DEFENCE

WORKS PROCEDURE
2020

PUBLISHED BY
ENGINEER-IN-CHIEF’s BRANCH
INTEGRATED HQ OF MoD (ARMY)

The information given in this book is not to be

communicated, either directly or indirectly, to the
Press or to any person not holding an official position
in Government of India. It should not be kept in rooms
to which unauthorised persons have access; and it will
only be issued to persons who require it for
performance of their duty.
 REGISTER OF AMENDMENTS

Amendment Number Date of Amendment Para Referred to in Dated initials of

amendment Persons by whom
amendment inserted

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.
 INDEX

Ser No. Contents Page No.

I Objective 1

II Basic Principles 1-2

III Classification of Works 2

IV Original Works 2-4

V Repairs 4-5

VI Scales and Specifications 5-6

VII Annual Works Program and Budgeting 6-8

VIII Processing of Major Capital Works 8

IX Demand for Planning of New Works 9-10

X Preparation of Board Proceedings (BPs) 10

XI Acceptance of Necessity (AoN) 10-11

XII Approximate Estimates (AEs) 11-13

XIII Administrative Approval (AA) 13

XIV Revised Administrative Approval (RAA) 13-14

XV Urgent Works 14-16

XVI Special Powers for Engineers 16-17

XVII Processing of Low Budgeted Works (LBW) 17

XVIII Revenue and Minor Works 18

XIX Technical Control over Original Works 18-19

XX Technical Control of Repairs and Purchase and Maintenance of Tools 19-20

and Plant (T&P)

XXI Powers of Technical Sanction (TS) 20

XXII Appropriation of Funds 20-21

XXIII Tender Action 21-22

XXIV Acceptance of Contracts 22-23

Ser No. Contents Page No.

XXV Reduction of Scope of a Project 23

XXVI Execution of Works 24

XXVII Monitoring and Review 24-25

XXVIII Procedure for Special Projects 25-26

XXIX Completion Reports 26-27

XXX Imprest and Assignments 27

XXXI Demolition of Buildings 27-28

XXXII Re-appropriation of Buildings 28

XXXIII Works Entrusted to Other Agencies 29

XXXIV Execution of Projects on Turnkey/ EPC Methodology 29

XXXV General 29

APPENDIX

‘A’ Budgetary System for Defence Works 31-34

‘B’ Rough Indication of Cost (RIC) 35

‘C’ Format for Engineer Appreciation 36

‘D’ Power of Acceptance of Necessity (AoN) and Administrative Approval 37-39

(AA)

‘E’ Approximate Estimates (AEs) 40

‘F’ Time frame for Pre-Administrative Approval Planning 41

‘G’ Revised Approximate Estimates (RAE) 42

‘H’ Composition of Project Management Authority (PMA) and Terms of 43

Reference

‘I’ Completion Report for Original Works 44

‘J’ Power for Demolition of Buildings 45

 ABBREVIATIONS

AA Administrative Approval
AAO Assistant Accounts Officer
AEE Assistant Executive Engineer
AEs Approximate Estimates
AGE Assistant Garrison Engineer
AGE (I) Assistant Garrison Engineer (Independent)
AIP Approval in Principle
AMC Annual Maintenance Contract
AMWP Annual Major Works Programme
AoN Acceptance of Necessity
B&R Buildings and Roads
BPs Board Proceedings
CAS Chief of the Air Staff
CCE Chief Construction Engineer
CCS Cabinet Committee on Security
CDA Controller of Defence Accounts
CE Chief Engineer
CEA Competent Engineer Authority
CFA Competent Financial Authority
CINCAN Commander-in-Chief Andaman and Nicobar Command
CISC Chief of Integrated Defence Staff to Chiefs of Staff Committee
CNS Chief of the Naval Staff
COAS Chief of the Army Staff
CPPP Central Public Procurement Portal
CPWD Central Public Works Department
CWE Commander Works Engineer
DFPDS Delegation of Financial Powers to Defence Services
DGADS Dte General of Audit Defence Services
DGW Director General of Works
DMR&F Dte of Military Regulations and Forms
DPM Defence Procurement Manual
DPP Defence Procurement Procedure
DPR Detailed Project Report
Dte Directorate
DWP Defence Works Procedure
E&M Electrical and Mechanical
EE Executive Engineer
E-in-C Engineer-in-Chief
EPC Engineering, Procurement & Construction
FC Financial Concurrence
FOC-in-C Flag Officer Commanding-in-Chief
FY Financial Year
GE Garrison Engineer
GE (I) Garrison Engineer (Independent)
GFR General Financial Rules
GOC-in-C General Officer Commanding-in-Chief
GRIHA Green Rating for Integrated Habitat Assessment
IAFW Indian Army Form for Works
IFA Integrated Financial Advisor
LBW Low Budgeted Works
MES Military Engineer Services
MoD Ministry of Defence
NBC National Building Code
NHEA Next Higher Engineer Authority
OC ESD Officer Commanding Engineer Stores Depot
OEM Original Equipment Manufacturer
P&T Post and Telegraph
PCDA Principal Controller of Defence Account
PDC Planned Date of Completion
PE Peace Establishment
PMA Project Management Authority
PMG Project Management Group
PQC Pre-Qualification Criteria
PWD Public Works Department
QMG Quarter Master General
RAA Revised Administrative Approval
RAE Revised Approximate Estimates
RIC Rough Indication of Cost
RMES Regulations for the Military Engineer Services
SE Superintendent Engineer
SEB State Electricity Board
SoA Scales of Accommodation
SoC Statement of Case
Stn Cdr Station Commander
T&P Tools and Plants
TS Technical Sanction
VCOAS Vice Chief of the Army Staff
WE War Establishment
 1

DEFENCE WORKS PROCEDURE (DWP) 2020

I OBJECTIVE

1. (a) The objective is to ensure that all defence works and services – capital, revenue
and maintenance – are completed within time frame and in a cost-effective manner
compatible with the efficient functioning of the Defence Services. This revised DWP
enumerates the mechanisms of and conditions for planning, programming, budgeting,
approval and execution of such works and services.

(b) The provisions contained in this DWP are in conformity with other Government
Manuals like GFR, RMES as also other instructions issued by the Government and the
Central Vigilance Commission from time to time. If any instance of variance between
provisions of this DWP and other Government Manuals comes to notice, the provisions in
the latest documents will be adopted. If the variance still exists, the matter shall be referred
to MoD for clarifications. In such cases, however, the ongoing processing of works/
sanctions/ contracts need not be stopped pending resolution of the issue. Provisions of
DPP and DPM will not be applicable for Defence Works and Services processed through
this DWP.

II BASIC PRINCIPLES

2. The basic principles of undertaking Defence works are: -

(a) No new works should be sanctioned without careful attention to the assets or
facilities already available and the time and cost required to complete the new works.

(b) As budgetary resources are limited and granted on an annual basis, adequate
provisions should be ensured for works and services already in progress before new works
and services are undertaken. Further the outstanding liability on account of all works and
likely committed liability during the year shall be indicated in the AMWP proposal.

(c) (i) If an approved work is not commenced within one year of the date of AA,
RAA from the CFA (with or without IFA concurrence as the case may be, as per
delegation of financial powers) should be taken.

(ii) Work shall deemed to be commenced once expenditure is incurred or

liability created on account of preliminary works related to the project i.e. soil
Investigation, site survey, shifting of utilities, enabling works and consultancy for
design & architecture etc.

(d) Since time is of the essence, the completion period stipulated in the AA will not be
exceeded as far as possible.

(e) No works services will be executed without AA, formal allocation of funds and TS
having first been obtained from the Competent Authority in each case. However, the
procedure to be followed in case of works initiated for urgent military reasons are laid down
in Paras 34 to 36 below.

(f) No officer will, in the course of the FY, exceed the aggregate budget allotment
made to him for any works or under any sub-head of maintenance.
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(g) No officer will exceed any specific budget allotment made to him under any minor
or detailed head, except in so far as he may within his powers of transfer of funds, be able
to meet excess expenditure on one item by equivalent savings on another.

(h) (i) The final cost of any service will not exceed the amount of AA by more than
10%. An officer will take no action which will commit Government to expenditure
beyond 10% of AA amount without obtaining prior sanction of the CFA (with or
without IFA concurrence, as the case may be as per delegation of financial
powers), in the form of a FC, a Corrigendum or a RAA.

(ii) For projects costing ₹ 100 crore or above, the Works Review Committee
(as prescribed at Para 55 (b) below) shall have the powers to accept variation/
tolerance within 10% of the approved estimates.

(j) The CFA according AA should be kept informed of the progress of the works till
their completion through regular periodical reports.

(k) No project or work services will be split up to bring it within the powers of a CFA at
a lower level.

III CLASSIFICATION OF WORKS

3. For purposes of budgeting and control, Defence Works are divided into two broad
categories, namely: -

(a) Original Works.

(b) Repairs.

IV ORIGINAL WORKS

4. (a) Original Works comprise works services like construction of buildings, workshops,
storage depots, etc including their internal fittings and fixtures as well as roads, runways,
blast pens, marine works, power generation, E&M services, water supply, drainage, other
utility services, arboriculture, ranges, furniture etc as well as purchase and additions.
Reconstruction of buildings and roads, widening of roads, additions and alterations
necessitated by administrative/ technical reasons, works necessary to bring into use
buildings and services newly purchased/ acquired or those previously abandoned or
rendered unusable by extraordinary causes such as storm, fire or earthquake also fall in
the category of original works.

(b) Original works of petty nature costing upto ₹ one lakh may, at the discretion of the
CWE/ GE (I) be treated as “Repairs”. The CWE/ GE (I) may delegate all or a portion of his
powers under this paragraph to GEs or outstation AGEs by name.

(c) The purchase and installation of static plant and machinery and equipment and the
provision of furniture are treated as original works.

(d) Provision of furniture which does not form part of any works project will be treated
as Original Works.

(e) Pre-investment/ preliminary activities (like site survey, soil investigation, site
preparation, consultancy for preparation of CPRs, DPRs, design and drawings etc) will be
 3

categorised as original works and included in the AMWP/ LBW list as separate Job as per
requirement.

5. (a) Original Works are divided into the following categories: -

(i) Major Capital Works. Original works costing ₹ 45 lakh or more.

(ii) Low Budgeted Capital Works. Original works costing more than
₹ 10 lakh but less than ₹ 45 lakh.

(iii) Revenue Works. Original works costing more than ₹ five lakh and not
exceeding ₹ 10 lakh.

(iv) Minor Works. Original works costing not more than ₹ five lakh.

(v) Pre-Investment/ preliminary activities.

Note. The listing of LBW Works less than ₹ 45 lakh shall be done by Command
HQ and the approved list to be submitted to MoD for monitoring. The progress of
these works to be included in the web based project monitoring portal to be created
for MES.

(b) All Major Capital Works and Low Budgeted Capital Works will be budgeted under
Capital Heads.

(c) Revenue Works and Minor Works as defined above will be budgeted under
Revenue heads.

6. New Original Works are further sub-divided as follows: -

(a) Authorised Works. Works Services for which scales are authorised in
regulations or by separate orders of a general or specific nature issued by the Government
of India are referred to broadly as Authorised Works.

(b) Special Works/ Item. Items of works services not falling within sub para
(a) above are referred to as “Special Works”. These may be approved only when
exceptional local conditions justify the necessity, or as an important experimental
measure. Special Works should not be approved if the effect would be to introduce a new
practice or change of scales.

(c) (i) Engineer authorities will not be asked to undertake preparation of estimates
of a project of Special Work unless the CFA has accorded formal AIP of such work
from functional or operational considerations and on the basis of RIC.

(ii) A project of Special work shall be proposed for listing in AMWP only if the
proposal is accompanied with AoN by the Line Dte. In case of MoD power works
AoN to be obtained from Administrative Wing of MoD also in addition to Line Dte.

Notes.

(i) Where no scales have so far been laid down and there are no orders prohibiting
the undertaking of those works, the CFA for “Special Works” may sanction such works if
it is customary or technically essential to provide the same.
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(ii) If a building or service required is categorised as “Special”, all connected items

thereto will be termed as “Special” and sanctioned as such under the powers of the CFA.

(iii) Superior specifications to those mentioned in Scales of Accommodation or

approved/ sanctioned by the Government from time to time will be termed “Special”. Their
incorporation in works at any stage during planning or execution without prior approval of
the CFA is not permitted.

(iv) In case buildings/ accommodation for which scales already exist but are treated as
special due to non-sanction of PE/ WE or for any other reason, specifications and scales/
area authorised for similar works/ buildings/ accommodation should be adhered to.

