Go digital business with SAP Business One

 Opening Prayer
 Introduction of Resource Speaker
 Overview of SAP Business One ERP
 Closing Remarks
Heavenly Father, as we start this ERP seminar, we
bring Your presence with us.
May the work that we do and the way we do it bring
faith and joy to all.
Anoint all our ideas, cooperation, discipline and
energy so that even our smallest accomplishments
may bring You glory.
Lord, we thank you for everything you’ve done,
everything you’re doing and you’re going to do for
this team.
In your holy name we pray, AMEN.
 Arwin T. Somo
▪ SAP Business One Senior Project Manager
▪ SAP Business One Functional Consultant for two years.
▪ Certified Public Accountant with three audit season
experience
▪ A College Professor for almost 20 years
▪ With consistent academic honors (Cum Laude,
Outstanding Student)
▪ Strong and effective knowledge of Sage Peachtree
Accounting Software, Crystal Reports for SAP, Visual Basic,
JavaScript, JOOMLA, PHP, MS SQL for SAP, Web-based
database systems.
 SAP was founded in June 1972 as System Analyse und Programmentwicklung
("System Analysis and Program Development") by five former IBM engineers in Mannheim,
Baden-Württemberg:
Dietmar Hopp
Klaus Tschira
Hans-Werner Hector
Hasso Plattner, and
Claus Wellenreuther

As part of the Xerox exit strategy from the computer industry, Xerox retained IBM to
migrate their business systems to IBM technology. As part of IBM's compensation for the
migration, IBM acquired the SDS/SAPE software, reportedly for a contract credit of $80,000.
The SAPE software was given by IBM to the founding ex-IBM employees in exchange for
founding stock provided to IBM, reportedly 8%. Imperial Chemical Industries (ICI) was
SAP's first ever customer in 1972.

The acronym was later changed to stand for Systeme, Anwendungen und Produkte in
der Datenverarbeitung ("Systems, Applications and Products in Data Processing").
 SAP Solutions for SMB
Large
Large Midsize
Midsize Companies
Companies // Small
Small Companies
Companies //
Enterprises Subsidiaries
Subsidiaries Subsidiaries
Subsidiaries
Enterprises

mySAP
mySAP All-in-One
All-in-One
Consists
Consists of
of the
the mySAP
mySAP
Business
Business Suite
Suite tailored
tailored to
to
mySAP
mySAP Business
Business the
SAP
SAP Business
Business One
One
the needs
needs of
of midsize
midsize
Suite
Suite companies;
companies; the
the software
software isis Can
Can be
be implemented
implemented in in aa
Complete
Complete set
set of
of easy
easy to
to install,
install, matter
matter of
of days
days and
and
business implement,and
implement,and maintain,
maintain, provides
provides all
all the
the functions
functions
business functionality
functionality for
for you
and
and provides
provides aa full
full range
range you need
need
all
all requirements
requirements
of
of business
business functions
functions
 • Project manager
Project • Functional Consultant
Implementation • Technical Consultant

• Business Process Analyst

• Sales Consultant
SAP Consultancy • SAP Developer
• Integration Consultant

Course • Trainer
Consultancy • Course Consultant
• Course Developer
(Academe)
 Public

SAP Business One, Version 9.2

At the end of this topic, you will be able to:
▪ Answer the question: What is SAP Business One?
▪ Discuss the options available for running SAP Business One
▪ Describe the advantages of integrated business processes
in SAP Business One.
You are the managing director of a small company and
want to implement a new software solution to make your
business processes more efficient.
You would like to learn more about SAP Business One
and how you can use it to effectively run your business
processes.
Specifically you want to see the advantages of integrated
business processes.
 System Configuration

Master Data

Warehouse Management
Inbound Outbound Marketing &
Purchasing Service
logistics Logistics Sales
Production

Financial Controlling
 Sales ! Services SAP Business One is an ERP system.
➢ Integrates business functions
? seamlessly
Finance
Operations ➢ Uses master data to avoid
duplication of data

Executive Sales ➢ Real time operation

➢ Customizable to fit customer’s
Operations Services business processes
Analytics
Finance
Sales Process

