CHAPTER 1

Introduction

Modern applications have become essential tools in educational settings,

significantly reducing the labor burden on school faculties and administration.

These innovative applications organize administrative tasks, enhance

communication, and optimize processes in student violation recording and

clearance. This part highlights how modern applications help minimize labor in

school faculties and administration, leading to increased efficiency and improved

educational outcomes. Modern applications have revolutionized the way schools

handle administrative tasks. School management systems and software help

automate processes such as violation records of students. By digitizing these

tasks, staff members can save valuable time and resources, enabling them to

focus on other essential aspects of school management. Communication

between school staff and students is crucial for a well-functioning educational

environment. Modern applications offer various communication tools, such as

email, instant messaging, and dedicated platforms for announcements and

updates. These applications facilitate efficient and real-time communication,

reducing the need for face-to-face meetings and phone calls.

1
 Background of the Study

Quality becomes a milestone for enhancing learning and teaching

practices through contemporary standards. In this respect, considering the

outcomes of transformation is essential. School management is an umbrella for

facilitating learning and teaching. Therefore, the role of digital transformation in

school management needs to be underlined. In establishing school culture,

school management plays an essential role in that digital transformation affects

the school management and culture for the quality of education. (Altinay, F.,

Dagli, G., & Altinay, Z. 2016).

The traditional method of violation monitoring and recording is time consuming

and requires resources such as papers for violation slips and logbooks which

leads to the possibility of duplication or loss of data. The introduction of the Web-

based Record Violation Monitoring System aims to address these challenges and

create a more proactive and responsive system to support students, faculties,

and administration effectively. The school department plays a crucial role in

ensuring student success, welfare, and overall development.

By integrating modern technologies and data-driven approaches, it will provide a

comprehensive platform that facilitates efficient communication between the

Office of Student Affairs, Information Desk, and the students through notification

and to lessen the time that the departments’ staff spend in their work with the use

of the system. All corresponding services will be efficiently implemented. The

development of the Web-based Record Violation Monitoring System for the

2
Universidad De Manila represents an essential step toward improving student

monitoring, support, and overall performance within the educational institution.

Theoretical Framework

The structure that may retain or support a research study's hypothesis is

known as the theoretical framework. The theory that explains why the research

problem under investigation occurs is introduced and explained in the theoretical

framework.

The proponents decided to develop a Web-based Record Violation Monitoring

System. SDLC (Systems Development Life Cycle) was employed by the

proponent, however utilizing a language-based system with the application.

Figure 1.0 Agile Methodology

3
 Figure 1.0 shows the Agile Methodology will be used to develop the system.

Requirements Gathering and Analysis of Concept

All potential specifications for the system being created are taken note of in this

stage and recorded in a need specification guide.

Planning

This process comprises setting development goals, assigning tasks to achieve

those goals, determining the resources that are required, developing a

timeframe, deciding on tracking and assessment, finalizing the plan, and sharing

the plan with the team.

Design Development

This process aids in defining hardware and system requirements designing the

overall system architecture and the needs.

Create and Implement

In this stage, the system will be developed using the chosen programming

language by the proponents. After that, it will be Implemented. With inputs from

the system design, the system is first developed in small programs called units,

which are integrated in the next phase.

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Review and Monitor

In this phase, the system will be tested to see if there are faults or failures. In this

phase the proponents can review the developed project to fix any errors or

update if there are changes. Lastly, they will monitor it for maintenance.

Conceptual Framework

The study's framework is illustrated by the Input-Process-Output (IPO) Model,

which is applied and is demonstrated in Figure 2.0. This model is used to

illustrate and present the variables that will be used in the study, and the

procedures or methods that will be essential in constructing the output which are

derived from the collected data of the proponents.

Figure 2.0 Conceptual Framework

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Figure 2.0 depicts the conceptual framework, which displays the proposed

system's input, process, and output. The first section is Input, it contains the user,

software, and hardware requirements. This stage includes the crucial resources

required prior to putting the study and the proposed system into practice, such as

gathering ideas, concepts, pertinent study related data, identifying issues that will

help to pinpoint the needs of the users, and gathering hardware and software

that will also be required to use for study and to create the proposed system. The

proponents will test and execute the system on a PC and an Android smartphone

in accordance with the hardware specifications. The need for the program must

also be taken into account. The application will integrate HTML, CSS, JavaScript,

PhP, SQL. The tools to be used are Xampp and Sublime. The second section,

under "Process", details the many stages involved in creating a Web-based

system. This part also goes through the entire process in great depth, step by

step, starting with planning, designing, developing, testing, evaluating, and

putting it into use. Lastly, the output section outlines the anticipated results of the

Web-based Record Violation Monitoring System with the intention of helping the

Administrators of the offices, and the students.

Statement of the Problem

In the 21st century, where mostly everything runs and revolves around

technologies. However, the researchers learned through an interview with the

Office of Student Affairs in Universidad De Manila that they are still using

traditional ways of monitoring students' violation status. This study intends to

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develop a web-based record violation monitoring system. Specifically, this paper

seeks to answer following questions:

1. What is the current system of monitoring and recording violations of the

students?

a. To digitalize the students’ violations monitoring system for the

Office of Student Affairs.

2. What are the difficulties that the offices encounter and what are the

factors that affect the current system efficiency?

a. To provide a monitoring system that will reduce paper effort,

eliminate record duplication or error, generate real-time updates,

and accurate records.

3. How will a web-based system help to solve the issues?

a. To develop and optimize a Web-based violation monitoring

system for the Office of Student Affairs that will boost efficiency

with monitoring and provide authenticity in a student's record of

violation.

Hypothesis

The Web-based Record Violation Monitoring System will enable the Office of

Student Affairs (OSA) in the University to systematically and automatedly update

7
and monitor the violation status of students. As for the OSA, they will be able to

efficiently record and monitor the violation status of the students. This system will

also prevent human errors caused by manual processes. The implementation of

this system has the potential to positively change the way of managing student

data within the University. Thus, the usage of the web-based system has a

relationship with their overall productivity.

Significance of the study

As the generation progressed in embracing technology in a constantly changing

environment, the researchers proposed to adapt in the current trend and use

technology in managing essential processes in the University. Such as the

Violation Record and Clearance System. The following will benefit from this

study:

UDM Office of Student Affairs. The main focus of this study is to benefit the

UDM OSA Web-based System. They will be able to record violations in a more

systematic way. All will be done online saving them time, resources, and energy.

UDM Students. The students will save time, resources, and energy. The system

will allow them to monitor their violation status simply by giving them updates via

email. They will only go to the University if needed.

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Future Researchers. This paper will also be of help to future researchers. In an

instance where the researchers would conduct a study related to Web-based

systems. They can use this as a basis to find more information that will help them

in their research journey.