V REPAIRS

7. (a) Repairs comprise all maintenance and periodical services, renewals and
replacements as well as alterations and improvements necessitated by technical or
engineering reasons.

(b) Works required to make good damages caused to existing buildings, roads,
installations and services due to extraordinary causes, but which are still usable, are also
classified as ‘Repairs’. The question whether a building etc is still “usable” or “not” will be
decided by a Board of Officers which should invariably have a technical representative.
The BOO would recommend demolition if building is rendered unusable.

(c) A property when taken off from care and maintenance is deemed to be abandoned
and will not be entitled to maintenance funds.

8. Repairs are classified into two broad categories: -

(a) Ordinary Repairs; and

(b) Special Repairs.

9. (a) Ordinary Repairs are further subdivided into the following categories: -

(i) Petty Repairs.

(ii) Periodical Services as per RMES Table ‘G’.

(iii) Replacements and renewals costing upto ₹ 4.5 lakh for each item.

(iv) Repairs, renewals and replacements of E&M installations and other

external utilities costing upto ₹ six lakh in each item.

(v) Replacements of furniture of value upto 50% of annual allotment for

maintenance of furniture on station basis, to be allowed only in respect of furniture
declared as condemned/ beyond economic repairs by the appropriate authority.

(b) No AA is necessary for ordinary repairs including purchase and maintenance of

ordinary T&P for this purpose. Allotment of funds for the purpose implies AA to that extent.
No work will be carried out without the TS of the CEA and no expenditure will be incurred
in excess of allotment under the relevant budgetary head, except in so far as such excess
 5

can be met by re-appropriation from another head within the competence of the authority
concerned.

(c) Whenever replacement and renewals are necessitated due to wear and tear, the
items of improved specifications as per latest Scale of Accommodation may be
incorporated.

10. (a) Special Repairs. Special Repairs consist of renewals and replacements as
well as alterations for improvements costing beyond the monetary ceiling for ordinary
repairs in each case and replacement of furniture beyond the limit laid down in Para 9 (a)
(v) above. These will be carried out in accordance with RMES. Special Repairs will not be
permitted in a building/ portion of building/ asset within five years of completion of the
original work. Also Special Repairs will not be permitted to be repeated within five years
in the same portion of building/ asset.

(b) (i) The GE/ AGE (I) will be the competent authority for recommending
grouping of buildings for the purpose of Special Repairs.

(ii) The BOO for the special repair work will examine the grouping of buildings
based on nature of repairs, priority of repairs, functional requirements, availability
of buildings, technical/ engineering or administrative requirements etc and include
in the BPs accordingly.

(iii) Grouping of buildings/ items of works in special repairs will not be split
merely to bring it within the powers of lower CFA.

(c) Special Repairs will be treated as Original Works, but irrespective of the cost, all
Special Repairs will be budgeted for under Revenue Head.

(d) In case where special repairs and additions and alterations to a building become
necessary at the same time, the work will be sanctioned as one project and treated as an
Original Work for all purposes.

11. (a) Amendment to the capital value of existing structure due to repairs will be made in
accordance with RMES (Para 228). In calculating the addition to be made to the capital
value, credit will be taken for the value at current rates of any portion of the original
structure which has been demolished or replaced.

(b) Notwithstanding sub Para (a) above, changes in capital cost upto ₹ one lakh in
respect of all buildings and those due to renewals and replacements costing ₹ two lakh or
less to temporary buildings will be disregarded.

(c) Amendments to capital values on account of E&M renewals will be carried out in
accordance with RMES (Paras 259 and 260).

VI SCALES AND SPECIFICATIONS

12. (a) Scales of Accommodation (SoA). The SoA approved and issued by the
Government of India from time to time are intended as a close guide. Minor variations in
individual cases can be made at the discretion of the CFA (with or without IFA concurrence
as the case may be as per delegation of financial powers) at the time of according AA with
reasons recorded in each case, provided such variations are not of general application
and do not create any precedent in the matter of SoA.
 6

(b) For Special Works to be sanctioned under Para 6(b), Scales given in SoA for all
similar buildings/ items of work shall be used.

13. Specifications.

(a) All works catering to short-term requirement, i.e. accommodation not expected to
be required for a period of over five years from the anticipated date of completion of the
work, will be in temporary construction and built to specifications of the lowest possible
type having regard to availability of material and the purpose of the facility or service.
Specifications for temporary buildings/ assets will be laid down by Zonal CEs in
accordance with general guidelines issued in this regard by E-in-C’s Branch.

(b) All works catering to long-term requirement, i.e. accommodation expected to be

required for a period of more than five years from the anticipated date of completion of the
work, will be built to permanent specifications.

(c) The above-mentioned period of five years will be taken as a close guide. CFA will
use their judgment to decide about the choice of permanent or temporary specifications in
special cases and record the reasons thereof while according AA.

(d) Building/ Projects will be identified as prestigious at the stage of approval of the
AMWP/ Special Projects. However, for such projects, a separate detailed justification will
be submitted by the service HQs to MoD. After the approval of MoD declaring the building/
Projects as prestigious, it will be permissible to add in the AEs a specific percentage
subject to a maximum of 10% of the total cost of the building/ project towards providing
special architectural features and superior specifications.

(e) Specifications of all permanent buildings shall be framed in such a way as to

ensure life of structures in accordance to latest NBC 2016.

(f) Superior specifications those not included in approved plinth area rates, but
considered essential to suit peculiar local conditions due to technical/ functional reasons
as per Zonal Specifications will be included in the estimates as authorised if recommended
in BPs duly supported by SoC. However these may be shown as separate item as
‘superior specifications not covered in PA rates’ in the detailed estimates.

VII ANNUAL WORKS PROGRAMME AND BUDGETING

14. Under the existing system of budgetary control, so far as it applies to works, expenditure
during a FY is generally restricted to the amount provided in the annual budget estimate for the
purpose. Details of budgetary heads and the system of appropriation and re-appropriation of
funds for this purpose are explained in Appendix ‘A’.

15. Well before the commencement of next FY, assessment of funds required in that year for
making satisfactory progress of works already sanctioned and commenced in and upto the current
year should be made, before fresh budgetary provisions are proposed for New Works in the next
FY. Thus, Carry Over works will have higher priority than New Works in regard to budgetary
estimates for any FY.

16. No New Works should be sanctioned and/ or commenced in any FY unless: -

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(a) Major Capital Works (Except Special Project Procedures Outlined in Section
XXVII). Major Capital Works each costing ₹ 45 lakh or more will be included in the
AMWP for the relevant FY of the concerned Service or organisation as approved by
Government of India.

(b) Low Budgeted Capital Works. Works to be included in the Annual Low-
Budgeted Capital Works Programme of the concerned Command or formation of
equivalent level and duly approved by the General Officer Commanding-in-Chief or officer
of equivalent level.

(c) Revenue Works and Minor Works. Works are planned and approved at
appropriate CFAs level against bulk funds placed at their disposal for this purpose by
Command HQs in each FY.

17. The Service HQs will prepare AMWP. Guidelines to be laid down by Service HQ for
prioritisation and listing of works based on functional necessity, budgetary support and other
administrative constraints. Guidelines issued by MoD in this regard, if any, will be followed.

(a) Such proposals will contain summary of work to be undertaken alongwith SoC and
RIC for each work. The SoC will also contain justification for Go-Ahead sanction out of the
Bulk Go-Ahead, where required.

(b) Works for which expenditure towards preparation of CPR/ DPR etc has been
incurred will be given due priority for inclusion in AMWP proposal.

(c) The AMWP list of works will be prepared and submitted to the Ministry for approval.

(d) For this purpose Service HQs may direct the Command HQs and other lower
formations to plan new works programmes for two years at a time, including holding BPs
and preparation of RICs, after careful assessment of the liabilities of Carry Over Works
and of anticipated budgetary ceilings on new works as well as the work load capacity of
the MES Establishments. The plan for the second year will automatically include carry
forward works from the first year. Cost estimates for such works will, however, be updated
before issue of AA.

18. (a) The Annual Works Programme for Major Capital Works (excluding special
projects) should be prepared and submitted by 31st August and approved by the
Government before 31stOctober of the previous FY so that pre administrative planning can
be completed and AAs can be issued from 01 Apr of the FY. While preparing such a
programme, the physical progress and financial commitments to Carry Over Works,
whether approved by CCS or MoD, and the time and effort as well as funds required for
planning and executing New Works should be carefully projected. To achieve this
objective before the works are included in the AMWP adequate ground deliberations at
Command HQ and Service HQs as well as preparation of RIC involved for new works will
be required to be done. There will be no embargo on the number of works to be included
in the AMWP List but the total value of works to be cleared will have to be within the AMWP
ceilings for that year. In order to provide flexibility within AMWP ceilings, the number of
works to be projected for inclusion within AMWP ceilings of the year, could exceed by
20%, but actual sanction for Major works will be restricted within the approved financial
ceilings. Such works which were included in the projections made for the AMWP ceilings
of a particular year but could not be sanctioned for any reason will automatically be
included in the next year AMWP List within the approved ceiling for that year unless any
of these cases are required to be deleted. AAs for such carry over works can be issued at
 8

the earliest without waiting for promulgation of AMWP list for the year. This should provide
flexibility and ensure achievements of target of sanctioning works upto AMWP ceiling even
if some works had to be carried forward due to reasons beyond control.

(b) Approval of this AMWP by Government will be considered as AIP for the
implementation of the work programme and AoN for incurring expenditure towards
preliminary activities. AoN and AA for each work will be obtained as described. This
approval will however be subject to adequate allocation of funds. RIC to be submitted
alongwith AMWP proposals shall also include the proposal for Go-ahead sanction for
undertaking consultancy for prep of project reports, preparation of Architectural/ Structural
Drawings/ Tender Documents/ Estimation and other preparatory works, shifting of utilities
etc. A Bulk Go-ahead sanction upto 2% of the AMWP Ceiling amount will be sanctioned
alongwith approval of AMWP list. This will facilitate advance/ concurrent planning and
execution of preparatory/ pre-investment works.

(c) If during the current FY any new works project, not included in that year’s AMWP,
has to be subsequently approved and/ or commenced, separate approval of the
Government in form of midterm review should be taken for revision of the AMWP.

19. The Annual Low Budgeted Capital Works Programme should be prepared and approved
at the GOC-in-C or officer of equivalent level before 31st December of the previous FY after careful
assessment of the liability of ongoing works. All such works should be completed within 18 months
of their sanction. The sanction of works will be given after considering availability of funds after
meeting committed liability.

20. Major Revenue and Minor Works should be completed within one year of their sanction.
Hence these works should be planned and sanctioned well in time in consultation with the
concerned GE for feasibility of execution so as to ensure their completion within one year from
date of AA.

VIII PROCESSING OF MAJOR CAPITAL WORK

21. There are nine main stages in the planning, sanctioning and execution of new Major
Capital Works, viz.
(a) Demand for Planning of New Works.
(b) Approval of AMWP List and Bulk Go-Ahead sanction.
(c) Preparation of BPs/ DPR alongwith AEs.
(d) AoN & AA.
(e) Appropriation of Funds.
(f) Issue of TS.
(g) Tender Action.
(h) Conclusion of Contract.
(j) Execution of Works.
The details of procedural requirements at each of these stages are explained below.
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IX DEMAND FOR PLANNING OF NEW WORKS

22. Proposals for AMWP works will be forwarded to Command HQ with a SoC prepared by
the user unit alongwith Accommodation Statement Part I & II and RIC worked out by engineers.
The shortlisted final proposals of works will be forwarded by Service HQs to MoD for approval by
31 Aug of previous FY and simultaneously order Command HQ to issue convening orders for the
preparation of BPs/ DPR.

(a) The SoC shall bring out the following: -

(i) Scope of proposed works services with justification, requirement and

availability of external services including target date of completion.

(ii) Deposit works for other agencies.

(iii) Advance amount to be paid to other agencies for preparation of estimates

viz Railways, SEBs etc.

(iv) Requirement of preparatory works viz tree cutting, topographic survey, soil
investigation etc.

(v) Consultancy services for DPR/ for preparation of Arch and Structural
drawings, estimates and tender.

(vi) The SoC may be jointly signed by Users and engineers or separate SoC
may be enclosed.

(vii) Separate SoC for Special Items of work with full justification.

(viii) Site plan showing location of proposed site.

(ix) Certificate of availability of A1 Defence land.

(b) (i) No Work proposal should be initiated till A1 Defence Land is available. AA/
Go-Ahead sanction shall be accorded only after all statutory clearances have been
obtained.