MRP Process

Purchasing
process

Production
Process

Service process
 Manage Extend
TCO Partner and SAP Solutions scope
SAP Business One
LIFECYCLE MANAGEMENT

analytics powered
by SAP HANA
SAP Business Suite SAP Crystal Reports

Interface for
building SAP
Industry Solutions, Cloud Extensions, Networks, B2B, B2C, Mobility Analytics
HANA apps
Horizontal Add-Ons Web Services Collaboration, P2P
Enhance Orchestrate
solution STUDIO INTEGRATION FRAMEWORK SERVICE LAYER
integration and
collaboration
End-to-end
Core business processes
Run completely on
MICROSOFT SQL SAP HANA DB
in-memory
technology
Flexible (optional)
deployment
On-Premise | Cloud
Used by
companies in
150+ countries
27 languages

42 localizations

CURRENT LANGUAGES
Arabic, Chinese (Simplified), Chinese (Traditional), Czech, Danish, Dutch, English (UK), English (US), Finnish, French, German, Greek, Hebrew, Hungarian, Italian, Japanese, Korean, Norwegian, Polish,
Portuguese (Brazil), Portuguese (Portugal), Russian, Slovak, Spanish (Latin America), Spanish (Spain), Swedish, Turkish
 • Analytics everywhere: Analyze
Analytics
large amounts of data in real-time
anywhere
• Empower employees to
leverage data presented visually
in their day-to-day
• SAP HANA apps: Leverage the
power of in-memory computing to
Up-to-the-minute perform sophisticated calculations
cash flow forecast
• Available for cash flow and
available to promise
Real-time available-to-promise
processes
• Enterprise search: Intuitive
Google-like search transforms the
way employees use ERP
◼ SAP Business One, version for SAP HANA
◼ SAP Business One on the MS SQL Server Database
◼ SAP Business One, analytics for SAP HANA
◼ SAP Business One Cloud
◼ SAP Business One integration scenarios
 Windows

Mobile
Crystal
MS Excel Dashboards
Reports

SAP Business One Client

Transactional
& Analytical In SAP Business One, version for SAP HANA,
Transaction Analytical there is one appliance for both online
Accelerator Service transaction processing and for online
analytical processing.
HANA DB

Linux Server
 Windows

Mobile
Crystal
MS Excel Dashboards
Reports
SAP Business One Client

MS SQL Server

Business One Server (Windows)

 Windows Windows
Crystal SAP B1A Admin SAP HANA
MS Excel Dashboards
Reports HANA Console Studio
Client
SAP Business One Client Administrator / Designer

Admin.
Administration Semantic
Service: backup,
Services
restore, monitor
Layer

Real Time Tomcat

Replication Server

MS SQL Server SAP HANA

Database Database

Business One Server (Windows) Analytics Server (Linux)

 SAP Business
Mobile One Users
Users
User Access Portal Cloud
Reseller
Operators Operators

Service Unit Service Unit

Customer
Management
Tenant Tenant Tenant Tenant
Customer

Cloud
Landscape Dedicated to a Single Service Unit
Shared between Control
SLD Client

Management Database Instance

Multiple Service Units Center

System Landscape
Infrastructure B1AH Company Common Storage License Server Directory
Presentation Extensions* Integration Mailer
Components Databases Database Component* * Windows 2008 R2
HANA DB Servers Windows 2008 HANA DB
SUSE Windows 2008 R2 SUSE R2 SUSE

Servers
Domain Controller
SAN
Windows 2008 R2
 Two scenarios, based on the integration framework of SAP Business One
SAP Business Suite SAP Business One SAP Business One SAP Business One

SAP Business One Integration for SAP NetWeaver Intercompany Integration Solution for SAP Business One

* Including branches or franchisees of large enterprises

 Education Partnering with SAP
▪ Download Training Material ▪ Partnerships
▪ Access Online Training ▪ Certification Process
▪ ... ▪ ...

Service & Support Marketing & Sales

▪ Upgrades & Patches SAP PartnerEdge ▪ Marketing Resources
▪ Support Center Portal ▪ Sales Tools
▪ License Key Request ▪ Competitive Information
▪ ... ▪ ...

Solutions Solution Development

▪ Release Planning ▪ Service Layer
▪ Features and Functions ▪ Software Development Kit
▪ ... ▪ Integration Framework
 Public

SAP Business One, Version 9.2

At the end of this module, you will be able
to:
◼ Log on to SAP Business One
◼ Navigate in the system
◼ Set up a personalized cockpit
As a new team member at OEC Computers, you will be cross training
in a number of areas.

