VOC – User Manual – Physical Inventory & Write off

Stock

VOC Port SAP Implementation

D3447
Document Version / Détails : Ver. 4.2 / 16-Dec-11
 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

Exercise

Create Physical Inventory(PI) document MI01

Print Physical inventory document MI21

Enter the Inventory count MI04

List of inventory differences MI20

Post Inventory Differences MI07

Tasks

Use the appropriate procedure and data provided to complete the following tasks:
1. Create Physical Inventory document
2. Print Physical inventory document
3.Enter the Inventory count
4. List of inventory differences
5. Post Inventory Differences

1. Create Physical inventory(PI) document

To create a physical inventory document, access the transaction using one of the options below:

SAP R/3 Menu Path Logistics ->Materials Management ->PhysicalInventory-

>Physical Inventory document ->Create
Transaction code MI01

The following screen displays:

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

1. Enter the Plant & storage location details

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

2. Press enter
It navigates to below screen

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

Click on the save

button after entering
material codes

3. Enter the Material codes for which physical inventory has to be done.

4. Click on the save button

5. Physical Inventory documents gets generated

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

2. Print Physical inventory document

To Print a physical inventory document, access the transaction using one of the options below:

SAP R/3 Menu Path Logistics ->Materials Management ->PhysicalInventory -

>Physical Inventory document ->Print
Transaction code MI21

The following screen displays:

1. Click on the drill down button of the movement type field
A selection screen appears:

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

2. Enter the Physical Inventory number

3. Click on
The following prompt will appear:

4. Click on the Print preview

Print preview will be displayed

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

5. To Print, click on text in the menu and select print.

6. You have completed this transaction.

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

3. Enter the Count

To Print a physical inventory document, access the transaction using one of the options below:

SAP R/3 Menu Path Logistics -> Materials Management ->Physical Inventory-
>Inventory Count
Transaction code MI04

The following screen displays:

1. Enter the Physical Inventory Doc number and Fiscal Year.

2. Press Enter, it navigates to below screen

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

Click on this
for moving to
next page

Zero count
Indicator- Tick
only if the count
of material is
zero

3. Enter the counted quantity for the materials as shown.

4. Set the Zero count indicators if the quantity of the material counted is 0.

Note:

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

If you do not enter this indicator in the event of a zero count, the item will be treated as uncounted.

5. After entering the counted quantity save the document, below shown message will appear.

6. You have completed this transaction.

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

4. List of inventory differences

To list a physical inventory differences, access the transaction using one of the options below:

SAP R/3 Menu Path Logistics -> Materials Management ->Physical Inventory-
>List of Inventory differences
Transaction code MI20

The following screen is dispalyed:

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

1. Enter the Plant, Storage location in the above screen

2. Click on
The following prompt will appear:

3. You have completed this transaction.

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

5. Post Inventory Differences

Access the transaction using:

SAP R/3 Menu Logistics -> Materials Management ->Physical Inventory-

>Difference
Transaction code MI07

The following Post Inventory Difference screen displays.

1. Enter physical inventory document number & Fiscal year

2. Press Enter

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

Click on the drill down

button to select the reason
for mvt type

2. Click on drill down button and select the reason for movement type from the below screen

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 Physical Inventory & write off stock

Port Department
Responsibility Stores
Transaction Code MI01,MI21,MI04,MI20,MI07

3. Enter the Reason for inventory difference and post the difference by clicking the save icon.
Below mentioned message appears

4. You have completed this transaction.

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