Scope and Limitations

The system will encompass the collection, storage, and analysis of records of

students' violation. It will cover all college students enrolled at Universidad de

Manila. It will not cover every aspect of a student's life, such as personal hobbies

or external commitments, sensitive student information inside the University must

comply with data privacy regulations to safeguard students' personal data and

prevent unauthorized access.

Definition of Terms

Agile Methodology. A project management approach that involves breaking the

project into phases and emphasizes continuous collaboration and improvement.

Cascading Style Sheet (CSS). A stylesheet language used to describe the

presentation of a document written in HTML or XML.

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Hypertext Markup Language (HTML). A markup language for the web that

defines the structure of web pages.

Hypertext Preprocessor (PHP). A widely used open-source general-purpose

scripting language that is especially suited for web development and can be

embedded into HTML.

Information Desk. A desk in the university where you can acquire information on

the school's admin and facilities.

JavaScript. An object-oriented computer programming language commonly

used to create interactive effects within web browsers.

Monitoring System. It is how the department handles the records of students’

information and their violation.

Office of Student Affairs (OSA). Monitors the implementation of policies that

assist students' academic pursuits and overall development.

Structured Query Language (SQL). An international standard for database

manipulation.

Sublime Text. A shareware text and source code editor available for Windows,

macOS, and Linux. It natively supports many programming languages and

markup languages.

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Web-based. A particular type of software that allows users to interact with a

remote server through a web browser interface.

XAMPP. A popular cross-platform web server that allows programmers to write

and test their code on a local webserver.

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 CHAPTER 2

Review of Related Studies and Literature

This chapter offers the relevant literature and studies on the topic A Web-based

Student violation monitoring system. It also includes a comparative analysis and

synthesis in this chapter.

Foreign Studies

Title: ViMoIS: The Student Violation Point Monitoring Information System.

According to Rozy & Purnama (2022), although the rules have been

enforced, children's behavior in schools often cannot be monitored by parents

even when children commit violations. This is because the school has not

implemented information system technology for parents to track violations

committed by their children in the school. The purpose of this study is to build a

violation point information system (ViMoIS) for students so that their recording

can be done digitally and can be monitored by parents. The location of study was

conducted in one of the High Schools in Gresik. The data collection technique

uses the Focus Group Discussion (FGD) method. The model used to build this

system is a waterfall starting with three stages of analysis, design, and testing.

The results of the study were in the form of a Web-Based Student Violation Point

Monitoring Information System (ViMoIS). Based on the results of black box

testing that all components in this system run smoothly (success). The existence

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of a ViMoIS is expected to modernize the process of recording student budgeting

so that old people can monitor their children's behavior in schools.

Title: Implementation of the AHP-SMARTER method in the decision support

system for giving sanctions for violation of student disciplines.

According to Fadli et al., (2022), violations of school rules are often

carried out by students, including lack of respect for teachers, students who are

not on time, often late for class, skipping classes, jumping fences, smoking, and

not paying attention to the rules and other regulations in school. This study aims

to build a decision support system for sanctions for violations of student discipline

that has the ability to analyze each of the criteria and sub-criteria that have been

determined by the school. In this case, students who violate school rules will be

punished and given sanctions so as to provide an output value of priority intensity

which results in a system that provides an assessment of violations against

students.

Title: Information System Of Student Point Violations (Case Study Of Sma

Muhammadiyah 7 Serbelawan).

According to Arrafiq et al., (2023), efforts to strengthen school discipline

can be done in various ways. For example, at the middle school level, points for

violations committed by students are calculated based on the rules set by the

school. The number of fault points counted varies from warning to calling the

parent at the highest level and notifying the maximum number of fault points to

the parent. SMA Muhammadiyah 7 serbelawan has issued a code of conduct.

The school will apply penalty points for all infractions committed by students in an

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attempt to enforce disciplinary action. To improve teacher performance in dealing

with problem students, the authors designed a system for calculating student

violation points using the oriented objects technology method.

Title: Web-Based Student Violation Monitoring Information System Design

at SMK Gandasari.

According to Triansyah et al., (2022), parents are still very concerned

about the condition of the children at school, whether they really behave well or

not, and parents cannot do direct monitoring but have to wait when the report

cards are distributed. In monitoring violations, Gandasari Vocational School

students still use paper media, namely by being recorded in a book, this makes

information about student behavior slow to reach parents. To overcome this, a

student monitoring information system is needed at the Gandasari Vocational

School to communicate information to parents of students that are directly related

to the condition of their students at school through computerized data processing

using a web-based system.

Title: Violation of digital and analog academic integrity through the eyes of

faculty members and students: Do institutional role and technology change

ethical perspectives?

According to Blau et al., (2020), this study aimed to address the gap in

the literature through a comprehensive comparison of different types of violations

of academic integrity (VAI), cheating, plagiarism, fabrication and facilitation

(Pavela in J College Univ Law 24(1):1–22, 1997), conducted in analog versus

digital settings, as well as students’ and faculty members’ perceptions regarding

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their severity. The study explored differences in perceptions regarding students’

VAI and penalties for VAI among 1482 students and 42 faculty members.

Furthermore, we explored the impact of socio-demographic characteristics

(ethnic majority vs. minority students), gender, and academic degree on the

perceived severity of VAI. Presented with a battery of scenarios, participants

assessed the severity of penalties imposed by a university disciplinary

committee.

Foreign Literature

Title: Face recognition for a student violation point system in schools using

the Fisherface algorithm

According to Arisandi et al., (2021), the violation point system is one of

the policies to increase discipline in schools. If a student commits a violation,

then the student will be processed by the teacher and record the violation into the

violation note held by each teacher. If a student's violation record is contained in

the notebooks of several teachers, it will be difficult to recapitulate the violations

committed by students. This study makes a system approach and development

that can centrally record student violations that run on the Android platform. To

facilitate student recognition, the system is made using face recognition. Face

recognition is implemented into this research because data retrieval can be done

in real time with an Android smartphone camera so there is no need for

additional devices. Face recognition uses the Fisher face method, which is a

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facial recognition method that uses Linear Discriminant Analytics for its feature

extraction process. The accuracy obtained from the research is 90%.

Local Studies

Title: Automated Student Record System for the Guidance Office of Jose

Rizal Memorial State University-Katipunan Campus, Katipunan,

Zamboanga Del Norte, Philippines.

According to Habagat (2020), the utilization of advanced technology in

colleges and universities has led to increased efficiency in processing and

exchanging of records, maintaining data quality, and production is leading to

increased quality education and services. The study aimed to design and

develop a computerized system to improve the student record management at

the Guidance Office of Jose Rizal Memorial State University-Katipunan Campus,

Philippines. The automated student record system computerizes the student

records such as data from student record form, psychological test results,

counseling notes, admission slips, referral slips and generates good moral

certificates. It uses the developmental research method which system

development life cycle approach is applied.