You want to set up a SAP Business One cockpit that will make your
job easier to do and quicker to get up to speed on new tasks.

Your first steps will be to log into the system, learn how to navigate
and set up a cockpit that will support your needs.
Superusers
◼ Access to everything
End Users
◼ Restricted due to
authorizations
◼ Typically see a subset
of the menu
Server Administration → Choose Company

Company Databases

User Company
Click on the
icon to open
or close the
Modules
menu
 Drill into the menu, or… As you type,
…use Menu Search to the menu item is
Click on a found.
find transactions
Module
to open it
further

Click on the
A dash indicates a transaction; a menu item
folder indicates a menu with to open the
items underneath window.
Menu Bar
Toolbar

File Toolbar View Toolbar

Print Preview Export to MS-Excel Find Next Record

Print Export to MS-Word Add Last Record
Send E-mail First
Export to PDF Refresh
Send SMS Record
Launch Application Record
Send Fax Previous
Lock Screen
Record
Online Help
◼ Context-sensitive help
◼ Field Level Help
System Message Log
◼ Errors, warnings and information
◼ Message history

◼ Direct li
SAP Business One To choose cockpit type:
provides cockpits you can Administration >
personalize to provide System Initialization >
valuable information for a General Settings >
user’s daily operations Cockpit tab
and decision-making.
Fiori-Style Cockpit

Cockpit
You can personalize the cockpit to streamline your
work environment. Move, add or delete widgets.

 Use this icon to edit the cockpit

▪ The cockpit widgets will gray out
▪ You can drag unwanted widgets to the trash can
▪ You can rearrange the widgets
 Use this icon to open the Widgets Gallery
▪ Choose widgets by clicking on the plus symbol
below each widget
▪ Then return to the cockpit by using the arrow
 Use this icon to finish editing
 Narrow the selection Search for a
of widgets by type widget by name

Use the back

arrow to
return to the
cockpit after
editing

Choose a widget by clicking on the plus sign

Operational Widgets  Analytic Widgets
▪ Dashboards
▪ Workbenches
▪ Key Performance Indicators
(KPIs)
▪ Common Functions

▪ Messages and Alerts

▪ My Recent Updates

▪ Business Object Count

Common Functions widget allows
you to open transactions with a
click.

Wrench icon opens visual instructions

on adding or removing transactions
from the widget.
▪ Widget gives a list of a user’s recent transactions
▪ Includes marketing documents, master data, accounts and
more

Click on an item on
the list to view the
transaction
▪ Displays the number of results from a query
▪ Predefined widgets exist to count:
• Sales Orders Not Delivered
• Open A/R Invoices
• Purchase Orders Not Received
• Open Inventory Transfer Requests
▪ You can create your own count widgets, such as
this delivery count widget.
▪ From the widget you can:
• Open the query results
• Open a related business object
SAP provides a large number of
pervasive dashboards.

Authorized users can create

their own dashboards and
add them to the widgets
gallery

Additional actions can be

added to dashboards so that
users can take immediate
action based on analytic
insights.
At the top left The KPI value appears in the center.
of the KPI The color indicates that this KPI
widget, has reached its goal.
you see
the name.

This KPI shows an

In the bottom upward trend.
left, you see The arrow’s color
the data range indicates a positive
for the KPI. trend.
▪ Four predefined cockpits are mapped directly to four
defined authorization groups.
▪ A user is assigned to a authorization group has
authorization for all widgets in the related cockpit.
▪ A user may have the ability to access and use other
widgets based on additional authorizations.

Sales Cockpit Sales Authorization Group

Purchasing Cockpit Purchase Authorization Group
Finance Cockpit Finance Authorization Group
Inventory Cockpit Inventory Authorization Group
Inventory Cockpit Inventory Authorization Group

My Workbench: Transactions in the Inventory Process

Count Widget: A user’s open inventory transfer requests
My Recent List of recent updated transactions
Updates:
KPIs: Overall, inbound and outbound inventory value and inventory
turnover for the year

Dashboards: Top 5 Items by Inventory Value, Inventory Turnover of the last

12 months, by item group, by warehouse

The inventory authorization group gives full authorization for the inventory cockpit’s
widgets.
1 2