(ii) Tenders will be issued only after obtaining certificate of encumbrance free
defence land/ site from the Stn Cdr. In case of Special Projects/ works executed
by CCEs where provision of issue of tender before receipt of AA exists, tenders
will be received only after obtaining certificate of encumbrance free defence land/
site from the Stn Cdr.

(c) RIC shall consist of costing of works services including details of go-ahead
sanction requirement for items 22 (a) (ii) to (v) above as per Appendix ‘B’.

(d) Engineer Appreciation to be prepared for all works in the format at Appendix ‘C’.
The details of budgetary requirements/ projections based on annual cash outflow as per
format (to be issued by E-in-C’s Branch) will be included in the Engineer Appreciation.

(e) (i) If work is to be listed separately for Go-Ahead sanction (other than those
works under Bulk Go-Ahead) detailed justification needs to be enclosed by the
CEA.
 10

(ii) Pre-investment activities (like site survey, soil investigation, site

preparation, consultancy for preparation of CPRs, DPRs, design and drawings etc)
will also be categorised as original works and included in the AMWP list as
separate Job as per requirement.

(f) Requirement of adopting specialised construction methodology/ technology/

equipment to ensure efficient completion of work duly justified by the CEA or as specified
by E-in-C’s Branch will be included in the SoC.

X PREPARATION OF BOARD PROCEEDINGS (BPs)

23. Service HQ will propose inclusion of works in AMWP to MoD after examination and
approval of the SoC and RIC.

(a) Based on the approved AMWP list, the Competent Authority will convene a Recce-
cum-Siting and Costing Board. Such BPs, while examining the various features of the new
works proposal, will also deliberate on the need, if any, for compressing the normal time-
frame of carrying out the works, issue of a ‘go-ahead’ sanction for preliminary works and
delegation of special powers to the CE for planning and execution of the works and make
necessary recommendations.

(b) The completed BPs/ DPR, as ordered by Command HQ, alongwith engineer
appreciation and AEs will be required to be submitted for issue of AA in the following
manner: -

(i) Works to be Sanctioned by MoD & Service HQ. The BPs/ DPR shall be
checked at Command HQ and approved at Service HQ level.

(ii) Works to be Sanctioned at Command HQ level. The BPs/ DPR shall

be approved by the respective CFA.

(c) The approval of these Boards is required to be communicated to engineer

authorities at the earliest not exceeding 30 days, after settling any observations thereof to
enable CEA to finalise the AEs.

24. Projects to be sanctioned by Government of India/ Projects involving high complexity/

advanced technology, may require submission of DPR. If it is proposed to engage an outside
consultancy agency for preparation of DPRs, then prior approval of the Government is to be taken
in this regard. Go-ahead sanction (Other than those under Bulk Go-Ahead) for an amount not
exceeding 5% of the RIC may be allowed. Whenever any such outside consultancy agency is
engaged for this purpose, the broad parameters of SoA and specifications as applicable to
Defence works should be clarified to them as guidelines in advance. Should there be any serious
departure from the approved scales and/ or specifications in the DPR finally submitted, then that
should be specifically brought to the notice of the CFA for approval. Work for consultancy for DPR
only is to be included in the current AMWP so that actual work may be included in the next AMWP.

XI ACCEPTANCE OF NECESSITY (AoN)

25. (a) AoN at the lower level is based on RIC, however, at the Ministry level, it must be
based on a detailed AE. If, after careful consideration of the new works proposal as
explained in the SoC and the BPs, it is decided to carry out the proposed works services,
then formal orders will be issued by the CFA accepting the necessity of the proposed
works and ordering the preparation of AEs. The CFA will also ascertain that funds will be
 11

made available at the appropriate time for carrying out the works before passing such
orders.

(b) The Go-Ahead sanction for preparation of DPR as per Para 24 above will be
accorded by the CFA who is competent to sanction the entire project. In case of works
proposals for which AA would have to be accorded by outside MoD i.e. FM/ Cabinet, ‘Go-
ahead’ sanction will be accorded by the highest CFA in MoD.

26. Powers of the CFA at various levels for accepting the necessity and according AA for
various types of works (with or without FC) are indicated in Appendix ‘D’.

(a) Delegations under DWP should be revised/ relooked, whenever DFPDS is revised
and shall be carried out by the same committee.

(b) No project or work services will be split up merely to bring it within the powers of
CFA at a lower level.

27. (a) Go-Ahead sanction for an amount upto 3% in general but not exceeding 5% of the
rough indication cost will be accorded by the CFA who is competent to sanction the entire
project. In case of works proposals for which AoN and AA would have to be accorded by
Outside MoD power i.e. FM/ Cabinet, ‘Go-ahead’ sanction will be by the highest CFA in
MoD. A copy of such a ‘Go-Ahead’ sanction will be sent to the PCDA/ CDA concerned.

(b) A Bulk Go-ahead sanction upto 2% of the AMWP Ceiling amount will be sanctioned
alongwith approval of AMWP list for this purpose. This will facilitate advance/ concurrent
planning and execution of preparatory works.

(c) Expenditure on Pre AA activities out of this Bulk Go-Ahead on works which are
carried over to subsequent years, will also be included in the AA of the respective work.

(d) Expenditure on Pre AA activities out of this Bulk Go-Ahead on works which require
repeat expenditure subsequently for purely technical reasons will be deemed to have been
utilised for the purpose and included in the AA of the respective work.

28. (a) In case of new works proposals requiring AoN and AA of a CFA of the level of
Service HQs/ Government, such proposals may be submitted to the CFA alongwith both
BPs and AEs for obtaining AoN and AA at the same time.

(b) For works to be executed in phases the approval will be given on the basis of AEs
for Phase I and RIC for subsequent Phases.

XII APPROXIMATE ESTIMATES (AEs)

29. (a) The engineer authorities will prepare the AEs in the prescribed Performa
(Appendix ‘E’) as per the lines indicated in the approved SoC and/ or BPs/ DPR. Office
and domestic accommodation requirements for the MES constructional staff, consultancy
charges, if any, necessary external services, and other requirements of technical nature
will be included in the AEs, even if no specific recommendation of the Board of Officers is
existing.

(b) No provision will be made in the estimates for special T&P since a central provision
is made for this purpose under Sub Head E (a) of Minor Head 111-Works to cater for
special T&P for all projects. Nevertheless, if for special technical reasons any special tool
 12

or plant is required for any works project and cannot be met out of the above-mentioned
budget provision, then a specific approval of the Government should be taken for inclusion
of the estimated cost thereof with due recommendation of the Director General of Works.

(c) Contingencies will be provided at 3% of the estimates. In addition the following

charges may also be included in the estimates as per requirements: -

(i) Establishment Charges. Establishment charges, if any, may be

included in the estimates not exceeding 2% of the estimates for deposit works.

(ii) Consultancy Charges. The amount of consultancy charges not

exceeding 3% of the estimates may be included in the estimates, which is catered
out of bulk Go-ahead sanction, with proper justification in the Engineer
Appreciation. However for works where bulk Go-ahead has not been provided,
Consultancy charges not exceeding 3% of the estimates with proper justification
in the engineer appreciation, may be included in the estimates separately. Where
consultancy services of specific nature are envisaged for large projects, provisions
as required (with due justification) may be included separately.

(iii) Supervisory Charges. When services for supervision of work are to

be hired/ outsourced, an additional 2% of the estimates will be added as
supervisory charges. The requirement should however be fully justified in the
Engineer Appreciation which forms part of the BPs.

(iv) An amount of 3% may be added towards consultancy for drawings and

design wherever Design and Build/ EPC methodology/ Turnkey projects are
adopted. No other charges towards consultancy will be added in such cases.

(d) No special items of works or superior specifications will be included without specific
approval of the CFA. Variations in specifications from those included in approved plinth
area rates, but considered essential to suit peculiar local conditions due to technical
reasons will be highlighted.

(e) Permissible tolerance limit beyond AA amount shall be as per Para 2 (h) above.
Savings achieved on conclusion of contracts will not be utilised to enhance the scope of
the work or to enrich the specifications afterwards.

(f) AEs (as also RIC at the time of listing) will be prepared by Engineer Officers
competent to do so as per guidelines laid down by the Director General of Works. Checks
of such AEs will be made by the NHEA as per directives laid down from time to time.

(g) (i) In case of works with Job PDC less than two years, no escalation will be
catered for in the AEs. Further, the contract shall also not include any escalation
clause except statutory increases.

(ii) In case of works with Job PDC of more than two years, escalation will be
allowed only in contract but not in AEs.

(h) While submitting AEs, application will be made for allotment of funds required for
execution of the works in the relevant FY(s).

30. The above stages of processing a new works proposal, namely, Initiation of Demand, BPs
and Preparation of AEs can be undertaken, if urgency so requires, even before finalisation and
 13

approval of the Annual Works Programme for the relevant FY. However, in order to avoid
infructuous expenditure of time and effort on such matters, by 31st August of the previous year,
the Service HQ/ Command HQ will prioritise the new works out of their two years’ work plans cited
in Para 17 above and also indicate the ceilings of funds expected to be made in respect of new
works services in the next FY at Command/ formation levels.

XIII ADMINISTRATIVE APPROVAL (AA)

31. (a) AA will be accorded by the CFA for the execution of the works after due
examination of the AEs. It will state clearly whether the works being approved are
authorised or special. Special items of works will be specified and reasons for approving
the same will be stated.

(b) At the stage of according AA, it will be ensured that AEs are updated to conform
to prevailing percentage of market variation and difference in cost of stores. Methodology
for computing market variation and difference in cost of stores will be issued by the
E-in-C with the concurrence of Defence Finance directly.

(c) Time for completion of the works will be clearly indicated in the AA. Extension of
time given in AA will be accorded by the CFA. In case of works where CFA is beyond
MoD, extension will be granted by MoD. Any extension of time for completion will be
notified to the PCDA/ CDA concerned.

(d) Whenever any time bound projects are entrusted to the MES with the stipulation
by the Govt. on completion of facilities by stated dates, CEs to exercise the special powers
as under Para 38 in connection with the planning and execution of such projects. This will
come as a separate para in the AA accorded by the Govt.

(e) While issuing AA, the requirement of formal allocation of funds as per Para 2 (e)
above and Para 46 (a) below will be complied with. AA will be considered as release of
the works and conveyed by a letter specifying the budgetary source from which funds will
be provided in the year the work is sanctioned. A copy of this letter together with a copy
of the AEs will be sent to the CDA concerned and to the engineer adviser concerned who
will issue such technical instructions as may be required. The time frame for Pre AA
planning is indicated at Appendix ‘F’.

(f) The AMWP list is prepared based on the RIC where detailed costing of external
services and furniture is not taken into account. Therefore, while sanctioning the work, the
cost of AA amount may exceed the listed cost of the particular work in AMWP provided
overall ceiling allocated for the Service is not exceeded.

XIV REVISED ADMINISTRATIVE APPROVAL (RAA)

32. (a) In case it becomes necessary to obtain a RAA as per Para 2 (h) above, a revised
estimate will be prepared in the Proforma at Appendix ‘G’, the original and revised figures
being shown in parallel columns of a comparative statement. The causes of the excesses
should be set out clearly and concisely in the remarks column of such a comparative
statement.

(b) There is no limit as to the number of times that an estimate may be revised.
Immediate action in fact should be taken to revise estimates as and when the occasion
demands, the procedure explained above being followed in each case.
 14

(c) When an AA involves conclusion of a number of contracts and in the event of the
tender cost for the item or items of work exceeding their corresponding AA amount by
more than the permissible tolerance limit and also if there be no prospect of savings on
other items of the work, the case will be submitted to the CFA alongwith a statement of
financial analysis for the grant of FC (with or without IFA concurrence as the case may be,
as per delegation of Financial powers) to enable the Engineer authority to conclude the
contract. SoC will also include a revised estimate for part/ parts of the work covered in the
tender in the form at Appendix ‘G’. The FC will be conveyed in the form of Corrigendum
to original sanction letter and AEs Part I.

(d) RAA will be essential before tender action if there is any change in scope of work
due to any reason, irrespective of whether the cost is within the tolerance limit or not.

(e) No change in site is permissible. However, in exceptional circumstances, change

in site can be permitted with approval of CFA one level higher for works where CFA is
Service HQs and below. In case where CFA is above Service HQs approval will be given
by the CFA.

(f) If upward revision of cost estimates beyond the tolerance limit is anticipated
without any change in scope of work, then the preparation and submission of Revised AEs
will be initiated. However, tendering and contract planning may continue; but acceptance
of tender/ conclusion of contract will be made only after obtaining RAA/ FC of the CFA.

