DEFENCE

WORKS PROCEDURE
2020

PUBLISHED BY
ENGINEER-IN-CHIEF’s BRANCH
INTEGRATED HQ OF MoD (ARMY)

The information given in this book is not to be

communicated, either directly or indirectly, to the
Press or to any person not holding an official position
in Government of India. It should not be kept in rooms
to which unauthorised persons have access; and it will
only be issued to persons who require it for
performance of their duty.
 REGISTER OF AMENDMENTS

Amendment Number Date of Amendment Para Referred to in Dated initials of

amendment Persons by whom
amendment inserted

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 INDEX

Ser No. Contents Page No.

I Objective 1

II Basic Principles 1-2

III Classification of Works 2

IV Original Works 2-4

V Repairs 4-5

VI Scales and Specifications 5-6

VII Annual Works Program and Budgeting 6-8

VIII Processing of Major Capital Works 8

IX Demand for Planning of New Works 9-10

X Preparation of Board Proceedings (BPs) 10

XI Acceptance of Necessity (AoN) 10-11

XII Approximate Estimates (AEs) 11-13

XIII Administrative Approval (AA) 13

XIV Revised Administrative Approval (RAA) 13-14

XV Urgent Works 14-16

XVI Special Powers for Engineers 16-17

XVII Processing of Low Budgeted Works (LBW) 17

XVIII Revenue and Minor Works 18

XIX Technical Control over Original Works 18-19

XX Technical Control of Repairs and Purchase and Maintenance of Tools 19-20

and Plant (T&P)

XXI Powers of Technical Sanction (TS) 20

XXII Appropriation of Funds 20-21

XXIII Tender Action 21-22

XXIV Acceptance of Contracts 22-23

Ser No. Contents Page No.

XXV Reduction of Scope of a Project 23

XXVI Execution of Works 24

XXVII Monitoring and Review 24-25

XXVIII Procedure for Special Projects 25-26

XXIX Completion Reports 26-27

XXX Imprest and Assignments 27

XXXI Demolition of Buildings 27-28

XXXII Re-appropriation of Buildings 28

XXXIII Works Entrusted to Other Agencies 29

XXXIV Execution of Projects on Turnkey/ EPC Methodology 29

XXXV General 29

APPENDIX

‘A’ Budgetary System for Defence Works 31-34

‘B’ Rough Indication of Cost (RIC) 35

‘C’ Format for Engineer Appreciation 36

‘D’ Power of Acceptance of Necessity (AoN) and Administrative Approval 37-39

(AA)

‘E’ Approximate Estimates (AEs) 40

‘F’ Time frame for Pre-Administrative Approval Planning 41

‘G’ Revised Approximate Estimates (RAE) 42

‘H’ Composition of Project Management Authority (PMA) and Terms of 43

Reference

‘I’ Completion Report for Original Works 44

‘J’ Power for Demolition of Buildings 45

 ABBREVIATIONS

AA Administrative Approval
AAO Assistant Accounts Officer
AEE Assistant Executive Engineer
AEs Approximate Estimates
AGE Assistant Garrison Engineer
AGE (I) Assistant Garrison Engineer (Independent)
AIP Approval in Principle
AMC Annual Maintenance Contract
AMWP Annual Major Works Programme
AoN Acceptance of Necessity
B&R Buildings and Roads
BPs Board Proceedings
CAS Chief of the Air Staff
CCE Chief Construction Engineer
CCS Cabinet Committee on Security
CDA Controller of Defence Accounts
CE Chief Engineer
CEA Competent Engineer Authority
CFA Competent Financial Authority
CINCAN Commander-in-Chief Andaman and Nicobar Command
CISC Chief of Integrated Defence Staff to Chiefs of Staff Committee
CNS Chief of the Naval Staff
COAS Chief of the Army Staff
CPPP Central Public Procurement Portal
CPWD Central Public Works Department
CWE Commander Works Engineer
DFPDS Delegation of Financial Powers to Defence Services
DGADS Dte General of Audit Defence Services
DGW Director General of Works
DMR&F Dte of Military Regulations and Forms
DPM Defence Procurement Manual
DPP Defence Procurement Procedure
DPR Detailed Project Report
Dte Directorate
DWP Defence Works Procedure
E&M Electrical and Mechanical
EE Executive Engineer
E-in-C Engineer-in-Chief
EPC Engineering, Procurement & Construction
FC Financial Concurrence
FOC-in-C Flag Officer Commanding-in-Chief
FY Financial Year
GE Garrison Engineer
GE (I) Garrison Engineer (Independent)
GFR General Financial Rules
GOC-in-C General Officer Commanding-in-Chief
GRIHA Green Rating for Integrated Habitat Assessment
IAFW Indian Army Form for Works
IFA Integrated Financial Advisor
LBW Low Budgeted Works
MES Military Engineer Services
MoD Ministry of Defence
NBC National Building Code
NHEA Next Higher Engineer Authority
OC ESD Officer Commanding Engineer Stores Depot
OEM Original Equipment Manufacturer
P&T Post and Telegraph
PCDA Principal Controller of Defence Account
PDC Planned Date of Completion
PE Peace Establishment
PMA Project Management Authority
PMG Project Management Group
PQC Pre-Qualification Criteria
PWD Public Works Department
QMG Quarter Master General
RAA Revised Administrative Approval
RAE Revised Approximate Estimates
RIC Rough Indication of Cost
RMES Regulations for the Military Engineer Services
SE Superintendent Engineer
SEB State Electricity Board
SoA Scales of Accommodation
SoC Statement of Case
Stn Cdr Station Commander
T&P Tools and Plants
TS Technical Sanction
VCOAS Vice Chief of the Army Staff
WE War Establishment