Title: Student violation management system with mobile application for

Central Philippine University.

According to Ojacastro (2018), the system focused on the following

objectives: a recording module that can record and update students violations

and incident reports; a search module that can easily access and retrieve any

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information such as incident reports, violation reports and student information; a

student monitoring module that every department can see and monitor students if

they have violations; a barcode scanning module that will allow the security

guards to scan the barcode on every student’s ID that contains student

information for efficient and accurate record of information; and, a function that

once a violation has been recorded it will automatically give recommendations on

what proper infraction or disciplinary action be made on a specific violation.

Title: The design and development of Student Information and Violation

Management System (SIVMS) for a higher educational institution.

According to Olipas (2020), this study aimed to design and develop a

Student Information and Violation Management System (SIVMS) for a Higher

Educational Institution in Central Luzon, Philippines. It utilized the descriptive

developmental design of research in which the researcher described and

explained the processes performed to design and develop the prototype system.

The Incremental Model of Software Development Life Cycle (SDLC) framework

was employed to guide the researcher in designing and developing the project.

Specifically, the following stages were undertaken: Planning and Requirements

Analysis, Design and Development, and Testing Stage. The researcher was able

to design and develop a prototype system of the Student Information and

Violation Management System (SIVMS) using the Incremental Model. Based on

the design and development of the prototype, the study provides essential

recommendations for future projects related to the design and development of a

Student Information and Violation Management System (SIVMS).

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Title: Guidance: student information, counseling, evaluation, good morals,

and report.

According to Llido et al., (2020), the guidance system is developed to

record complaints and problems of students in the guidance office. This system

will keep track of the record of a certain student and also consists of all personal

data about the student, such as name, student number, address, course, etc.

This system also allows the admin to register students who violate school

policies and is accessible to the admin. The system also displays the five

submodules of the system, namely, Student Information, Counseling, Evaluation,

Good Moral, and Report. Agile is a process by which a team can manage a

project by breaking it up into several stages and involving constant collaboration

with stakeholders and continuous improvement and iteration at every stage. The

agile methodology begins with clients describing how the end product will be

used and what problem it will solve, which clarifies the customer’s expectations

to the project team. Once the work begins, the team’s cycle through a process of

planning, executing, and evaluating, which may change the final deliverable to fit

the customer’s needs better.

Title: Analysis and Design of Assessment and Monitoring System Web

Based.

According to Nazar (2019), school is one place to shape student morals

into a better person. Student moral evaluation system is a system used to assist

schools in collecting data on violations committed by students. With this system

the school can foster or help students who are not disciplined. The purpose of

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this study is to help both schools and parents to monitor student discipline while

at school. In designing this application, the researchers used the prototype

method as a software development methodology. The results of the development

of this system are expected to provide input to schools to implement the system,

in order to provide convenience to schools and parents of students in monitoring

violations committed by students.

Local Literature

Title: Student Offense Management System of the Office of the Student

Affairs and Discipline

According to Abe (2013), the Office of the Student Affairs and Discipline

(OSAD) of the University of the Immaculate Conception is one of the offices that

supervise student academic and non-academic activities of the students. The

OSAD keeps these records manually and stores data in a computer and files

them in the cabinet. However, the current data management system of the OSAD

is implemented on a stand-alone basis. The stakeholders from the different

academic offices in the University need these data as reports to monitor their

students. These stakeholders are the Prefect of Discipline, Associate Dean of all

programs, the Vice President for Academic, Dean of College, guidance

Counselors and Admission Officer. Thus, the monitoring of student’s activities,

especially their offenses, is not properly organized. The proposed system

included features for the enhancement and maximization of the current data

management system of the OSAD. The design of the system included a UIC

database to maximize the storage capacity, an online feature that will allow

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stakeholders to access records from the OSAD to maintain the monitoring

regularly, especially of student offenses. The current system also can generate

detailed reports using enhanced tools for the academic stakeholders in a quick

and easy way. Other features included in the system are the calendar of activities

and the messaging capability. The proponents used Web Engineering

methodology during the development of the system. The Student Offense

Management System is definitely a great help in the day-to-day transactions in

the Office of Student Affairs and Discipline (OSAD). In general, this will bring

efficiency and convenience for students and stakeholders.

Synthesis

According to the gathered literature, the Student Violation Management System

is a vital instrument in educational institutions for monitoring, documenting, and

dealing with student infractions. It streamlines the processing of disciplinary

matters by combining administrative procedures and technology, fostering a

secure and beneficial learning environment. This approach improves

accountability, openness, and efficiency in dealing with student misconduct

through automation, real-time tracking, and thorough reporting. By making sure

that the rules are consistently followed, and that quick action is taken when

violations occur, it helps to create a positive school culture. One of the key

benefits of the Student Violation Management System is its ability to enforce

consistent implementation of policies. By storing a history of past violations and

20
actions taken, the Student Violation Management System helps administrators

make informed decisions about appropriate disciplinary measures. This promotes

fairness and transparency, as well as a safer and more respectful learning

environment. The related studies also stated that combining technology, data

analysis, and efficient communication, Student Violation Management System

promotes a secure and conducive learning atmosphere, ultimately benefiting

both students and educators; Moreover, Student Violation Management System

contributes to data-driven decision-making. Schools can analyze trends and

patterns in violations to identify areas of concern and implement preventive

measures.

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 CHAPTER 3

Methodology

Research Methods Use

In order to better understand the study, statistical data were obtained,

and past studies were evaluated once more. It is notable that numerous tools

were employed in order to get a diverse outcome.

The methods listed below provide a general overview of how the researchers

planned the study. The process of the development of the system is necessary to

better understand it for a comprehensive understanding of it.

Descriptive Research Method

“Descriptive research covers some subtypes of research methods such as

survey, correlation study, qualitative study, or content analysis. These subtypes

22
are different not in the data availability, but in their procedures of data collection

and/or analysis.” (Atmowardoyo, 2018).

Descriptive research, a common method, is used to characterize the traits and/or

behaviors of a sample population. Since the study used surveys to gather data,

its data analysis involves quantification.

Quantitative Research Method

Quantitative approach refers to research design involving deductive thinking to

prove hypotheses which in turn will support or reject a theory. The data under

analysis are quantified and, therefore, numerical in nature leading to the use of

statistical formulas in the analysis. This kind of approach generates some kinds

of research methods such as survey, experiments, quasi experiments, and

correlation studies (Atmowardoyo, 2018).

The numerical data is collected through surveys and in the form of Likert scale

which makes it quantitative.