(g) As the Corrigendum/ FC or RAA is not based on actual completion cost, the
tolerance limit as per Para 2 (h) above will be applicable to Corrigendum/ FC/ RAA.
However, tolerance limit of 5% only will be available on tendered items post FC as tender
cost of the items of works has been taken into consideration. Tolerance limit of 10% will
continue to be available on untendered items of work.

(h) No RAA will be essential if increase in cost beyond the tolerance limit is solely due
to payment of statutory escalations scheduled as part of the contract agreement for the
originally stipulated time of completion of the works. On completion of the works, the final
completion cost will reflect all approved revisions of cost estimates and escalations
granted under this para.

(j) Where cost of payment to be made to the Government Agencies and PSU for
Electric Supply/ Water Supply/ Sewage Disposal etc, increases, then payment beyond
permissible tolerance shall be allowed to be made without waiting for RAA. However, RAA
shall be initiated immediately after payment.

33. If additions become necessary due to revision of scales or establishments or for other
specific administrative reasons, a revised estimate will be prepared and RAA obtained from the
CFA for the entire work.

XV URGENT WORKS

34. Notwithstanding the procedures laid down in Paras 22 to 31 above, if for urgent military
reasons delay involved in the issue of AA based on AEs cannot be accepted, the CFA is
empowered to order commencement of work on essential items of required work prior to the issue
of AA. In doing so, however, the CFA should ensure that no accommodation or facility is
constructed in excess of requirements. Urgent military reasons must be made very explicit and
CFAs must be held responsible for their decision. The “Go-Ahead” sanctions accorded under this
para by CFAs lower than the Government of India will be subject to the following conditions: -
 15

(a) The “Go-Ahead” sanction will be ordinarily restricted to items like collection of
stores, site clearance, external services, construction of essential temporary
accommodation for the staff and stores, residential accommodation for the construction
staff and preliminary works necessary for the execution of the project. Work related to
piling and reclamation may be also covered by the “Go-Ahead” sanction, provided it is
duly supported by an AEs for such piling and reclamation.

(b) The “Go-Ahead” sanction will not exceed 20% of the rough cost estimate for the
entire project made by the Engineer authorities. The percentage will not include the cost
of acquisition of land required for the project.

(c) Provisions under Para 38 below will be applicable to work sanctioned under this
para at the discretion of the CFA.

35. (a) Further, notwithstanding the procedures laid down in Paras 22 to 31 above,
unexpected circumstances may arise which make it imperative to commence certain
works immediately. Such circumstances may arise from unforeseen operational necessity
or urgent medical grounds or out of natural disasters when reference to the appropriate
CFA would entail dangerous delay. In such circumstances, any Commander may order
the commencement of required work by furnishing an order in writing to the engineer
officer concerned. The following principles will guide the Commander concerned in taking
such an action: -

(i) Can the appropriate CFA be referred to and his approval received without
causing dangerous delay in commencement of work?

(ii) The facts of the case satisfy the Commander that, if the appropriate CFA
could be referred to in time, the latter would have given the same order for
commencement of works under the prevalent circumstances.

(iii) The Commander is satisfied that he will be held responsible for any failure
or disaster that may ensue, if he neglects to order commencement of necessary
works.

(b) Should the concerned Commander decide that it is necessary to order

commencement of necessary works in departure from the procedures laid down in Paras
22 to 31 above, he will report the fact in writing to the appropriate CFA at the earliest
possible time within a week with copies to the PCDA/ CDA concerned and also inform his
immediate superior Commander at the same time.

(c) Provision under Para 38 below will be applicable to works sanctioned under this
para at the discretion of the concerned Commander. Further, skilled/ semi-skilled/
unskilled manpower may be employed on daily rates of pay as per Nerric rates prevalent
in the station by the GE ordering the work not exceeding 15 days overall in terms of time
and 1000 man days in effort, with reason and justification. For employing skilled, semi-
skilled, unskilled manpower beyond these limits sanction of CFA will be obtained.

36. (a) Again in the case of imminent danger to buildings, roads etc, or of a breakdown of
supply from an E&M or water supply installation, when delay would be seriously
detrimental to the public service, the local MES or PWD officer will take steps to protect
Government property or the inhabitants etc. But he must at once report the facts of the
case and the reasons for his action to the superior engineer authority, the local military
Commander and to the CDA concerned indicating the financial liability he is incurring.
 16

(b) Provisions under Para 38 below will be applicable to works sanctioned under this
para at the discretion of the local Engineer Officer. Further, skilled/ semi-skilled/ unskilled
manpower may be employed on daily rates of pay (as per Para 35 (c) above) by the
Engineer Officer not exceeding 15 days overall in terms of time and 1000 man days in
effort.

37. The procedures outlined in Paras 34 to 36 above do not dispense with the necessity for
the issue of AA by the CFA.

(a) Such works can be started without waiting for specific allotment of funds for the
project subject to the condition that necessary allotment of funds for the purpose is applied
for and obtained at the earliest opportunity.

(b) Scope of work shall be finalised by BOO and BPs shall be kept ready before receipt
of tenders for main tender. A certificate to this effect will be issued by Stn Cdr to facilitate
receipt of tenders. BPs alongwith AEs prepared based on accepted tender rates will be
forwarded within three months after acceptance of tender. Untendered items will be priced
normally.

(c) Issue of covering AA shall be prioritised and issued within 6 months from the date
of submission. If delayed beyond six months the AA will be issued by the next higher CFA.

(d) Even if issue of AA is delayed, payment to contractor shall not be withheld for
want of AA.

XVI SPECIAL POWERS FOR ENGINEERS

38. When an urgent work (under Paras 31 (d), 34, 35 & 36) is entrusted to the engineers for
completion of the works in a compressed time frame, the CEA is allowed to exercise the following
special powers in connection with planning and execution of such works:-

(a) Detailing officers anywhere in the country.

(b) Hiring of office and domestic accommodation for construction staff.
(c)* Selective tendering.
(d) Procurement of Cement and Steel from open market, if necessary.
(e)** Dispensing with advertisement for tendering and contracting.
(f) Engaging specialised construction methods/ technology/ equipment.

Note.

The expenditure to be incurred for items cited in Sub-Paras (a) & (b) above will be met out
of contingencies of the project.

*Dispensation mentioned in Para 38 (c) would be clearly spelt out in the go-ahead
sanction/ AA accorded by the CFA. The reasons for dispensing with competition will be
placed on record in writing.

** CE could exercise these powers in connection with the urgent work, after taking the
concurrence of PCDA/ CDA/ IFA.
 17

39. Appointment of Consultants.

(a) Engineer authorities would be authorised to engage consultancy services for

planning of works relating to formulation of civil works projects, preparation of feasibility
and project reports including survey and site investigation works as well as for planning,
preparation of structural/ architectural drawings and designs, development of
specifications, preparation of bill of quantities, cost estimates and construction
management of the project.

(b) The consultancy services will be ordered after setting the terms and conditions.
The terms and conditions of the consultancy services proposed to be availed of shall be
stipulated in the Agreements. In case of Government/ semi Government agencies, the
consultancy services may be entered into through Limited/ selective tendering. Limited
tendering amongst private consultants may also be adopted in cases where the cost of
consultancy services is upto ₹ 25 lakh.

(c) For preliminary planning, design etc separate sanction may be issued by the CFA
towards consultancy services. For sanctioned works, expenditure incurred on the
consultancy services will be debited to “consultancy charges” as catered for in AA based
on due justification, or to contingency items, where “consultancy charges” are not included
in the AA.

(d) The expenditure towards consultancy services will not generally exceed 3% of cost
of the project. The additional funds may be catered where DPR/ design may have to be
outsourced.

(e) For short term consultancy upto a period of one year, contract or negotiated fees
arrangements can be made by the CE with Government technical institutions, Government
departments or Public Sector consultancy firms to provide services for defined work
packages like preparation of reports, design review etc. The expenditure on a single work
package will not exceed ₹ 20 lakh. In addition to the fees, the agreement may include
reimbursement of payment towards travel by air or train, and telephone charges for official
calls on actuals. The expenditure on this account will be debited to the relevant head of
account.

(f) CE/ CWE is authorised to invite Engineers/ Architects/ Management professionals

and other specialists to review important projects designs and schemes for special
projects/ specialist works. The expenditure shall be made out of the consultancy charges
or project contingencies.

XVII PROCESSING OF LOW BUDGETED WORKS (LBW)

40. In case of LBW, i.e. original capital works costing more than ₹ 10 lakh, but less than ₹ 45
lakh, will be sanctioned by the CFAs after the Annual LBW Programme has been approved as
per Para 19 above and bulk allotments of funds for this purpose in the relevant FY have been
made to the respective CFAs. BPs can be dispensed with in case of LBW costing upto ₹ 20 lakh,
if so decided by the CFA. AA in such cases will be based on consideration and approval of a SoC
as per Para 22 above by the CFA and AEs as per Para 29 above. Guidelines to be laid down by
Service HQ for prioritisation and listing of works based on functional necessity, budgetary support
and other administrative constraints.

41. In case of LBW carried out for urgent reasons as cited in Paras 34 to 36 above, the
procedures laid down therein can be adopted.
 18

XVIII REVENUE AND MINOR WORKS

42. (a) In case of Revenue Works and Minor Works as defined in Para 5 (a) (iii) & (iv)
above, these works will be sanctioned by the CFA after consideration of a SoC as per
Para 22 above and AEs as per Para 29 above against bulk allotments for this purpose
made in the relevant FY. No BPs will be necessary in these cases. In case of Minor Works
costing less than ₹ two lakh, no AEs will be necessary.

(b) In case of Barrack Damages, subject to the condition that barrack damages have
been recovered from the individual/ unit concerned at the rates commensurate with the
cost of repair or replacement as per Paras 634 and 635 of RMES, the engineer officer
concerned may carry out repairs without waiting for any specific sanction of the CFA. The
expenditure incurred for this purpose will be charged to allotments for maintenance.

XIX TECHNICAL CONTROL OVER ORIGINAL WORKS

43. (a) TS, which is issued by the CEA, amounts to no more than a guarantee that the
works proposals are structurally sound and that the estimates are accurately calculated
and based on adequate data. Ordinarily such TS is accorded only after AA. For AMWP
works which are proposed to be undertaken through DPR route, TS can be issued to
facilitate tender action even before issue of AA. In such cases, if necessary, revision of
TS will be made on the basis of finalised scope of work, scale and specifications as per
the AA before receiving of tenders.

(b) Schedules of works will be prepared alongwith requisite designs and drawings,
costed and technically sanctioned by the CEA before tender documents are issued. The
TS will include the anticipated contractor’s percentage based on the Engineer Officer’s
appreciation of market trends.

(c) Costed schedule of works will be in strict accordance with the AA so far as scope
of work and scales are concerned. The engineer officer competent to accord TS to a
project may, wherever necessary, deviate from specifications shown in the AEs provided
that: -

(i) The deviations are necessitated by engineer/ aesthetic reasons and are
not such as to alter the scope of the work;

(ii) There is no serious departure from authorised general specifications; and

(iii) The total cost of the project as administratively approval is not exceeded
beyond the tolerance limit.

(d) (i) In case of works carried out by firms based on their own designs, the initial
TS in such cases will be issued based on line plan and specifications given in the
tender. Detailed design will be submitted by the firm duly vetted by an IIT/ approved
Government agency. After receipt of tender the TS will be revised on the basis of
accepted design and before acceptance of contract. The firms selected for such
works would be based on technical and design capabilities given in a well-defined
PQC.

(ii) For projects executed on Design & Build/ EPC/ Turnkey basis the initial TS
will be issued based on line plan and specifications given in the tender. After
acceptance of tender, detailed design will be submitted by the firm duly vetted by
 19

an IIT/ approved Government agency. The TS will be revised on the basis of

accepted design before commencement of works on ground. The firms selected
for such works would be based on technical and design capabilities given in a well-
defined PQC.

(e) Schedules of works may be sanctioned for the project as a whole or part of such
projects. Large projects may, for convenience of planning, siting and execution, be broken
into sub-projects. The term ‘Sub-projects’ is to be applied to a distinct self-contained unit
of the project if that unit is sufficiently large or important to be kept distinct for purposes of
planning, siting and execution. Further, any self-contained external service may be treated
as a sub-project.

(f) In order to ensure that sub-projects are kept within the scope of the whole project
as defined in the AA, TS to all sub-projects of a project must be accorded within as short
a time as possible after issue of AA.

(g) The CEA before according TS to a sub-project must be satisfied that the amount
of TS for the whole project is not likely to exceed the amount of AA including the tolerance.
Savings out of any item of AEs except establishment charges can be utilised for the
purpose of TS of items necessitated due to technical requirements without altering the
scope of work or enriching the specifications.