2
A user can hide or display entries in the main menu using
the Form Settings – Main Menu window
Master Data and Documents
SAP Business One, Version 9.2
At the end of this topic, you will be able to:
▪ View a customer record
▪ Explain the concept of master data
▪ Create and change a document
 Business Partners
◼ Contact Persons
◼ Addresses
◼ Payment Terms
◼ Price lists
◼ Accounting Data
Items
◼ Inventory accounting
◼ Warehouses
◼ Units of Measure
◼ Item Groups
◼ Item Properties
◼ Price lists
Leads
Customers
Vendors
 Business Partner No.
General Name Status
Document Contact Person Posting Date
Data
Contents Logistics Accounting Attachments
Item/Service
Document
1 Item/Cat. No. Quantity Ship to
Content 2 Pay to Journal Remark
Shipping Type Payment Terms
… Tax Information

Buyer/Sales Person Total Before Disc.

General % Discount
Information Remarks …
(Footer) Total Payment Due
 Contents
Select
Type Item No. Item Description Quantity Price Total (LC)
A1005 Color Printer 1 214,76 214,76
A1006 Ink Jet Printer 1 99,99 99,95
T The item A1006 will sell out soon!
S Subtotal Printers
Form Settings 314,71 Black Cartridge
A1001 10 7,50 75,00
Table Format
A1006 Color Cartridge 10 9,10 91,00
S Subtotal Cartridges 166,00

In the Sales and Purchasing documents, you

can choose a row type. Total before Discount 480,71
▪ Save documents as a draft before
adding to database.
▪ You can makes changes or enter
missing information before adding
as regular document.
▪ Drafts can be used as templates.
▪ You can display a list of drafts for
processing
▪ View relationships between
documents in the relationship
map.
▪ The entry point to the
relationship map has a yellow
title background.
▪ Double-click on any icon to
open a document.
▪ Different views can be
selected in the selection box.
 3
1

2
4
 Main Menu
OEC Computers Item Master Data
manager
Drag and Relate
Item Number M00001
Sales / AR Description Mouse Pad
Sales Quotation Foreign Descrip.
Item Type Items
Sales Quotation Details
Item Group Accessories
Sales Order
Price List 01 Purchase Price List
Sales Order Details
Delivery
Delivery Details
Returns
Return Details
A/R Invoice
List of all quotations for item M00001
A/R Invoices Details
A/R Credit Memo
A/R Credit Memo Details
Item Master Data
SAP Business One, Version 9.2
At the end of this topic, you will be able to:
▪ Describe the contents of the item master
▪ Your company has a large number of items.

▪ To better manage the daily business, items are set up as master

data records.

▪ Default data for purchasing, sales and inventory transactions are

contained in the item master records.
▪ Items used in an accounting or
inventory transaction cannot be
deleted
▪ Items can be marked inactive.
Item Master Data
General Area
Item Categories
Item Number
Description
Description in Foreign Language
Item Type
Item Group Bar Code
Unit of Measure Group Unit Price
Price List….
General Purchasing Sales Inventory Planning Properties Remarks

Manufacturer Purchasing Units Sales Unit of Valuation Method Planning Method Up to 64 Text
of Measurement Measurement different
Shipping Type Warehouses Procurement Items Properties Photo
Customs Group Packaging Unit Method
Serial and Stock Quantities …
Batch Numbers Tax Information Dimensions Order
… Item Cost Information
Valid / Inactive Dimensions
/Advance … Lead Time
with Dates …
… …
Inventory Item you Expenditures:
make and sell:
Inventory Item Inventory Item
Sales Item Sales Item
Purchased Item Purchased Item

Service for sale:

Inventory Item
Sales Item
Purchased Item
Necessary information for marketing
documents:
❑ Units of Measure

❑ Dimensions

❑ Packaging

❑ Tax

❑ Links to Analysis

❑ Purchasing tab additionally contains:

❑ Preferred vendors

❑ Manufacturer catalog numbers

WH Code WH Name In Stock Committed Ordered Available
General Warehouse
East Coast
West Coast
Drop Ship
 Item Master Data
Item Number P1001
Description Printer
…

Planning Data
Planning Method MRP / None
Procurement Method Make / Buy
Order Interval Weekly / Monthly /
…
Order Multiple 12
Minimum Order Qty. 5
Lead Time 10 Days
❑ Add more information about
how item fits into company
❑ 64 properties available for:
❑ Reporting
❑ Marketing purposes
❑ Pricing
 Public