Sample and Sampling Technique

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The sampling technique refers to the procedure used to choose a sample from a

population. Choosing an appropriate sampling technique is critical for drawing

accurate conclusions from your data. The proponents will use purposive

sampling technique to gather data for this study. Purposive sampling is a non-

probability sample, used by the researchers in order to choose the participants.

Thirty (30) students, five (5) Professors, five (5) Office of Student Affairs staff,

and ten (10) security guards in Universidad De Manila. A total of 50 participants

were asked to answer the survey. This study follows these criteria to pick the

participants for this study:

1. The participant must have knowledge of the Office of Student

Affairs and its current system.

2. The participant must have live experience in the Office of the

Student Affairs current system.

Respondents of the Study

This study or research will be composed of fifty (50) respondents. The

respondent comprises thirty (30) students, five (5) Professors, five (5) Office of

Student Affairs staff, and ten (10) security guards within the Universidad De

Manila campus. The sampling technique that will be used is purposive sampling.

24
 Locale of the Study

The locale of this study was in the Universidad De Manila - Main Campus. This

was conducted in the Summer Term of Academic year 2022-2023.

Instrumentation

The tools that the proponent needs to use are presented in this paper. The

proponent will use a self-created questionnaire survey as testing equipment.

ISO/IEC 9126 was used to create the criteria and standards in the

instrumentation, which is an international standard proposed to make sure

‘quality of all software-intensive products’ which includes a system like safety-

critical where in case of failure of software lives will be in jeopardy.

Interview Method: The researcher could use a formal or informal methodology,

either allowing respondents to freely discuss and asking precise, planned

inquiries, or addressing a certain subject. This will have been made in advance

and depend on the strategy employed by researchers. The proponents used the

formal Interview method meaning they conduct it face-to-face to effectively

collect data and information that can be used in the study.

Online Survey Method: The researchers used this method to obtain better

information from a large number of people or participants. The platform used for

the survey was Google Form.

25
Online Research Method: Researchers can gather data using the online

research method. Data obtained online. These internet research techniques are

often connected but re-invent and re-imagine them in accordance with current

research methodology and the emergence of new technology and internet-

related situations.

Online Document Analysis Method: This approach was used by the

researchers in order to analyze the gathered data online. All of the details that

can be valuable are acquired, and data that has been carefully chosen is used to

enhance the present system.

Procedures

The proponents gather data by first asking the respondents for permission and

showing them consent form; Then, giving them a brief explanation about the

survey. After getting their permission, the researchers show them the study

proposal and then the survey. They will spend 10-15 minutes answering the

questionnaires. The question is dealing only with the current system of the Office

of the Student Affairs in monitoring and recording of violations of students.

Surveys are done face-to-face by personally asking the respondents to answer

the questionnaire and online using Google Forms sent through Facebook

messenger.

26
The proponents also interviewed the head of Office of the Student Affairs

regarding the difficulties and problems about the existing system of how they

monitor and record student violations which will give us insight on how to develop

a new and better system.

Statistical Treatment and Analysis of Data

The following are the statistical tools to be used by the proponents in this study:

1. Weighted Mean

Is an average computed by giving different weights to some of the individual

values. If all the weights are equal, then the weighted mean is the same as

the arithmetic mean. Whereas weighted means generally behave in a similar

approach to arithmetic means, they do have a few counters instinctive

properties.

Formula:

X w=
∑ W i Xi
∑ Wi

Where:

X = Repeating value

W = Number of occurrences of x (weight)

X = Weighted mean

27
 ∑ = Summation of mean

2. Frequency

Is the number of occurrences of a repeating event per unit time. It is also

referred to as temporary frequency.

Formula:

f
P= x 100
N
Where:

P = Percent

f = Frequency

N = Number of respondents

100 = Constant Value

3. Percentage

Is a way of expressing a number as a fraction of 100 (percent meaning “per

hundred” in Latin.) It is often denoted using the percentage sign “%”, or the

abbreviation “pct”. Percentages are used to express how large/ small one

quantity is relative to another quantity. The first quantity usually represents a

part of or change in the second quantity which should be greater than zero.

Formula:

N
P= x 100
F

28
 Where:

P = Percent

f = Frequency

N = Number of respondents

100 = Constant Value

The Likert Scale is an ordered; one dimension scale from which respondents

choose one option that best aligns with their view. A method of ascribing

quantitative data, to make it amenable to statistical analysis. A numerical

value is assigned to each potential choice and a mean figure for all the

responses is computed at the end evaluation or survey.

Criteria:

5 – Strongly Agree

4 – Agree

3 – Neutral

2 – Disagree

1 – Strongly Disagree

5. T-test

A t-test, or Student's t-test, is a statistical hypothesis test used to determine

whether there is a significant difference between the means of two groups or

samples.

Formula:
WMPS−WMES
t=
√( ( Σ MPS ) ¿ ¿ 2+ ( Σ MES ) ) ¿
2

N (N−1)
29
Where:

WMPS = Weighted Mean of Proposed System

WMES = Weighted Mean of Existing System

MPS = Mean of Proposed System

MES = Mean of Existing System

N = sample size

30
 CHAPTER 4

TABLES

Existing System

The Respondent’s Rate for Speed of the Existing System

Question 1. . Manually recording and tabulating violations is time efficient and

can take a little effort from security, professor, and Office of the Student Affairs

staff.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 1% 4

4 Agree 6 12% 3

3 Neutral 25 50% 1

2 Disagree 9 18% 2

1 Strongly Disagree 9 18% 2

Total Respondents 50 100%

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 Table 1.0 Existing System – Question 1

Table 1.0 shows the result of the survey on question 1. The total number of

respondents is 50, 9 of them making up eighteen percent 18% of the

respondents, Strongly Disagree and Disagree. 25 with a total of fifty percent 28%

of the respondents is Neutral. 8 of the respondents, making up sixteen percent

16% of the respondents Agree. While the remaining 1 making up one percent 1%

is equally divided into Agreed and Strongly Agreed.

The Respondent’s Rate for Accuracy of the Existing System

Question 2. Manually managing student's violations decreases the likelihood of

errors and inaccuracies in the recording.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 1 2% 4

3 Neutral 14 28% 2

2 Disagree 26 52% 1

1 Strongly Disagree 8 16% 3

Total Respondents 50 100%

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 Table 2.0 Existing System – Question 2

Table 2.0 shows the result of the survey on question 2. The total number of

respondents is 50, 26 of them making up fifty-two percent 52% of the

respondents, Disagree. 14 with a total of twenty-eight percent 28% of the

respondents is neutral. The other 8 respondents, making up sixteen percent 16%

of the respondents strongly disagreed. The remaining 4 percent 4% is equally

divided into agreed and strongly agreed.