(h) In case the TS amount for the whole project is likely to exceed the amount available
in the AA amount including permissible tolerance, but without any change of scope of the
project, then the TS can be issued to enable taking tender action, subject to the stipulation,
to be recorded in writing, that RAA is being obtained and that no financial commitment will
be made until the RAA or FC is received.

(j) In the case of purchase of buildings, the valuation statement will be taken as TS.
The valuation statement will be prepared/ approved by the CEA as in the case of TS for
construction work. In cases where there is a time lag of one year or more between the
preparation of valuation statement and final purchase, a certificate that the property has
not deteriorated/ depreciated during the interval will be taken by the Engineers before the
purchase is made. A fresh valuation statement will be prepared in case of deterioration. A
copy of the valuation statement will be endorsed to the CDA concerned.

(k) The CEA must also satisfy himself that the amount of TS he is giving does not
exceed the power under RMES, Table ‘B’. Provisions of Para 45 below also refers.

XX TECHNICAL CONTROL OF REPAIRS AND PURCHASE AND MAINTENANCE OF

TOOLS AND PLANT (T&P)

44. (a) Estimates or requisitions will be prepared, costed and TS accorded by the CEA
before work is commenced.

(b) (i) The CEA, before according TS, must be satisfied that the amount of TS for
the repair estimate is not likely to exceed the funds placed at his disposal for the
purpose.

(ii) Where maintenance of assets for future period is contemplated in contracts

(AMC for Specialised items/ works by OEM), the initial TS will be accorded based
on present rates for the purpose of issue of contract. The TS will be revised
annually upon allotment of maintenance funds for the respective FY.
 20

(c) The engineer executives are responsible for the construction fitness, accuracy and
economy for repair estimates and requisitions.

XXI POWERS OF TECHNICAL SANCTION (TS)

45. (a) Powers of TS are laid down in RMES Table ‘B’.

(b) The engineer officer competent to sanction the project as a whole is technically
responsible for the project and for ensuring that the amount of the project as a whole is
not exceeded except in the circumstances and subject to the conditions laid down in Para
43 above. He may delegate authority to local engineer officers to accord TS to sub-
projects, as defined in Para 43 above, which he orders them to plan locally within the limits
of their powers under RMES Table ‘B’. When delegating such authority he will lay down in
each case the total sum, upto which TS will be accorded; and this sum will not be
exceeded without the prior concurrence of the delegating authority. Copies of such
delegation of powers will be forwarded in all cases to the PCDA/ CDA concerned.

(c) CEs are authorised in exceptional circumstances to increase the powers of any
officer subordinate to them by name to the extent they consider necessary within their own
limits for TS of designs and acceptance of contracts. It will be ensured that while
delegating such powers the following requirements are complied with: -

(i) Enhanced powers are granted in exceptional circumstances and in respect

of individual projects.

(ii) Sanctions are given by name to officers.

(iii) The period for which the delegated power is to be exercised is specified.

(d) In the case of works carried out by agencies other than the MES, the normal
procedure in force in the agency concerned for according TS will be followed. In the case
of projects costing more than ₹ 50 lakh, however, it should be ensured that detailed plans
and specifications conform to the scales and specifications approved by MoD, before TS
is accorded.

XXII APPROPRIATION OF FUNDS

46. (a) Appropriation of funds means the allotment of a particular sum of money to meet
expenditure on a specified work through the annual allocation of funds under the
budgetary heads indicated at Appendix ‘A’ immediately after passing of the Defence
Service Estimates by Parliament. No new Major Capital Work will commence i.e. no
Contract Action as per Para 49 below will be taken in respect of that work, unless and until
such specified allotment of funds is made for that work or project.

(b) In case of LBW, Revenue Works and Minor Works, a certificate will be given by
the concerned CFA in case of each of these works that it has been sanctioned and ordered
to be commenced against adequate bulk allotment of funds made to that CFA for this
purpose in the relevant FY. It will be the responsibility of every CFA to ascertain that such
allotment of funds has indeed been made adequately for these categories of works during
the relevant FY before such a certificate is given. A copy of the certificate will be sent to
the CDA concerned for watching the adequacy of funds against sanction of works of these
categories.
 21

(c) Notwithstanding sub para (a) and (b) above, in cases of works sanctioned under
Paras 34, 35 & 36 and also where go-ahead sanction is issued against bulk go-ahead,
engineer officer will forward a demand for a special allotment of funds to the appropriate
higher authority.

XXIII TENDER ACTION

47. (a) After the schedule of work for a project or sub-project has been technically
sanctioned by the CEA, tenders will be invited for the execution of the work. E-tendering
will be resorted to for all works and detailed procedure will be issued by the E-in-C. In case
of permission for deviation is granted, the procedure given below at sub para (c) (i) should
be adopted.

(b) Special tenders such as those of single cost plus type require the approval of
E-in-C. Separate guidelines will be issued by the E-in-C for such projects with the approval
of Defence Finance.

(c) (i) In case of tenders costing upto ₹ 10 lakh and for tenders of works
sanctioned under Paras 31 (d), 34, 35, 36 and 47 (h), tenders will be issued to
selected eligible contractors who are already on the approved list of MES. Notices
in e-portals inviting applications for issue of tenders may be dispensed.

(ii) For all other tenders, the tenders will be invited by Notice of Tender (IAFW-
2162) which will be displayed in the various MES offices. Invitation of tenders/
Notice of Tender/ advertisement for all the tenders shall be published on
mes.gov.in (MES website)/ defproc.gov.in (e-tendering website for defence)/
CPPP.

(d) In case of Para 47 (c) (ii) above, the notice shall also be got displayed on the notice
boards of the following offices: -

(i) SE/ EE of CPWD & State PWD in station.

(ii) Local Municipalities and Cantonment boards.

(iii) State Bank of India, Local & nearest branches to places of work.

(iv) Railway and post offices nearest to places of work.

(v) MES formations in station.

(vi) Head Offices of Builders Association of India.

(e) (i) Scrutiny of tender documents by Audit prior to acceptance of tender is not
necessary.

(ii) CEs are empowered to alter standard contract documents at pre-tender

stage to suit urgent requirements particularly with reference to security deposits,
percentage payments, speed of payments, issue of stores, deviation limits and
similar matters. They will, however, consult the PCDA/ CDA concerned. Where the
decision of CE on such alterations involves a major departure from the existing
procedure, he shall send a copy thereof to the E-in-C/ DGW.
 22

(f) In case only a resultant single quoted tender is received, the same can only be
accepted after permission of NHEA and a report of the same will be furnished to the
concerned CDA/ PCDA.

(g) (i) When any work involving specialised items of work/ E&M equipment/ Plant
& machinery is to be executed requiring fabrication, installation, testing and
commissioning, CEA will entrust the work preferably to OEM. Such items of work,
E&M equipment, Plant & Machinery will have suitable guarantee & warranty from
the OEM. For other firms/ vendors/ contractors PQC to be laid down by
the E-in-C.

(ii) The list of specialised items of work/ E&M equipment/ plant & machinery
will be issued by the E-in-C and updated from time to time.

(iii) The CEA will be final authority to decide whether the system is to be got
maintained by OEM/ authorised agents for maintenance works or by specialised
firms to be selected on basis of PQC.

(iv) Where maintenance of assets for future period is contemplated in contracts

for original works (AMC for specialised items/ works by OEM), the same will be
clearly specified and cost charged to maintenance Code Heads of respective year.

(h) In case of natural calamities/ disasters or breakdown of essential services, any

Commander within his financial power mentioned in Appendix ‘D’ of DWP may order the
CEA in writing to undertake spot tendering/ spot quotation of works services/ procurement
to restore essential services for providing immediate relief to the affected areas. Such
order for spot tendering issued by the CFA will be regularised subsequently as a part of
covering Admin Approval. In such cases, provisions at Para 47 (a) to (d) will not be
applicable and manual/ physical mode of obtaining bids/ quotes will be adopted.
Guidelines for the same will be issued by E-in-C.

48. Mobilisation Advance. In case of works to be carried out in remote/ difficult location
and/ or requiring mobilisation of special equipment, T&P, or works to be completed on stringent
and compressed time-frame, the CE with the concurrence of PCDA/ CDA may include in the
tender notice the offer of mobilisation advance to the prospective contractors so as to prevent
avoidable delay in commencement of works after acceptance of contract. E-in-C’s Branch will
issue necessary guidelines with the approval of Defence Finance from time to time on the amount
of mobilisation advance subject to maximum of 10% of the value of the contract that can be
granted, the interest to be charged and the method and schedule of recovery and/ or adjustment
of such advance in different categories of cases. The mobilisation advance would be operated
through an Escrow account. Detailed instructions for operation of Mobilisation Advance will be
issued by E-in-C’s Branch. Provision for suitable bank guarantee of equivalent amount will be
ensured.

XXIV ACCEPTANCE OF CONTRACTS

49. (a) Powers of acceptance of contracts are laid down in RMES Table ‘B’ read with
Paras 428 and 440 ibid.

(b) It is emphasised that no officer is empowered to accept a contract which is likely

to cause excess over the amount of AA after taking into account the tolerance allowed
vide Para 2 (h) above. In case the contract is covering only a part of the work covered in
the AA, the procedure indicated in Para 32 above will be followed.
 23

(c) Job Work Order. CE may conclude Job Work Order upto ₹ 25 lakh for
preparatory and emergent works. List of such job works orders should be forwarded to
E-in-C’s Branch quarterly.

50. When an excess over permissible tolerance limit over AA, which cannot be met by savings
on other items, occurs or appears likely to occur on account of technical reasons, a report will be
made at once by the CEA who granted the TS for the work. If there is still time to curtail the work
or modify it, the orders of the CFA will be taken. If no modification is ordered, a revised estimate
will be prepared and RAA of the CFA obtained as per Para 32 above.

51. In the case of projects estimated to cost ₹ 10 lakh or more, when the amount of accepted
contracts reduces the cost of the project below the administratively approved amount by more
than 15%, the approved amount for that project will be reduced by the amount exceeding 15% by
the CE/ CWE/ GE within whose powers of TS the work falls. The details of reduction will be sent
to the PCDA/ CDA and all others concerned. The amount of saving upto 15% (of the original AA
amount) thus retained will be used to cover variations in cost for technical reasons.

XXV REDUCTION OF SCOPE OF A PROJECT

52. (a) When the scope of a work service is reduced for administrative or other reasons,
the AA need not be revised; but the approved amounts for the abandoned or reduced
items of the service and the total approval amount will be reduced accordingly by the
concerned engineer authority within whose powers of TS the work falls. Details of such
reductions of scope will be sent to the CFA, the CDA and all others concerned.

(b) Foreclosure of Work.

(i) When a sanctioned work is no longer required for the purpose for which it
was sanctioned, the work may be foreclosed by next higher CFA, not below the
level of General Officer Commanding-in-Chief or equivalent. However, for
Government power works foreclosure will be issued by MoD.

(ii) The expenditure incurred will be regularised through loss statement.

(iii) Foreclosure of the work shall be considered when Partial work has been
done and further work is either not required or not feasible to be carried out due to
unforeseen factors.

(iv) In case of foreclosure of the project with partial work done due to
administrative or technical reasons, the material brought by the contractor will be
taken on charge at contract rates and transferred to other projects and proper
credit is given to the job before preparing reduction statement.

(v) No revision in TS is necessary.

(vi) Due to foreclosure of a work/ project, the partially created assets if any,
may be utilised for authorised purposes. The original CFA to explore the possibility
& prepare a road map in consultation with MES authorities by sanctioning of
necessary additions/ alterations, if required.
 24

XXVI EXECUTION OF WORKS

53. (a) After acceptance of contract, the execution of works and their supervision will be
carried out by the engineers-in-charge as per RMES read with MES Standing Orders.
Deviations on and amendments of contracts, if necessary, will be carried out as per RMES
and Standing Orders.

(b) While constructing a building, new specifications or materials can be introduced if

technical or aesthetic reasons so justify, with the prior approval of the Zonal CE concerned,
subject to the condition that this must be within the existing tolerance limit as applicable
and not exceeding 5% of the original AA amount.

54. The TS accorded to costed schedule as per Para 42 above will be revised only for the
following reasons: -

(a) Engineering/ technical reasons such as changes in designs, specifications,

drawings etc. Revision will not, however, be necessary if such variations are sanctioned
by the authority competent to revise the TS, before deviation orders or amendments to
contracts are issued under provisions of the contract. However, such competent authority
may, on his own responsibility, delegate the powers of revision of TS to the authority
issuing deviation orders for the specific purpose.