SAP Business One, Version 9.2

At the end of this topic, you will be able to:
▪ List the basic process steps for procurement
▪ Use a streamlined procurement process
▪ Your company purchases items from external vendors.
▪ Normally you use the full procurement process
▪ However, sometimes, you submit your order by phone and
the vendor delivers the items immediately.
Purchase Goods Receipt A/P Invoice Outgoing
Order PO Payment
Purchase Goods Receipt A/P Invoice Outgoing
Order PO Payment
Purchase Goods Receipt A/P Invoice Outgoing
Order PO Payment
Purchase Goods Receipt A/P Invoice Outgoing
Order PO Payment
Purchase Goods Receipt A/P Invoice Outgoing
Order PO Payment
Where Used: Contains:
◼ All ◼ Contact
purchasing persons
transactions ◼ Addresses
◼ Automatic ◼ Payment
and manual Vendors
Means
financial
◼ Accounting
procuremen
t information
transactions
Item master fields useful In purchasing
▪ Preferred Vendors
▪ Manufacturer Catalog Number
▪ Purchasing Unit of Measure
▪ Item dimensions
▪ Tax information
▪ Customs group for imported items
▪ Link to Purchasing Analysis
Item Category:
Inventory Item
Sales Item
Purchased Item

Allocation Allocation
Stock Acc. Acc. Vendor
Acc.
100 100
100 100
Item Category:
Inventory Item
▪ For urgent orders, you can
Sales Item
skip the purchase order and
Purchased Item
GRPO

Stock
Acc. Vendor
▪ The A/P invoice will:
100 100 ▪ Increase stock
▪ Show what is owed
to the vendor
 Public

SAP Business One, Version 9.2

At the end of this topic, you will be able to:
▪ List the basic steps of the sales process
▪ Use a streamlined sales process
▪ Your company has set customer satisfaction as the top priority
▪ You review the basic steps in the sales process and decide to use
a streamlined process for rush orders to ensure customer
demands can be met as quickly as possible.
Sales Order Delivery A/R Invoice Incoming
Payment
Sales Order Delivery A/R Invoice Incoming
Payment
Sales Order Delivery A/R Invoice Incoming
Payment
Sales Order Delivery A/R Invoice Incoming
Payment
Sales Order Delivery A/R Invoice Incoming
Payment
▪ Business partners used in the sales
process:
▪ Leads
▪ Customers
▪ Items represent products to be sold
▪ Items can be for either goods or services
▪ Item information is stored in the item master
record
 Price List Basics:
Price List ▪ 10 default price lists are provided.
▪ Set up prices for your items in the price
lists.
▪ Assign a price list to each customer.
Customer Master Record ▪ The assigned price list defaults into a
sales document automatically.

Sales Documents
Inventory Item
Sales Item
Purchased Item

Customer Sales Revenue Cost Acc. Stock Acc.

100 100 50 50
Goods Movements
SAP Business One, Version 9.2
At the end of this topic, you will be able to:
▪ Create a goods receipt
▪ Create a good issue
▪ Enter an inventory transfer document
▪ Your company makes, buys and sells items that are stored in
multiple warehouses.

▪ You transfer items between warehouses to improve availability

▪ Sometimes you receive items into stock that do not come through
the regular purchasing or production processes

▪ Sometimes stock is issued out of the warehouse as samples for

trade fairs or other marketing purposes

▪ Periodically damaged stock is removed from the warehouse

Goods Receipts PO/ Delivery/
Goods Returns Returns from
from Purchasing Sales
Functions Functions

Warehouse
Goods Receipts Goods Issues
Beginning
Quantities Goods Receipts for
Remove Components Inventory Transfer Final Product
for Production between Warehouses
Goods Receipts PO/ Delivery/
Goods Returns Returns from
from Purchasing Sales
Functions Functions

Warehouse
Goods Receipts Goods Issues
Beginning
Quantities Goods Receipts for
Remove Components Inventory Transfer Final Product
for Production between Warehouses
Goods Receipts PO/ Delivery/
Goods Returns Returns from
from Purchasing Sales
Functions Functions

Warehouse
Goods Receipts Goods Issues
Beginning
Quantities Goods Receipts for
Remove Components Inventory Transfer Final Product
for Production between Warehouses
Goods Receipts PO/ Delivery/
Goods Returns Returns from
from Purchasing Sales
Functions Functions

