidhamu zinamhusu kila mfanyakazi na ndio muongozo sahihi katika
kuchukua hatua za kinidhamu
(v) Orodha ya makosa yaliyotajwa haimaanishi kuwa hayo ndiyo makosa pekee bali hata
makosa mengine ambayo hayakuorodheshwa yatahusika kutegemeana na mazingira na
uzito wa kosa lililotendwa ili mradi kama kuna uhalali wa jambo hilo, pia maonyo (barua za
onyo) ya nyuma yatahusika katika kufanya maamuzi wakati wa kuchukua hatua za
nidhamu
(vi) Mfanyakazi anaweza kupewa barua za onyo mpaka mara tatu, baada ya hapo anapokuwa
amerudia makosa hatua kali za kinidhamu zitachukuliwa dhidi yake ambazo zinaweza
kupelekea kufukuzwa kazi
14:1 MAKOSA AMBAYO YANASTAHIKI KUPEWA ONYO NA HATA HATUA KALI ZA KINIDHAMU
KUCHUKULIWA

(i) MAELEKEZO:
Kutokufuata au kushindwa kufuata na kutekeleza maelekezo halali ya kazi kutoka kwa
msimamizi/kiongozi wako wa kazi
(ii) UFANISI WA KAZI
Kuwa na ufanisi mbaya wa kazi au kufanya kazi chini ya Kiwango bila ya kuwa na sababu ya
kuridhisha katika jambo hilo.
Kufanya kazi au mambo binafsi mahali pa kazi na wakati wa saa za kazi bila ya kupewa
ruhusa na mwajiri
(iii) KUTOTUMIA VIFAA VYA UKINZI WA KIBINFSI WAKATI WA KUFANYA KAZI
Kutotumia viafaa vya kujikinga kibinafsi unapokuwa eneo la kazi, itapelekewa kutokupewa
kazi kwa siku tatu na barua ya onyo. Kurudia itamaanisha kuachishwa kazi.
(iv) MALI ZA MWAJIRI
Kusababisha hasara au uharibifu wa mali za mwajiri au mali za watu wengine kama vile
wafanyakazi wenzako au raia mwingine yeyote iwe ni kwa uzembe au kwa kushindwa
kufuata maelekezo halali ya kazi kutoka kwa kiongozi wako wa kazi
(v) MWENENDO/TABIA
Kuwa na mwenendo au tabia mbaya kwa wateja, wafanyakazi wengine na hata raia
wengine kwa ujumla
14:2 MAKOSA AMBAYO YANAWEZA KUSABABISHA UVUNJAJI WA KANUNI NA KUWEZA
KUSABABISHA MFANYAKAZI KUACHISHWA KAZI

(i) UTORO/KUKOSEKANA KAZINI

Kutokuwepo kazini kwa zaidi ya muda wa siku tano (5) za kazi mfululizo bila ruhusa ya
mkuu wa kazi au bila kuwa na sababu za kutosha na zinazikubalika
(ii) DHARAU
Kutenda kosa au kurudia matendo ya kuonyesha dharau dhidi ya mwajiri au msimamizi
wako wa karibu wakati wa saa za kazi
(iii) UFANISI MBOVU/USIOFAA WA KAZI
(a) Tabia ya makusudi ya kupuuza au kufanya kazi kwa ufanisi usiyo mzuri
(b) Kuwa na ufanisi usioridhisha, kuwa na tabia ya kufanya kazi chini ya Kiwango
kinachokubalika pamoja na kuwa na maonyo mawili ya maandishi
(c) Kutokuwa mwaminifu kwa mwajiri au uvunjifu wowote ule wa uaminifu

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 (d) Kutokuwa na uwezo wa kazi au ujuzi wa kazi kiasi kwamba inapunguza kwa kiasi
kukubwa ufanisi wa kazi
(e) Kukosa ujuzi wa kazi ambao mwajiriwa alida kuwa na ujuzi huo
(iv) MALI
(a) Kusababisha uharibifu au hasara kwa mali ya mwajiri au mali wafanyakazi wengine,
wateja na waau wengine iwe kwa uzembe au kuharibu kwa makusudi/kudhamiria
(b) Wizi au kumiliki mali ya mwajiri bila ruhusa yake au kufanya hivyo kwa mali ya
mwajiriwa mwingine, mteja/wateja au mdau/wadau wa kampuni
(c) Kujihusisha na masuala yanayohusiana na wizi, kughushi au kuwa na matumizi
mabaya ya fedha na mali za (kampuni) mwajiri
(v) TABIA/MWENENDO
Kuwa na tabia ya ulevi na utumiaji wa vilevi na mihadarati wakati wa kazi au kunywa
pombe na kubwia madawa ya kulevya (mihadarati) katika eneo la kazi na wakati wa kazi
(vi) UNYANYASAJI WA KINGONO
Kumtendea vibaya kingono mfanyakai au mtu mwingine kwenye eneo la kazi kwa maneno
na matendo kutapelekea kuachishwa kazi.