(b) On account of revision of AA, if the variations are not already covered by sanction
to deviation order or amendments to the contract vide clause (a) above. Revision will not,
however, be necessary where the variation is due to non-technical reasons, such as
difference in cost of stores or where the percentage in the accepted contract differs from
the anticipated percentage provided in the costed schedules.

(c) The original TS is found to have been based on inaccurate estimates initially. In
cases, however, where scope of work is changed due to administrative reasons, the TS
will be revised and issued before such items of work are actually executed.

XXVII MONITORING AND REVIEW

55. (a) To enable effective monitoring and timely course-correction of works in progress,
Quarterly Progress Reports indicating physical and financial progress of all major capital
works will be prepared and submitted to respective CFAs for information and direction.
Avoidable delays or stoppages in progress of works which have occurred or are foreseen
will be identified, reasons for shortfalls examined and necessary remedial steps taken
promptly through online communications systems to prevent cost and time-overruns.

(b) Works Review Committees will be set up for each Service by the MoD at the level
of Joint Secretary including Defence (Finance) representative for carrying out Quarterly
Review of the planning and implementation of works projects costing more than ₹ 100
crore. The review procedure may be revised as and when required so that the Ministry’s
attention is focused on Capital Works projects sanctioned at Government level. These
Works Review Committees shall have the powers to accept variation/ tolerance within
10% of the approved estimates.

(c) (i) In case of all projects/ works costing more than ₹ 1.50 crore, a
representative of the User will be nominated as Project Officer to coordinate
planning and functional aspects of the User’s requirement with the engineers from
the commencement to the completion of such works.
 25

(ii) PMG to be detailed for projects exceeding ₹ five crore by the Stn Cdr and
works above ₹ 10 crore by the Command HQ.

(iii) During the execution of the works, as far as possible, any demand for
change in scope of work or retrofitting of designs and/ or specifications will be
discouraged as it leads to interference with works programmes and delay in
completion of the projects.

(iv) Guidelines to be formulated and issued by respective Service HQ with the

approval of MoD regarding the Role, Responsibility and Accountability of PMG in
monitoring/ review of projects. There shall be no cross-interference in functions
and responsibilities of Engineer Authorities and Administrative Authorities.

(d) In addition, depending on the relative importance and value of various works
projects, PMAs may be set up at the level of MoD, Service HQs, Command HQs and other
formations and entrusted with suitable responsibilities and powers to review the progress
of works, resolve bottlenecks and take suitable decisions to ensure timely and cost-
effective completion of such works. The Users’ representative, the Zonal CE and Defence
(Finance)/ IFA representative will be associated with such PMAs.

XXVIII PROCEDURE FOR SPECIAL PROJECTS

56. (a) Notwithstanding the provisions made above, in case of works projects of the
following categories: -

(i) Strategic/ Functional/ National Importance.

(ii) High Tech Complexity.

(iii) Urgent necessity.

(b) The following procedure will be adopted: -

(i) Such works will be sanctioned by MoD only and need not be included in
AMWP if additional budgetary allocation/ ceiling is catered for.

(ii) The User establishment/ formation will prepare a SoC on the lines of Para
22 above.

(iii) The SoC will be examined by the Service HQ. If DPR is required the same
may be clearly stated in SoC.

(iv) AIP will be obtained from CFA alongwith issue of go-ahead sanction for
preparatory works and preparation of DPR, if required. Use of special powers
under Para 38 will be spelt out clearly in the sanction.

(v) Board of officers will be ordered by Command HQ for recce-cum-siting cum

costing board to examine the detailed features of the works proposal.

(vi) BPs alongwith AEs or DPR will be submitted to CFA.

 26

(vii) In case of projects approved by CCS, the powers of issue of AA for

individual works including special works/ items within the overall scope of the
project will be sanctioned by respective CFA.

(viii) Simultaneously tenders will be issued after issue of TS.

(ix) Tenders will be received back after issue of AA.

(x) TS may be revised, if required, before acceptance of tender.

(xi) Provision for cost escalation will be governed as per Para 29 (g).

(xii) The offer of Mobilisation Advance as indicated in Para 48 above will be

made to ensure prompt mobilisation of resources and commencement of works.

57. (a) With a view to completing the works strictly as per approved scope of works and
time-schedule, PMA will be set up for monitoring of progress and removal of bottlenecks.
The PMA will be formed immediately after issue of AIP as per Para 56 (b) (iv) with the
composition given in Appendix ‘H’.

(b) User establishment will nominate a representative to the PMA to coordinate the
functional requirements of the users with the Engineers.

(c) The CE concerned may approve deviations/ amendments to the contracts upto
10% of the Contracted Amount. Deviation beyond this limit but upto 20% of Contracted
Amount will be referred to the PMA so long as overall cost remains within permissible
tolerance over AA amount.

(d) During the execution of the works, any demand for change in scope of work or
retrofitting of designs and/ or specifications will not be permitted as it leads to interference
with works programmes and delay in completion of the projects. However if required, the
CEA in consultation with the PMA may engage Engineers/ Architects and other specialists
to review any part of the works project including designs in order to expedite/ improve the
implementation and/ or quality of the works in progress or to detail other technical
requirements of the total project of which the works may be a part, subject to the condition
that the cost of such consultancy and resultant additional new works do not lead to
exceeding the overall tolerance limit.

(e) For CCS approved works, PMA may be constituted with specific powers defined
by the Government of India.

Note. The PMA will obtain regular reports from the CE on the physical and financial
aspects of the construction works in progress and report the same to the CFA at regular
intervals and also ensure that RAA of the CFA is taken for expenditure beyond tolerance
limit well in time.

XXIX COMPLETION REPORTS

58. (a) On completion of a work, completion reports will be rendered in accordance with
the following procedure in the form set out in Appendix ‘I’. Completion Reports are noted
by CE in case of works of Command HQ and above, by CWE in case of other CFA works.
In case of deposit works one copy of Completion Report shall be rendered to the client.
 27

(b) Part ‘A’ of the form will be completed as soon as the project is physically
completed, and after being noted, they will be returned direct to the GE concerned for
completion of Part ‘B’ and resubmission of the form in accordance with the existing
procedure in Para 379 RMES.

(c) However, the various phases and the supplementary works, if any, will be treated
as one project for purpose of savings and excesses.

(d) Once Part ‘A’ of the final completion report has been completed, the work will be
regarded as completed for all purposes of the RMES although the accounts may not have
been settled. No further supplementary estimates may be accepted.

(e) The financial closure of the project i.e. Part ‘B’ will be rendered as soon as possible
but not later than 12 months from the date of physical completion of the project.

XXX IMPREST AND ASSIGNMENTS

59. (a) The procedures for making payments to contractors, labour, etc. are prescribed in
the RMES. Cash assignments will be placed by CsDA at the disposal of CsWE, GEs and
the AGE (if an AEE/ AE). The amount of cash assignment will be fixed in consultation with
the PCDA/ CDA by the CE in case of CWE, GE (I) or OC ESD and by the CWE in case of
GE or AGE (I). Within the amount so fixed the assignment will be recouped on application
to the PCDA/ CDA as need arises. Generally each CWE, GE and AGE (if an AEE/ AE)
will be placed in account with one Treasury or authorised bank; but, where necessary, the
assignment may be apportioned between two or more treasuries or authorised banks.

(b) However, to enable petty payments being made, CsWE, GEs and AEEs/ AEs
holding cash assignments may be also allowed an imprest upto a limit of ₹ 50,000/-. In
case of works carried out in remote locations or under Para 56 above, this limit of imprest
amount to be provided with a CWE/ GE may be further enhanced. The imprest will be
authorised in consultation with the CsDA concerned by CsWE in the case of GEs and
AEEs/ AEs and by CEs in respect of CsWE. The amount of imprest will be drawn from
cash assignment and accounted for initially under the Suspense Head “Departmental
Account Military Cash Balance” which should be cleared at the end of the FY, the balance
being deposited into the Treasury or authorised bank as the case may be. The amounts
drawn from the imprest for payment will, however, be recouped as and when necessary
and charged to the Service Head till the end of the FY.

(c) Outstation Junior Engineer B&R or E&M will be allowed imprest by CsWE/ GEs/
AGEs (if AEEs/ AEs) within the limits specified in Para 537 of the RMES upto a limit of
₹ 5,000/-. These imprests will be advanced and recouped by CsWE/ GEs/ AGEs (if an
AEE/ AE), as the case may be.

XXXI DEMOLITION OF BUILDINGS

60. (a) The demolition or sale of any building etc, for demolition may be approved on a
demolition statement (IAFW 1819) by the authorities indicated in Appendix ‘J’, provided
the book value of the building does not exceed the limit shown against each of the
authorities cited therein.

(b) In order to determine the authorities competent to sanction demolition under the
powers at Appendix ‘J’, the book value of each building (including ancillary buildings) will
 28

be taken separately and not the total book value of all the buildings in a demolition
statement.

(c) An assessment will be made whether it would be more advantageous to undertake

the demolition through departmental labour and the salvaged material used for other
works. Thereafter, the decision to undertake demolition as per RMES will be taken.

(d) The cost of demolition will be dealt with as a work, and any proceeds from the sale
or demolition being dealt with as laid down in Para 828 RMES.

(e) A demolition certificate on IAFW 2201 will be submitted in support of bills in which
charges for demolition appear.

(f) In an estimate or reconstruction, AA to the execution of the service is authority for

any demolition involved irrespective of the value of the buildings to be demolished.

XXXII RE-APPROPRIATION OF BUILDINGS

61. (a) A re-appropriation entailing no alteration and no cost. This can never be
permanent re-appropriation as the room or building must necessarily be available for its
original purpose. This is initiated by the unit and sent to the local Commander. Such
appropriations may be approved in writing by any of the authorities mentioned in
Appendix ‘D’ irrespective of the Capital value of the building involved. All sanctions
accorded by an authority lower than the Commander of an Area/ Corps will be reported to
him. Each sanction will specify the period for which the approval will remain in force and
will be communicated to the CDA and GE concerned. It will be renewed as required. No
IAFW 1831 is necessary nor will the particulars be recorded in the Register of Buildings.

(b) A re-appropriation entailing alterations and expense. This will be initiated by

the unit concerned on IAFW 1831, who may obtain the assistance of the local MES
authorities to advise on the best method of adaptation, and sent to the local Commander
who, if he accepts the proposal in principle, will ask the local MES authorities for the
approximate cost. The powers of sanction in respect of re-appropriation involving
expenditure will be the same as laid down in Appendix ‘D’, but no expenditure will be
incurred unless funds are available. All sanctions accorded by an authority lower than the
Commander of an Area/ Corps will be reported to him. Each sanction will state whether
the re-appropriation is permanent or temporary and the period for which it remains in force
and will be communicated to the CDA and GE concerned. It must be renewed as required
and the particulars including expenditure will be recorded in the Register of Buildings.

(c) Re-appropriation involving minor increases in scales upto 5% of the authorised

area necessitated by constructional reasons can be permitted by the authority competent
to sanction expenditure for re-appropriation. Any re-appropriation involving change of
scales beyond 5% or introducing a new practice will require the sanction of Government
of India. However, temporary/ permanent re-appropriation of buildings to accommodate
non-Governmental agencies/ societies/ private bodies is not allowed.

(d) Re-appropriation included in an AA will not be approved separately on IAFW 1831.

The particulars including expenditure will, however, be recorded in the Register of
Buildings.

Note. Building constructed as special works will not be re-appropriated for any other
purpose without approval of the CFA who had originally sanctioned the work.
 29

XXXIII WORKS ENTRUSTED TO OTHER AGENCIES

62. The procedures for various works services outlined above are designed principally for use
in MES. But it is intended that they should apply upto the AA stage also to works carried out on
behalf of the MoD by outside agencies like State Governments, Central PWD, P&T, Railways,
State PWD, Port Trust, AAI, Public sector oil companies and such other Departments/ PSU
engaged in construction activities as may be notified from time to time by relevant ministries. In
the case of works projects costing ₹ 15 lakh and above, detailed plans and specifications will be
shown to the Users with a view to ensuring compliance with the scales and specifications as
approved by MoD, before TS is accorded.

XXXIV EXECUTION OF PROJECTS ON TURNKEY/ EPC METHODOLOGY

63. Works may be awarded on turnkey basis/ Design and Build/ EPC methodology.
Contractors to be selected on the basis of PQC issued by E-in-C’s Branch with requisite expertise
in handling such project. Construction methodology/ technology for such projects would be
approved by E-in-C’s Branch. An amount upto 3% may be added to RIC/ AEs towards consultancy
for drawings and designs. No other charges towards consultancy will be added to RIC/ AE in such
cases.

