Safety Rules For Events

• Security at parties and events
SECURITY IN THE ORGANIZATION OF AN EVENT

When organizing conferences, fairs,
corporate events or social ceremonies,
security is a key issue.
Whether it is a mega event, or a simple
social celebration, there are always
precautions that must be taken into
account in the first stages of the
development and planning of the event,
to be in a position to prevent any type of
serious incident.
• It is necessary to coordinate and protect the
physical integrity of organizers, staff, guests,
celebrities, speakers, participants
and
hosts; and why not also, of the facilities
themselves where develops he event.
When talking about security, several aspects

and circumstances are covered:
• Geographic, earthquakes, large
storms, floods, etc.
Physic
s
•Physics, fire in the

• Terrorists, bombs, attacks, etc. facilities, loss of gases, etc.
•Health, food contamination,

• Crimes, kidnappings, assaults, epidemics, etc.
etc.
It is ideal and advisable to have a
service of security professionals; They
manage the strategy, logistics and
number of personnel in a versatile
manner, adapting to the type of event
and the audience population it
represents.
It is good to do it in advance, to have

appropriate deadlines for the
development of the security measures
or plans that are imposed in each case.
5 Keys
There are 5 key points to master in the
development and control of a security plan, to
guarantee success in the maneuver.
1 Identify and assess a threat

In any security plan, the first thing is to identify
if there is any type of threat, and then value
it.
To do this, one must objectively analyze all
the
circumstances surrounding the event. Possible
risks must be evaluated, and the information
must be verified and analyzed based on its
relevance.
• The ubication
The possible proximity to neighborhoods with high levels of
insecurity, places with difficult access, or poor lighting, among
others, is examined.
• The installations
For example, in hotels, under certain parameters, it is evaluated
whether they have a certain level of security in terms of
protection and fire fighting equipment, alarm systems, access
control, and closed circuit television.
If it has security and emergency personnel trained to provide care

in crisis situations and first aid.
If it has emergency self-protection and evacuation plans in the

face of critical situations, and if they are known by all hotel staff,
and put into practice through drills.
• The climatic conditions of the area
And the provisions that the facilities take in this regard.
• Intense storms, earthquakes, floods, can be factors that affect the

duration of an event, and can become major generators of
disturbances if the eventual situation is not handled properly and
quickly.
• These measures apply to short-term events, and to activities that

take up more time. Intelligence work leads us to create a security
plan. If this process is not generated, there is a risk of facing
situations that are extremely difficult to contain once generated.
2 Everyone aware and well informed
• Host, organizers, eventual staff members, along with their private

security personnel, and all personnel involved in an event, must be
prepared for special situations that may arise, hence the importance of
a professional and leading group on the subject of security, inform and
indoctrinate them in his plan.
• You must be prepared to quickly and effectively handle any risk

situation, and minimize the impacts that these situations generate on
potential victims.
• It is vital to have a list of contacts
of
emergency and know who to contact in case
of a problem or incident, small or serious,
that arises during the course of theevent.
Communication is essential and must be
established in one direction, Following
the
guidelines of the cluster
responsible for security.
3 Crowd control
• They are the measures or operational plans to avoid any
type of disturbance that involves a large number of people. Factors that can lead to a mass
riot are imitation, the benefit of anonymity, emotional contagion, and panic.
• It is important to be clear about the general location of the people at the event and based on
this, take the necessary precautions in this regard. Any gathering, regardless of the
purpose, can lead to riots, and large-scale disorder occurs in crowds.
• A more effective plan to avoid riots is one that eliminates or minimizes the possibility of
collective groups forming. Continuous flow, separation and dispersion are key to successful
mass control; maintain continuous, intentional and controlled movement over riot-prone
areas.
• The simplest way to ensure a stable flow is to place security personnel in these susceptible
areas and provide training and guidance. Clear signage of the correct destination, and even
alternative routes, can be included.
4 Management of emotional contagion and panic
• Emotional contagion and panic can be precursors to a potential disaster that

requires extreme safety measures. To minimize the possibility of these factors
reaching a group, immediate response measures are necessary.
• The frenzy and irrational response to the perception of danger that these factors
represent require correct and rapid management, and must be included in the
training of personnel in charge of control and response operations.
• By maintaining a strong presence in and around the event, there is a perception of
security, of a certain authority present that serves to maintain order, and prevent
minor disturbances, or even breaking into eventual large-scale disturbances.
Yo
• The crowd control
may be affected by plan
5 Contingency and evacuation plans different circumstances,
in which case appropriate crowd control plans must be implemented.
contingency, and accompany the actions carried out by the
security forces, in the deployment of a rapid response force.
Delaying positive action for several minutes is the difference between
attending to an unfortunate accident and sustaining an irremediably tragic
situation.
• The most relevant and important thing is that contingency plans must be
flexible. A critical element of any of these measures is, for example, allowing
the crowd to leave.
• In contingency and response plans, the influence and effect of

emotional contagion and panic is very careful and can be very
counterproductive in the management of the crisis.
• An effective security plan should not focus only on physical security

