How To Maintain Inventory Items

First of all,we click on maintain icon and select the option of inventory item from drop down menu of maintain..

when you click on inventory items the following window will appear..

In this screen first of all you have to select item class item Id and Description,as we choose the stock item only so there are three tabs below the description.. .General .Custom Fields .History In the general tab you have to choose the description for sales or for purchase,if you are purchaser select the purchase option from description and if you are seller then select the option for sales.. In the general tab you must have to select three accounts General ledger sales account,General ledger inventory account and general ledger cost of sales account.. Be careful in selecting the inventory account,if you are dealing with raw material choose the inventory account of raw material and if you are dealing with work in process or finished goods then choose the relevant inventory account.. Now click on custom fields tab,the following window will appear

In the custom Fields tab,you have option to change the field labels..these can be changed or enabled on the item default window Now click on history tab,the following indow will appear

In this tab,you can write the units sold,sales record,units record and costs..there is a column of period history from where month and year will be selected..and infront of this the history of items will be recorded.. Posted by l1s11bcom0022 at 05:20 0 comments Email ThisBlogThis!Share to TwitterShare to Facebook Labels: maintain inventory, peachtree

Certain Things, which you have to keep in your mind while building up a new company

First of all when you open Peachtree software, by clicking o setup a new company, after that entering the companys name, address, country name, telephone etc.click on next. There is window, which will ask you about your chart of accounts. As we are setting up s new company we will select build your own company option, then select your accounting method, which is usually accrual basis. After that select your posting method. We are choosing the real method because we want transactions to be posted to ledger as they are entered and saved. After that we will choose our accounting period which is mostly 12 months, we are also choosing the option of 12 month accounting period. Then in the next screen you will be asked about monthly accounting period, which is the most important thing and you have to select the right months and year for it, otherwise your report will be ruined. There are three things, which you will be asked;

1) When do you want your first fiscal year start? 2) What is the first month you will be entering data? 3) What is the first year you will be entering payroll? These three options are very important, you have to fill these options carefully and correctly. In the above picture you can see that we are selecting the first fiscal year is JANUARY 2009 and month of entering data is JULY 2009 which shows that we have already entered the data of January to June..

After that we will click next and then click on finish iconnow we will open the Peachtree software and click on MAINTAIN icon to maintain the chart of accounts, which is located in the upper bar. After selecting the chart of accounts option in Maintain menu, there is a window of chart of accounts.. There you can see that there are three things you will have to enter; Account ID, Description and Account type. After entering each Id and description and account type we have to save it by pressing ALT+S key or by clicking the save option which also there in window on top.. After that you have to click on beginning balance and have to select the period, which is very important. But before clicking you have to check that whether you have maintain the account of RETAINED EARNING or not. Because it is very important for you to make this account otherwise after completing the chart of accounts there will be an error and you have to again maintain the chart of accounts..

This is the window from where you have to select the beginning balances, and the ending balance of the previous month will be the beginning balance for your next month thats why we select the period from6/1/09 through 6/30/09..You have to be careful while selecting the date and month and in this software, first you

have to choose month then date and then year.i.e. (month/date/year) After selecting the correct period click on ok button, then there is detail list of chart of accounts so there you have to enter the amounts and after entering the amounts you have to see the amount of trial balance if it is zero, its mean you entered the right amounts if it is not zero then you have to recheck the amounts and have to correct the amounts so that the total becomes equal and trial balance becomes zero. The following is the picture..

Here in the above picture you can see the total is equal and the amount of trial balance is zero. After that you have to press ok to save these accounts..
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How to Maintain Customers

After opening peachtree software,select the option of maintain from the menu bar and select the option of customer/prospects

After clicking on customers/prospects the following window will appear

At that screen you have to select Customer ID,Name of the company..In the General tab you have to write the name of the person to whom you are dealing with,and also the address,city country,telephone etc.. After that click on sales default tab nad the following screen will appear

These are the options in sales default tab..in sales representative option you have to give id to your employees..next is GL SALES Account,in this option you have to give referencenext is the open purchase order number,in this field you have to write if there is any open purchase orderafter that you have to select the option of ship via and select the way of transferring the goods..and then you have to select resale number and pricing level.. Now click on payment default tab,the following window will appear..