Question 3. The current approach to management and recording of violations

leads to coordination among security, professors, and Office of Student Affairs

staffs.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 1 2% 4

3 Neutral 22 44% 1

2 Disagree 17 34% 2

1 Strongly Disagree 9 18% 3

Total Respondents 50 100%

Table 2.1 Existing System – Question 3

33
Table 2.1 shows the result of the survey on question 3. The total number of

respondents is 50, 22 of them making up forty-four percent 44% of the

respondents, is neutral. 17 with a total of thirty-four percent 34% of the

respondents Disagree. The other 9 respondents, making up eighteen percent

18% of the respondents strongly disagreed. 2 percent of respondents 2%

Strongly agree and agree.

The Respondent’s Rate for User-friendliness of the Existing System

Question 4. Conflicts in recording and managing records are unlikely to occur

with the current way of managing multiple logbooks and records manually.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 0 0% 5

3 Neutral 18 36% 2

2 Disagree 23 46% 1

1 Strongly Disagree 8 16% 3

Total Respondents 50 100%

Table 3.0 Existing System – Question 4

34
Table 3.0 shows that 23 of the 50 participants, making up forty-six percent 46%,

disagreed. Thirty-six percent, 36% which is 18 of the participants, remained

neutral. Sixteen percent 16% of the 8 respondents answered strongly agreed.

The remaining two percent 2% strongly agreed.

Question 5. The current procedures of clearing violation and record is simple

and may result to student's increase in morale.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 0 0% 5

4 Agree 1 2% 4

3 Neutral 17 34% 2

2 Disagree 25 50% 1

1 Strongly Disagree 7 14% 3

Total Respondents 50 100%

Table 3.1 Existing System – Question 5

Table 3.1 shows the result of the survey on question 5. The total number of

respondents is 50, 25 of them making up fifty percent 50% of the respondents,

35
Disagree. 17 with a total of thirty-four percent 34% of the respondents remained

neutral. The other 7 respondents, making up fourteen percent 14% of the

respondents strongly disagreed. The last two percent 2% agreed.

The Respondent’s Rate for Adaptability of the Existing System

Question 6. Manual processes incorporate real-time updates and adjustments,

causing consistency in records.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 0 0% 5

4 Agree 2 4% 4

3 Neutral 16 32% 2

2 Disagree 19 38% 1

1 Strongly Disagree 13 26% 3

Total Respondents 50 100%

Table 4.0 Existing System – Question 6

36
Table 4.0 shows the result of the survey on question 6. The total number of

respondents is 50, 19 of them making up thirty-eight percent 38% of the

respondents, Disagreed. 16 with a total of thirty-two percent 32% of the

respondents remaining. The other 13, making up twenty-six percent 26% of the

respondents strongly disagree. The remaining 2, making up four percent 4% of

the respondents agreed.

Question 7. Lack of implementation of an automated student violation monitoring

system does not cause limitations in handling each record of students.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 0 0% 5

4 Agree 2 4% 4

3 Neutral 16 32% 2

2 Disagree 21 42% 1

1 Strongly Disagree 11 22% 3

Total Respondents 50 100%

Table 4.1 Existing System – Question 7

Table 4.1 shows the result of the survey on question 7. The total number of

respondents is 50, 21 of them, making up the forty-two percent 42% of the

37
respondents, Disagreed. 16 with a total of thirty-two percent 32% of the

respondents remained neutral. The other 11 respondents, making up twenty-two

percent 22% of the respondents strongly disagreed. The last 4% agreed.

The Respondent’s Rate for Reliability of the Existing System

Question 8. Tracking and managing student violation slips is convenient and is

reliable for consistent, and accurate recording of student’s violation.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 0 0% 5

4 Agree 2 4% 4

3 Neutral 18 36% 3

2 Disagree 22 44% 1

1 Strongly Disagree 8 16% 2

Total Respondents 50 100%

Table 5.0 Existing System – Question 8

38
Table 5.0 shows the result of the survey on question 8. The total number of

respondents is 50, 22 of them making up forty-four percent 44% of the

respondents disagree. 18 with a total of thirty-six percent 36% of the respondents

is neutral. The other 8 respondents, making up sixteen percent 16% of the

respondents strongly disagreed while four percent 4% agreed.

The Respondent’s Rate for Efficiency of the Existing System

Question 9. Recording and managing student violations becomes easier and

time efficient when relying on a manual process.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 0 0% 5

4 Agree 4 8% 4

3 Neutral 14 28% 3

2 Disagree 21 42% 1

1 Strongly Disagree 11 22% 2

Total Respondents 50 100%

Table 6.0 Existing System – Question 9

39
Table 6.0 shows the result of the survey on question 9. The total number of

respondents is 50, 21 of it make up the forty-two percent 42% of the

respondents, Disagree. 14 with a total of twenty-eight percent 28% of the

respondents being neutral. The other 11 respondents, making up twenty-two

percent 22% of the respondents strongly agree, while the remaining four percent

4% agree.

Question 10. The student can always check their violation records.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 0 0% 5

3 Neutral 8 16% 3

2 Disagree 23 46% 1

1 Strongly Disagree 18 36% 2

Total Respondents 50 100%

Table 6.1 Existing System – Question 10

Table 6.1 shows the result of the survey on question 10. The total number of

respondents is 50, 23 of them making up forty-six percent 46% of the

40
respondents disagree. 18 with a total of thirty-six percent 36% of the respondents

strongly disagreed. The other 8 respondents, making up sixteen percent 16% of

the respondents remained neutral. The last two percent 2% strongly agree.

The Respondent’s Rate for Timeliness of the Existing System

Question 11. The students are updated on their violation status.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 0 0% 5

3 Neutral 5 10% 3

2 Disagree 25 50% 1

1 Strongly Disagree 19 38% 2

Total Respondents 50 100%

Table 7.0 Existing System – Question 11

41
Table 7.0 shows the result of the survey on question 11. The total number of

respondents is 50, 25 of them, making up fifty percent 50% of the respondents,

disagree. 19 with a total of thirty-eight percent 38% of the respondents strongly

disagree. The other 5 respondents, making up ten percent 10% of the

respondents remained neutral. The last two percent 2% strongly agree.

Question 12. The process of manually delivering the records gathered by the

Security and Professors to the Office of Student Affairs is timely and that does

not result in further delay in synchronizing the records for both parties.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 0 0% 5

4 Agree 1 2% 4

3 Neutral 23 46% 1

2 Disagree 18 36% 2

1 Strongly Disagree 8 16% 3

Total Respondents 50 100%

Table 7.1 Existing System – Question 12

42
Table 7.1 shows the result of the survey on question 12. The total number of

respondents is 50. 23 of them, making up forty-six percent 46% of the

respondents, are neutral. 18 with a total of thirty-six percent 36% of the

respondents disagreeing. The other 8 respondents, making up sixteen percent

16% of the respondents strongly disagreed. The last two percent 2% agreed.