Warehouse
Goods Receipts Goods Issues
Beginning
Quantities Goods Receipts for
Remove Components Inventory Transfer Final Product
for Production between Warehouses
 Goods Issue

Goods Receipt

22
Number Primary

Price List General Information 1

Last Purchase Price

Item No. Quantity Price Total

A1000 10 10 EUR 100 EUR

Table Window

Remarks

General Information 2
Journal Remark Goods Receipt
 Inventory Item
Goods Receipt

Stock Inventory Offset –

Warehouse Account Increase
100 100

Goods Issue
Warehouse Inventory Offset – Stock
Decrease Account
100 100
 Inventory Item

Inventory
Transfer

Warehouse 01 Warehouse 02
 Inventory Item

Inventory Inventory account Inventory account

Transfer (Warehouse 01) (Warehouse 02)
100 100

Warehouse 01 Warehouse 02
Your warehouse Your warehouse at
at your own site customer site

Warehouse 01 Warehouse 07
 Inventory transfer status
Warehouse 01 In Stock Committed Ordered Available
WH 01 10 10
WH 02

In Stock Committed Ordered Available

WH 01 10 1 9 WH 01 -> WH 02
WH 02 1 1 Transfer Request

Warehouse 02
In Stock Committed Ordered Available
WH 01 9 9 WH 01 -> WH 02
WH 02 1 1 Inventory
Transfer
 Warehouse 05
Bin Managed
Warehouse

A1 A2 A3 A4

S1 S2 S3 S4

L1 L1 L1 L1
L2 L2 L2 L2
Bin Location 05-A4-S1-L2
L3 L3 L3 L3
Production Concept
SAP Business One, Version 9.2
At the end of this topic, you will be able to:
▪ Describe in high level the main production Process
▪ Explain the Bill of Materials concept
▪ Explain the Resource concept
Bill of Materials Production Process Finished goods

▪ Items ▪ Production Order ▪ Report Completion

▪ Resources: ▪ Release to shop ▪ The finished

▪ Machine floor product is added to
▪ Labor inventory
▪ Components are
drawn from
inventory
Two main types of Resource Master Data:

Machine Labor

Fixed Assets Employees

Plan and monitor resources capacity

= Item
= Resource Decorative
Wooden Door

Wooden
Handle
door
Lathe Machine
Machine Operator
 Production Order

Production Order:

Decorative Wooden Door X 6

Due Date: 31.09.2016

Item: Wooden Door

Item: Handle
Resource: Machine Operator
Resource: Lathe Machine
Go digital business with SAP Business One
The single solution to streamline your business

Partner logo
 THE DIGITAL BUSINESS

BUSINESS INTEGRATION
IN MEMORY COMPUTING

BEST PRACTICE CORE PLATFORM

INDUSTRY EXTENSIBILITY
REAL-TIME ANALYTICS

MOBILE WORKFORCE SOFTWARE AS A SERVICE

 Management
BEST PRACTICE CORE PLATFORM
& Administration

Sales & Accounting

Service & Financials

Purchasing
& Operations

BEST PRACTICE CORE PLATFORM

Inventory Project & Resource

& Distribution management

Production
& MRP
MOBILE WORKFORCE
Mobilize your sales and services teams by giving
them the flexibility to view and manage their tasks
and processes away from the office, at any time.

SOFTWARE AS A SERVICE
Access all the integrated business management
functionality of the SAP Business One application
within your web browser, delivered as a service.
 INDUSTRY EXTENSIBILITY
500+ integrated and certified solutions, built by partners that extend the application to meet your
industry specific requirements in

Food &
Automotive Retail Shipping High Tec Healthcare Agriculture Engineering Banking Beverage

Industrial Consumer Pharmacare Aerospace & Wholesale Oil, Gas &

Chemicals Media Construction
Machinery Products Defense Distribution Energy

BUSINESS INTEGRATION
Allow your business application to evolve to a state-of-the-art Business Platform with the Business One
integration framework (B1if).

Automate Digital Point of Sale E-commerce Social Collaboration

d RFQ Campaigns Networks

Ready-to-run Business Networks Ecosystem Intercompany &

integrations integrations integration subsidiary integration
 IN-MEMORY COMPUTING
Elevate and empower the user experience
by interacting with the various embedded
SAP HANA apps for strategic decision
making while improving productivity.