XXXV GENERAL

64. The MES formations may resort to direct purchase of stationery and office equipment for
all engineer activities such as Pre AA planning, Post AA planning and maintenance services.
These will include office automation equipment, photocopiers, copying machines, filing and
indexing systems, information technology equipment including hardware and software,
communication equipment like telephones, fax machines, answering machines, mobile
communications and data transmission equipment like including walkie-talkie sets, intercom,
digital media equipment, calculators, recorders, digital storage devices and digital signatures.
Expenditure towards items related to preparation of DPR/ BPs, Survey Instruments, hiring of
transport, preparation of design and drawings (architectural/ structural/ services details etc), soil
investigation, site surveys, consultancy services, walk through presentations and its related
software, digitisation of records, models, press advertisements, official T&P, testing equipment,
testing charges, site accommodation (office, store, constructional staff quarters including their
furniture), site security, wells/ borewell, training, experimental work, legal fees etc can be made
out of contingencies. The detailed list of items to be procured out of contingency establishment
shall be updated/ revised by E-in-C’s Branch periodically. Expenditure incurred on initial purchase
will be charged to project contingencies (upto 3% present). Repair and maintenance expenses
will be chargeable to repairs to T&P – Sub Head E – Minor Head 111 – Works. No reference to
DM R&F is necessary for purchase of the items mentioned above and chargeable to project
contingencies. The powers of MES officers for procurement of this item will be as laid down in
item 4 & 5 of Table ‘B’ of RMES.
30
 31

Appendix ‘A’
(Refer Para 14)

BUDGETARY SYSTEM FOR DEFENCE WORKS

All works expenditure for Defence Services will be budgeted and accounted for as under: -

1. Works Expenditure under Revenue Head.

(a) Expenditure on Revenue Works, Minor Works, Ordinary and Special Repairs,
Maintenance of buildings, roads, railways, communication etc, Maintenance and
Operation of installations/ workshops including payment of tariff, General Charges like
rents for buildings and lands, rates and taxes, Tools, plant & machinery, Stores for works
and maintenance, Stores for Parks & Divisional Stocks and their maintenance, MES
Advances as well as Wages and Salaries of MES establishment assigned to such services
are budgeted and accounted for under Revenue Head. The relevant Budgetary Heads for
such Revenue expenditure for works and maintenance in respect of the various services/
organisations are indicated below: -

Revenue Heads
(i) Army – Major Head 2076-Minor Head 111
(ii) Navy – Major Head 2077-Minor Head 111
(iii) Air Force – Major Head 2078-Minor Head 111
(iv) Ordnance Factories – Major Head 2079-Minor Head 111
(v) Military Farms – Major Head 2076-Minor Head- Misc
(vi) R & D Organisation – Major Head 2076-Minor Head 108(I)
(vii) Inspection Organisation – Major Head 2076-Minor Head 109(F)
(viii) Rashtriya Rifles – Major Head 2076-Minor Head 112 (G)
(ix) National Cadet Corps – Major Head 2076-Minor Head 113 (E)

(b) Details of sub-head wise budgetary classification and account code Nos. are
explained in Defence Services Estimates and RMES. The details of the procedure for
budgeting and booking expenditure on various items of Revenue works and maintenance
services are explained in Section 13 of the RMES.

(c) Revenue Works and Minor Works chargeable to Revenue Head have been defined
in Para 5 of this DWP. Similarly Ordinary Repairs and Special Repairs have been defined
in Paras 8-10 ibid. Although treated as Original Works for the purpose of procedure,
Special Repairs are budgeted and accounted for as per Para 5 (b) and (c) respectively.

(d) In case of Revenue Works the ceiling on total value of sanctions to be accorded in
each FY is to be restricted to 1.5 times the budget provided for in that year, while in case
of Special Repairs such ceiling is to be restricted to 3 times the budget provided for.

(e) Works in Progress. Falling in this category are revenue works which were
commenced (including those in respect of which liabilities were incurred) during the
previous year(s) and/ or the accounts of which are not finally closed. After the provisions
for such works made in the annual budget have been accepted, funds for such works will
be placed in lump sum at the disposal of Commands on the basis of demands made by
them and other known factors. Allotment of funds for individual work will be made as per
guidelines issued by respective Command HQ. Any funds not required will be surrendered
to Service HQs through first and subsequent changes-in-grants. If for any reason, funds
 32

placed at the disposal of a Command are found inadequate, application supported by full
details should be made to the Service HQs concerned for additional funds in the various
changes-in-grants.

(f) New Revenue Works. For new Revenue Works sanctioned in a particular
year, provisions will be made in the budget on lump sum basis without the list of such
works being prepared. After the demands for grants are approved, the accepted provisions
for new works under Revenue Head will be placed at the disposal of Commands for
subsequent allotment for individual works. Any surplus or shortfall in allotment of funds for
such new works during the year will be adjusted in the same manner as explained in sub
para (e) above.

(g) Minor Works. All revenue works costing less than ₹ five lakh fall in this
category. Lump sum provision will be placed at the disposal of Commands for such works.
It will be incumbent on Commands to restrict expenditure on minor works to the funds
placed at their disposal, irrespective of the number of such works sanctioned.

(h) After the annual Demands for Grant are accepted, the funds for carrying out other
maintenance services, etc as classified under Minor Head-Works of Major Head Revenue
of the respective Services/ Organisations will be placed by the Service HQs at the disposal
of Commands after assessment of their respective demands and expenditure trends. It is
not permissible to exceed the amount under each category placed at the disposal of the
Command. Any surplus or shortfall in allotment of funds for these items of services during
the year will be adjusted in the same manner as explained in sub para (e) above.

2. Works Expenditure under Capital Head.

(a) The budgetary classifications for Major Capital Works and Low Budget Capital
Works, as defined in Para 5 of this DWP, for each Service/ Organisation are indicated
below: -

Major Head 4076 – Capital Outlay

(i) Minor Head 01 - Army
Sub Head 050 – Land
Sub Head 105 Military Farms
Sub Head 112 Rashtriya Rifles
Sub Head 113 National Cadet Corps
Sub Head 202 Army Construction Works

(ii) Minor Head 02 - Navy

Sub Head 050 - Land
Sub Head 202 - Construction Works
Sub Head 205 - Naval Dockyards/ Projects
(See Defence Services Estimates for further
Sub-division of Sub Head 205)

(iii) Minor Head 03 – Air Force

Sub Head 050 - Land
Sub Head 202 - Construction Works
Sub Head 206 - Special Projects
 33

(iv) Minor Head 04 - Ordnance Factories

Sub Head 111 - Works

(v) Minor Head 05 - R & D Organisation

Sub Head 111 - Works

(vi) Minor Head 06 - Inspection Organisation

Sub Head 111 - Works

(Note. Details of budgetary classification and account code nos. are indicated in
Appendix ‘C’ to RMES)

(b) Carry Over Works. Falling in this category are capital works which were
commenced (including those in respect of which liabilities were incurred) during the
previous year(s) and the accounts of which are not finally closed. As stated in Para 15 of
this DWP, Carry Over Works will have higher priority than New Works while preparing
budgetary estimates and allotting funds for Capital Works in any FY. After careful
assessment of the liabilities already committed and likely to occur for such Carry Over
Works in each Command, funds for the same will be placed lump sum at the disposal of
Commands/Service HQs after approval of the Demands for Grants. Allotment of funds for
individual work will be made as per guidelines issued by respective Command HQ.

(c) New Works. Provisions will be made in the annual budget for such new capital
works as are included in the year‘s Annual Works Program. After the demands for grants
are approved, the accepted provisions for new Major Capital Works will be indicated
project/work-wise and placed at the disposal of Commands/ Service HQs for subsequent
allotment as and when the individual works are sanctioned. Supplementary work to a main
project sanctioned/ released during the previous year(s) will be treated as new major work
for the purpose of allotment of funds. Funds for new Low-Budgeted Works will be provided
through bulk allotment of funds for the purpose to Commands.

(d) Any surplus or deficit in allotment of funds for Carry Over/ New Works will be
adjusted in the manner explained in Para 1 (e) above.

(e) Works Not Included in the Year’s Program. Apart from the circumstances
explained in Paras 34 to 36 of this DWP, necessity may arise for the execution of
unforeseen emergency works for which no provision has been specifically made in the
Budget. To meet the expenditure on such works, a reserve of funds will be placed at the
disposal of the Service HQs who may, if necessary, sub-allot it to commands.

3. Allotment of Funds. The initial allotment of funds upto the total sanctioned Budget grant
both under Capital and Revenue Heads and also subsequent allotments from the balance in the
sanctioned Capital and Revenue Budget grants held by Service HQs/ E-in-C‘s Branch will be
made with the concurrence of MoD (Finance). Copies of all allotment letters will be endorsed to
the CGDA, CsDA and DGADS who are responsible for conducting the audit of Appropriation.
4.
4.1. Transfer of Funds. Transfer of funds may be carried out as under: -
(a) By the QMG/ Equivalent Appointment in other Services.
(i) Between new and carry over major capital works.
(ii) No other transfer of funds is permissible.
 34

(b) By the GOC-in-C/ Equivalent Appointment in other Services.

(i) Between new and carry over low budgeted capital works.
(ii) Between new and carry over revenue works.
4.2. Sub Para (a) (i) and (b) (i) & (ii) above are subject to the condition that the new work is
included in the annual works programme and is administratively approved.

Note. Transfer of funds in the above categories of work is permissible only in respect of works
of the same category i.e. from Capital to Capital and from Revenue to Revenue. Guidelines for
transfer of funds amongst work in progress will be issued by the allotting authority.

4.3. Maintenance Services.

(a) By HQ Command/ AOC-in-C/ Engineer in Chief between the Heads of Accounts

relating to Buildings and installations between the two categories – Normal to Special and
vice versa.

(b) By CEs and CsWE within the funds placed at their disposal between the detailed
Heads under Sub Head B (Normal Repairs), C (Normal Maintenance), D (General
Charges) and between the detailed heads 1, 3 & 4 of Sub Head E (a) T&P under Minor
Head 111 – Works. Similarly, the CEs and the CsWE will also have full powers of Transfer
of Funds between sub Detailed Heads under the relevant detailed Heads for normal
repairs, normal maintenance and general charges in respect of Air Force and Naval
Works. All the above Transfer of Fund are subject to the provision that: -

(i) Authorised percentages for maintenance etc, where laid down are in no
case exceeded.

(ii) All Transfer of Funds made by CEs and CsWE are reported to Service HQ
concerned before 15 March at the latest. No Transfer of Funds will be permissible
after this date.

(c) No other transfer/ re-appropriation will be allowed.

5. General. It is of great importance that expenditure is spread evenly over the periods
during which works is possible and every effort must be made to avoid a rush of expenditure at
the end of the year.

6. Acquisition of Land.

(a) Funds on this account will be provided for respective service HQ under major Head
4076 - Capital outlay on Defence Services, Sub Major Head – 01 Army, Minor Head 050
– Land, Sub Major Head 02 – Navy, Minor Head 050 – Land and Sub Major Head 03 –
Air Force, Minor Head 050 – Land.

(b) Budgeting and accounting of funds under this Head will be done by DGDE as per
instructions of the concerned Service HQ.
 35

Appendix ‘B’
(Refer Para 22 (c))

ROUGH INDICATION OF COST (RIC)

Station –

Name of Project –

Ser Item of Work Basis of Cost

Remarks
No Calculation (₹)
1. (a) Cost of land
(b) Site clearance and
Basis will be Plinth Area
development including demolition
Rate approved by MoD
2. (a) Building (including internal
plus Add for market
services like water and electric supply
variation and difference
etc)
in cost of stores.
(b) Internal E&M services viz AC,
Lifts etc
3. Furniture @ 5% of item
2 (a)
4. Special Works
5. External Services (rough cost of @ 25% of item
roads, water and electrical supply, 2 (a)
sewage disposal, Fencing & Gates
and area drainage)
5 (a) For Green Building Norms
(a) Upto 10% of Building PA cost.
(b) Consultancy charges and fees
for GRIHA Star rating.
6. Arboriculture upto 1% of
Building Works
7. Go- Ahead required for DPR/ Soil
investigation, Topographic Survey,
Preparation of Arch/ Structural
Drawings, Estimates/ Tender
7 (a) Go-ahead required for Depositing to
Agencies for preparation of Estimates
8. Contingencies (3% on items 1 to 6)
9. Establishment Charges (limited to 2% To be included for
on items 1 to 6) deposit works only.
10. Add for Deposit works/ charges
involving other agencies.
11. Add for Supervisory charges not
exceeding 2% of item No 1 to 6
(except 1 (a) &3).
TOTAL
 36

Appendix ‘C’
(Refer Para 22 (d))

FORMAT FOR ENGINEER APPRECIATION

1. Scope of work including size and nature of accommodation.

2. Type of constructions proposed authorised/ special.

3. Preparatory works required-site surveys and development and time required for the same.

4. (a) Brief description of original accommodation – Permanent, semi-permanent or

temporary.