and crowd control, but on a good contingency plan and prevention
management, to minimize any risk that arises before, during and after
the event, managing it intelligently. fire fighting, evacuation systems
and procedures, first aid support, emergency reaction, among others.
Protecting celebrities
Safety rings
When it comes to events with the attendance of a great figure from the
political, artistic or business world, additional security is required and a special
security operation is usually established, which is based on rings, with steps
and routines to follow, acting as filter, and establishing safety circles.
It is a coordinated action between the organizers, their security personnel, and
the team involved in safeguarding the character, without neglecting the rest of
those present at any time.
• The First ring is the space closest to the celebrity, it covers the physical
space between him and the other attendees, and the evacuation measures
that the team will have in case of a possible incident, escape route,
emergency exit, etc.
• In the Second Ring, those who make it up are in charge of monitoring and
controlling access to the special area, and being aware of what is happening
inside the enclosure, anticipating any situation, and keeping in mind that
their first priority is the figure. public.
•
In the Third Ring, the security team, together with the local authorities, are in
charge of protecting the surrounding streets, controlling the entry of guests
and suppliers. It is the first filter, and where possible manifestations can be
foreseen.
In addition to the 3 rings, there must be a very clear contingency plan to

guarantee the protection of the rest of those present at the event, and in the
surrounding area as well.
Safe destinations for events
The events industry generates event tourism, and

many companies and large organizers are looking for
different alternatives and destinations where maximum
security is guaranteed.
A country with low crime levels, without terrorist
threats, kidnappings or assaults on tourists, without
natural disasters, is without a doubt, a very attractive
place to carry out this type of activities.
Safe destinations are sought to hold their congresses,

fairs, and corporate events, taking into account all
aspects of security. The level of security in flights,
airports and accommodations is analyzed.
Climate phenomena, health problems such as

epidemics, and safety in food consumption are
also taken into account. They analyze whether there are wars or terrorist threats; if
there is insecurity due to high crime rates, kidnappings, and assaults on tourists.
A thorough examination is passed through professional security groups, ceon

specifically treated to survey and evaluate all possible risks and existing
prevention and protection measures, beginning by evaluating the general security of
the Country, the city, the security of the specific area, and ending by evaluating the
security of the hotel or facility where the activity will be carried out.
If it is a safe place, no more time should be wasted, and look for a way to
become known in the events industry, as a recommended destination.
Any professional has ever had to organize an act or event. In some

of them, especially those that involve the agglomeration of a
good number of people , it is vitally important to know some
basic safety rules .
• Take into account the characteristics of the public attending the event and
their possible initial and subsequent emotional state as the event
develops:
> The reactions of euphoria, passion, disinhibition, identification with the
rhythm and the environment.
> The environmental conditions of heat, humidity, noise, vibration and
lighting.
> The effects of substances consumed before or during the event.
• The characteristics of the enclosure , which must be located in a flat
space free of obstacles or terrain features that could constitute barriers in
the event of an emergency.
• Rapid vehicle entry and exit access roads.
• Alternative public transportation.
• Large parking areas with adequate separation of the premises, and
multiple exits and entrances to the vehicle circulation routes.
• Security personnel sufficient in number and training.
• The number of entry and exit accesses , which determines the capacity
of the premises based on the flow considered in case of normality and in
case of emergency.
• Entry and exit routes and doors above ground, without burial or
coverage.
• Sections of folding enclosures or opening from the outside if necessary by the
organization.
• Control of capacity , access and permanence.
• System of concentric circles for approach, access and denial of entry if the capacity is
full.
• The perimeter security space between the enclosure and the surrounding exterior.
• Sectorization of the interior of the venue and circulation routes for spectators , security
personnel and evacuation between sectors.
• Routes adjacent to the interior entry and exit routes to be used in emergency cases.
• Emergency exits free of obstacles and occupation, to be used only in case of
evacuation.
• Quick exit routes for emergency vehicles, such as ambulances, and arrival routes also
marked for external aid such as civil protection vehicles, firefighters, police, more
ambulances, etc.
Title and content design with graphic
■ Series 1 ■ Series 2 ■ Series 3

Design of two objects with table
Class Group A B Group • First bullet here
Class 1 82 85 • Second bullet here
Class 2 76 88 • Third bullet here
Class 3 84 90
Design of two objects with SmartArt
• First bullet here
• Second bullet here
• Third bullet here

Safety Rules For Events

Uploaded by

Copyright:

Available Formats

Safety Rules For Events

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Safety Rules For Events

Uploaded by

Copyright:

Available Formats

• Security at parties and events

SECURITY IN THE ORGANIZATION OF AN EVENT

When talking about security, several aspects

•Physics, fire in the

•Health, food contamination,

It is good to do it in advance, to have

1 Identify and assess a threat

If it has security and emergency personnel trained to provide care

If it has emergency self-protection and evacuation plans in the

• Intense storms, earthquakes, floods, can be factors that affect the

• These measures apply to short-term events, and to activities that

• Host, organizers, eventual staff members, along with their private

• You must be prepared to quickly and effectively handle any risk

4 Management of emotional contagion and panic

• Emotional contagion and panic can be precursors to a potential disaster that

• In contingency and response plans, the influence and effect of

• An effective security plan should not focus only on physical security

In addition to the 3 rings, there must be a very clear contingency plan to

The events industry generates event tourism, and

Safe destinations are sought to hold their congresses,

Climate phenomena, health problems such as

A thorough examination is passed through professional security groups, ceon

Any professional has ever had to organize an act or event. In some

■ Series 1 ■ Series 2 ■ Series 3

You might also like