REAL-TIME ANALYTICS
Aid end users to access information freely, by tapping
into the ready-to-consume semantic layer, where
complex data is already mapped into familiar business
terms.
SAP’s best selling ERP solution by number of customers

Used by 60,000 + customers and more than 1,000,000 users

Available as 43 country localizations and in 27 languages

~300 Software Solution Partners with 500+ solutions

Implemented by more than 700 Value Added Resellers worldwide

SAP Business One is installed and used in 170 countries

360+ large enterprises are running SAP Business One in 2,400+ subsidiaries
• Digital Economy
• You want to make the right business decisions at the right time,
with real-time access to information.

• You’re growing
• You are a fast growing company, and your needs are out-pacing
your current system capabilities
• As your business grows, you need to put best-practice
processes in place
• You need to automate your business processes, to increase
productivity

• Expansion
• If you’re expanding into new markets, you need business
software that will enable, not hinder you
• Competitive advantage
• Become relevant in the global economy by implementing robust
business process, thus allowing you to adapt to market changes, and
anticipate business trends.

• Connected business
functions
• Finance systems are connected to procurement and production. CRM
is connected to marketing, sales and service.
• Your entire business runs more smoothly by touching all areas of your
business. This inspires natural cross departmental collaboration
within your organization.

• Easy access to data

• Integrated analytics and reports should always keep informed on the
health of your business
• Better decisions can be made on the back of real-time data insights
Manage every aspect of your business through
one, solid solution platform, trusted by over 60,000
companies in 170+ countries.

• Capture business information in a single, scalable

system
• Streamline key processes
• Make data driven decisions daily with integrated
analytics
• Connect departments from accounting and sales to
service and purchasing
• Give employees on-the-go access via intuitive
mobile apps
• Deploy on premise or in the cloud in as little as 2 to
8 weeks
The SAP Business One Solution Stack

Low cost of ownership

Expands the
and support
solution scope

Robust integration and

collaboration

Extensibility Interface for

SAP HANA apps

Covers all standard

business processes

Runs on in-memory
technology

Deployment flexibility
 • Make decisions with real-time
Financials Analytics Purchasing insights
Sales Service CRM
• Business collaboration via
Production and inventory
Project Management integrated business functions
management
Integrated on-premise and cloud solution
MRP
Production • Compete effectively within the
Reporting Opportunities Inventory digital economy
+ Solution Extensions • Grow your business with best-
practice processes
SAP Business One Deployment Options; On-premise and Cloud

On premise Cloud

Key Benefits Key Benefits

▪ Compliance with your own internal Data Security Policies ▪ Secure browser-based access from anywhere, at any time
▪ Direct control and access to your data, allowing flexibility in local ▪ Easy and affordable deployment
reporting accesses
▪ Get the latest functionality of the SAP Business One application
▪ Better ability to customize and extend your business process with reduced up-front costs and minimal IT overhead.
▪ Leverage off existing internal hardware and IT infrastructure and ▪ Access to the most up-to-date functionality without having to use
resources rely on in-house IT resources to maintain the solution.
▪ Perpetual licensing, with higher upfront cost but better long-term ▪ Subscription licensing avoiding capital expenditure and allowing for
TCO operational expenditure flexibility
▪ Less dependence on always connected internet connections ▪ Manage your most critical business functions in your Web browser.
Used in 170+ countries, with 43 country specific localizations

Current localizations (43) Countries making use of existing localizations

Argentina Denmark Italy Singapore Customers in 110+ countries use localizations of other countries, own customization or partner solution
Australia Finland Japan Slovakia
Austria France Mexico South Africa
Belgium Germany Netherlands South Korea
Brazil Greece New Zealand Spain
Canada Guatemala Norway Sweden
Chile Hong Kong Panama Switzerland
China Hungary Poland Turkey
Costa Rica India Portugal United Kingdom
Cyprus Ireland Puerto Rico United States
Czech Israel Russia
Republic

Languages solution currently translated to (27)*

Arabic, Chinese (simplified), Chinese (traditional), Czech, Danish, Dutch, English (UK), English (US), Finnish, French, German, Greek, Hebrew, Hungarian, Italian, Japanese,
Korean, Norwegian, Polish, Portuguese (Brazil), Portuguese, Russian, Slovak, Spanish (Latin America), Spanish, Swedish, Turkish