(vi) KWA UJUMLA/MAJUMUI

(a) Uvunjifu mkubwa wa sheria na sera za kampuni ambao unaathiri kwa Kiwango
kikubwa mahusiano na ufanisi wa kazi za kampuni
(b) Kutenda makosa ya kijinai ambako kunaathiri moja kwa moja au kinyume chake
mahusiano ya kiutumishi (uhusiano/mahusiano ya mwajiri na mwajiriwa)
(c) Kipengele chochote ambacho hakikujumuishwa katika orodha hii litashughulikiwa kwa
mujibu wa sheria na taratibu husika za sheria za Jamhuri ya Muungano wa Tanzania

Muajiriwa Mwajiri

Jina____________________________________ Jina_____________________________________

Nafasi___________________________________ Nafasi___________________________________

Date____________________________________ Date____________________________________

Tareh___________________________________ Tareh___________________________________

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ANNEX 3: Borrow pit Rehabilitation Plan

1. SECTION 1.0 INTRODUCTION

1.1 General Information

This rehabilitation plan is intended for all Borrow pits that will be opened and actively
used by HCEG, contractor for construction of the Somanga Mtama Bridge (60m)
and the 1.7 km approach to the Marendego - Lindi - Mingoyo Trunk. Once a
material source has been exhausted and it is no longer suitable for use, the site
will be rehabilitated and returned to a safe and stable state. Reinstatement of all
Borrow pits is a contractual requirement and therefore all areas will be reinstated
unless otherwise instructed by the Resident Engineer or the Employer.

This plan will highlight and detail the actions that will be adopted to restore borrow
pits used on this project. Rehabilitation of these areas aims towards future land
use of area and therefore must be integrated with the current surrounding.

1. 1.2 Purpose and Scope of this Document

The purpose of the rehabilitation plan document is to provide an overview of progressive
rehabilitation and revegetation to be implemented following the exhaustion of borrow pit
to minimize and mitigate impacts caused by the project. It provides a framework for
borrow pit rehabilitation works in association with other management plans and
monitoring programs for the management of environmental issues associated with the
project.

This rehabilitation management plan is an active document and will continue to be

developed as the project execution progresses. The rehabilitation schedule and
requirements are integrated with the execution of operations to ensure that progressive
rehabilitation is undertaken in a timely manner.

This plan covers rehabilitation of disturbed areas associated with activities within the
project area i.e. borrow pit.

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1.2 Aim of the rehabilitation plan

The aim of the rehabilitation plan is to restore the disturbed ground and
vegetation to an acceptable post mining state. Also, the rehabilitation plan will aim
to:

• Restoring the area to a condition that is visible acceptable

and is blending in with surrounding area.
• Ensure that all areas are stable, and there is not risk of erosion
• Ensuring that rehabilitated borrow pits will support
and encourage natural vegetation.
• Remove all waste and contaminants; leave site in a non-
polluting state without infrastructure not needed for post
operational.
• Assuring public safety and the safety of animals;
eliminating any health hazards or risks that might associate
with used borrow pits.
• Encourage natural drain of location and prevent ponded
establishment of ponding water.
• Manage surface water and groundwater such that
environmental values and ecosystems are maintained in
and around the borrow area.
• Rehabilitated areas will provide appropriate habitat
for fauna utilization - abundance and diversity will be
appropriate.

1.3 Objectives of Rehabilitation Plan

The main objective of this rehabilitation plan is to give out guideline on how the borrow pit
sites has to be restored to their natural condition.

1.4 Purpose and scope of rehabilitation plan

Borrow pits are sites that remain after material (i.e. soil) has been excavated and
used for construction purposes. Once a material source has been exhausted or
for some reason is no longer suitable for use, it is essential to undertake a closure
process whereby, once operations have ceased, the site is rehabilitated and
returned to a safe and stable state. In this regard, closure should ensure that:

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 • Operations are ended efficiently and cost effectively;

• The site is rehabilitated and return to a safe and stable state;

• The final land use conforms with the concept of sustainable

development; and

• Applicable legal requirements are fulfilled.

SECTION 2.0 CHARACTERIZATION OF THE BORROW PIT SITES.

2.3.1 Climate Condition

The climate of the project area Lindi Kilwa experiences a tropical climate with distinct wet
and dry seasons. The wet season occurs from March to May, while the dry season lasts
from June to October. Temperatures are generally warm year-round, ranging from 25°C
to 30°C (77°F to 86°F).

2.3.2 Flora and Fauna

All borrow pits are found in the areas where previous agricultural activities were
conducted, in a such way the flora and fauna has already disturbed by human activities.
Although in those areas there was home to diverse flora, including coastal mangroves,
tropical forests, and savanna vegetation. Common tree species include baobabs,
cashew, and coconut palms. Fauna in the area includes wildlife such as elephants,
zebras, and various bird species like hornbills and flamingos, especially near wetland
areas.

