015 - Penawaran

No.
0015/HDPR/QL-RA/IV/2022
Pekanbaru , 25 April 2022
Subject : Letter of Quotation – Meeting and Room Package
Dear Our Valuable Guest,
Warmest Greetings from the Inspiring Hospitality of Hotel Dafam Pekanbaru
Thank you for considering Hotel Dafam Pekanbaru for your forthcoming event. Herewith, we are
pleased to submit our quotation for your kind consideration:
ACCOMMODATION REQUIREMENT
Check in Date :
Check out Date :
Room Type :
Number of Room :
PUBLISH RATES SPECIAL RATES BREAKFAST
TYPES OF ROOMS
(NETT) (NETT) INCLUSIONS
SUPERIOR Rp 1.188.000,- Rp 397.000,- 2 people
DELUXE Rp 1.348.000,- Rp 442.000,- 2 people
EXECUTIVE Rp 1.688.000,- Rp 632.000,- 2 people
SUITE Rp 2.688.000,- Rp 922.000,- 2 people
PRESIDENTIAL SUITE Rp 3.888.000,- Rp 1.847.000,- 4 people
The room rates above include:
- 21% Government Tax and Service Charge
- Daily breakfast in the Restaurant
Benefits :
- Welcome drink upon check in
- Free Breakfast for children below 5 years old sharing room with parents without additional
extra bed
- Free WiFi Internet access in all hotel area
Additional charges :
- Additional breakfast costs at Rp 49.500,-Nett net per person per day
- 50% discount of Breakfast for Children age 6-12 years old
- Extra Bed costs at Rp 250.000,-Nett per person per night inclusive of 1 (one) daily
breakfast
FUNCTION ARRANGEMENT
Date of Event :
Number of Participant :
Venue :
Set-up :
Time :
TYPE PACKAGE PRICE (NETT)

RESIDENTIAL MEETING PACKAGE – TWIN SHARE BASIS
- Stay in Superior Room for 2 people
Rp 475.000,-
- Function Room usage for 12 hours
- 1x Breakfast, 2x Coffee Breaks, 1x Lunch, 1x Dinner
RESIDENTIAL MEETING PACKAGE – SINGLE BASIS
- Stay in Superior Room for 1 person
Rp 650.000,-
FULL BOARD MEETING PACKAGE
- Function Room usage for 12 hours Rp 280.000,-
FULL DAY MEETING PACKAGE
- Function Room usage for 8 hours Rp 190.000,-
- 2x Coffee Break, 1x Lunch / Dinner
HALF DAY MEETING PACKAGE
- Function Room Usage for 4 hours Rp 145.000,-
- (1x Coffee Break, 1x Lunch / Dinner
ADDITIONAL COFFEE BREAK Rp 50.000,-
LUNCH / DINNER PACKAGE
Rp 115.000,-
BUFFET BARBEQUE DINNER Rp 85.000,-
All Meeting Package includes:
- 21% Government Tax and Service Charge
- Function Room with Set Up arrangement
- Wi-Fi Internet access
- Standard Sound System, 1 (one) Cable Microphone dan 2 (two) wireless Microphone
- 1 (one) unit of Flipchart, Board Markers, screen, notepad, candies, pencils, Mineral Water,
and Healthy Kit
- Reception Desk with flowers arrangement
ROOM RENTAL PACKAGE :

Room Rent Room Rent Room Rent
MEETING ROOM (8 Hours)
SIZE (4 Hours) (6 Hours)
SIAK 272 sqm Rp 4.000.000,- Rp 5.000.000,- Rp 6.000.000,-
INDRAGIRI 74.4 sqm Rp 3.000.000,- Rp 3.500.000,- Rp 4.000.000,-
TAMBUSAI 53.9 sqm Rp 2.000.000,- Rp 2.500.000,- Rp 3.000.000,-
Kindly note that we have not made any provisional room and function rooms blocking for your
company until we have the exact date of your event or pre-confirmation and will be first come first
served basis.
The rates above are valid under the Terms and Conditions below:
TERMS AND CONDITIONS
GENERAL TERMS & CONDITIONS:

 The rates above are included 21% Government Tax & Service Charge
 The rates above are quoted is in Indonesian Rupiah (Rp) and non-commissionable
 The rates above are quoted only for said event
 The rates above are valid for minimum 10 Rooms and 20 people materialized bookings
 Rooms and Function Rooms are subject to availability upon confirmation
VALIDITY:
This proposal is valid for 7 days, after which rates quoted are subject to revision without prior notice
and at the hotel’s discretion.
CONFIRMATION AND CUT OFF DATE:
Your tentative reservation will be held until April 2022, Should we not receive any confirmation by
the above date, we would release your booking automatically.
PAYMENT TERMS & CONDITIONS:
 25 % deposit from total expenses should be paid upon confirmation

 50 % deposit from total expenses should be paid at least 21 (twenty one) days prior to the
function date
 Rest of the payment should be settled at least 7 (seven) day prior to the function date
 Any balance should be settled at the end of the function
Should there be any information which we might be in advertently have overlooked, please do not
hesitate to contact us directly to +62 823 8444 3786 or email at [email protected]
We look forward to hearing from you at your earliest convenience.
Sincerely yours,
For and on behalf of
HOTEL DAFAM PEKANBARU
Rachel Amadea Bush

Sales Executive
+62 823 8444 3786
cc:
Beny Marsel Sulistyono – General Manager
Ade Riskiana Putri – Sales Manager

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No.

Subject : Letter of Quotation – Meeting and Room Package

Dear Our Valuable Guest,

Warmest Greetings from the Inspiring Hospitality of Hotel Dafam Pekanbaru

TYPE PACKAGE PRICE (NETT)

ROOM RENTAL PACKAGE :

TERMS AND CONDITIONS

GENERAL TERMS & CONDITIONS:

CONFIRMATION AND CUT OFF DATE:

PAYMENT TERMS & CONDITIONS:

 25 % deposit from total expenses should be paid upon confirmation

We look forward to hearing from you at your earliest convenience.

Rachel Amadea Bush

Ade Riskiana Putri – Sales Manager

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