* There are several convenient options to make additional languages available. One option is using a partner solution, for some countries these are bundled with functional add-ons. Another simple
option is to define customer specific UI language terms using the Custom Language Tool as detailed in SAP note 1757764.
Run your business anytime, anywhere with native apps
Make real-time business decisions with Business Apps and Analytics

HANA Apps Analytics and Reporting

HANA Apps Analytics and Reporting

▪ Find any information within your organization with Enterprise ▪ With the Interactive Analysis you can create flexible ad-hoc analysis
Search, just like searching on an internet search engine! within the familiar Microsoft Excel application
▪ Tap into our Semantic Layer, aiding end users to access information
▪ Customize and create new analytics with the Pervasive Analytics
freely, using common business terms
designer, amplifying the end user experience
▪ With the Excel Report designer, create predefined Microsoft Excel
▪ Make informed decisions instantly with the Cash Flow Forecast reports with a real-time connection to your business data
app, ensuring healthy liquidity ratios ▪ Embed Dashboards across all business forms and functions
empowering end users with up-to-the-second information
▪ With the Available-to-Promise app you can interact with current
▪ Track business-critical measures with Key Performance Indicators
and future stock levels to ensure that you can satisfy your customer
(KPIs) all visible within your user specific Cockpit
demands
▪ Generate and create feature rich and interactive reports with the
▪ The Delivery Schedule management app allows you to prioritize embedded SAP Crystal Reports
customers orders via a drag-and-drop interface, ensuring on-time
delivery to your key customers
▪ Implement lean inventory management techniques with the
Intelligent Forecast app thus improving efficiency and increasing
profits
Reduce Maintenance Costs and Mitigate Risks
With Remote Support Platform
RSP can proactively monitor the health status and integrity of customer databases and send the results to SAP and Partner support which are then able to
notify customer administrator about known issues. RSP also allows an automatic correction of databases via the execution of corrective tasks.

Key Benefits

▪ Proactively avoid business standstills

▪ Faster upgrade due to the pre-upgrade service
that checks if your system is ready to upgrade
▪ Decreased time for support resulting in faster
return on investment (ROI
▪ Proactive detection of potential issues with
impact on business
▪ Automatic back-up functionality embedded
 SAP Business One Client Mobile Analytics/Dashboards Multilingualism/Localizations

• Chart Financial
of accounts • OpportunityService
Sales and and and Project • Service mgmt
Purchasing and Supply • Purchase
Production request
Planning and • Item mgmt • Bills of material
• Management
Journal entries Marketingpipeline mgmtManagement • Chainplanning
Service Management Inventory Management
• Purchase quotations • Item lists Production • Item Sets
• Posting templates • Contact mgmt • Tracking across multiple • Web-enabled RFQ • Price lists • Production orders
• Recurring postings • Activities mgmt customer interactions • Purchase orders • Goods receipts • Goods issues
• Exchange rates in multiple • Calendar • Equipment card handling • Goods receipt POs • Goods issues • Goods receipts
currencies • Campaign mgmt • Service Dashboards • Goods returns • Inventory transactions • Production Dashboards
• Financial reports • Blanket agreements • Service contracts • A/P Invoice • Transfers • GL Account Determination
• Budget mgmt
• Quotations • Mobile Interaction • A/P Reserve Invoice • Serial number mgmt • Life Cycle mgmt
• Cost accounting
• Purchase orders • Recurring transactions • Down-payment • Batch number mgmt • Item cost calculation
• Multiple posting periods
• Deliveries • Human resource integration Invoice/Request • Pick and pack • Forecasts
• Incoming payments
• Returns • Knowledge database • Cancel Marketing Documents • Recurring transactions • MRP
• Outgoing payments
• Invoices • Service calendar • A/P credit memos • Inventory Tracking • Drop Ship
• Payment run
• Dunning • Service call processing • Landed costs • Bin Location • Make to order
• Bank statement processing
• Checks • Price lists in multiple currencies • Intrastat • Multiple Measurements • Resource
• Credits • Special prices • Import Process • Inventory Counting • Order recommendations
• Deferred payments • Period and volume discounts • Workflow
• Account reconciliation • Customer mgmt • Resources
• DATEV / ELSTER • Gross profit calculation
• Fixed Assets • Microsoft Office integration
• Multi-branch
• SEPA
Contact Information:

Arwin T. Somo, CPA | SAP Business One Senior Project Manager/Business

Process Consultant/Technical Consultant

[email protected]

[email protected]

www.linkedin.com/in/atsomo17