The Respondent’s Rate for Timeliness of the Existing System

Question 13 The Office of Student Affairs can easily retrieve and track violation

records of students.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 0 0% 5

3 Neutral 10 20% 2

2 Disagree 30 60% 1

1 Strongly Disagree 9 18% 3

Total Respondents 50 100%

Table 8.0 Existing System – Question 13

43
Table 8.0 shows the result of the survey on question 13. The total number of

respondents is 50. 30 of them, making up sixty percent 60% of the respondents,

Disagree. 10 of them, making up twenty percent 20% of the respondents, are

neutral. The other 9 respondents, making up eighteen percent 18% of the

respondents strongly disagreed. The last two percent 2% strongly agree.

Question 14. The student can access their violation status even if they are not in

school.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 0 0% 5

3 Neutral 3 6% 3

2 Disagree 19 38% 2

1 Strongly Disagree 27 54% 1

Total Respondents 50 100%

Table 8.1 Existing System – Question 14

44
Table 8.1 shows the result of the survey on question 14. The total number of

respondents is 50, 27 of them, making up fifty-four percent 54% of the

respondents, Strongly Disagree. 19 of them, making up thirty-eight percent 38%

of the respondents, Disagree. The other 33 respondents, making up six percent

6% of the respondents remained neutral. The last two percent (2%) Strongly

agree.

The Respondent’s Rate for Security of the Existing System

Question 15. The manual process offers security because only authorized

employees/staff can add violation records.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 0 0% 5

3 Neutral 4 8% 3

2 Disagree 32 64% 1

1 Strongly Disagree 13 26% 2

Total Respondents 50 100%

45
 Table 9.0 Existing System – Question 15

Table 9.0 shows the result of the survey on question 15. The total number of

respondents is 50, 32 of them, making up sixty-four percent 64% of the

respondents, Disagree. 13 of them, making up twenty-six percent 26% of the

respondents, Strongly Disagree. The other 4 respondents, making up eight

percent 8% of the respondents remained neutral. The remaining two percent 2%

strongly agreed.

Question 16. The violation recording and managing is secured and is free from

tampering and inaccuracy of information.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 1 2% 4

4 Agree 0 0% 5

3 Neutral 10 20% 2

2 Disagree 31 62% 1

1 Strongly Disagree 8 16% 3

Total Respondents 50 100%

Table 9.1 Existing System – Question 16

46
Table 9.1 shows the result of the survey on question 16. The total number of

respondents is 50, 31 of them, making up sixty-two percent 62% of the

respondents, Disagree. 10 of them, making up twenty percent 20% of the

respondents, are neutral. The other 8 respondents, making up sixteen percent

16% of the respondents strongly disagreed. The last two percent 2% strongly

agree.

Proposed System

The Respondent’s Rate for Speed of the Proposed System

Question 1. The proposed automated recording and tabulating violations are

timesaving and can take less effort from security, professor, and Office of

Student Affairs staff.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 36 72% 1

4 Agree 14 28% 2

3 Neutral 0 0% 3

2 Disagree 0 0% 3

1 Strongly Disagree 0 0% 3
47
Total Respondents 50 100%
 Table 10.0 Proposed System – Question 1

Table 10.0 shows the result of the survey on question 1. The total number of

respondents is fifty 50, thirty-six 36 of it making up seventy-two percent 72% of

the respondents voted for Strongly Agree. Fourteen 14 of the respondents is

equivalent to twenty-eight percent 28% of the respondents Agree.

The Respondent’s Rate for Accuracy of the Proposed System

Question 2. The proposed system Automatically records and manage student’s

violations that eliminates the likelihood of error and inaccuracies in the recording.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 25 50% 1

4 Agree 23 46% 2

3 Neutral 2 4% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

48
 Table 11.0 Proposed System – Question 2

Table 11.0 shows the result of the survey on question 2. The total number of

respondents is fifty, twenty-five of it making up fifty percent 50% of the

respondents voted for Strongly Agree. Twenty-three of the respondents is

equivalent to forty-six percent 46% of the respondents Agree. While the

remaining two are equal to four percent 4% voted for Neutral.

Question 3. The presence of systematic approach to management and

recording of violation leads to coordination among security, professors, and

Office of the Student Affairs staff which the proposed system offers.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 29 58% 1

4 Agree 21 42% 2

3 Neutral 0 0% 3

2 Disagree 0 0% 3

1 Strongly Disagree 0 0% 3

Total Respondents 50 100%

Table 11.1 Proposed System – Question 3

49
Table 11.1 shows the result of the survey on question 3. The total number of

respondents is fifty, twenty-nine of it making up the fifty-eight percent 58% of the

respondents voted for Strongly Agree. Twenty-one of the respondents is

equivalent to forty-two percent 42% of the respondents Agree voted for Neutral.

The Respondent’s Rate for User-friendliness of the Proposed System

Question 4. The proposed system organizes the process of recording violation,

and its management due to its centralized database.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 30 60% 1

4 Agree 14 28% 2

3 Neutral 6 12% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 12.0 Proposed System – Question 4

50
Table 12.0 shows the result of the survey on question 4. The total number of

respondents is fifty, thirty of it making up the sixty percent 60% of the

respondents voted for Strongly Agree. Fourteen of the respondents is equivalent

to twenty-eight percent 28% of the respondents Agree. While the remaining six

are equal to twelve percent 12% voted for Neutral.

Question 5. The proposed system is easy to use, navigate and is functional that

reduces human error.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 25 50% 1

4 Agree 23 46% 2

3 Neutral 2 4% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 11.1 Proposed System – Question 5

Table 11.1 shows the result of the survey on question 5. The total number of

respondents is fifty, twenty-five of it making up fifty percent 50% of the

51
respondents voted for Strongly Agree. Twenty-three of the respondents is

equivalent to forty-six percent 46% of the respondents Agree. While the

remaining two are equal to four percent 4% voted for Neutral.

The Respondent’s Rate for Adaptability of the Proposed System

Question 6. Automated processes make it easier to incorporate real-time

updates and adjustments, causing consistency and synchronization in records.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 28 56% 1

4 Agree 21 42% 2

3 Neutral 1 2% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 12.0 Proposed System – Question 6

52
Table 12.0 shows the result of the survey on question 6. The total number of

respondents is fifty, twenty-eight of it making up fifty-six percent 56% of the

respondents voted for Strongly Agree. Twenty-one of the respondents is

equivalent to forty-two percent 42% of the respondents Agree. While the

remaining one is equal to two percent 2% voted for Neutral.

Question 7. Implementation of a web-based student violation monitoring system

results in handling each record of students efficiently.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 23 46% 2

4 Agree 25 50% 1

3 Neutral 2 4% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 12.1 Proposed System – Question 7

Table 12.1 shows the result of the survey on question 7. The total number of

respondents is fifty, twenty-three of it making up forty-six percent 46% of the

respondents voted for Strongly Agree. Twenty-five of the respondents is

53
equivalent to fifty percent 50% of the respondents Agree. While the remaining

two are equal to four percent 4% voted for Neutral.