(b) Approximate area of buildings involved.

5. Are any special items of works involved including those which depart from approved SoA?

6. Are any repairs/ additions/ alterations required? If so, brief description of buildings to be
repaired and nature of repairs required.

7. What external services are required? Does any service exist? If so, extent thereof.

8. Does the site involve any unduly high expenditure on any service(s)?

9. Feasible Target date of completion.

10. Time required for completion of various phases of works under normal circumstances

11. Details of budgetary requirements/ projections based on annual cash outflow.

12. Special measures, if any, required for completing the project by the target date.

13. Is any consultancy, departmental or outside, required? If so, details thereof.

14. Requirement of supervisory staff.

15. Any other engineering/ technical/ management aspects of the project which require to be
highlighted while planning, sanctioning or implementing the project.
 37

Appendix ‘D’
(Refer Para 26)

POWERS OF ACCEPTANCE OF NECESSITY (AoN)

AND ADMINISTRATIVE APPROVAL (AA)

To be exercised without To be exercised with

IFA’s Concurrence IFA’s concurrence
CFA Authorised Special Authorised Special
Works Works Works Works
(₹ in lakh)

(1) Government of India Full Full Full Full

ARMY NAVY AIR FORCE IDS

(2) COAS CNS CAS --- 240.00 20.00 7500.00 250.00

(3) - - - CISC 240.00 20.00 6000.00 200.00

(4) QMG - - - --- --- 3000.00 100.00

(5) - ACNS (P&P) - - 40.00 0.75 750.00 25.00

(6) -- -- AOA -- -- -- -- --

(7) GOC-in-C -- AOC-in-C C-in-C/ (CINCAN 150.00 7.00 3000.00 100.00

as concurred)

(7A) -- FOC-in-C -- -- 150.00 -- 3000.00 100.00

(8) - - Commandant - --- --- 3000.00 50.00

AFA

(9) Corps Cdr/ Area Commandant - Head of TSI/ ISO 50.00 3.75 1500.00 50.00
Cdr (Lt Gen)/ INA/ Cat ‘A’ (Lt Gen Eqvt)
Commandant Cat ‘A’ Trg Est/ Ch
Establishment (Lt Hydro
Gen)

(10) - - - Head of TSI/ ISO 50.00 3.75 750.00 25.00

(Maj Gen Eqvt)/
ACIDS (FP)/
CPC/ ACIDS
(TRADOC)

(11) - - SOA/ - --- --- 1500.00 25.00

Commandant
SDI/ ASTE/
CAW/ ACAS
(Works)

(12) Div Cdr/ Indep Flag Officer - - 40.00 0.75 750.00 25.00
Sub Area Cdrs/ CIF Naval Area/
RR/ Cdr Indep Bde Commandant
Gp/ GOC Sub Area, NWC
Commandant Cat ‘A’
& ‘B’ Est, Trg Centre
(Maj Gen)
 38

To be exercised without To be exercised with

IFA’s Concurrence IFA’s concurrence
CFA Authorised Special Authorised Special
Works Works Works Works
(₹ in lakh)

(13) - - AOC/ - 25.00 0.50 750.00 10.00

Commandant
Self
Accounting
Unit – Air
Cmde Level

(14) Stn Cdr of NOIC/ Stn Cdr/ - (15) Head of 25.00 0.50 375.00 10.00
rank of Brig/ Bde/ RR CO/ OC/ Stn TSI/ ISO (Brig
Sectors/ Cdr (Rank of Eqvt)/ DDG SI
Commandant Regtl Cmde) Zone/ DSI
Centres & Cat ‘B’ Est Zones/ SI (Brig
Eqvt)/
Component Cdr/
AOC / Sub Area
Cdr/ Bde Cdr/
Stn Cdr/ NOIC
Budget
Controller/ Adm/
Ops/ Trg/
Finance/ Works/
Org/ Coord/
System Officers
(Brig Eqvt)

(16) - - Stn Cdr/ CO/ - 10.00 0.50 375.00 2.00

OC Self
Accounting
Unit – Below
Air Cmde
level

(17) CO/ OC Stn Cdr/ CO/ - COs of Units/ 10.00 0.50 75.00 2.00
(below the rank of OC (below the Sqn/
Brig) Rank of Establishment/
Cmde) OC/ OIC

Demolition of Buildings. - Refer Appendix ‘J’.

Notes.

1. Delegations under DWP should be revised/ relooked, whenever DFPDS is revised and shall be
carried out by the same committee.

2. No project or Work Service will be split up merely to bring it within the powers of CFA at a lower
level.

3. Powers delegated to GOC-in-C will be also exercised by GOC-in-C ARTRAC for HQs/
Establishments of ARTRAC Shimla.

4. The financial powers vested in officers can also be exercised by their locum tenens when the
incumbents are on leave.

5. In determining the CFA in a case where the project includes both authorised and special items of
work the criterion shall not be the financial powers for the authorised items of work alone. In such a case,
therefore, if the estimated cost of the total of the special items of work exceeds the financial powers of the
CFA for those items the AA shall be issued by the CFA under whose powers the special items of work fall.
 39

6. The financial powers delegated to Stn Cdrs will be exercised by all Stn Cdrs irrespective of whether
they are appointed under Rule 20 (a) or Rule 20 (b) of the regulations for the Army.

7. There will be no separate stage of release after the issue of AA. CFA will make initial allotment of
funds to enable MES to commence planning/ execution of works.

8. The Works executed under Paras 35 & 36 of DWP 2020 will also be subsequently approved under
CFA Powers given above.

9. The works proposals be sanctioned by CFAs mentioned above personally before AAs are issued.

10. Special dispensation to RR Force to execute Revenue Works in one AA upto ₹ 50 lakh.
 40

Appendix ‘E’
(Refer Para 29 (a))

APPROXIMATE ESTIMATES (AEs)

Part I – Abstract of Cost

STATION

NAME OF PROJECT

Ser Items of Work Cost Remarks

No
1. (a) Cost of Land
(b) Site Clearance and
development
2. (a) Buildings (including internal
Services)
(b) Internal E&M services
3. Furniture
4. Special Works
5. External Services
(a) Roads
(b) Water Supply
(c) Electric Supply
(d) Sewage disposal
(e) Area Drainage
(f) Fencing & Gate
(g) Rain Water Harvesting
6. Green Building Norms
(a) Upto 10% of Building PA cost.
(b) Consultancy charges and fees
for GRIHA Star rating
7. Arboriculture, if any
8. Consultancy, if any
9. Contingencies (3% on items 1 to 7
above)
10. Establishment Charges (Limited to 2%
on items 1 to 7 above)* (Expl - E.Cs are
applied for deposit/ agency works only
and are revenue to MoD
11. Supervisory Charges (not exceeding
2% of 1 to 7 (except 1(a) & 3)
12. Deposit Works
Grand Total
13. Time required for physical completion of
works under normal circumstances from
date of AA
 41

Appendix ‘F’
(Refer Para 31 (e))

TIME FRAME FOR PRE-ADMINISTRATIVE APPROVAL PLANNING

Activity Proposed
(in weeks)

Initiation of Demand for new works with SoC, RIC & Engineer
6
Appreciation

Listing of AMWP 3

BPs with AEs 12

Scrutiny of BPs at Command HQ 4

Processing of BPs & AEs by Service HQ 6

Scrutiny of AEs by E-in-C’s Branch

8
(based on finalised BPs)

Scrutiny of AEs by IFA 2

Issue of AA by Service HQ 4

Receipt of AA 2

Total 46-48
 42

Appendix ‘G’
(Refer Para 32 (a) & (c))

REVISED APPROXIMATE ESTIMATES (RAE)

PART 1 – Abstract of Cost
Station -

Name of Project -

Ser Items of Work Original Revised Remarks

No Cost Cost
1. (a) Cost of Land
(b) Surveys and Soil Investigation
(c) Site Clearance and development
2. (a) Buildings (including internal
Services)
(b) Internal E&M services
3. Furniture
4. Special works
5. External Services
(a) Roads
(b) Water Supply
(c) Electric Supply
(d) Sewage disposal
(e) Area Drainage
(f) Fencing & Gate
(g) Rain Water Harvesting
6. Green Building Norms
(a) Upto10% of Building PA cost.
(b) Consultancy charges and fees for
GRIHA Star rating.
7. Arboriculture, if any
8. Consultancy, if any
9. Contingencies (3% on items 1 to 7 above)
10. *Establishment Charges
(Limited to 2% on items 1 to 7 above)
11. Supervisory Charges (not exceeding 2%
of 1 to 7 (except 1(a) & 3)
12. Deposit Works
GRAND TOTAL
13. Time required for physical completion of
works under normal circumstances from
date of AA
 43

Appendix ‘H’
(Para 57 (a))

COMPOSITION OF PROJECT MANAGEMENT AUTHORITY (PMA)

AND TERMS OF REFERENCE

A. Composition.

(i) Representative of MoD/ CFA - Chairman

(ii) Representative of VCOAS/ Service HQs - Member
(iii) Representative of Defence (Finance)/ IFA Member - Member
(iv) Representative of E-in-C - Member
(v) CE - Member
(vi) Stn Cdr

B. Terms of Reference.

1. The PMA will be constituted for all works to be sanctioned under Para 56 immediately
after issue of AIP by the CFA.

2. To steer, monitor and review the physical and financial progress of the project till its
completion.

3. To take suitable management decisions for helping the engineers to expedite initiation
and completion of various works program schedules, viz.

(a) To approve mobilisation advance upto 10% wherever considered necessary.

(b) To approve recommendations of Zonal/ Project CE for issue of deviations/

amendments to the Contract beyond 10% and upto 20% including change in
specifications, material and technology, but subject to the condition that the ceiling of
sanctioned cost of the project including tolerance is not exceeded.

(c) To review and issue directions on extension of time granted to Contractors as per
recommendations of the Zonal/ Project CE for a period of over and above three months.

(d) To engage Engineer/ Architects and other specialists to review any part of the
works project including designs for the purposes indicated in Para 57 (d) of the DWP.
 44

Appendix ‘I’
(Refer Para 58 (a))

COMPLETION REPORT FOR ORIGINAL WORKS

Head of Account ………………………………………

Name of Area …………………………………………

Division ………………………………………………

Part A
1. Name of Work…………………………………………………..
2. Authority according AA and amount………
3. Total amount of TS……………………………
4. Date physically completed……………………………………..
5. Recorded expenditure upto (4)…………………………………
6. Estimated amount of liabilities outstanding on (4)…………….
7. Certified that the necessary entries have been made in the Register of Buildings/ Plant Record
Book (in the case to furniture, certified that the articles have been brought on ledger).

Station ………………………………………………………………………

No……………………… Date……………………… AGE AAO

Representative of CWE Representative of CE

Part B
8. Completion cost ₹……………………………………………………
9. Percentage of excess over AA……………………
10. Authority passing the excess………………………………………….
11. Certified that the following have been completed in respect of this project: -
(a) Record Drawings of buildings.
(b) Periodical Services Measurements.
(c) Alteration of Cantonment Plan where necessary.
(d) Completion cost recorded in the register of Buildings.

Station…………………… Date…………… AGE

No………………………. Date…………… GE
Date…………… UA
Date…………… CWE
Date…………… CE
 45

Appendix ‘J’
(Refer Para 60 (a) & (b))

POWER FOR DEMOLITION OF BUILDINGS

Authority Power (₹ in Lakh)

(i) Government of India Full Powers

(ii) COAS / CNS / CAS 1500.00

(iii) CISC 1200.00

(iv) GOC-in-C/ FOC-in-C/ 750.00

FOC South (Independent)/ AOC-in-C/ CINCAN

Notes. (a) Demolition of buildings may be sanctioned as part of work project by the CFA to
sanction the work.

(b) The demolition or sale of any building etc for demolition will be approved by the
authorities cited at (i) to (iv) above with FC.

(c) These powers shall be vested with equivalent appointments in other

establishments.
 46

Printed at
53 Printing Section, E-in-C’s Branch
Integrated HQ of MoD (Army), New Delhi – 110011
__________________________________________