In this tab you have to write the name of the cardholder,address,city,country.credit card number,expiration date etc.. Now click on custom fields tab,the following window will appear

In the custom Fields tab,you have option to change the field labels..these can be changed or enabled on the customer default window.. Now click on history tab,the following window will appear

In this tab you have to fill out the following things .Customer Since .Last invoice date .Last invoice amount .Last payment date .Last payment amount .Last statement date And beside these there are three columns .period history

.Sales .Cash In the Customer since option you have to choose that date ,since you are dealing with that customer.you also choose the last invoice date,last invoice amount,last payment date, last payment amount and last statement date.. And in three columns you will write the period history,sales and cash..

Posted by l1s11bcom0022 at 05:00 0 comments Email ThisBlogThis!Share to TwitterShare to Facebook Labels: maintain customers, peachtree

How To Maintain Vendors

As we click on the vendor option the following window will appear..

In this window, you have to fill out the following information .Vendor ID .Name These two things are necessary to be written, otherwise the software will not save the information about vendor.. Below the vendor Id and name, there are four tabs .General .Purchase Defaults .Custom Fields .History In the General tab you are required to write the vendors contact,Account number,Address,Vendor type,telephone number etc..and most importantly the beginning balances of vendor.. Now click on the Customer Default tab the following window will appear

In this tab you have to fill out the following things .Purchase Representative .Purchase Account .Tax ID number .Ship Via .Terms of discount .Delivery method In purchse representative you have to give id to your vendors..In purchase account you have to select the account which will be inventory because in computerized records we use the perpetual accounting system which means as the transaction takes place we record it and also do its closing entries..In Tax id you have to write your tax id number,and also select the method of shipment of goods..we also have to select the discount type and delivery method. Now click on Custom Fields tab, the following window will appear

In the custom Fields tab,you have option to change the field labels..these can be changed or enabled on the vendors default window Now by clicking on tab History,the following window will appear

In this tab you have to fill out the following things .Vendor Since .Last invoice date .Last invoice amount .Last payment date .Last payment amount And beside these there are three columns

.period history .purchases .payments In the vendor since option you have to choose that date ,since you are dealing with that vendor.you also choose the last invoice date,last invoice amount,last payment date and last payment amount.. And in three columns you will write the period history,purchases and payments

Posted by l1s11bcom0022 at 04:45 0 comments Email ThisBlogThis!Share to TwitterShare to Facebook Labels: maintain vendors, peachtree

How To Maintain Chart Of Accounts

This is the introductory window of the software, there are multiple options but as we want to maintain chart of accounts we press the option MAINTAIN, and select the option of chart of accounts, then the following widow will appear

That is the window of maintaining the chart of accounts,there is several options,first off all we will enter the account Id,description and most importantantlywe choose the right Account type..after completing these three things you have to save this by clicking on save button or by pressing Alt+s key..when you press save button,the cursor automatically moves on the option of Account iD,it is also an indication that your entry is saved. After maintaining the complete chart of accounts,now you can check your chart of accounts by clicking on search button which is placed right infront of account Id..by clicking on that button the following list of chart of accounts will appear

That list shows your complete list of account id,description and account type..

Posted by l1s11bcom0022 at 04:35 0 comments Email ThisBlogThis!Share to TwitterShare to Facebook Labels: chart of accounts, peachtree

Monday, 14 November 2011

Setup of company
Setup Of Company First of all we click on icon of Peachtree to run the software after that there will be the following screen

As we want to setup a new company we will click on the option of ``setup a new company the following screen will appear

This is an introductory screen, which will guide you about the rest of the process. At that screen you will be click on next icon. Then the following screen will appear

At that screen you will be asked about your companys name, address, country, telephone etc. After completing the information click on next, then the following screen will appear

That screen is about chart of accounts. This software gives you several methods for setting up your company. So as we setting up a new company we will choose build your own company, and click next, the following screen will appear

At that screen you will be asked about your accounting method. We will choose accrual method because mostly this method is used, and click on next.

At that screen you will be asked about your posting method. There will be two methods given you can choose any one of these. We are choosing the real time because we want transactions to be posted to ledger as they are entered and saved. After choosing the option click next, the following screen will appear

At that screen you will be asked about your accounting period. Select the option, which will suit you better. We are selecting 12 months accounting period and then click next, the following screen will appear

At that screen you will have to choose your fiscal year, first month of entering data and what is the first year you will be entering payroll. After entering the information click on next, the following screen will appear

That will be the finishing screen that tells us that we have completed the required information. Click on finish and the following screen will appear

That is a welcome screen, which tells us that now we can start our work on this software..