The Respondent’s Rate for Reliability of the Proposed System

Question 8. Tracking and managing student violations through the proposed

systems can eliminate confusion and possible loss of student records.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 28 56% 1

4 Agree 19 38% 2

3 Neutral 3 6% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 13.0 Proposed System – Question 8

54
Table 13.0 shows the result of the survey on question 8. The total number of

respondents is fifty, twenty-eight of it making up fifty-six percent 56% of the

respondents voted for Strongly Agree. Nineteen of the respondents is equivalent

to thirty-eight percent 38% of the respondents Agree. While the remaining three

are equal to six percent 6% voted for Neutral.

The Respondent’s Rate for Efficiency of the Proposed System

Question 9. Recording student violation becomes easier when relying on

automated process.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 31 62% 1

4 Agree 18 36% 2

3 Neutral 1 2% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 14.0 Proposed System – Question 9

55
Table 14.0 shows the result of the survey on question 9. The total number of

respondents is fifty, thirty-one of it making up sixty-two percent 62% of the

respondents voted for Strongly Agree. Eighteen of the respondents is equivalent

to thirty-six percent 36% of the respondents Agree. While the remaining one is

equal to two percent 2% voted for Neutral.

Question 10. The system has a feature that gives frequency of violation record

of students, allowing more effective enforcement of the policies.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 23 46% 2

4 Agree 25 50% 1

3 Neutral 2 4% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 14.1 Proposed System – Question 10

Table 14.1 shows the result of the survey on question 10. The total number of

respondents is fifty, twenty-three of it making up forty-six percent 46% of the

respondents voted for Strongly Agree. Twenty-five of the respondents is

56
equivalent to fifty percent 50% of the respondents voted for Agree. While the

remaining two are equal to two percent 4% voted for Neutral.

The Respondent’s Rate for Timeliness of the Proposed System

Question 11. The automated process of notifying the students about their

violation is real-time and updated.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 29 58% 1

4 Agree 21 42% 2

3 Neutral 0 0% 3

2 Disagree 0 0% 3

1 Strongly Disagree 0 0% 3

Total Respondents 50 100%

Table 15.0 Proposed System – Question 11

57
Table 15.0 shows the result of the survey on question 11. The total number of

respondents is fifty, twenty-nine of it making up fifty-six percent 56% of the

respondents voted for Strongly Agree. Twenty-one of the respondents is

equivalent to forty-two percent 42% of the respondents voted for Agree.

Question 12. The process of delivering the records gathered by the guards will

appear on the system of Office of the Student Affairs real-time that results in

synchronizing the records for both parties.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 24 48% 2

4 Agree 26 52% 1

3 Neutral 0 0% 3

2 Disagree 0 0% 3

1 Strongly Disagree 0 0% 3

Total Respondents 50 100%

Table 15.1 Proposed System – Question 12

58
Table 15.1 shows the result of the survey on question 12. The total number of

respondents is fifty, twenty-four of it making up forty-eight percent 48% of the

respondents voted for Strongly Agree. Twenty-six of the respondents is

equivalent to fifty-two percent 52% of the respondents voted for Agree.

The Respondent’s Rate for Accessibility of the Proposed System

Question 13. The record of each student regarding their number of violations

and its degree of seriousness are easier to manage and track by the Office of

Student Affairs with the help of an automated monitoring system.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 28 56% 1

4 Agree 21 42% 2

3 Neutral 1 2% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

59
 Table 16.0 Proposed System – Question 13

Table 16.0 shows the result of the survey on question 13. The total number of

respondents is fifty, twenty-eight of it making up fifty-six percent 56% of the

respondents voted for Strongly Agree. Twenty-one of the respondents is

equivalent to forty-two percent 42% of the respondents voted for Agree. While

the remaining one is equal to two percent 2% voted for Neutral.

Question 14. The record of each student regarding their number of violations

and its degree of seriousness are easier to manage and track by the Office of

Student Affairs with the help of an automated monitoring system.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 29 58% 1

4 Agree 20 40% 2

3 Neutral 1 2% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 16.1 Proposed System – Question 14

60
Table 16.1 shows the result of the survey on question 14. The total number of

respondents is fifty, twenty-nine of it making up fifty-eight percent 58% of the

respondents voted for Strongly Agree. Twenty of the respondents is equivalent to

forty percent 40% of the respondents voted for Agree. While the remaining one is

equal to two percent 2% voted for Neutral.

The Respondent’s Rate for Security of the Proposed System

Question 15. The proposed system is secure and has restrictions on who can

access certain data or information.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 25 50% 1

4 Agree 21 42% 2

3 Neutral 4 8% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 17.0 Proposed System – Question 15

61
Table 17.0 shows the result of the survey on question 15. The total number of

respondents is fifty, twenty-five of it making up fifty percent 50% of the

respondents voted for Strongly Agree. Twenty-one of the respondents is

equivalent to forty-two percent 42% of the respondents voted for Agree. While

the remaining four are equal to eight percent 8% voted for Neutral.

Question 16. Students can view only their information and their record of

violation. The proposed system is made to eliminate alteration, deletion of data

and entering false information.

Frequenc
Scale Criteria Percentage Rank
y

5 Strongly Agree 23 46% 2

4 Agree 26 52% 1

3 Neutral 1 2% 3

2 Disagree 0 0% 4

1 Strongly Disagree 0 0% 4

Total Respondents 50 100%

Table 17.1 Proposed System – Question 16

62
Table 17.1 shows the result of the survey on question 16. The total number of

respondents is fifty, twenty-three of it making up forty-six percent 46% of the

respondents voted for Strongly Agree. Twenty-six of the respondents is

equivalent to fifty-two percent 52% of the respondents voted for Agree. While the

remaining one is equal to two percent 2% voted for Neutral.