SECTION 3.0 BORROW PIT OPERATION AND REHABILITATION

3.1 Borrow pit Operation

During borrow pit operations the following will be followed for good management
practices:
 Topsoil depth should be ranged between 150mm and 500mm and shall be
stripped and stockpiled away from other materials and be used for reinstatement
purpose when pit operation is complete.
 Overburden soil (layer of the soil below the topsoil and above the material of
interest) shall be used as a perimeter berm to direct drainage on the site or
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 stockpiled separately from topsoil and later used to landscape and backfill
exhausted areas of the borrow pit.
 Pit excavations shall be a maximum of 3 meters in depth and the pit excavations
greater than 3 meters must be fenced all around.

3.2 Borrow Rehabilitation

Site reinstatement will be completed prior to handover of completed the project
 Use a bulldozer for rehabilitation work.
 Ripping to be done along contour, not up and down slope which leads to enhanced
erosion for the wall.
 Overburden stockpiles and perimeter berms shall be placed on the excavated site
and graded to the desired slope and drainage paths.
 Reserved topsoil shall be spread on top of the overburden with more topsoil
focused on sloping land.
 Suitable surface slopes together with drainage ditches and conduits shall be
constructed to prevent water from collecting at the site.
 The borrow pit site including access roads will be thoroughly scarified as needed to
help establish adequate vegetative cover. A minimum of 75% of vegetation cover
should be established and maintained following the first rains after reclamation.
Particular focus shall be given to vegetation cover on the side slopes of the
excavated area to minimize erosion. Any required seeding used shall be of local
plant varieties.
 The bowl effect within pit shall be minimized i.e. reduce the depth of the pit as far
as is practicable to minimize ponding which reduces the efficiency of re-vegetation,
leading to bare patches or poor re-growth and potential erosion.
 Around the perimeter of the borrow pit, drag in undisturbed vegetation to break up
edge-effect.
 All rubbish, equipment, etc shall be demobilized from the borrow pit and borrow pit
which have to left open for future use shall be clearly identified.
 Interim reclamation measures shall be undertaken to protect the environment and
public safety. This includes a minimum of seedling of topsoil stockpiles and
dragging the site to reduce erosion potential.
 The Contractor shall submit to the engineer a signed certificate from landowner,
legal occupants of land or relevant Government Agency stating that the finishing
off complies with all required legal provisions

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SECTION 5.0 MONITORING
Inspection will be carried out on rehabilitation to determine rehabilitation success and
assess any potential weed infestations. The following monitoring programs will be done:
 Undertake annual monitoring of the stability of the final landform over the initial ten
years and at longer intervals (pending results) afterwards.
 Monitoring of the revegetated borrow pits will be done until the flora-related
completion criteria are achieved.
 Monitoring of plant growth and establishment will be done in every three months, until
vegetation has adequately established and further monitoring is not necessary.

SECTION 6.0 TIMEFRAME

Rehabilitation of borrow pits will proceed sequentially as it is no longer required for

operations. The exhausted borrow pit will be the firs and the remaining borrow pit will
commence rehabilitation soon after being exhausted. All borrow pits are expected to be in
an advanced stage of rehabilitation after completion of the project.
Pits will be shaped and contoured to ensure that the likelihood of water ponding is
reduced;
 Any compacted ground will be ripped or scarified where revegetation is required;
 Cleared topsoil and vegetation will be re-spread over disturbed areas, where
available;
 All rubbish will be removed;
 All materials heaps and other construction debris will be buried in materials pits
under spoil;
 Rehabilitation of all redundant cleared areas will be undertaken;
 Rehabilitation success will be monitored, following completion of works.

SECTION 7.0 RESPONSIBILITIES

Environmental and Technical Department is the one responsible in the rehabilitation
activities and supervision. They have to ensure that rehabilitation of borrow pit are
undertaken in an appropriate manner and monitor the success of the rehabilitation.
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Table 1: Responsible Personnel on Borrow pit Rehabilitation

S/N Position

1 Project Manager

3 Environmental Expert

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 ANNEX 4: Grievance intake form
Reference No.

Full Name:
Contact Information By Post:
By Telephone:
Please mark how you By E-mail:
wish to be contacted
Other (please specify)
and add contact details
What is your concern/grievance/what happened? Where did
Description of Concern,
it happen? Who did it happen to? What is the result of the
Incident or Grievance
problem?
Date of concern,
incident, or grievance
One-time incident/grievance (date)
Happened more than once (how many times?)
On-going (currently experiencing problem)
What would you like to
see happen to resolve
the problem?

Signature:

Date:

ANNEX 6: Grievance resolution form

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 Grievance resolution form
Grievance No.
Date grievance received:
Nature of grievance:

Mode of delivering resolution (Check in √):

Recorded personal Recorded Email Phone text
communication Telephone message
conversation

Website Letter Community

meeting

Other

Address or contact information for person raising grievance: (information is optional

and
confidential)

Name of person delivering resolution:

Action recommended:

Resolution summary:

ANNEX 7: Grievance log

Has
grievance
Actions
Date of been
Ref How Was Submission Name and Description Taken to Date of
resolved
grievance Contact of Resolve Communication
No. submitted of Information Grievance the of Solution
(Y/N) if
Grievance not
Grievance
explain
why

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Page | 18