Existing System / Manual Rating

EXISTING SYSTEM
CRITERIA 5 4 3 2 1 MEAN MEAN2
SPEED 1 6 25 9 9 2.62 6.86
ACCURACY 1 1 18 21.5 8.5 2.29 5.24
USER-FRIENDLINESS 0 1 17.5 24 11 2.31 5.34
ADAPTABILITY 0 2 16 20 12 2.16 4.67
RELIABILITY 0 2 18 22 8 2.28 5.20
EFFICIENCY 0.5 2 11 22 14.5 2.04 4.16
TIMELINESS 1 0 14 21.5 13.5 2.07 4.28
ACCESSIBILITY 1 0 6.5 24.5 18 1.83 3.35
SECURITY 0 1 7 31.5 10.5 1.97 3.88
TOTAL 4.5 15 133 196 105 19.57 42.98
Table 18.0 Existing System

Proposed System / Manual Rating

PROPOSED SYSTEM

63
 CRITERIA 5 4 3 2 1 MEAN MEAN2
SPEED 36 14 0 0 0 4.72 22.28
ACCURACY 27 22 1 0 0 4.52 20.43
USER-FRIENDLINESS 27.5 18.5 4 0 0 4.47 19.98
ADAPTABILITY 25.5 23 1.5 0 0 4.48 20.07
RELIABILITY 28 19 3 0 0 4.5 20.25
EFFICIENCY 27 21.5 1.5 0 0 4.51 20.34
TIMELINESS 26.5 23.5 0 0 0 4.53 20.52
ACCESSIBILITY 28.5 20.5 1 0 0 4.55 20.70
SECURITY 24 23.5 2.5 0 0 4.43 19.62
TOTAL 250 185.5 14.5 0 0 40.71 184.20
Table 19.0 Proposed System

(2.62+2.29+2.31+2.16 +2.28+2.04 +2.07+1.83+1.97)

= 2.17

( 4.72+ 4.52+ 4.47+4.48+ 4.5+ 4.51+4.53+ 4.55+4.43)

= 4.52

4.52−2.17

√
2
T-Computed = ( ( 40.71 ) ¿ ¿ 2+ ( 19.57 ) )
¿
50(50−1)

2.35
=
√ 1657.30+382.98
50(49)

64
 2.35
=
√ 2040.28
2450

2.35
=
√ 0.83
2.35
=
0.91
= 2.57

The final result is 2.57 comparing to the level of significance of 0.05 or

1.699 the result is higher.

CHAPTER 5

Summary of findings, conclusion, and recommendation

Summary of Findings

The current process of recording and managing student violations is

outdated and manual. It involves handwritten documentation of each violation,

leading to errors, duplication, and time-consuming processes. Physical violation

slips are issued, which can be lost or contain mistakes. Data loss is a significant

risk due to the vulnerable storage of paper records. The decentralized approach

65
increases the chances of duplicate records, causing confusion. This manual

system also consumes a lot of staff time and lacks efficiency when retrieving

records or generating reports. To improve efficiency, accuracy, and security,

modernizing this process through automation and digital solutions is essential.

The proponent proposed the Web-based violation monitoring system that will be

useful not only for the students but also for the faculty, security and OSA staff.

This system will reduce manual labor and process. The information supplied in

the tables provides useful insights into respondents' assessments of the existing

manual method for documenting and handling student breaches, as well as their

perspectives on the proposed automated approach. Speed, accuracy, user-

friendliness, adaptability, reliability, efficiency, timeliness, accessibility, and

security are among the criteria considered. The survey had 50 respondents, and

their opinions were graded on a five-point scale ranging from "Strongly Agree"

(5) to "Strongly Disagree" (1).

1. The demographic profile of the respondents are students, and security,

faculty, OSA employees in Universidad de Manila.

2. The respondent’s rate for the speed criteria for the existing system has a

total weighted mean of 2.62 while 4.72 for the proposed system.

3. The respondent’s rate for the accuracy criteria for the existing system

has a total weighted mean of 2.29 while 4.52 for the proposed system.

66
4. The respondent’s rate for the user-friendliness criteria for the existing

system has a total weighted mean of 2.31 while 4.47 for the proposed

system.

5. The respondent’s rate for the adaptability criteria for the existing system

has a total weighted mean of 2.16 while 4.48 for the proposed system.

6. The respondent’s rate for the reliability criteria for the existing system has

a total weighted mean of 2.28 while 4.52 for the proposed system.

7. The respondent’s rate for the efficiency criteria for the existing system

has a total weighted mean of 2.04 while 4.51 for the proposed system.

8. The respondent’s rate for the timeliness criteria for the existing system

has a total weighted mean of 2.07 while 4.53 for the proposed system.

9. The respondent’s rate for the accessibility criteria for the existing system

has a total weighted mean of 1.83 while 4.55 for the proposed system.

10. The respondent’s rate for the security criteria for the existing system has

a total weighted mean of 1.97 while 4.43 for the proposed system.

11. The T-Test has a total of 2.57 which indicates that the respondents are

accepting the proposed system.

67
Conclusions

The proposed system was designed to reduce the manual processing of

recording and to improve efficiency, accuracy, and security on overall

management of student violation. The proponent therefore concludes the

following:

1. The Web-based Violation Monitoring System will be helpful for students,

and employees which are the Faculty, Security and OSA staff.

2. The proponent concluded that the respondents (Employees) can use the

system to report a violation without the manual process and keep track of

their records.

3. The proponent concluded that the respondents (students) can use the

system to check their violation status.

Moreover, below are the conclusions based on the conducted survey by the

proponent:

1. The existing manual system for recording and managing student

violations has several shortcomings, including time-consuming

processes, potential for errors, and limitations on managing student

records.

68
 2. Respondents think the suggested automated system will solve the

limitations of the current system by improving speed, accuracy, user-

friendliness, adaptability, reliability, efficiency, timeliness, accessibility,

and security.

Recommendation

Based on the findings and the conclusions, the proposed system is more efficient

to use than the old way of recording and overall management of students’

violation system. It will be way faster, more accurate, and more accessible than

the existing one. Second is to include yearly report for violation records.

Herein are presented several recommendations for prospective researchers to

consider in the pursuit of further advancements and refinements within this field

of study:

 Mobile Application Development: Investigate the development of a

dedicated mobile application for the violation monitoring system. This can

enhance accessibility and user-friendliness, allowing users to report

violations, check records, and receive notifications conveniently through

their smartphones.

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 Password Reset via SMS: Provide users with the option to initiate a

password reset or change process by sending a secure SMS request to

a designated system number. Ensure that this process is user-friendly

and well-documented.

 Enhanced User Feedback Mechanism: Future researchers should

explore the inclusion of a robust feedback mechanism within the

proposed system. This can allow students, faculty, and staff to provide

real-time feedback, report issues, and suggest improvements, fostering

continuous enhancement.

 Real-time Notifications: Integrate real-time notification capabilities,

such as email or SMS alerts, to inform users and student’s parents about

updates on their violation reports, hearings, or any other relevant actions.

 Annual Violation Report: Provide educational administrators, faculty

members, and relevant stakeholders with a clear overview of the

disciplinary landscape within the institution over a specific year.

 Multi-Language Support: Consider adding multi-language support to

cater to the diverse student population. This feature can enhance

accessibility for non-native speakers and international students.

By considering these additional recommendations, future researchers can

contribute to the ongoing improvement and digitization of the Student

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Violation System, ensuring its effectiveness in maintaining a secure and

conducive learning environment.

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